Combined Synopsis Solicitation (2).docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 Streamlined Solicitation for Commercial items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation, NB194000-20-00087 is issued as a request for quotation (RFQ) conducted under the authority of FAR 13, Simplified Acquisition Procedures.

This solicitation is a total small business set-aside. NAICS Code is 541519 with a size standard of $27.5M for this procurement.

Please submit a firm-fixed price quote for the requirement. The following are the contract line item number(s) (CLIN) and item descriptions, quantities and units of measure for this requirement in accordance with the Performance Work Statement (PWS):

CLIN 0001: Base Year IBM Maximo Asset Management for Annual Subscription and Support Agreement.

QTY: 1 EA

PERIOD OF PERFORMANCE: 04/01/2020 – 12/31/2020

CLIN 0002: Base Year Upgrades & Maintenance for Maximo Asset Management Subscription.

QTY: 1 EA

PERIOD OF PERFORMANCE: 04/01/2020 – 12/31/2020

CLIN 0003: Base Year Training for Maximo Asset Management.

QTY: 1 EA

PERIOD OF PERFORMANCE: 04/01/2020 – 12/31/2020

CLIN 1001: Option Year 1 IBM Maximo Asset Management for Annual Subscription and Support Agreement.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2021 – 12/31/2021

CLIN 1002: Option Year 1 Upgrades & Maintenance for Maximo Asset Management Subscription.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2021 – 12/31/2021

CLIN 1003: Option Year 1 Training for Maximo Asset Management.

PERIOD OF PERFORMANCE: 01/01/2021 – 12/31/2021

CLIN 2001: Option Year 2 IBM Maximo Asset Management for Annual Subscription and Support Agreement.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2022 – 12/31/2022

CLIN 2002: Option Year 2 Upgrades & Maintenance for Maximo Asset Management Subscription.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2022 – 12/31/2022

CLIN 2003: Option Year 2 Training for Maximo Asset Management.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2022 – 12/31/2022

CLIN 3001: Option Year 3 IBM Maximo Asset Management for Annual Subscription and Support Agreement.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2023 – 12/31/2023

CLIN 3002: Option Year 3 Upgrades & Maintenance for Maximo Asset Management Subscription.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2023 – 12/31/2023

CLIN 3003: Option Year 3 Training for Maximo Asset Management.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2023 – 12/31/2023

CLIN 4001: Option Year 4 IBM Maximo Asset Management for Annual Subscription and Support Agreement.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2024 – 12/31/2024

CLIN 4002: Option Year 4 Upgrades & Maintenance for Maximo Asset Management Subscription.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2024 – 12/31/2024

CLIN 4003: Option Year 4 Training for Maximo Asset Management.

QTY: 1 EA

PERIOD OF PERFORMANCE: 01/01/2024 – 12/31/2024

Description of requirement for the items to be acquired can be found in the attached PWS.

The provision at FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition.

The provision at FAR 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

Basis for Award: The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the lowest price technically acceptable offer. To be determined technically acceptable a vendor must be an authorized IBM support provider with acceptable past performance. The government does not intend to have discussions.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. The offeror must have completed the Online Representations and Certifications Application (ORCA) which must be uploaded to the System for Award Management at www.sam.gov.

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. Additional FAR 52.212-5 clauses cited in the clause applicable to this acquisition are:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set Aside 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-35, Equal Opportunity for Veterans 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer— System for Award Management 52.232-40, Providing Accelerated Payment to Small Business Subcontractors 52.222-50, Combating Trafficking in Persons 52.239-1, Privacy or Security Safeguards

FAR 52.217-8, Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration date.

FAR 52.217-9, Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 year 6 months.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html and http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm FAR 52.204-7 System for Award Management FAR 52.204-16, Commercial and Government Entity Code Reporting FAR. 52.204-17, Ownership or Control of Offeror FAR 52.204-20, Predecessor of Offeror FAR 52.217-5, Evaluation of Options FAR 52.225-18 – Place of Manufacture FAR 52.232-15, Progress Payments Not Included

CAR 1352.213-70, Evaluation Using Simplified Acquisition Procedures CAR 1352.233-70, Agency Protests CAR 1352.233-71, GAO and Court of Federal Claims Protests d318

FAR 52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html and http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm

FAR 52.204-13 System for Award Management Maintenance FAR 52.204-18, Commericial and Government Entity Code Maintenance FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.247-34, FOB Destination

CAR 1352.201-70, Contracting Officer’s Authority CAR 1352.201-72, Contracting Officer’s Representative CAR 1352.209-72, Restrictions Against Disclosure CAR 1352.209-73, Compliance with the Laws CAR 1352.209-74, Organizational Conflict of Interest

CAR 1352.246-70, Place of Acceptance (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

NIST email provided at time of Award located at 325 Broadway, Boulder, CO 80305

1352.270-70 Period of performance.

As prescribed in 48 CFR 1370.101, insert the following clause:

Period of Performance (APR 2010)

(a) The base period of performance of this contract is from 04/01/2020 through 12/31/2020. If an option is exercised, the period of performance shall be extended through the end of that option period.

(b) The option periods that may be exercised are as follows:

(c) The notice requirements for unilateral exercise of option periods are set out in FAR 52.217–9.

(End of clause)

NIST LOCAL - 39, Marking/Packing Instructions

(1) If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly. Each individual Package / container in the shipment shall include deliverables on a per-CLIN or Item basis.

(2) For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual Components constitute a full and complete "unit" for each bid item. The packing list shall include the brief description of each item found in the Schedule. If more than one container is Required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an Issuable unit.

(3) The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER ITEM NUMBER shall be placed on the exterior of all containers.

NIST LOCAL-53, Contract Performance During Changes in NIST Operating Status Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the government to incur additional obligations during the lapse in appropriation may continue performance.

NIST LOCAL-54, Electronic Billing Instructions NIST requires that Invoice/Voucher submissions are sent electronically via email to INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and

(10) Any other information or documentation required by the contract.

Defense Priorities and Allocations System (DPAS) is NOT applicable.

Quotes are required to be received no later than 03:00pm Mountain Time, February 4, 2020 and must include the following: Company name, address, phone numbers, DUNS number and itemized quote. Quotes shall be delivered via email to Julie Morris at julie.morris@nist.gov.

Please direct any questions regarding this solicitation to Julie Morris at 303-497-5417 or julie.morris@nist.gov. All emails shall contain the following subject line Question: RFQ NB194000-20-00087.

Attachments:

Attachment 1 – Performance Work Statement