NAVMWR-26-R-0013 JBPHH CAR WASH FABRIC STRUCTURE.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 277

N26-05

CNIC, Facilities and Construction Contracting 5720 Integrity Drive, Bldg 457 Millington, TN 38055

NAVMWR-26-R-0013

Nika Maldonado, Contracting Officer nika.n.maldonado.naf@us.navy.mil

32 4

901 930-7728

29 Jan 2026

N944

3:00PM

See L-19

See Section L 2 March 2026

A-1. ADDITIONAL INSTRUCTIONS (MAY 2015)

A. Prospective Offerors are advised to disregard all information in the following blocks and notes on the Standard Form (SF) 33:

Disregard: Provision No. 52.214-7 or 52.215-1 in block 9.

Disregard “Note: Item 12 does not apply if the solicitation includes the provisions at

52.214.16, Minimum Bid Acceptance Period” above block 12.

Disregard, Only “Clause No. 52.232-8” in Block 13, Discount for Prompt Payment.

Disregard, Block 22, “Authority for Using Other Than Full and Open Competition” in its entirety.

A-2. DEPARTMENT OF DEFENSE INSTRUCTION (DODI) 4105.67 (DEC 2017)

A. Pursuant to the provisions of Department of Defense Instruction (DoDI) 4105.67 dated

26 February 2014 with Change 2 dated 1 December 2017 the following authorities do not apply to this contract:

1. The Federal Acquisition Regulation (FAR)

2. The Department of Defense Federal Acquisition Regulations Supplement (DFAR)

3. Other DoD Component FAR Supplements

4. Chapter 137 of 10 U.S.C.

5. The Small Business Act, as amended

B. No appropriated funds of the United States are obligated, due or payable under the subsequent contract awarded as result of this solicitation.

A-3. FEDERAL ACQUISITION REGULATION (FAR) (MAY 2015)

There may be references to the FAR throughout this solicitation; however, only the specific clause or provision cited applies. In addition, the clause or provision only applies to the extent and manner in which the solicitation states. Any FAR clause or provision cited shall have the same force and effect as if it were in full text in the solicitation. Any reference to the

“Government” in applicable FAR clauses and provision as discussed above shall be construed to mean the NAFI as it applies to the solicitation and resulting contract.

A-4. PROSPECTIVE OFFERORS (MAY 2015)

“Only firms specifically included on the Source List may respond to the solicitation as a Prime

Contractor. Prime Contractors responding to the solicitation shall hold the Payment and

Performance Bonds. Lower tier contractors may not provide the bonds for the Contract.”

A-5. NOTICE TO OFFERORS

Award and or notice to proceed beyond 35 % design and or Construction may be contingent upon receipt of Site approval and Environmental documents.

END OF SECTION A

NAVMWR-26-R-0013 CAR WASH FABRIC TENSION STRUCTURE

JB PEARL HARBOR HICKHAM HI

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B-1. PRICE SCHEDULE

B-2. TIME SCHEDULE

B-3. NOTES TO OFFEROR (MAR 2009)

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SECTION B - PROPOSAL SCHEDULE Page 1 of 3

B-1. PRICE SCHEDULE

CLIN DESCRIPTION LUMP SUM

AMOUNT

0001 DESIGN

All costs associated with the design of the Splash Pad project as set forth herein, including but not limited to permits, fees, supervision, transportation, overhead and profit, surveys, travel expenses, reproduction costs, any incidental costs associated with production and delivery of the design and any additional investigations considered necessary by the Contractor.

AA 50% Design Submittal $

AB 95% Design Submittal $

AC 100% Design Submittal $

0002 CONSTRUCTION $

All costs associated with the construction of the car wash project as set forth herein, including but not limited to demolition, installation, renovation, temporary construction, restoration, overhead and profit, surveys, travel expenses, reproduction costs, any incidental costs associated with the construction and any additional investigations considered necessary by the

Contractor.

TOTAL BASE PROPOSAL $

B-2. TIME SCHEDULE

CLIN DESCRIPTION CALENDAR

DAYS

0003 DESIGN TIME

Number of calendar days after Notice to Proceed

(excluding the NAFI’s review time) for:

AA 50% Design Submittal DA

AB 95% Design Submittal DA

AC 100% Design Submittal DA

0004 CONSTRUCTION TIME DA

Number of calendar days after Notice to Proceed for

Construction.

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SECTION B - PROPOSAL SCHEDULE Page 2 of 3

B-3. NOTES TO OFFEROR (MAR 2009)

A. No appropriated funds of the United States are obligated, due, or payable under the subsequent contract awarded as result of this solicitation.

1. The breakdown of lump sums offered in Section B shall be in sufficient detail to permit an analysis of (1) material; (2) labor; (3) equipment; (4) subcontract; and (5) overhead costs, as well as; (6) profit. Overhead and profit shall also be stated as a percentage of cost when the contractor’s own forces are used as well as when subcontractors’ forces are engaged. These percentages of cost may be used to form a basis for overhead and profit rates to be included in any pricing for change orders issued after award.

B. The minimum detail required will be a description of material or trade broken down by

(1) quantity or number of labor hours; (2) unit prices; (3) total per each description; and (4) a grand total.

C. The breakdown should be by division or by task. If by division, references to tasks shall be included in line item description of breakdown or in a remarks column associated to each line item of the breakdown.

D. Failure to submit required information may result in proposal being determined

“unacceptable” and not receive any further consideration.

E. Project Design and Construction Schedule: In addition to completing the time above, the

Offeror shall provide with his proposal an outline of his plan for the design and construction of the project prepared in accordance with Section L. In preparing the schedule, the Offeror shall allow 21 calendar days for NAFI’s review of each design submittal.

END OF SECTION B

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SECTION B - PROPOSAL SCHEDULE Page 3 of 3

SECTION C

SCOPE OF WORK

C-1. PROJECT INFORMATION

C-2. SCOPE OF WORK

C-3. DESIGN REQUIREMENTS

C-4. GENERAL INFORMATION

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C-1. PROJECT INFORMATION

A. Project Location: The project is located at Hickam Car Wash, Joint Base Pearl Harbor Hickam, Building B75065H, Hawaii 96860.

Project Description: The project involves the repair and upgrade of the car wash area, including the installation of fabric tension shade structures over the auto detailing area, existing vending machines, pay stations at both entrances to the car wash, and the water reclamation and oil-water separator systems. The surrounding area around building B75065H will be repaved, with careful attention given to a historic train track located on the site. The repaving will be carried out without obstructing the track, ensuring it remains exposed and at its original elevation. The work will also feature striping, directional arrows, STOP markings, and one-way asphalt painting to enhance traffic flow and safety throughout the area.

Project Budget: The total funds available for design and construction of the facility are $1,111,664.00. Proposals over this amount may not be considered. The Offeror shall refer to Section L for additional information regarding pricing.

WE ARE ACTIVELY ADVANCING THE DESIGN PHASE AND WILL COMMENCE

CONSTRUCTION AS SOON AS NEPA APPROVAL IS RECEIVED.

C-2. SCOPE OF WORK

A. DESIGN: All Work shall be in accordance with the most stringent requirements of the applicable codes, laws and requirements governing.

1. Shading Structure:

a. The design will include three options focused on optimizing traffic flow around the carwash to prevent congestion and enhance accessibility. Additionally, the steel framework and fabric cover will be engineered to meet Hawaii’s storm and wind load requirements, including design wind speeds up to 145 mph and compliance with impact resistance standards for windborne debris. Safety factors for structural stability, drainage, and flood resistance will also be incorporated. Final ratings and requirements will be confirmed during the design phase in coordination with local authorities and engineers to ensure compliance and durability.

b. A custom design of the steel framework and fabric cover shall be developed to ensure durability, aesthetic appeal, while also providing the storm rating of the product. The structural design shall be engineered to accommodate the required load, as well as to withstand wind and weather conditions, ensuring long-term performance and stability.

c. The contractor shall provide a warranty for the structure and tension fabric, ensuring protection against defects such as corrosion or structural failure. The entire structure, including the fabric membrane, shall be warranted for a minimum service life of 10 years.

Covering issues like UV degradation or tearing. The tensioning system, including cables and fittings, shall be covered for 10 years against failure. Regular maintenance, including cleaning and inspections, shall be required to maintain the warranty, and exclusions shall apply for

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SECTION C - SOW Page 2 of 8 damage caused by extreme weather, misuse, or neglect.

2. Paving & Traffic markings and Signage:

a. The Offeror shall provide all design and construction services necessary to mill down three inches of the existing pavement and repave approximately 52,000 sq ft around the car wash building B75065H (J-3 (P0-1)). It is important to note that no digging permit will be issued for this project, so all work must be limited to milling and repaving without any subsurface excavation.

b. The Contractor shall ensure the finished service drive allows for positive drainage away from the structures on site.

c. The Contractor shall coordinate with the POC and the Local Fire Department for all flame producing / burning activities required by this SOW and shall pay for and procure all required permits prior to construction.

d. The Contractor shall provide a warranty on all material and labor for a period of one year (longer if standard for materials/equipment) from the date of acceptance by the POC.

The contractor will utilize industry-standard paving equipment, including cold planers for milling, asphalt pavers for laying new pavement, and rollers for compaction, ensuring all equipment meets manufacturer specifications to support the quality and durability of the work under warranty.

e. The contractor shall include in the design all necessary drawings that reflect lane striping, directional arrows, STOP markings, and one-way asphalt painting details. This includes clearly marking traffic lanes with the appropriate solid and dashed lines and placing arrows to indicate the correct direction of traffic flow.

WE ARE ACTIVELY ADVANCING THE DESIGN PHASE AND WILL

COMMENCE CONSTRUCTION AS SOON AS NEPA APPROVAL IS RECEIVED.

B. CONSTRUCTION:

1. Shading Structure:

a. The shading structure needs to be installed in the following areas (J-3 shading and paving Reference Map):

b. Cover the oil-water separator tank. The size of the shading structure is approximately 35x25 ft. Please follow the designated placement as shown in J-3 (S1-Pic 1).

c. The vending machine cover area is approximately 10x15 ft. Please refer to picture

J-3 (S2-Pic 2) for reference.

d. Cover the detailing area, approximately 100ft x 50ft, above the vacuum machines, with a 10ft distance from the main street as the starting reference. J-3 (S3-Pic 3).

e. Cover the two pay stations in front of the two entrances to the car wash. The shading structure should be a standalone unit, approximately 12ft x 9ft. Please refer to the reference map J-3 (S4-Pic 4).

f. Fabric Overlay and Tensioning: Installing the fabric over the steel frame and securing it. Heavy-duty fabric material (PTFE or PVC-coated polyester) designed for outdoor

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SECTION C - SOW Page 3 of 8 exposure, UV resistance.

g. The contractor shall ensure that the structure is firmly anchored to a foundation, utilizing materials as required by the site conditions, selecting the appropriate foundation material based on the specific requirements of the project site.

2. Paving:

a. The contractor shall mill the existing pavement to a depth of 3 inches below the finished grade to accommodate the installation of a new 3-inch-thick bituminous concrete surface (Hot-Mix Asphalt Surface Course) over the full extent of the service drive. The new surface shall be feathered or smoothly abutted to the existing road.

b. The train track is historic. It is imperative that the paving work performed under this contract shall not cover or obstruct the train track. The Contractor shall grind the existing asphalt below the level of the track, ensuring the track is not covered by the paving, thereby maintaining its historical integrity in accordance with applicable preservation standards.

c. The Contractor shall ensure all debris from any required pavement milling and/or scarification, be disposed of off-site at an approved facility.

3. Traffic markings and signage:

a. The contractor shall include any necessary signage, such as striping, arrows, STOP markings, and one-way asphalt painting details.

b. The Contractor shall install liquid thermoplastic paint permanent pavement markings, matching the original configuration and colors for Hickam car Wash, including but not limited to, fire lane delineations and car lanes.

C-3. DESIGN REQUIREMENTS

A. The requirements included in this Section establish the basic parameters for design of the various project elements. The Contractor shall design all necessary architectural, civil, structural, mechanical, electrical, landscape and fire protection systems in accordance with the requirements and parameters established in this Request for Proposal (RFP).

B. The Contractor shall engage a registered Architect/Engineer to oversee the design and construction work.

C. Codes, Standards, and Regulations:

1. References to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal, State, or local, authorities shall mean the latest standard, code, manual, regulation, specification, or tentative specification adopted and published at least 30 calendar days prior to submittal of proposals, unless specifically stated otherwise.

2. Following, are applicable, but not necessarily all-inclusive, codes, standards, and regulations relative to the development of this project. Under circumstances where applicable codes or standards conflict, the most stringent shall apply. The latest code, standard and regulation with the latest change date as adopted by the AHJ shall prevail.

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Description / Usage: Codes / Standards:

General Site Development: - UFC 1-200-01 (General Building Requirements)

- Base Installation Appearance Plan (IAP) latest edition

- Site Development Plans must be approved prior to the issuance of a building permit.

- Naval Station JB Pearl Harbor Hickam Soil

Management Plan Storm Water: - Applicant's Handbook Volume I “Procedures and

Environmental Criteria” and Applicant's Handbook Volume II “Engineering Requirements”

Potable Water: - Potable water is located on site and controlled by the local base utilities. Contractor shall confirm all necessary requirements for project completion.

Accessible Design: Architectural Barriers Act (ABA) Safety OSHA (Occupational Safety and Health Act) Standards

US Army Corps of Engineers’ SAFETY AND HEALTH

REQUIREMENTS MANUAL, EM 385-1-1

Temp Enviro Controls UFGS 01 57 19 and 01 57 19.01 20

D. Site and Service Utilities:

1. The Contractor shall determine that all of the existing service utilities are of sufficient capacity to accommodate all of the design loads for this total facility. Should the Contractor determine that one or more of the existing service utilities are not adequate to accommodate the design loads for this total facility, then the Contractor shall immediately notify the Contracting Officer who will provide direction on how to proceed.

2. Design loads for this facility shall be calculated in accordance with the criteria specified in this RFPs with the most stringent criteria governing.

C-4.

GENERAL INFORMATION

A. Intent: It is the intent of this RFP to award a design/build contract which will result in completed facilities of commercial quality and that will operate efficiently and without unreasonable architectural, structural failure or deficiency throughout the expected life of the facilities. The design life required for the facility shall be at least 20 years. The selected Offeror's design and construction must meet this intent. Any planned deviation from this intent that is not brought to the attention of the Contracting Officer at time of offer by separate letter will render the deviation as not a part of the contract and the Contractor shall design and construct to the intent specified above.

A. Correlation and Intent:

3. Omissions in the RFP of such words and phrases as "the Offeror shall," "shall be,"

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SECTION C - SOW Page 5 of 8

"shall consist of," "as indicated on the drawings," "in accordance with," "shall," "and," "the," etc., are intentional. Such words and phrases shall be supplied by implication.

4. Whenever the words "necessary," "proper," or words of like effect are used in the RFP with respect to the extent, conduct, or character of work required, they shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character that is "necessary" or "proper" under the circumstances in the opinion of the Contracting Officer. The Contracting Officer's judgment in such matters is final.

B. Definitions: Throughout this RFP, certain terms, abbreviations and acronyms are used.

The definitions for select items are as follows:

1. Base/Installation: CNRH JB Pearl Harbor Hickam, HI,

2. UFC: Unified Facilities Criteria

3. UFGS: Unified Facilities Guide Specifications

4. User/Using Agency: The MWR activity at the Installation that will be the ultimate user activity when the project is completed.

5. Technical Organizations and Regulatory Agencies: Throughout this RFP, certain acronyms and/ or abbreviations are used to refer to various technical and regulatory organizations. These acronyms and abbreviations are defined to mean the listed organization or agency and are provided for the Offeror’s/Contractor's convenience. A list of these acronyms and abbreviations is available at the following website:

http://www.wbdg.org/references/industryorgs.php.

C. Any and all questions regarding the design, coordination, or interpretation of RFP requirements during the proposal phase shall be directed in writing to the Contracting Officer prior to submitting an offer.

D. Except where indicated, the Offeror/Contractor has the option of selecting all materials, systems, and equipment for use in the project. The technical requirements included in these Outline Specifications establish the minimum acceptable standards for the various products that may be used in the project. The Offeror/Contractor shall refer to Section H for additional information regarding products and substitutions.

1. General Requirements:

a. The Contractor shall clean-up the work site daily and dispose of all construction debris off the Base at an appropriate dump site. At the completion of the project, contractor shall repair any damaged area as required and be accepted by the POC.

b. All the work shall be in accordance with the codes, laws and requirements governing CNRH JB Pearl Harbor Hickam, HI.

2. Definitions: Throughout this document, certain terms, abbreviations and acronyms are used. The definitions for these items are as follows:

c. AHJ: Authority having jurisdiction.

d. Base: Naval Station Newport.

e. Contracting Officer: A person with the authority to enter into, administer, terminate contracts on behalf of the Non-appropriated Fund Instrumentality, which is party to this contract, and make related determinations and findings.

f. CNIC: Commander, Navy Installations Command.

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SECTION C - SOW Page 6 of 8 http://www.wbdg.org/references/industryorgs.php

g. Contractor: The person or entity who has been awarded the contract for design and construction of this project.

h. COR (Contracting Officer’s Representative): The on-site representative of the 2.

3. Contracting Officer with authority to act for the Contracting Officer in areas specified by letter of designation.

a. CFCI: Contractor Furnished, Contractor Installed.

b. Desirable: A feature or element that is not required in the base proposal but adds value to the project and will enhance the facilities and/or its operation. The NAFI prefers to include this feature or element in the project if it can be provided within the established budget.

c. FEAD: The Facilities Engineering and Acquisition Division at the base (normally part of PWD).

d. The Fund: The Non-Appropriated Fund Instrumentality of the U.S. Navy also referred to as NAF or NAFI that is a party to this Contract.

e. Government: The term will generally refer to the NAFI or Fund. The use of the term "Government" shall not be construed to infer that appropriated funds of the United States are involved in this project. No appropriated funds of the United States shall become due or be paid to the Contractor by reason of this contract.

f. GFCI: Government Furnished, Contractor Installed.

g. GFE: Government Furnished Equipment (not installed except for utility hookup, if required).

h. GFGI: Government Furnished, Government Installed.

i. Installation: Same as “Base”.

j. MWR: Morale, Welfare, and Recreation activity at the Installation.

k. NAFI: Same as “The Fund”.

l. Offeror/Bidder: The person or entity submitting a proposal in response to this

RFP. After the contract is awarded, this term will refer to the person or entity that was awarded the contract (the Contractor).

m. Owner: Same as “The Fund”.

n. PW or PWD: The Public Works Department at the installation.

o. Product: Design, completed construction, materials, systems and equipment installed in the completed facilities.

p. Provide: The term “provide” shall be understood to mean “provide complete in place;” that is, “furnish and install.”

q. User/Using Agency: The MWR activity at the installation that will be the ultimate user activity when the facilities are completed.

r. Correlation and Intent:

s. Omissions in the RFP of such words and phrases as "the Offeror shall," "shall be,"

"shall consist of," "as indicated on the drawings," "in accordance with," "shall," "and," "the," etc., are intentional. Such words and phrases shall be supplied by implication.

t. Whenever the words "necessary," "proper," or words of like effect are used in the RFP with respect to the extent, conduct, or character of work required, they shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character which is "necessary" or "proper" under the circumstances in the opinion of the Contracting Officer, and the Contracting Officer's judgment in such matters shall be considered final.

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4. Special Requirements

a. This project will be awarded as a "design/build" project. The Design/Build Contractor entity shall bear full responsibility for development of the final facilities’ architectural/engineering designs and construction of code compliant complete and usable facilities. The Design/Build Contractor shall bear full responsibility for the design and construction Quality Control.

b. Pre-Construction Conference: Prior to commencement of construction, the Contractor shall meet in conference with the COR and other installation representatives to discuss and develop mutual understanding relative to scheduling, coordinating, administrating and execution of work. Minimum agenda shall be: Superintendence, Schedule, Submittals, Safety, Laydown area, Invoicing, Access, Permits, Pedestrian Control and other issues.

c. Work hours Mon-Sun: 8:00am-5:00pm Coordinate work hours with the COR as designated in Section G.

d. The Contractor shall provide a written Safety Plan (Reference Section H-14.

SAFETY) for Risk Assessment which addresses personal protection equipment, any hazardous material to be used on the job site, control measure for safety, etc. Safety Plan is to be submitted to the Contracting Officer. The Notice to Proceed (NTP) for construction cannot be issued until the Safety Plan is accepted.

e. Adjacent Facilities: The adjacent land uses around the site shall remain open at all times during construction. Short-term parking modifications shall be permitted as required and shall be coordinated with the COR. See “Scheduled Outages” of Section H-5 of this RFP.

5. Security Requirements: The Contractor is responsible for employees under his employment and shall ensure that employees are familiar with and obey installation traffic, safety, and security regulations.

6. Permits

a. The Contractor shall obtain and pay for all permits required by authorities having jurisdiction. The Contractor shall certify completion of construction for all permits prior to acceptance.

b. Base Permits: The Contractor shall obtain base permits for utility outages, excavation and “heat producing” or “spark generating” work prior to beginning these activities.

Coordinate these permits through the COR There will be no charge for these permits.

c. As a minimum the Contractor shall obtain all required permits from the applicable state and local agencies.

d. The Contractor shall be responsible for compliance with all permit requirements.

As-built drawings required by the permits will be in addition to all others generated by the proposed contract.

END OF SECTION C

SECTION C - SOW Page 8 of 8

SECTION D

PACKAGING AND MARKING

D-2. SUBMITTALS (MAR 2021)

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SECTION D: PACKAGING AND MARKING

D-2. SUBMITTALS (MAR 2021)

A. General: Existing requirements for submittal formats and content are addressed herein.

1. Marking & Shipping: All submittals shall be marked with the project name

(identified by installation and project) and the contract number (#). Submittals shall be shipped in complete packages unless authorized in advance by the Contracting Officer.

2. No submission by USB flash media and storage devices shall be acceptable.

Additionally, facsimile (fax) submission shall not be acceptable, unless authorized in advance by the Contracting Officer.

3. Document Requirements: The Contractor is required to submit the documents in electronic formats (virus free uploads) and hard copy formats. All documents submitted shall become the property of the NAFI and will not be returned to the Contractor. These documents shall be prepared, organized, and submitted on a Master Data Disc in the following formats, as applicable to the contract. Hard copies shall be assembled in bound packages appropriately tabbed (or with cover sheets) and sequential page numbered for easy identification of sections and subsections of the documents.

a. “SPECIFICATIONS”: For all submittals, provide all specification sections in separate files in the current release of editable Microsoft Word (.docx) format. Specifications shall be formatted in accordance with UFGS via Specsintact. The Cover Sheet and Table of Contents shall also be provided as separate (.docx) files. Specifications shall be provided in 3-ring binders when hard copy formats are required. The information shall be in 8 1/2” x 11” three-ring binders with durable plastic covers with the words “Specifications” and the name and address of the project, Contractor, and architect/engineer(s) neatly and permanently marked on the cover when hard copy formats are required.

b. “DRAWINGS”: For all submittals provide all drawings in separate files for each drawing sheet in the most current release of AutoCAD (.dwg) format and in PDF format. All other electronic copies shall be bookmarked in PDF format. Drawings shall be half-size (11” x 17”) sets unless otherwise specified. All drawings and design calculations of the Contractor shall be affixed with the registration stamp (seal) of the professional consultant responsible for the applicable design such as architectural, civil, structural, mechanical, electrical and fire protection engineering, and landscape architect, as applicable.

c. “SHOP/CONCEPT DRAWINGS, BUBBLE DIAGRAMS, PHOTOS”: For all submittals, provide all drawings/diagrams/photos as separate files for each drawing/diagram/photo in PDF format. Progress Photos shall be submitted on Compact Disk in a compressed format which may be readily extracted for other uses by the NAFI.

d. “COLOR BOARDS”: For all submittals each set of color boards shall include samples of colors and finishes for both interior and exterior building surfaces. Heavy or bulky samples and materials may be presented by color chips which indicate actual colors and textures.

Samples will be presented on 8-1/2 inches x 11 inches boards (modules) with a maximum spread of 25-1/2 inches x 33 inches for foldouts. The modules shall be designed to fit in a standard loose-leaf three ring binder. Where special finishes, such as manufactured siding are required, samples not less than 12 inches square shall be submitted with the board. The project name and

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SECTION D - SUBMITTALS Page 2 of 4 location shall occur at the top of each module, and the location of the colors and/or samples, whether interior or exterior, shall be stated thereon. Each set of boards shall include an index module. Submittal of the color samples shall not relieve the Contractor of responsibility to submit samples required by technical provisions.

e. “MISCELLANEOUS”: For all submittals, all other project documents shall be submitted in editable MS Word (.docx), editable MS Excel (.xlsx) or pdf file formats.

B. Submittal Matrix

1. The Contractor shall provide submittal packages in accordance with the matrixes below. Packages shall be shipped directly to reviewers. These matrixes are not all-inclusive of the submittals required (e.g. meeting minutes, practical schedule, etc). The term “Upload” as used in this clause shall mean provision of the specified submittal by an electronic communication method approved by the Contracting Officer.

2. Design:

Reviewers Site Analysis

Report Review Comment

Responses and Meeting Minutes

50% & 95% Design

100% Issue for Construction

(IFC)

Contracting Officer Upload Upload Upload 1 - Upload CNIC Project Manager Upload Upload Upload 1 - Upload Base POCs Upload Upload Upload 1 - Upload Total Upload Upload Upload 3 - Upload

a. Physical color boards shall only be submitted to the CNIC Project Manager with the 50% Design Submittal package. Electronic copies of the color boards shall be included in the Design uploads.

3. Construction Management

Reviewers Response to

RFI

Construction Inspection

Pre-final Construction

Inspection Warranty Inspection

Contracting Officer Upload Upload Upload 1-Upload CNIC Project Manager

Upload Upload Upload 1-Upload

COR Upload Upload Upload Upload Total Upload Upload Upload 2 - Upload

SECTION D - SUBMITTALS Page 3 of 4

4. Reviewer Addresses

Position Name USPS Address Comm. Carrier Address

Contracting Officer

Nika Maldonado CNIC, Facilities and Construction Contracting Attn: Nika Maldonado 5720 Integrity Drive, Bldg. 457 Millington, TN 38055-6560

CNIC, Facilities and Construction Contracting Attn: Nika Maldonado 7736 Kitty Hawk Ave Lassen Building 457 Millington, TN 38055-6560

Project Manager Sam Rachkidi CNIC, Facilities and Construction Contracting Attn: Sam Rachkidi 7736 Kitty Hawk Ave Lassen Building 457 Millington, TN 38055-6560

CNIC, Facilities and Construction Contracting Attn: Sam Rachkidi 7736 Kitty Hawk Ave Lassen Building 457 Millington, TN 38055-6560

Installation POC Pete Hopley 620 Main Street Bldg 3456

JBPHH

Honolulu, Hawaii Attn: Peter Hopley Honolulu, Hawaii 96860

620 Main Street Bldg 3456

JBPHH

Honolulu, Hawaii Attn: Peter Hopley

NAVFAC TBD TBD TBD

END OF SECTION D

SECTION D - SUBMITTALS Page 4 of 4

SECTION E

INSPECTION AND ACCEPTANCE

E-1. INSPECTION OF CONSTRUCTION (MAR 2009)

E-2. PRE-FINAL AND FINAL INSPECTION (MAR 2009)

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SECTION E Page 1 of 4

E-1. INSPECTION OF CONSTRUCTION (MAR 2009)

A. Definition. "Work" includes, but is not limited to materials, workmanship, and manufacture and fabrication of components.

B. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under this contract conforms to contract requirements. The contractor shall maintain complete inspection records and make them available to the NAFI. All work shall be conducted under the general direction of the Contracting Officer and is subject to NAFI inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

C. NAFI inspections and tests are for the sole benefit of the NAFI and do not:

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the NAFI after acceptance of the completed work under paragraph I below.

D. The presence or absence of a NAFI or Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

E. The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonable needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The NAFI may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The NAFI shall perform all inspections and tests in a manner that will not unnecessarily delay the work.

Special, full size, and performance tests shall be performed as described in the contract.

F. The Contractor shall, without charge, replace or correct work found by the NAFI not to conform to contract requirements, unless in the public interest the NAFI consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

G. If the Contractor does not promptly replace or correct rejected work, the NAFI may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

H. If, before acceptance of the entire work, the NAFI decides to examine already completed work by moving it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material for such effort. If the work is found to be defective or

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SECTION E Page 2 of 4 nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

I. Unless otherwise specified in the contract, the NAFI shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the NAFI's rights under any warranty or guarantee.

E-2. PRE-FINAL AND FINAL INSPECTION (MAR 2009)

A. Pre-Final Inspection:

1. In addition to the requirements in Section E-1 above, the Contracting Officer or his authorized representative and technical representatives will jointly conduct a pre-final inspection prior to a final inspection of the facility.

2. The Contractor shall notify the Contracting Officer in writing when the entire project has been inspected by his design team and the project is ready for the Contracting Officer or his authorized representative to conduct a pre-final inspection. With this notification, the Contractor shall prepare and submit a list of items to be corrected or completed.

3. Upon completion of the pre-final inspection, the Contracting Officer will transmit a punch list report to the Contractor listing discrepancies requiring correction or completion and establishing a date for the final inspection. Upon receipt of this punch list, the Contractor shall within seven (7) days advise the Contracting Officer of any questions that he or any of his subcontractors may have concerning the requirements of the report.

B. Final Inspection:

1. When all pre-final inspection discrepancies have been corrected, the Contractor shall submit a written request for final inspection to the Contracting Officer at least fourteen (14) days before the desired date of inspection.

2. The Contracting Officer or his authorized representative will conduct the final inspection with his Technical Representative(s), the Contractor, and any needed subcontractor to determine whether the project can be finally accepted upon written notice from the Contractor that the re-inspection punch list items are complete.

C. Re-Inspection:

1. If, upon the first re-inspection, it is found that punch list items or other discrepancies are not sufficiently complete that the Project can be finally accepted, the Contractor shall be responsible for the NAFI’s costs for additional technical services for preparation of a new punch list and any subsequent re-inspection prior to final acceptance. The NAFI’s costs for additional services will be charged to the Contractor through an appropriate change order to recover

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SECTION E Page 3 of 4 applicable reimbursable expenses for activities involved in the re-inspection (this includes, but is not limited to, A/E expenses incurred by the NAFI).

2. Upon written notice from the Contractor that the re-inspection punch list items are complete, the Contracting Officer or his authorized representative will conduct the final inspection to verify that the discrepancies have been completed and determine whether the project can be finally accepted.

END OF SECTION E

SECTION E Page 4 of 4

SECTION F

DELIVERIES OR PERFORMANCE

F-1. COMPLETION TIME (MAR 2009)

F-3. PERFORMANCE EVALUATION OF THE CONTRACTOR (MAR 2009)

F-5. LIQUIDATED DAMAGES – CONSTRUCTION (MAR 2018) – Alternate I

F-9. SUSPENSION OF WORK (MAR 2009)

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SECTION F - DELIVERIES OR PERFORMANCE Page 1 of 3

F-1. COMPLETION TIME (MAR 2009)

The Contractor shall complete the work within the proposed time periods as outlined in Section

B of the Contractor’s Proposal as accepted and agreed to by the NAFI.

F-3. PERFORMANCE EVALUATION OF THE CONTRACTOR (OCT 2018)

A. At a minimum, the Contractor’s performance will be evaluated upon final acceptance of the work. However, interim evaluation may be prepared at any time during contract performance when determined to be in the best interest of the NAFI.

B. The Contractor will be rated either outstanding, satisfactory, or unsatisfactory in the areas of Contractor Quality Control, Timely Performance and Effectiveness of Management. The

Contractor will be advised of any unsatisfactory rating, in the overall rating, prior to completing the evaluation, and any overall comments will be made a part of the official record.

F-5. LIQUIDATED DAMAGES – CONSTRUCTION (MAR 2018) – Alternate I

A. If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damaged to the NAFI in the amounts shown in the table below for each calendar day of delay until the work is completed and accepted. Liquidated damages may be assessed based on the individual projects or as a total amount of $130.00 as determined by the Contracting Officer.

B. If the NAFI terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

F-9. SUSPENSION OF WORK (MAR 2009)

A. The Contracting Officer may order the Contractor in writing to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting

Officer determines appropriate for the convenience of the NAFI.

B. If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified) an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by such unreasonable suspension, delay, or interruption and the contract modified in writing accordingly.

However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

SECTION F - DELIVERIES OR PERFORMANCE Page 2 of 3

C. A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order), and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date the final payment under the contract.

END OF SECTION F

SECTION F - DELIVERIES OR PERFORMANCE Page 3 of 3

SECTION G

CONTRACT ADMINISTRATION DATA

G-1. ADDRESS FOR CORRESPONDENCE (MAR 2009)

G-2. INVOICES AND PAYMENTS (MAR 2025)

G-3. CONTRACT ADMINISTRATION (MAY 2015) – Alternate I

G-4. MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER (APR

2016)

G-5. EFT VENDOR PAYMENT ENROLLMENT FORM (APR 2016)

G-6. CONTRACTING OFFICER’S REPRESENTATIVE DESIGNATION (MAR 2012)

G-7. RETAINAGE STATEMENT - CONSTRUCTION (MAR 2012)

G-8. INSTALLATION POINT OF CONTACT (POC) (JUL 2015)

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SECTION G - CONTRACT ADMINISTRATION Page 1 of 5

G-1. ADDRESS FOR CORRESPONDENCE (MAR 2009)

A. Contractor is requested to indicate below the address to which correspondence should be mailed, if such address is different from the one shown on page one (SF33) of this

Name:

Street Address:

City, State, Zip:

Area Code, Telephone Number:

G-2 INVOICES AND PAYMENTS (MAR 2025)

A. Progress payments to the Contractor are authorized on a monthly basis in accordance with Section I, Contract Clause I-74, entitled Payments under Fixed-Price

Construction Contracts. The Contractor shall submit the following itemized applications for payment, using AIA Form G-702 and G-703 or equivalent.

B. Invoices shall be furnished to N26-05_-

_Hickam_Car_Wash_Detailing_Tension_Fabric_St.98_Pay_Apps@docs-gc2.e-builder.net with a copy provided to the Contracting Officer Nika Maldonado at nika.n.maldonado.naf@us.navy.mil.

G-3. CONTRACT ADMINISTRATION (MAY 2015) – Alternate I

A. Contracting Officer: This contract will be administered by a Contracting Officer assigned to the Commander, Navy Installations Command, N944.

B. Contracting Officer’s Authority: The Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The name and address of the Contracting Officer is as follows:

Nika Maldonado, Contracting Officer

CNIC, Facilities and Construction Contracting

5720 Integrity Drive, Lassen Bldg. 457

Millington, TN 38055

Email: nika.n.maldonado.naf@us.navy.mil

(901) 930-7728

C. Installation Points of Contact: The Contracting Officer may designate one (1) or more Installation Points of Contact (POC) for the purpose of receipt of supplies delivered and accepted or services rendered and accepted under this contract. No inspector or POC is

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JB PEARL HARBOR HICKHAM HI

SECTION G - CONTRACT ADMINISTRATION Page 2 of 5 mailto:N26-05_-_Hickam_Car_Wash_Detailing_Tension_Fabric_St.98_Pay_Apps@docs-gc2.e-builder.net mailto:N26-05_-_Hickam_Car_Wash_Detailing_Tension_Fabric_St.98_Pay_Apps@docs-gc2.e-builder.net mailto:nika.n.maldonado.naf@us.navy.mil authorized to change the terms and conditions of this contract or any provision of the specifications nor shall the presence or absence of an inspector or POC relieve the Contractor from any requirements of the contract.

G-4. MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER (APR

2016)

A. Method of Payment. All payments by the NAFI under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (b) of this clause.

B. Exceptions to the EFT are as follows:

1. Contracts awarded to companies located OCONUS

2. Contracts denominated or paid in other than U.S. currency

3. Contracts executed by any Contracting Officer in the…