NaviCare Nurse Call_JA Sole Source FAR Part 13.5 - FINAL (1) redacted_Redacted.pdf

CUI//SP-SSEL

Control Number: -

CUI//SP‐SSEL

(Source Selection Information ‐ See FAR 2.101 and 3.104‐4)

1 1 SEP 2021

Justification Review Document For Sole Source - FAR Part 13.501*

(*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: This requirement for maintenance of NaviCare Nurse Call System located at Evans Army Community Hospital, Fort Carson, Colorado 80913

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: $ for a base, one option and IAW FAR 52.217-8, $ pricing for the six-month option for a total proposed dollar amount of $

Base 15 SEP 23 – 14 SEP 24 $ Option 1 15 SEP 24 – 14 SEP 25 $ Option 52-217-8 Est. 15 SEP 25 – 14 MAR 26 $

Total: $

Prepared by:

Contract Specialist Email: . . . . Date: 01 Aug 2023

Contracting Officer:

Typed Name: .

Date Reviewed: 02 Aug 2023 E-Mail: . .

Technical Representative:

Typed Name: .

Title: COR Date Reviewed: 15 Aug 2023

Requirements Representative:

Typed Name: . . .

Title: COR Date Reviewed: 15 Aug 2023

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2 2 SEP 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: Medical Readiness Contracting Office – West

2. Description of Action: Evans Army Community Hospital requests a Firm-Fixed-Price (FFP) contract with Hill-Rom, Inc. CAGE: 28713. The government projects award for 15 Sep 23 and fiscal year (FY 2023), DHP funds will be used.

This action is a follow-on to contract W81K00-20-P-0259. The contract was not competed under authority 13.106-1 (b)(1). Paragraph, “Actions to Increase Competition” of the previous justification, stated: The government will continue to seek new resources will satisfy these requirements through continued market research, request for statements of capability, searches on the internet and telephonic inquiries.

3. Description of Supplies/Services: Service/software maintenance for the NaviCare Nurses call Station housed at Evans Army Community Hospital, Fort Carson, CO. The Hill-Rom NaviCare Nurse Call (NNC) System is a life/safety system used in all in-patient areas, and bed status which is sent directly to caregivers.

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: The authority cited above allows the government to issue a sole source contract to Hill-Rom for maintenance on the NaviCare Nurses Call System. Evans Army Community Hospital has continuing need for this service. Hill-Rom is the Original Equipment Manufacturer (OEM) for the NaviCare Nurses Call System housed at Evans Army Community Hospital, Fort Carson, CO. Hill-Rom does not currently use any subcontractors, distributers, or resellers. Without these services the NaviCare Nurses Call System would not be serviced or repaired. There would be a lapsed in continuity of critical alerts to caregivers which is vital for patient safety.

6. Efforts to Obtain Competition: Fort Carson Health Contracting Cell conducted extensive, detailed market research for this requirement to include a sources sought which was posted to Sam.gov from 23 Jun 2023 to 30 Jun 2023. The post resulted in zero responses received. - Additionally, Hill-Rom, Inc. was contacted and in response they provided a letter stating that Hill-Rom is the only OEM service organization certified to maintain Hill-Rom NaviCare Nurse Call System.

7. Actions to Increase Competition: For future actions, the Government will reassess the market for available vendors, including but not limited to, issuing a Sources Sought Notice to determine market availability for brand name, or equal requirements. A

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3 2 SEP 2021

Special Notice of Intent for the proposed limited source award will be posted on SAM.gov for which any responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency for future requirements. EACH in conjunction with MEDCOM will continue to evaluate the capabilities of other vendor's services in order to provide items that are of the best value to the Government. The Government will continue to seek new resources that will satisfy these requirements through continued market research, requests for Statements of Capability, and telephonic inquiries.

8. Market Research: A search on GSA was accomplished on 16 JUL 2023 using Schedule 65IIA, Medical Equipment and Supplies, category A-200, Medical Equipment and Supplies. This search identified 44 vendors in total, 37 which are small businesses.

An additional search was conducted for the suggested source and incumbent contractor, Hill-Rom, Inc. This vendor has a GSA contract (V797P-4434B), however, not under the applicable A-200 category. Hill-Rom, Inc. has supply items in schedules: A- 45, A-69, A-74 and A-77. Hill-Rom is the Original Equipment Manufacturer (OEM) for the NaviCare Nurses Call System housed at Evans Army Community Hospital, Fort Carson, CO. Hill-Rom does not currently use any subcontractors, distributers or resellers.

A sources sought was submitted to Sam.gov from 23 Jun to 30 Jun 2023. This sources sought generated zero responses. During market research conducted by the customer, Hill-Rom, Inc. submitted a letter dated 26 Jul 2023 that stated, “Hill-Rom Direct Support and Maintenance is the only OEM services organization certified to maintain Hill-Rom NaviCare Nurse Call System.

The current requirement is currently awarded to other than small business Hill-Rom, Inc.

under NAICS 811219. There is reasonable expectations that the follow-on will not be set aside for small business concerns. Market research has indicated, that this requirement will be sole sourced to Hill-Rom, Inc. a large business.

Software and equipment Maintenance is customarily available in the commercial marketplace. Based on this market research and IAW FAR 10.001(a)(3)(ii), this requirement meets the definition of a commercial items as defined in FAR 2.101(a) “Commercial Item”.

Per FAR 19.502-2 a review for small business socioeconomic contracting programs was conducted. A search of the Small Business Administration’s (SBA) Dynamic Business Search (DSBS) using NAICS 811210 and using keyword “nurse call maintenance”, identified zero matches.

A review of mandatory sources to include GSA/VA Schedules, in addition to open market and knowledge of the current contract indicates that NaviCare Nurse Call System maintenance is commercial in nature and only available on a sole source basis to Hill-Rom, Inc. Hill-Rom, Inc. is the only OEM service organization certified to maintain Hill-Rom NaviCare Nurse Call System.

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4 2 SEP 2021

Base on the information collected during the market research process, this equipment will be sole sourced to Hill-Rom IAW FAR Part 13.5.

9. Interested Sources: To date, no other sources have written to express an interest.

The notices required by FAR 5.201 shall be or have been published, and that any bids or proposals received shall be considered. Hill-Rom is the only vendor that can performed the required services. The sources sought generated zero responses. Hill- Rom is the only OEM service organization certified to maintain Hill-Rom NaviCare Nurse Call System

10. Other Facts:

a. Procurement history.

This is a Follow-on requirement to W81K00-20-P-0259.

Procurement History:

Contract number, awarded Contractor: Hill-Rom, W81K00-20-P-0259 Description of requirement: NaviCare Nurse Call System Maintenance Contract type: Firm Fixed Price Period of Performance: 15 Sep 2020 – 14 Sep 2023 Total Value: $426,398.07

Contract number, awarded Contractor: Hill-Rom, W81K0019-P-0361 Description of requirement: NaviCare Nurse Call System Maintenance Contract type: Firm Fixed Price Period of Performance: 15 Sep 2019 – 14 Sep 2020 Total Value: $128,840.85

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature:

. . Date:

Typed Name: Title: COR

12. Requirements Certification:

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5 2 SEP 2021

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: . . Date:

Typed Name: Title: COR

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: propriety and historical acquisition data.

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Signature:

Date:

Typed Name: Title: Contracting Officer

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Title: Contracting Officer

Approval

Based on the foregoing justification, I hereby approve the procurement of NaviCare Nurse Call System Maintenance and total dollar value other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Typed Name: Title: Contracting Officer

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6 2 SEP 2021

Controlled by:

Controlled By:

CUI Category(ies): SSEL Limited Dissemination Control: FEDCON

POC: - -