RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

BOARD OF COUNTY COMMISSIONERS

PROJECT:

RAILROAD CROSSING REPLACEMENT

NAVAL BASE KINGSBAY

REQUEST FOR PROPOSAL # P26-4200-07

PROPOSAL DUE: June 4th, 2026 2:00PM

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CAMDEN COUNTY BOARD OF COMMISSIONERS

Naval Base Kings Bay Railroad Crossing Replacement – USS Samuel Houston

NOTICE TO PROPOSERS

The Camden County Board of Commissioners is seeking proposals to furnish all labor, equipment, and materials for conducting railroad crossing replacement on the Naval Base Kings Bay.

SUBMISSION: One (1) original and two (2) copies of required proposal document must be submitted in a sealed envelope marked “RAILROAD CROSSING PROJECT Naval Base Kings Bay- USS Samuel Houston Proposal #P26-4200-07”, mailed or dropped off at the address below.

U.S. Postal Service: FEDEX/UPS:

Camden County Board of Commissioners Attn: Purchasing Office P.O. Box 99 Woodbine, GA 31569

Camden County Board of Commissioners Attn: Purchasing Office 200 E. 4th St.

Woodbine, GA 31569

The proposal opening will be conducted in person on June 4th, 2026 at 2:00PM, in the historic court room, located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.

Proposals will be accepted at the above address and email address until the time and date specified above, and immediately after will be publicly opened and contractor names only will be read aloud.

Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County and will be a matter of public record available for review after award.

Proposals may be withdrawn by written request only if the request is received prior to the time and date set for the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a period of Ninety (90) days after the time and date of opening of proposals.

QUESTIONS: regarding this project must be emailed to bids@camdencountyga.gov. All questions shall be received by May 26th, 2026 and answered by May 28th, 2026.

BONDS: The successful proposer will be required to furnish a Performance Bond and Payment Bond, on or before the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required.

Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston to the Owner on or before the issuance of Notice to Proceed. The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise, pursuant to federal and state law.

SCOPE OF WORK

Contractor will provide all labor, materials, equipment, supervision, and incidentals for the purpose of the railroad crossing replacement on King’s Bay Naval Base located in St. Mary’s, GA. Scope of Work will include the removal and replacement of two (2) 81’ precast concrete railroad crossings. Existing crossings are Century precast and equal type to be furnished and installed utilizing the existing rails and newly supplied materials listed below. All work to be done in accordance with the Georgia Department of Transportation Standard Specifications Construction of Transportation Systems, Current Edition (2021), Supplemental Specifications and Special Provisions for all bid line items to include. Weblink address indicated below.

http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf

Project Scope is as follows:

• Ten-foot (10’) asphalt approaches at each crossing will be removed by the County before contractor begins work.

• Disassembly of joint bars on both sides of existing 115lb rails and remove from excavation site.

o Inspect rails for defects upon removal and plan to reuse 115lb. rails.

• Remove existing 115lb. precast concrete crossings, tie plates, spikes, bolts, anchors, and ballast.

o County will haul all spoils from jobsite to County landfill.

• Excavate track bed to a depth of 18” below bottom of the rail. Include approx. 40 tons of ABC crusher run for each crossing to help sub ballast reach 95% compaction.

o Contractor to purchase ABC and County will haul material to site.

• Proof roll sub ballast and achieve approval prior to rebuilding track.

• Furnish and install all new 10’ cross ties for each 81’ crossing and extend two ties beyond edge of crossing.

• Furnish and install good 115lb. relay 8-hole double should tie plates, new drive on 115 lb. anchors, new prime spikes, new bolts, 6” railroad ballast and lock washers.

• Furnish and install approx. 50 tons of new clean railroad approved ballast for each railroad crossing.

o Contractor to purchase ballast and County will haul material to site.

• Construct the track using the existing rails and newly supplied materials listed above at the existing alignment and existing top of rail elevation. Contractor to provide any additional staking required.

• Furnish and install 81’ of Omega Precast Concrete Crossing at each crossing or approved equivalent.

• County will install ten-foot (10’) concrete approaches at each crossing.

• All road closures and detours will be handled by the County.

o Road will be closed for the entire duration of the crossing replacement.

• Clean up work site when finished, including regrade, reseed, and fertilize any disturbed areas.

See Appendix A for Details & Drawings

Laydown areas for equipment and materials will be available for the contractor on the base.

http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

* Background Checks will be required for any person accessing the base. There will be a process to follow prior to beginning work and some of the work will require to enter the base and go through security gates each day.

**Coordination with Camden County Public Works Director and Base Security is going to be critical, especially work performed around the security gates.

***Work Schedules may be flexible to include night or weekend work to work around traffic patterns.

SPECIFICATIONS

1. Work under this contract consists of furnishing all labor, material, tools, equipment and incidentals necessary to perform the railroad crossing replacement on USS Samuel Houston Road. The contractor shall provide and manage personnel who are to perform and complete the construction as specified herein to ensure that work is done in a safe, effective, and timely manner.

2. Contract requirements: Contractors submitting bids shall certify in writing and submit with their bid that they possess or will possess all necessary equipment and personnel to fulfill the terms of the contract and be ready to begin upon award of authorized contract.

3. Personnel Requirements:

a. Supervisor – The contractor shall have a competent and experienced supervisor/foreman on duty at all times when work is being performed under this contract.

b. Crew – The contractor shall at all times provide staff and staffing levels able to perform the work in accordance with this contract.

c. Dress Code – The minim dress code for contractor personnel for this contract shall be a clean and complete outfit, including pants, work boots, shirt and high visibility safety vest.

d. All personnel working on base will be required to have a background check through Naval Base

Kings Bay prior to work on the base.

4. Equipment:

a. The equipment used shall be of sufficient type, capacity, and quantity to safely and efficiently perform the work specified in this contract. Equipment utilized by the contractor shall meet the following requirements:

i. All equipment shall be equipped with all necessary lighting and flags to provide for a safe operation.

ii. The equipment used by the contractor shall provide for a quality job at all times.

iii. Support vehicles, such as pickups and service trucks, shall be contractor equipped with a minimum of one (1) revolving or strobe type light with amber lens.

5. Safety and Traffic Control Requirements:

a. Equipment or materials moved on or across the traveled way at other times shall be done in a manner as not to unduly interfere with traffic.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

b. The contractor shall, at all times, conduct his work so as to ensure the least possible obstruction of traffic. The safety and convenience of the general public and the residents along the roadway and the protection of persons and property shall be provided for by the contractor as specified in the State of Georgia, Department of Transportation Standard Specifications Sections 104.05, 107.09 and 150. In the event of an emergency situation, the Contractor shall provide access to emergency vehicles and/or emergency personnel through or around the construction area. Any damaged by such an occurrence will be repaired by the Contractor at no additional cost to the County.

c. All scheduled operations shall be performed during the hours of daylight (unless approved by the County Public Works Director or its delegate).

d. The contractor shall not allow any debris to be thrown onto or remain on any road surface or ditch by the equipment or contractor personnel.

e. Contractor equipment shall be parked in a safe location so as not to interfere with traffic.

f. The contractor shall suspend operations if weather conditions are such that operations cannot be carried out in a safe and effective manner.

g. The contractor shall notify the Public Works Director, in writing, of any accident that involves the contractor while fulfilling this contract.

h. In the event that any damage occurs during and is caused by the equipment used for the project, the contractor will be required to repair or replace the damaged item with a like item at the contractor’s expense.

6. Quality Acceptance:

a. For the purpose of inspection and control, the Public Works Director or his delegate will monitor the contractor’s progress and performance as work is performed.

b. Restoration and clean-up work shall be performed daily. Operations shall be suspended if the contractor fails to accomplish restoration and clean-up within an acceptable period of time. Any existing or new debris shall be removed from gutters, sidewalks, yards, driveways, etc.

within the project limits. Failure to perform clean-up activities may result in suspension of the work.

7. Guarantee of work

a. Except as otherwise specified, all work shall be guaranteed by the contractor against defects resulting from the use of inferior materials, equipment or workmanship for one (1) year from the date of final acceptance.

b.

INSURANCE REQUIREMENTS

The Contractor must agree to maintain Workers’ Compensation and liability insurance for a minimum of one million dollars ($1,000,000) to protect the County from liability claims for damages because of bodily injury, including death, and from liability for damages to property. The contractor will furnish a certificate of said insurance to the Camden County Board of Commissioners before beginning the work or with submission of proposal if listed as part of the required documents.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

NO CORRECTIONS

Once a competitive proposal is submitted, the County shall NOT accept any request by any proposer to correct errors or omissions in any calculations or competitive price submitted. The only exception to allow a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment such as failure to properly price performance costs; the nature of the mistake must be readily apparent on the face of the bid itself;

and the intended bid price must be apparent as well. The bidder cannot resort to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the allowance of the correction will be at the discretion of the Camden County Board of Commissioners.

AWARD

The contract to purchase will be awarded to the most responsible, responsive bidder whose submission, conforming to the solicitation, will be most advantageous to the Camden County Board of Commissioners, price and other factors conferred, such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in default to the Camden County Board of Commissioners at the time of submittal of the proposal shall have that proposal rejected.

The Camden County Board of Commissioners reserves the right to clarify any terms with the concurrence of the Vendor; however, any substantial nonconformity in the offer, as determined by the Camden County Board of Commissioners, shall be deemed non-responsive and the offer rejected. The Camden County Board of Commissioners reserves the right to reject Proposals, or any part of any proposal, containing any additional terms or conditions not specifically requested in the original conditions and specifications.

The Camden County Board of Commissioners reserves the right to reject any or all proposals, or any part of any proposal, to award in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in the best interest of the Camden County Board of Commissioners. Camden County Board of Commissioners reserves the right to accept or reject any and all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest of the county.

The Camden County Board of Commissioners reserves the right, at any time, to modify, waive, or otherwise vary the terms and conditions of this RFP including, but not limited to, the deadlines for submissions and submission requirements. The County further reserves the right to cancel or withdraw this RFP at any time. The County also reserves the right to negotiate mutually acceptable contract terms with the successful proposer.

LOCAL VENDOR PREFERENCE

Local Vendor Preference (Amended 8.20.19) – A local vendor shall be afforded the opportunity to match the bid amount of the lowest responsive and responsible bid if:

1. The lowest responsive and responsible bidder is not a local vendor;

2. The local vendor is the second lowest responsive and responsible bidder, and

3. The local vendor’s bid is within five percent (5%) of the lowest bid.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

a. Invitation to Bid (ITB) or any derivation thereof: If the quality, service, price and other factors are substantially equal, then a local vendor whose bid is within 5% of the lowest bid may be given an opportunity to match the lowest bid. This policy shall be stated in all applicable solicitations.

b. Requests for Proposals (RFP) or any derivation thereof: Camden County vendor preference of five percent (5%) or equivalent unit of measure, shall be provided as an evaluation criterion. For example, if a one-hundred point evaluation scale is utilized, a local vendor would be given a total of 5 points.

c. For the purposes of this provision, a “local Vendor” is one that has:

i. A business which has its principal office located in and having a street address within Camden County for at least one year immediately prior to the issuance of the quote/bid/proposal. Post Office Boxes (to include mail/shipping center addresses) are not eligible and shall not be used for the purpose of establishing a physical address.

ii. A valid occupational tax certificate issued by a jurisdiction located in Camden County.

iii. If incorporated, proof from the Georgia Secretary of State that the principal place of business is in Camden County, Georgia.

iv. Must certify under oath to the above criteria upon submission for any bid, solicitation, or proposal to Camden County.

4. Exclusions:

a. Purchases made or contracts let under emergency or noncompetitive situations.

b. Projects greater than $100,000.

5. To request the local vendor preferences, a vendor must include a complete Local Vendor Preference Affidavit of Eligibility with its submitted bid. Purchasing Policy Revised August 20, 2019

6. In accordance with Camden County Purchasing Policy and Procedures, Chapter 7 (5), the County shall not engage in purchasing from any vendor(s)/contractor(s) that have failed to secure, renew, or pay any fees or taxes required by Camden County, therefore exempting vendor(s)/contractor(s) from local vendor preference.

DAYS OF COMPLETION

Work shall be completed no later than August 31st, 2026. The Contract time may be extended as approved by the Camden County Board of Commissioners in an amount equal to time lost due to delays beyond the control of Contractor. Such delays shall include, but not be limited to, acts or neglect by Owner or others performing additional work, fires, floods, abnormal weather conditions or acts of God.

HOLD HARMLESS

The Vendor will indemnify, defend, and hold harmless the Camden County Board of Commissioners from loss for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor. The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.

For purposes of this document, “County” and “Vendor” includes their employees, officials, agents and representatives.

PAYMENT

Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County for payment issuance.

Invoices shall be submitted to: Camden County Board of Commissioners Attn: Jared Beaudoin Public Works Director P O Box 99 Woodbine, GA 31569 jrbeaudoin@camdencountyga.gov

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

Monthly Payment: This section is to control payments and is entered into instead of the Georgia prompt payment act O.C.G.A. 13-11-1. Not later than the fifth day of every month the Contractor shall prepare and submit a Request for Periodic Payment, along with an Affidavit of Payment of Claims, covering the total quantities under each item of work that has been completed from the start of the job up to and including the last day of the preceding month, and the value of the work so completed determined in accordance with the schedule of values for such items together with such supporting evidence as may be required by the Owner or its designee. This estimate may also include an allowance for the cost of such materials and equipment required in the permanent work as has been delivered to the site or stored in an approved location and suitably protected but not as yet incorporated for the work. Under no circumstances shall any material or equipment, for which payment has been made by the Owner to the Contractor, be sold, returned to the supplier or otherwise moved from the storage except for incorporation into the work as covered in this contract without written authorization from the Owner. Not later than the 30th day after submitting an accepted, approved and correct estimate along with all required documentation (as per these contract documents) as detailed in the above paragraph, the Owner shall, after deducting previous payments made, pay to the Contractor 90% of the amount of the estimate as approved by the Owner, as long as the gross value of completed work is less than 50% of the total contract amount, or if the Contractor is not maintaining his construction schedule to the satisfaction of the Owner, the Owner shall retain 10% of the gross value of the completed work as indicated by the current approved estimate. After the gross value of the completed work becomes equal to 50% of the total contract amount within a time period satisfactory to the Owner, than the Owner will continue to retain the 10% of the first 50% of the work but will not require any additional retainage; provided, however, that if work is unsatisfactory or falls behind schedule, retention may be resumed at the previous level after notification to the Contractor. Retention of contractual payments and the retention of the escrow accounts for contracts for the installation, improvement, maintenance or repair of water or sewer facilities shall be in accordance with the Georgia Retainage Law, Section 13-10-20, Article 2, as found in the O.C.G.A. Before final payment is due, the Contractor shall submit evidence satisfactory to the County that all payrolls, material bills, and other indebtedness connected with the work have been paid, except that in the case of disputed indebtedness or liens, the Contractor may submit in lieu of evidence of payment an additional Surety Bond satisfactory to the Owner guaranteeing payment of all such disputed amounts when adjudicated

TERM OF AGREEMENT

The agreement shall become effective upon execution of a contract, the receipt of all required documents and approval of the contract by Camden County Board of Commissioners.

GENERAL INSTRUCTIONS

Proposal must contain a manual signature of an authorized representative. Proposals must be typed or printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry must be initialed.

REQUIRED DOCUMENTS TO BE SUBMITTED:

One (1) original and two (2) copies of documents which must include the following information:

1. Solicitation Schedule

2. References

3. E-Verify Contractor and/or Sub-Contractor/Sub-Subcontractor Affidavit

(Must be a Notarized Original)

4. List of Subcontractors

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

5. Statement of Bidder Qualifications

6. Non -Collusion

7. Bid Proposal Signature Page & Addendums of applicable

8. Bid Fee Schedule

9. Outline of anticipated schedule of work to be performed and description of work to be performed

10. Copy of firm’s current Certificate of Insurance

11. Copy of signed W-9

12. Bid Bond

SOLICIATION SCHEDULE:

RFP Available 5/7/2026 Questions Due Date 5/26/2026 Bid Due Date 6/4/2026 @ 2:00PM

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CONTACT INFORMATION

Person to contact regarding this Proposal: ____________________________________________ Title: _________________________

Phone: ____________________ Fax: _____________________

Email Address: ________________________________________________________________

Name of person authorized to bind the Firm__________________________________________ Signature: __________________________________

Date: _________________________________

Name of Company: _____________________________________________________________ Address: _____________________________________________________________________

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

Notary Public

My Commission Expires: ______________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL MAY RESULT IN

PROPOSAL BEING DEEMED NON-RESPONSIVE.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

REFERENCES

Camden County Board of Commissioners requests a minimum of three, (3) references where work of a similar size and scope has been completed. No references shall be the same as other references provided under this proposal.

References

Bidders shall provide references on this form.

1. Firm Name______________________________________________________________

Brief Description of Project_________________________________________________

Completion Date__________________________________________________________

Contact________________________________Phone____________________________

Title_________________________________E-mail_____________________________

2. Firm Name______________________________________________________________

3. Firm Name______________________________________________________________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR BID PACKET)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Camden County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (E-verify Number)

Date of Authorization

Name of Contractor

Address of Contractor

City, State and Zip Code

Name of Project I hereby declare under the penalty of perjury that the foregoing is true and correct.

Executed on _________, ____, 2026 in ____________ (City), __________ (State).

Signature of Authorized Officer or Agent (Contractor)

Title of Authorized Officer or Agent (Contractor)

Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 2026

My Commission Expires: _______________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR BID PACKET IF

APPLICABLE)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of Camden County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13- 10-91.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Signature Date (Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 2026.

My Commission Expires: __________________________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CAMDEN COUNTY BOARD OF COMMISSIONER

CAMDEN COUNTY, GEORGIA

LIST OF SUBCONTRACTORS FORM

I do__________, do not _____________ propose to subcontract some of the work on this project. I propose to Sub-contract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

STATEMENT OF BIDDER’S QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

The Bidder submits the following statement of Bidder’s qualification for consideration by the Owner.

Legal Name of Bidder/Firm:_____________________________________________________

Street Address: _____________________________________________________________________

Telephone Number: _____________________________________________________________

Email Address: ________________________________________________________________

When Organized: _________________________ Where Incorporated: ____________ Number of years engaged in business under the present firm ____________

Plan of Organization: ___Proprietorship ___Corporation ___Partnership

The Bidder has never refused to sign a contract at the original bid. T F The Bidder has never been declared default on a contract. T F The Bidder has never been debarred by the Federal Government T F Remarks:

The foregoing statement of qualifications is submitted under oath.

Under oath, I certify that I am a principal or other representative of the firm of __________________________________________________________________and I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such, I am personally knowledgeable of all its pertinent matters. The foregoing statements of facts in the foregoing bid are true.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, labor supplies or equipment and is in all respects, fair and without collusion or fraud. We understand collusive bids is violation of state and federal law and can result in fines, prison sentences and civil damage awards. We agree to abide by all conditions of this bid.

The full name and addresses of persons and firms interested in the foregoing bid as principals are as follows:

Date: ________________________________________________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

STATEMENT OF BIDDER’S QUALIFICATIONS (cont.)

Legal Name of Firm: ____________________________________________________________

By (Signature):_________________________________________________________________

Printed Name: _________________________________________________________________

Title: _________________________________________________________________________

Sworn to and subscribed before this ____________day of ________________________________202__.

My commission expires: ____________________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN THE BID BEING

DEEMED NON-RESPONSIVE.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

NON-COLLUSION AFFIDAVIT

COUNTY OF: _____________________________

STATE OF: ________________________________

Before me, the Undersigned Bidder being duly sworn on oath, a Notary Public, for and in the County and State aforesaid, personally appeared ___________________________________and made oath that the Contractor herein, his agents, servants, and/or employees, to the best of his knowledge and belief, have not in any way colluded with anyone for and on behalf of the Contractor, or themselves, to obtain information that would give the Contractor an unfair advantage over others, nor have they colluded with anyone for and on behalf of the

Contractor, or themselves, to gain any favoritism in the award of the contract herein. He or she further states that no person or person, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

Oath and Affirmation

I hereby affirm under the penalties for perjury that the facts and information contained in the foregoing bid for public works are true and correct.

Dated this day______ of ____________________, _______________

Authorized Signature for Contractor: _________________________________________

Title: __________________________________________________________________

Contractor's name (print):____________________________________

SWORN TO BEFORE ME THIS ______DAY OF_____________, 20_____

NOTARY PUBLIC FOR THE STATE OF ______________________

My Commission Expires: ______________________

Notary Public Signature________________________

Printed Name: __________________________________

Phone Number:_____________________________Address:_____________________________

(Note: Notary seal required for foreign Contractor

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

BID PROPOSAL SIGNATURE PAGE

1. The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the bid price and within the bid times indicated in this bid and in accordance with the other terms and conditions of the Contract Documents.

2. Bidder accepts all of the terms and conditions of the Invitation and Instructions to Bidders, including without limitation those dealing with the disposition of bid security. This bid will remain subject to acceptance for 60 days after the day of bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

3. In submitting this bid, Bidder represents, as more fully set forth in the Agreement, that:

(a) Bidder has examined and carefully studied the Plans (if any), Specifications for the work, Deliverables and contractual documents relative thereto, and has read all Technical Provisions, Supplementary Conditions, and General Conditions, furnished prior to the opening of bids; that Bidder has satisfied himself relative to the work to be performed.

(b) Bidder further acknowledges hereby receipt of the following Addenda:

ADDENDUM NO. DATE

Bidders are advised that it is their responsibility to verify that any and all amendments have been received prior to submission of the bid. In case any Bidder fails to acknowledge receipts of any such amendments in the space provided on the Bid form, the bid will nevertheless be construed as though the amendment have been received and acknowledged, and the submission of the bid will constitute acknowledgement of the receipt of amendments.

(c) Bidder has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work;

(d) Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work.

(e) Bidder is aware of the general nature of Work to be performed by Owner and others at the site that relates to Work for which this bid is submitted as indicated in the RFP Documents.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

(f) Bidder has correlated the information known to Bidder, information and observations obtained from visits to the site, reports and drawings identified in the RFP Documents and all additional examinations, investigations, explorations, tests, studies and data with the RFP Documents.

(g) Bidder has given County Contract Administrator, if any, written notice of all conflicts, errors, ambiguities or discrepancies that Bidder has discovered in the RFP Documents and the written resolution thereof by County Contract Administrators acceptable to Bidder. The RFP Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this bid is submitted.

(h) This bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. The Bidder’s signature below certifies that there is no risk of potential conflicts of interest and particularly conflicts of interest under FEMA guidelines that should prevent the County from entering into a Contract with your firm pursuant to this RFP.

4. Terms used in this bid which are defined in the General Conditions or Instructions will have the meanings indicated in the General Conditions of Instructions.

Person to contact regarding this Bid: ____________________________________________

Title: _________________________

Phone:____________________ Email_______________________________________

Address: ________________________________________________________________

Name of person authorized to bind the Firm__________________________________________

Signature: __________________________________ Date: _________________________________

Name of Company: _____________________________________________________________

Address: _____________________________________________________________________

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ______________________, 2026

Notary Public My Commission Expires: ______________________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

CAMDEN COUNTY BOARD OF COMMISSIONERS

RAILROAD CROSSING REPLACEMENT

NAVAL BASE KINGS BAY

RFP#P26-4200-07

PROPOSAL FORM

DATE:

TO: CAMDEN COUNTY BOARD OF COMMISSIONERS

200 E 4TH ST.

WOODBINE, GA 31569

Having carefully examined the Proposal Documents entitled Railroad Crossing Replacement and Addendum(s) No. (s) as well as the premises and conditions affecting the work, we propose to furnish all services and labor called for them for the entire work, in accordance with aforesaid documents, for the sum of:

Dollars

($ ) which sum is hereinafter called the “Base Proposal.”

We agree that this proposal may not be revoked or withdrawn for a period of ninety (90) days following such time. In the case we are notified in writing, by mail, or email of acceptance of this proposal within ninety (90) days after the time set for the opening of proposals.

DAYS TO COMPLETE:______________

Legal Name of Firm:

By (Signature):

Printed Name:

Title:

SUBMITTED on , 2026

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

AFFIDAVIT OF VERIFICATION

I, ____________________ with ______________________ (company) have read and reviewed the quantities on the proposal sheet provided and have priced according to the quantities listed.

Name (please print): ______________________________________

Signature: ________________________________________________

Date: _____________________________________________________

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

My Commission Expires: _____________________________

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor)

A____________________________________________________________________________

(Corporation, Partnership or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of _____________________, and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

Camden County Board of Commissioners

(Name of Owner)

200 East 4th Street/ P. O. Box 99, Woodbine, Georgia 31569

(Address of Owner)

Thereinafter referred to as Owner: in the penal sum of five percent (5%) of the amount of the bid referred to in paragraph 2 below, but not to exceed ______________________________________________ Dollars ($___________________) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

WHEREAS, the Principal is about to submit, or has submitted, to Camden County Board of Commissioners, Camden County, Georgia, a bid for furnishing materials, labor, and equipment for: Railroad Crossing Replacement Naval Base Kingsbay.

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this bid.

NOW, THEREFORE, the conditions of this obligation are such that if the bid be accepted, the Principal shall within ten days after receipt of notification of the acceptance, execute a Contract in accordance with the Bid and upon the terms, conditions, and prices set forth in the form and manner required by Camden County Board of Commissioners and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to Camden County Board of Commissioners, each in the amount of 100% of the total Contract Price, in form and with security satisfactory to said Camden County, Georgia, and otherwise, to be and remain in full force and virtue in law, and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to Camden County Board of Commissioners, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed and dated this ___________ day of _________, 20___.

ATTEST:

(Principal)

(Principal Secretary)

By:

(SEAL)

(Address)

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

(Witness as to Principal)

(Surety)

ATTEST: By:__________________________________

(Attorney-in-Fact)

Resident Agent

(Address)

(SEAL)

(Witness as to Surety)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

APPENDIX A: Details and Drawings

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

RFP # P26-4200-07 Camden County Naval Base KingsBay Railroad Crossing Replacement -USS Samuel Houston

Bolt Joint PRS

1033493 90 RA

115RE

W elded Joint

Precast 9' x 4' 2 1/2" Century Precast

7-22-14

20'

40'

12'

Rail Stam p: 1150 RE VT &

1 U

SA 2016 11111111

Precast 9' x 2'2" Precast 9' x 2'2"

Precast 9' x 4' 2 1/2" Century Precast

7-22-14

29' 11'

30'

Precast 9' x 2'2" Precast 9' x 2'2"

Bolt Joint PRS

1033493 90 RA

115RE

Bolt Joint PRS

1033493 90 RA

115RE

Bolt Joint PRS

1033493 90 RA

115RE

W elded Joint

40'

W elded Joint

20'

Precast 9' x 2'2" Precast 9' x 2'2"

40'

W elded Joint

40'

W elded Joint

8'

Rail Stam p: 1150 RE VT &

1 U

SA 2016 11111111

32' 9'

Precast 9' x 4' 2 1/2" Century Precast

7-22-14

Precast 9' x 4' 2 1/2" Century Precast

7-22-14

Bolt Joint PRS

1033493 90 RA

115RE

20'

Bolt Joint PRS

1033493 90 RA

115RE

W elded Joint

W elded Joint

34' 27'

Precast 9' x 2'2" Precast 9' x 2'2"

40'

Bolt Joint PRS

1033493 90 RA

115RE

30'

Bolt Joint PRS

1033493 90 RA

115RE

10'

W elded Joint

31'

W elded Joint

W elded Joint

References