Napa_Valley_Vine_Trail_-_Vista_Carneros_RFP_(Addendum_#3_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/countyofnapa

County of Napa, CA

CML 5921-099

NAPA VALLEY VINE TRAIL - VISTA CARNEROS RFP

RELEASE DATE: August 28, 2026 RESPONSE DEADLINE: September 22, 2026, 1:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #CML 5921-099 Title: Napa Valley Vine Trail - Vista Carneros RFP

Table Of Contents

1. Calendar of Events

2. Scope of Work

3. Compensation

4. General Conditions

5. Questions Regarding the RFP

6. RFP Addenda

7. Proposal Submission, Due Date and Late Proposals

8. Organization of Proposal and Proposal Organization Requirments

9. Evaluation and Award

10. Evaluation Criteria

11. PSA and Insurance Requirements

12. Local Vendor Preference Policy

13. Protests or Objections

14. Vendor Submissions

15. Additional Information

Attachments:

A - 5921-099-C1 Regional Map 8.27.24

B - NVVT Vista Carneros 35% plans 8.23.2024

C - NVVT VC 35% Estimate 8.22.24

D - CML-5921(099) Signed PES Letter

E - CML-5921(099) Signed PES Form 3.25.26

F - 5921-099 LAPM Field Review Package 1.30.26

G - RDS 24-35 NVVT VC Schedule for NVVTC 8.24.26

H - Napa County Professional Services Template 8.25.26

I - Required_Local_Assistance_Procedure_Manual_Exhibits

J - RDS 24-35 FHWA Provisions Exhibit

K - RDS 24-35 LAPM Exh. 09-L Bidder-Proposer List 8.25.2026

L - RDS 24-35 Parcel Owner List 9.17.26

M - RDS 24-35 Exhibit D - LAPM Requirements 9.17.26

N - RDS 24-35 Question & Answer Report 9.17.26

Calendar of Events

Release of Request for Proposal: August 28, 2026

Question Submission Deadline: September 15, 2026, 1:00pm

Question Response Deadline: September 18, 2026, 1:00pm

Proposal Submission Deadline: September 22, 2026, 1:00pm

Proposal Review and Selection Completion :

September 29, 2026

Cost Proposal Submission Deadline for top three:

October 6, 2026, 9:00am

Interview of top three: October 6, 2026, 9:00am

Notice of Intent to Negotiate: October 7, 2026

Contract Negotiations and Development Completion :

October 13, 2026

Notification of Intent to Award: October 20, 2026

Contract Awarded: November 3, 2026

Commencement of Services: November 5, 2026

*These dates may be changed at the discretion of Napa County. Changes to the due date for questions or due date for proposal submittal will be made by addendum.

Scope of Work

Professional Services

The general scope of services will include, but is not limited to the following:

• Project Management

• Topographic Surveying (as needed to complete Final Design)

• Update 35% plans and estimate with one alignment

• Geotechnical Engineering consultation, borings and geotechnical report

• Preliminary engineering plans, profiles, cross sections, estimates, utility maps, etc.

• NEPA and CEQA studies and documents per the attached Preliminary Environmental Study (PES) form

• Biological, wetland, and aquatic surveys and Natural Environmental Study

• Archeological research, Area of Potential Effect (APE) map, archaeological survey report (ASR), AB 52 consultation, extended phase 1 (XP1) plan, testing (digging), extended phase 1 report, Historic Property Survey Report, and mitigation measures

• California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) Document Conformance, including completing an initial study / mitigated negative declaration and obtaining necessary environmental permits from regulatory agencies (PLACs)

• 65%, and 95% Plans, Specifications, & Estimate (PS&E) packages

• Traffic handling, signage, striping, and staging

• Mitigation planting and irrigation plans, specifications, and estimate

• Permit applications from USACOE, RWQCB, and CDFW

• Right of Way Engineering Services, including plat & legal preparation, deeds, appraisals, offer documents, negotiations, agreement, notices to owners, utility agreements, and certification

• Final design, including 100% and Final Construction Drawings, Specifications, Special Provisions and Cost Estimates

• Bidding and Construction Support Services

• Preparation of Reports and Documentation in accordance with State of California Department of Transportation (Caltrans) Local Assistance Procedures Manual (LAPM) and Local Assistance Program Guidelines (LAPG)

• Other services necessary to complete the Project

This is a Federal-Aid Project subject to Caltrans Local Assistance Procedures and other Caltrans requirements. All Deliverables, Reports, and Work Products shall be prepared and completed in accordance with Local, State, and Federal standards, where applicable.

Final design will comply with all environmental requirements of NEPA/CEQA clearance and regulatory permits not yet obtained and will result in a bid-ready PS&E package to be submitted to Napa County and Caltrans for construction approval. Consultant will be responsible for providing the Special Provisions / technical specifications section of the contract specifications, but Napa County will provide the "front end" or general provisions (including Caltrans required forms and documentation).

Accessibility and Web Presence

• Contractor shall ensure that any reports, and any deliverable to the County, be delivered in a manner to ensure non-discrimination and equal access to County services and digital properties such as websites, documents, and applications by persons with a disability under the Americans with Disabilities Act (ADA) and under § 508 of the Rehabilitation Act of 1973. Successful respondent shall ensure that any deliverable, including but not limited to, reports, documents, videos, multimedia productions, live broadcasts and any and all other web content and information communications technology are fully accessible and in compliance with federal accessibility standards and laws and with the County's Web Content Accessibility Standards.

Specifically, Contractor shall ensure that all websites, mobile applications, and digital content or services provided under this Agreement comply with the latest version of the U.S.

Department of Justice’s rule on Website and Mobile Application Accessibility, which currently requires conformance with the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA.

• Any web presence, including websites created, maintained, or administered for the provision of services will require approval from Napa County Information Technology Services (ITS).

• Contractor shall supply when requested by County documentation to evaluate current conformance with federal Web Content Accessibility Guidelines which may include, but is not limited to, a Voluntary Product Accessibility Template (VPAT).

• Contractor shall supply when requested by County documentation to evaluate website security which may include, but is not limited to a Soc 2 Type 2, or ISO 27001.

Electronic Submittals

Ensure that any reports, and any deliverable to the County be delivered in a manner to ensure non discrimination and equal access to County services and digital properties such as websites, documents, and applications by persons with a disability under the Americans with Disabilities Act (ADA) and under Section 508 of the Rehabilitation Act of 1973. Successful respondent shall ensure that any deliverable, including but not limited to, reports, documents, videos, multimedia productions, live broadcasts and any and all other web content and information communications technology are fully accessible and in compliance with federal accessibility standards and laws and with the COUNTY’s Web Content Accessibility Standards. Examples of accessibility measures include, but are not limited to, providing closed captions, video descriptions, and 508 compliant players. Note: Areas and topics need to be reviewed in consideration of other contract terms and conditions (PSA template) and documents (i.e.

technical specifications) included in the contract to avoid contradiction and ensure consistency.

COMPLIANCE WITH GOVERNMENT CODE SECTION 7550.

As required by Government Code section 7550, each document or report prepared by CONTRACTOR for or under the direction of COUNTY pursuant to this Agreement shall contain the numbers and dollar amounts of the Agreement and all subcontracts under the Agreement relating to the preparation of the document or written report. The Agreement and subcontract dollar amounts shall be contained in a separate section of the document or written report. If multiple documents or written reports are the subject of the Agreement or subcontracts, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports.

Compensation This competitive proposal process will evaluate the capability and affordability of the proposals. The selected vendor will be compensated as agreed upon during the contract negotiation process.

Continued funding is contingent on the vendor meeting contractually agreed upon project deliverables and milestones. The contract shall be awarded as soon as possible and shall continue through 6/30/30, subject to successful completion of the contract deliverables. Funding for this contract shall not exceed $1,400,000.

The consulting firm(s) must be registered in the State of California to submit a proposal to provide the required services. Consultant shall comply with those requirements set in the County Professional Services Agreement (PSA), Caltrans Local Assistance Requirements, and any other applicable federal, state, or local requirements subsequently deemed applicable to the work performed in connection with this Agreement.

This competitive proposal process will evaluate the capability of the proposals. This request for proposals is intended to be explanatory, but should any discrepancy arise, or any misunderstanding arise as to the intent of anything contained herewith, the interpretation and the decision of the County shall be final and binding. Any corrections of errors or omissions in the Request for Proposals may be made by the County when such correction is necessary for the proper fulfillment of their intention as construed by the County.

The County, at its sole discretion, may enter into a PSA with the most qualified firm to provide services for an anticipated period of five (5) years from the date the PSA is signed, with the option to extend the PSA up to one (1) additional year, for a term not to exceed three (3) years from the date of execution. The contract shall be awarded as soon as possible and shall continue through April 2031, subject to successful completion of the contract deliverables. The maximum dollar amount anticipated to be awarded under this agreement may exceed $1,000,000. It shall be understood and agreed that there is no guarantee, either expressed or implied, that this dollar amount will be authorized under the agreement.

General Conditions

Proposal Process

The County reserves the right to:

• Accept proposals, award proposals and/or not award proposals on individual items listed, on group items, or on the proposal as a whole.

• Request clarification of information submitted.

• Request additional information from competitors.

• Waive any informality in the proposals.

• Waive any irregularity in the submission and review process.

• Reject any and all submittals.

• Accept the proposal that appears from all considerations to be in the best interest of the County.

• Modify the scope of work after the selection process without re-issuing the RFP.

The County may reject the proposal of any proposer who previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a proposer who is not in a position to perform such a contract satisfactorily. The County may reject the proposal of any proposer who is in default of the payment of taxes, or other monies due to Napa County.

None of the materials submitted will be returned to the respondent unless they are not submitted within the timelines of the RFP.

This solicitation and related information can be found at https://procurement.opengov.com/portal/countyofnapa. Napa County does not guarantee the accuracy of information posted on or obtained from sources other than this e-procurement portal.

Provision of Information to Respondents

Proposals will become a public record and available for release to the public upon selection of a successful Respondent and an Intent to Award Notification is distributed. Proposers should not include proprietary, trade secret, or other confidential information in their Proposals, and do so at their own risk.

If such information is included, Proposers must clearly identify it as confidential, proprietary, or trade secret within the Proposal. The County will consider information so identified as a request to withhold it, but the County may nonetheless release, redact or withhold such information in its sole discretion. If the County redacts or withholds such information, the Proposer shall indemnity the County and defend, at its own expense, any legal actions or challenges seeking to obtain the redacted or withheld information from the County. Nothing in this RFP creates any obligation for the County to notify the Proposers or obtain the Proposer's approval or consent before releasing information subject to disclosure under the California Public Records Act. Submitting a Proposal in response to this RFP shall constitute the Proposer’s acknowledgement and acceptance of these provisions regarding the Public Records Act.

Questions Regarding the RFP Proposers shall submit all inquiries regarding this bid via the County's e-Procurement Portal, located at https://procurement.opengov.com/portal/countyofnapa.

Please note the deadline for submitting inquiries in the Calendar of Key Events. All answers to accepted inquiries will be posted on the Napa County e-Procurement Portal. Proposers may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the Proposer to check the website for answers to inquiries. Questions will not be answered that would tend to constitute an evaluation of a response being prepared or that might give an unfair advantage to a potential respondent

No prior, current or post award verbal conversations or agreements with any officer, agent, or employee of the County or any other person or entity shall affect or modify any terms or obligations of this RFP or any agreement resulting from this process. Potential proposers should not contact Napa County officials or staff regarding any aspect of this RFP. If such contact is made, the County reserves the right to reject the Proposal.

RFP Addenda Proposers are required to register for an account via the County's e-Procurement Portal hosted by OpenGov. Once the Proposer has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/countyofnapa.

It is the sole responsibility of the Proposer to ensure that they obtain information related to any Addenda, and acknowledge any and all Addenda electronically in the e-Procurement Portal as part of their Response. Failure to do so will result in rejection of the response.

Proposal Submission, Due Date and Late Proposals By submitting a proposal, the Proposer represents and warrants that:

The information provided is genuine and not a sham, collusive, or made in the interest or in behalf of any party not therein named, and that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other proposer to refrain from presenting information and that the prospective provider has not in any manner sought by collusion to secure an advantage.

The proposer has not paid or agreed to pay any fee or commission, or any other thing of value contingent upon the award of an exclusive operating area, to any employee, official, or existing Contractor of the County of Napa.

Submit Electronic Responses via the County's e-Procurement Portal https://procurement.opengov.com/portal/countyofnapa.

The deadline for submission of proposals in response to this RFP is 1:00 pm on Tuesday, September 22, 2026. Late proposals will not be accepted or considered.

The County reserves the right to request additional information not included in this RFP from any or all proposers after the Proposal Submission deadline.

Any modification, amendment, addition, or alteration to any submission must be presented, in writing, executed by an authorized person or persons, and submitted prior to the final date for submissions. No amendments, additions or alterations will be accepted after the time and date specified as the submission deadline unless requested by the County.

The submission of a proposal shall be an indication that the proposer has investigated and satisfied themself as to the conditions to be encountered, the character, quality and scope of the work to be performed, and the requirements of the County, including all terms and conditions contained within this

RFP

Organization of Proposal and Proposal Organization Requirments To maintain uniformity in the evaluation process, the proposal shall be limited to a maximum of 40 pages. The text font (Times New Roman, Arial, Tahoma, or other similar styles) shall not be smaller than size 11 font. The cover letter, table of contents, and resumes are excluded from the page count.

Proposals shall contain the following information and shall be organized in the same order as provided herein. See Vendor Submissions:

• Cover Page. Cover page shall state the Title and Project number (CML 5921-099), name of proposing company, and name and signature of the person who is authorized to make decisions and represent the submitting firm with respect to this RFP.

• Company Information. This section shall state:

1. The legal name of the company which can enter into a contract with the County and any alternate names for which the company is known (D.B.A.);

2. Mailing, and physical address(es);

3. Remit-to billing address;

4. Phone, fax, and website (if applicable);

5. Organization type;

6. Federal I.D. number

7. Federal Unique Entity ID, if applicable

8. List of owners;

9. List of corporate officers with titles (if applicable);

10. Name (first and last), title, mailing address, phone number, fax and email of the person to receive notices and who is authorized to make decisions or represent the company with respect to this RFP; and

11. DIR Number.

• Company History, Experience, Qualifications and Approach to Scope of Work. See Evaluation Criteria This section shall consist of the information requested in "Evaluation Criteria" to allow for review of company history, experience, qualifications, description of offered services, and approach to the Scope of Work. Each question/information section request should be copied into proposal with answers following each request.

• References. Provide three references (company, contact, phone number, date(s) and description of service(s) provided). References should be entities for which similar work has been completed.

Data entry submission -See "Vendor Submissions".

• Subconsultants. Provide resumes including qualifications, skills, relevant work history, and contact information for subconsultants. A maximum of one page shall be included for each dedicated staff member of the personnel assigned to the project. -See "Vendor Submissions".

• Disclosures. Data entry submission -See "Vendor Submissions".

• PSA and Insurance Acceptance or Exception. Data entry submission -See "Vendor Submissions".

Pricing/Rate Proposal (Do not include in Proposal). Napa County, City of Napa, and Vine Trail Coalition staff will evaluate the proposals and ask the top three ranked consultants to submit a hard copy of their cost proposal before the interviews of the top three consultants. Please provide site specific pricing as well as a summary chart listing all costs, including each site. Proposed price shall be fixed and for the initial three year term. Rate adjustments may be considered for the two optional years; any requests for alternate pricing for the optional years will be negotiated and considered prior to option years being taken. The cost proposal shall be provided in a sealed envelope and will only be opened by Napa County staff if your firm is selected after the Proposal scoring and interview process.

The interviews will be in person with a maximum of six people from the consultant team.

All information provided as a response to this RFP should be in the context of the information requested in the RFP. Please do not submit additional flyers, brochures, marketing material, etc.

Proposals must be submitted through the County's e-Procurement Portal located at

Evaluation and Award

Evaluation

A panel will review all proposals submitted pursuant to the terms of the RFP and select the highest ranked proposal(s) for consideration based on the evaluation criteria noted below. After proposals have been received and reviewed, the highest ranked proposer(s) may be invited to meet with the evaluation panel at no cost to the County to discuss and clarify any questions concerning the proposer's proposal and the County’s requirements.

At any time during the evaluation process, the County may request “Best and Final” offers based upon the County’s improved understanding of the offers or changed scope of work. Based on the initial proposals, further clarification and/or revision of proposals, and Best and Final offers, if requested, the panel will select the proposal that provides the best value to the County. The County may negotiate final pricing and a contract form with the successful proposer.

Because this proposal is negotiable, all data shall remain confidential until after an award recommendation is made, and there shall be no public opening and reading of proposals.

The County reserves the right to award an agreement without further competition based on the responses received to this RFP.

Award

The County intends to award a contract to the firm who distinguish themselves as capable of the type and breadth of services provided for in the Scope of Work as evident in submitted Proposal. Selection and determination of qualifications is at the sole discretion of the County.

The County will attempt to negotiate a contract with the firm submitting the top ranked Proposal. If no contract can be successfully negotiated with the top ranked Proposer, then the County may, at its election enter into negotiations with the next highest ranked Proposer; and move down the list of Proposers in order of scoring until a contract can be negotiated.

Upon selection of qualified Proposer, completion of successful negotiations, and distribution of the “Intent to Award Notification” has taken place, the contract will be presented to the appropriate authority level for authorization.

The County reserves the right to decline awarding a contract to any of the Proposers.

Evaluation Criteria Qualifications and experience will be evaluated to determine the proposal that provides the best value to the County.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Completeness of Response

Responses to this RFP must be complete.

Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Pass / Fail 1 (1% of Total)

2. Qualifications & Experience

Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to conduct engineering services on both federal and Caltrans funded projects.

Points Based 20 (19.4% of Total)

3. Organization & Approach

1. Describes familiarity of project and demonstrates understanding of work completed to date and project objectives moving forward.

2. Roles and Organization of Proposed Team

a. Proposes adequate and appropriate disciplines of project team.

b. Some or all of team members have previously worked together on similar project(s).

c. Overall organization of the team is relevant to COUNTY OF NAPA needs.

3. Project and Management Approach

a. Team is managed by an individual with appropriate experience in similar projects. This person’s time is appropriately committed to the project.

b. Team successfully addresses Site Planning and Programming efforts.

c. Project team and management approach responds to project issues. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.

4. Roles of Key Individuals on the Team

Points Based 15 (14.6% of Total)

a. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project.

b. Key positions required to execute the project team’s responsibilities are appropriately staffed.

5. Working Relationship with

COUNTY OF NAPA

a. Team and its leaders have experience working in the public sector and knowledge of public sector procurement process.

b. Team leadership understands the nature of public sector work and its decision-making process.

c. Proposal responds to need to assist COUNTY OF NAPA during the project.

4. Scope of Services to be Provided

1. Detailed Scope of Services to be Provided

a. Proposed scope of services is appropriate for all phases of the work.

b. Scope addresses all known project needs and appears achievable in the timeframes set forth in the project schedule.

2. Project Deliverables

a. Deliverables are appropriate to schedule and scope set forth in above requirements.

3. Cost Control and Budgeting Methodology

a. Proposer has a system or process for managing cost and budget.

Evidence of successful budget management for a similar project.

Points Based 20 (19.4% of Total)

5. Schedule of Services

1. The schedule serves as a project timeline, stating all major milestones and required submittals for project management and Federal-Aid compliance.

2. The schedule addresses all knowable phases of the project, in accordance with the general requirements of this RFP.

Points Based 15 (14.6% of Total)

6. Presentation by Team

1. Team presentation conveying project understanding, communication skills, innovative ideas, critical issues and solutions.

Pass / Fail 15 (14.6% of Total)

7. Response to Interview Panel Questions

1. Proposer provides responses to various interview panel questions

Points Based 15 (14.6% of Total)

8. References

1. Provide as reference the name of at least three (3) agencies you currently or have previously consulted for in the past three (3) years

Pass / Fail 1 (1% of Total)

9. Conflict of Interest Statement

1. Discloses any financial, business or other relationship with the COUNTY OF NAPA that may have an impact upon the outcome of the contract or the construction project.

2. Lists current clients who may have a financial interest in the outcome of this contract or the construction project that will follow.

3. Discloses any financial interest or relationship with any construction company that might submit a bid on the construction project.

Pass / Fail 1 (1% of Total)

PSA and Insurance Requirements

Professional Services Agreement

The successful proposer will be expected to enter into a Professional Services Agreement (PSA) with the County. The County’s standard General Terms and Conditions of the PSA is attached (see Attachments Tab) to this RFP for review by prospective Proposers. Proposers are not required to submit a signed copy of the County’s PSA with their proposal but are merely directed to review the PSA to ensure that all Proposers understand the County’s PSA requirements.

Proposers should clearly note in their proposals whether they take exception to any of the PSA requirements and should include a detailed explanation of the reason for the exception and a counterproposal or alternative suggestion(s) for the County’s review. However, after review of any proposer’s exceptions, the County reserves the right to reject any and all exceptions taken to the County’s PSA.

Insurance Requirements

Proposers are directed to review the County’s insurance requirements as detailed in the attached draft PSA, General Terms and Conditions (Article IV, Article V, and Exhibit C ) and are required to submit a written statement with their proposal indicating their willingness and ability to meet all the County’s insurance requirements. Additionally, required insurance endorsements must be scheduled endorsements specifically naming Napa County. Without prior written approval, blanket endorsements will not be accepted

Proposers who are unable to meet all the County’s insurance requirements may submit with their proposal an alternative plan for obtaining insurance that will adequately mitigate the risks associated with providing the services. Any alternative insurance coverage request is subject to review and approval by County Counsel and the County’s Risk Management Officer.

Failure to meet the County’s insurance requirements (as determined by County Counsel and County Risk Management) may be sufficient reason for disqualification from the selection process.

Local Vendor Preference Policy Federal Funds are being used, therefore no local vendor preference is included.

Protests or Objections The County’s appeals process is as follows:

A bidder or proposer who is not selected for contract award may protest the award of the contract to another bidder or proposer by submitting a written protest. Subcontractors, sub consultants, and members of the public may not submit a protest.

Protest Deadlines

(a) For contracts awarded pursuant to an RFP or RFQ (Request for Qualifications), the protest must be received by the Purchasing Agent no later than 5:00 p.m. on the seventh calendar day after the County notifies all proposers via the Intent to Award Notification.

(b) Notwithstanding subsection (a) above, if a proposal or statement of qualifications is rejected as non-responsive or because the bidder is not a responsible bidder, the protest must be received by the Purchasing Agent no later than 5:00 p.m. on the seventh calendar day after the County notifies the bidder or proposer that their bid or proposal is being rejected.

(c) The County’s notification under subsections (a) and (b) above may be by any reasonable means, including but not limited to U.S. mail, e-mail, facsimile, or internet posting. The effective date of notice by mail is the date that the notice is deposited in the mail. The effective date of all other means of notice is the date it is transmitted.

(d) If the seventh calendar day falls on a weekend or County holiday, the deadline to submit a protest shall be extended to 5:00 p.m. on the first business day following such weekend or holiday.

(e) Written protests must be delivered to:

Napa County Purchasing Agent

County Administration Building

1195 Third Street, Suite 310

Napa, CA 94559

Content of Protest

The protest must be identified as a “RFP protest” in the subject line or title of the document and shall clearly state all legal and factual grounds claimed for the protest. Any grounds not raised in the written protest are deemed waived by the bidder or proposer.

Resolution Process

(a) Upon timely receipt of a written protest, the Purchasing Agent will convene a meeting with the protesting party and appropriate County staff to seek informal resolution and/or to clarify the issues.

(b) If the protest is not resolved at the informal meeting, the Purchasing Agent shall provide a written response to the protesting party within fifteen (15) business days following the informal meeting. County Counsel may be consulted before the written response is issued. The response shall state the Purchasing Agent’s decision and facts and law supporting that decision.

(c) Notwithstanding subsection (b) above, if the protest is not resolved at the informal meeting and the protest is to the County’s determination that the bidder is not a responsible bidder, the bidder may request a hearing to present evidence contesting the County’s determination. The request for a hearing must be in writing and received by the Purchasing Agent no later than 5:00 p.m. on the third business day after the date of the informal meeting in subsection (a). The Purchasing Agent shall serve as the hearing officer and issue a written decision within fifteen (15) business days following the conclusion of the hearing.

(d) The County shall not award the contract being protested until after the Purchasing Agent issues a written decision on the protest, unless the Purchasing Agent, in consultation with County Counsel and the Director of the Department administering the contract, makes a written determination that the award of the contract without further delay is necessary to protect public health, safety, or welfare. The Purchasing Agent’s written decision on the protest shall be final and exhaust the protestor’s administrative remedies.

Exclusive Remedy

(a) The procedure and time limits set forth in this Section are mandatory and are the protester’s sole and exclusive remedy. Failure to comply with these procedures and time limits shall constitute a waiver of any right to further pursue a protest.

(b) The submission of a protest shall not preclude the County from rejecting all bids or proposals and re-advertising or canceling the contract. Rejecting all bids or proposals shall render a protest moot and terminate all protest proceedings.

Vendor Submissions Proposals must be submitted through the County's e-Procurement Portal located at https://procurement.opengov.com/portal/countyofnapa

Cover Page and Company Information* See Organization of Proposal and Project Organization Requirements for Required Information.

*Response required

COMPANY HISTORY, EXPERIENCE, QUALIFICATIONS, and APPROACH TO

SCOPE OF WORK*

See Evaluation Criteria for required information that must be provided.

*Response required

References* Provide a minimum of three (3) current references for which your agency has provided services similar to those described in this Request for Proposals. References shall include entity, contact name, address, title, phone number, and term of contract.

The County reserves the right to contact references not provided in the submittals.

*Response required

Subconsultants* See Evaluation Criteria for required information that must be provided.

*Response required

You are required to disclose any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or a verification of no responsive incidents.*

Failure to comply with the terms of this provision may disqualify any proposal. The County of Napa reserves the right to reject any proposal based upon the Proposer’s prior history with the County of Napa or with any other party, which documents, without limitation, unsatisfactory performance, significant failures to meet contract milestones or other contractual failures.

Please disclose below. If you have no disclosures to report please write that you have no reportable disclosures.

*Response required

The proposer accepts the County’s standard Agreement; and is willing and able to meet the County’s insurance requirements, found in the draft Agreement, Sections IV, V, and Exhibit C ( Agreement attached)*

☐ Yes ☐ No

*Response required

When equals "No"

If no was selected, please provide reasons/exceptions:* PSA: Respondents should clearly note in their proposals whether they take exception to any of the PSA requirements and should include a detailed explanation of the reason for the exception and a counterproposal or alternative suggestion(s) for the County’s review. However, after review of any respondent’s exceptions, the County reserves the right to reject any and all exceptions taken to the County’s PSA.

Insurance: Respondents who are unable to meet all the County’s insurance requirements may submit with their proposal an alternative plan for obtaining insurance that will adequately mitigate the risks associated with providing the services. Any alternative insurance coverage request is subject to review and approval by County Counsel and the County’s Risk Management Officer.

Failure to meet the County’s insurance requirements (as determined by County Counsel and County Risk Management) may be sufficient reason for disqualification from the selection process.

*Response required

Additional Information

Additional Information

Disadvantaged Business Enterprises Participation -

Disadvantaged Business Enterprise (DBE) requirements are temporarily suspended by Caltrans. Napa County has established a DBE goal of 0%.

California State Prevailing Wages and Federal "Payment of Predetermined Minimum Wage" -

Depending upon the scope of work, the required contract provisions may need to include the California State Prevailing Wages (Federal “Payment of Predetermined Minimum Wage” applies only to federal-aid construction contracts). Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman, or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth. California State Prevailing Wage information is available through the California Department of Industrial Relations web site at:

http://www.dir.ca.gov/dlsr/statistics_research.html Wage guidelines entitled, Consultant Guidelines for Prevailing Wage and Labor Compliance on Architectural and Engineering (A&E) Contracts are used to administer Caltrans Consultant contracts and are available at: http://www.dot.ca.gov/hq/construc/A&E_Guidelines/A&EGuidelines.pdf

Financial Management and Accounting System Requirements -

The team shall have an adequate financial management and accounting system. Agreements will not be awarded to a consultant who does not have, or whose sub-consultants do not have, adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31.

Subcontracted Services -

The prime consultant is responsible for performing the work required under the agreement in a manner acceptable to the County. The consultant’s organization and all associated subcontractors and subconsultants must be identified at the time of the proposal. If the consultant wishes to use a subconsultant not specified in the proposal, prior written approval must be obtained from the County. If a subcontract for work or services is performed, the subcontract must contain all required provisions of the prime contract. Pursuant to the provisions in Section 1777.1 of the Labor Code, the Labor Commissioner publishes and distributes a list of Contractors ineligible to perform work as a subcontractor on a public works project. The list of debarred Contractors is available from the Department of Industrial Relations website at https://www.dir.ca.gov/dlse/debar.html. This requirement shall be enforced as follows: Noncompliance shall be corrected. Payment for subcontracted work http://www.dir.ca.gov/dlsr/statistics_research.html http://www.dot.ca.gov/hq/construc/A&E_Guidelines/A&EGuidelines.pdf https://www.dir.ca.gov/dlse/debar.html involved will be withheld from progress payments due, or to become due, until correction is made.

Failure to comply may result in termination of the contract agreement.

Selection Criteria -

Selection will be based upon the County’s evaluation of the firms’ response to this RFP using the evaluation criteria listed below and on the basis of demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required. In addition, these selection procedures shall specifically prohibit practices which might result in unlawful activity, including but not limited to, rebates, kickbacks, or other unlawful consideration, and shall specifically prohibit government agency employees from participating in the selection process when those employees have a relationship with a person or business entity seeking a professional services contract which would subject those employees to the prohibition of Government Code Section 1090 or 87100.

Award of Agreement and Review of Cost Proposals -

The County will negotiate a PSA with the top ranked firm. The agreement, if awarded, will be awarded at the discretion of the County based on the selection criteria. The County reserves the right to award an agreement without further competition based on the responses received to this Request for Proposals and future RFPs. Consultants shall prepare a cost proposal in accordance with Caltrans LAPM format and submit it in a separate sealed envelope. Following interviews, the County will contact the top ranked firm to negotiate an agreement and, if the firm is unable to meet the above requirements and enter into an agreement, the County will proceed with the second ranked firm and subsequent firms. Cost proposals will not be opened nor considered until the most qualified firm is selected, in which the associated cost proposal shall be used as a basis for contract negotiations.