NAL Facility Maintenance SOW FY23 20230614.doc

NAL (SOW)

Facility Operation and Maintenance Support Services

STATEMENT OF WORK (SOW)

Facility Maintenance Support Services for the

National Agricultural Library (NAL)

TABLE OF CONTENTS

3C.1

General Information

C.1.1 Facilities

C.1.1.1 National Agriculutural Library

C.1.2 Summary Of Expecations

C.1.3 Scope Of Work

C.1.4 Personnel

C.1.5 Operating Conditions

C.1.6 Quality Control

C.1.7 Physical Security

C.1.8 Safety, Health, And Enivornmental Protection

C.1.8.1 Acknowledgement Of Risk

C.1.8.2 Compliance

C.1.8.3 Occupational Safety, Health, & Accident Prevention

C.1.9 Reports

C.1.9.1 COR Reports

C.1.9.2 Job Ordering Tracking System

C.1.10 Agency Programs

C.1.10.1 Environmentally Preferable Products & Affirmative Procurement Policy

C.2

Specfic Tasks / Requirements

C.2.1 General Information

C.2.2 Area Maintenance

C.2.2.01 Boiler Plant(s) and Heat Distribution Systems

C.2.2.02 Building Automated System

C.2.2.03 Centralized Facility Monitoring

C.2.2.03 SecurityCamera And Secured Controlled Access

C.2.2.04 Electrical Utilities

C.2.2.05 Heating Ventilation Air Conditioning

C.2.2.06 Plumbing / Pipefitting

C.2.2.07 Preventive Maintenance

C.2.2.08 Refrigeration Systems C.2.2.09 Smoke / Fire Service Maintenance and Detection C.2.2.10 Reverse Osmosis System

C.2.2.11 Fire Hydrants

C.2.3 General and Project Support C.2.3.01 Project Support

C.2.3.02 Housekeeping C.2.3.03 Work Operations Support

C.2.3.04 Roads and Grounds

26 C.2.3.0 Snow Removal

28 C.2.4.14 Pond Maintenance

C.2.4.15 Pest Control

C.2.4.16 Window Cleaning

C.2.4.17 Hazardous Waste Removal

C.3

Reimbursal Work

C.4

Labor and Replacement Parts and Materials Threshold per Work Order 32 C.5

Government-Furnished Items

C.6

Service Provider-Furnished Items

C.7

Abbrievations and Acronyms

C.8

APPENDIXES

Appendix A: Workload Estimate Appendix B: Maps And Area Layout

Appendix C: Required Records And Reports Appendix D: Government Furnished Items Appendix D1: Government Furnished Facilities Appendix D2: Government Furnished Equipment Appendix D3: Government Furnished ADP Equipment

Appendix E: Facility Equipment / System To Be Maintained 45 Appendix F: Subcontracted Work 60 Appendix G: Operational Requirements 61 Appendix H: Snow Removal Site Plan

Appendix I: Contractor Furnished Supplies

SECTION C

Scope of Work Facilities Operations and Maintenance Support Services

National Agricultural Library (NAL) c.1

GENERAL INFORMATION

C.1.1

FACILITIES

This Performance Work Statement (PWS) describes the performance requirements for selected activities for the United States Department of Agriculture (USDA) National Agricultural Library (NAL) in Beltsville, Maryland. The term “Service Provider or SP” is used throughout this document and applies to the proposal selected to perform this PWS, whether Federal Government or commercial Service Provider (SP), unless otherwise specified. The goal of this PWS is to obtain efficient, cost-effective services.

NAL conducts major research programs and maintains a database for the study of soils, plants, floral and nursery crops, animals, and human nutrition. NAL is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE).

C.1.1.1

National Agricultural Library (NAL)

10301Baltimore Avenue, Beltsville, Maryland 20705-2351 www.nal.usda.gov

The NAL is located on the grounds of the BARC. The NAL serves as a National Library of the U.S. for agricultural needs and as the Library of the USDA. NAL’s vision is to ensure and enhance access to agricultural information for a better quality of life. The NAL leads the information revolution for forging partnerships and exploring new methods and techniques that advance open and democratic access to information. As leaders of the nation’s agricultural legacy, NAL preserves and protects information for future generations. The NAL acquires, organizes, manages, preserves, and provides access to information and provides quality stewardship of the unique collection. The Library assists, trains, and educates people based on assessment of the information sought. In addition, the NAL maximizes the access to information through collaborative efforts and utilization of technology and enhances global cooperation through an international exchange of information and the provision of services and technical assistance. The NAL facility layout and grounds are displayed in Appendix C, Maps and Area Layout.

C.1.2

SUMMARY OF EXPECTATIONS

C.1.2.1

The SP shall meet requirements and responsibilities defined in this PWS. The overall impression and appearance of the SP’s staff, facilities, and equipment should convey a professional image. The SP shall ensure quality work is performed at the USDA location in accordance with Federal, state, and local laws as well as applicable USDA standards and guidelines. The SP shall perform the requirements of this PWS in an environmentally acceptable manner consistent with Federal, state, and local laws, and equipment shall be operated and maintained according to manufacturer’s specifications.

C.1.2.2 SP staff shall be fully trained, professional, and customer-service oriented to provide consistent quality service in a responsive, flexible, and cost-effective manner. Successful completion of appropriate employee background investigations is required.

C.1.3

SCOPE OF WORK

C.1.3.1

The SP shall provide qualified labor, supervision, equipment, and supplies / materials, except those furnished by the Government, necessary to perform the facilities operations and maintenance support services described in Section C.2 of this PWS. The SP shall be responsible for maintaining current facility buildings, grounds and equipment to their most productive and efficient state of performance.

C.1.3.2

The purpose of this PWS is to define the maintenance, service, and repair requirements in terms of output requirements and the quality level or standard of acceptable performance of those outputs. The PWS shall define objectives to be met and provide for objective measurement, whether qualitatively or subjectively, of the requirements.

C.1.4

PERSONNEL

C.1.4.1

The SP shall provide an off-site project manager to be available for discussion with the Government Contracting Officer (CO) or Contracting Officer’s Representative (COR). The project manager shall act as the central point of contact with the CO / COR. The PM shall visit the site bi-monthly.

C.1.4.2

The SP shall furnish fully trained and qualified personnel to accomplish work prescribed in this PWS. All SP employees shall be U.S. citizens. A U.S. citizen is defined as an individual who is native born, naturalized, or derived citizenship from U.S. parent(s). An individual possessing a “green card” (permanent resident alien) is not considered a U.S. citizen. The SP shall employ only persons able to speak, read, write, understand, and communicate in English.

C.1.4.3

All personnel employed by the SP or any representative of the SP entering Government property shall obey instructions, rules, regulations, or operating procedures that apply to NAL. SP shall be responsible for maintaining satisfactory standards of employee professionalism, competency, conduct, appearance, and integrity in accordance with the Department of Agriculture Human Resources Management Employee Responsibilities and Conduct Personnel Bulletin (735-1) (accessible at http://www.usda-ethics.net). The Government reserves the right to require removal from the work location of any SP employee who endangers persons or property or whose continued employment is inconsistent with the interests of the Government as determined by the CO.

C.1.4.4

SP personnel shall wear appropriate uniforms while performing official duties.

C.1.5

OPERATING CONDITIONS

C.1.5.1

Normal working conditions NAL entail risks associated with facility maintenance.

C.1.5.2

NAL’s normal business hours are 5 days per week, Monday through Friday (excluding federal holidays), from 0600 to 1730 EST / EDT. The SP will stagger the hours for the 2 full-time workers and 1 part-time worker to cover the normal duty hours.

C.1.5.3 Federal holidays are listed below for information. The SP is not required to staff NAL during holidays.

INDEPENDENCE DAY

Other days or partial days designated by Federal statute, Executive Order, Presidential Proclamation, or the Facility Director.

C.1.5.4

The SP shall be required to respond to maintenance calls during non-duty hours. These service calls will be documented as overtime, to be charged against prepaid overtime hours.

C.1.5.5

In case of a government furlough, the SP is required to provide 1 employee for a minimum of 6 hours of service maintenance during normal business hours to ensure the NAL’s Building and Equipment remain operational. During a government furlough, the SP is still required to respond to maintenance calls during non-duty hours. These service calls will be documented as overtime, to be charged against prepaid overtime hours.

C.1.5.6

The SP shall practice energy conservation in accordance with the NAL Energy Management Program.

C.1.5.7

Weather conditions in the BA vary with an average annual rainfall of 41 inches, with the wettest months being April through July, and an average annual snowfall of 18 inches, with snow expected from around October through April. The average frost-free period (growing seasons) during the year is about 250 days. The first killing frost may be expected about October, and the last killing frost generally occurs in May. The average annual maximum and minimum temperatures are approximately 65°F and 45°F, respectively. Monthly normal temperatures range from 23°F in January to 86°F in July. Summer temperatures often reach above 90°F, while winter temperatures commonly drop below freezing.

C.1.6 QUALITY CONTROL

The SP shall provide a quality control plan for ensuring that they meet the standards designated for the performance objectives described in this PWS. Quality Control plan shall include the following:

a. An inspection system covering all required performance task

b. A method of identifying deficiencies in the quality of services performed

c. A list of corrective action or measures used to prevent deficient or unsatisfactory performance

d. A system for maintaining a record of all inspection reports and proposals C.1.7

PHYSICAL SECURITY

C.1.7.1 The SP must comply with USDA, ARS, NAL, and associated worksite security policies and procedures and any other security measures or directives that are implemented for the protection of personnel, facilities, and other Government assets.

C.1.8

SAFETY, HEALTH, AND ENVIRONMENTAL PROTECTION

C.1.8.1

Acknowledgement of Risks

C.1.8.1.1 The SP shall provide its personnel with full and realistic information pertaining to the potential hazards of their work at NAL. The SP is responsible for its employees’ compliance with health and safety procedures and is liable for any consequences of its employees’ failure to comply with known or common-sense health and safety procedures or practices.

C.1.8.2

Compliance

C.1.8.2.1

The SP shall actively support NAL safety, health, environmental protection, and hazardous waste programs by ensuring compliance with Federal, state, and local environmental, safety, and health laws and regulations, and the associated USDA, ARS, NAL directives, policies, and procedures (such as safety, emergency management, “Open Flame”) cited in Appendix A, Publications.

C.1.8.2.2

The SP shall allow access to areas under SP control for environmental inspections to determine compliance with Federal, state, and local environmental policies, regulations, and procedures. Any records requested by a regulatory authority must be produced in the timeframe imposed by that authority.

C.1.8.3

Occupational Safety, Health, & Accident Prevention

C.1.8.3.1

The SP shall perform the requirements of the PWS in compliance with Federal, state, and local safety and health laws and regulations. The SP shall comply with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting OSHA Standards 29 Code CFR 1910 and 1926 to protect Government resources and the general public. The SP shall follow OSHA criteria as they pertain to occupational safety and health for its employees.

C.1.8.4 Hazardous Material Control & Removal C.1.8.4.1 The contractor must review the Asbestos Management Plan periodically and before any work that may disturb asbestos.

C.1.8.4.2 The contractor must test for lead paint before performing any work that may disturb any paint.

C.1.9

REPORTS

C.1.9.1

The SP shall provide to the COR all mandated reports required in the statement. All reports shall contain complete and accurate information and results. Refer to Appendix D, Required Records and Reports for a listing of required reports and the frequency in which the reports shall be provided.

C.1.9.2

The SP shall learn and integrate the job tracking and service ticketing system that is provided by govt. This system will be integrated to track preventive maintenance services and service work tickets.

C.1.10

AGENCY PROGRAMS

C.1.10.1 Environmentally Preferable Products & Affirmative Procurement Policy

C.1.10.1.1 The SP shall participate in the Environmentally Preferable Products and Affirmative Procurement Program during the pursuit of purchasing. Green purchasing / affirmative procurement includes but is not limited to recycled-content products, bio-based products, and energy-efficient products. Note that most material will be supplied by the Government; however, if the SP is tasked with purchasing material for project work, this paragraph applies to the purchasing.

C.2

SPECIFIC TASKS / REQUIREMENTS

C.2.1

GENERAL INFORMATION

C.2.2

AREA MAINTENANCE

The SP shall provide necessary maintenance services for the facilities and associated entities. The SP shall be responsible for but is not limited to the following requirements:

NAL

C.2.2.01 Boiler Plant and Heat Distribution Systems C.2.2.01.1 Maintain and safely operate the boiler plant and the associated distribution systems to provide a 24-hour uninterruptible heating hot water supply. Maintain records and reports required to operate and maintain the central boilers, facility heating, and other designated equipment. Make records readily available for Government use.

C.2.2.01.2 Ensure personnel who are tasked with operation and maintenance of boilers possess a current Stationary Operators License for applicable jurisdiction.

C.2.2.01.3 Be familiar with and adhere to regulations governing the Clean Air Act of 1990 and any applicable laws mandated by the Environmental Protection Agency (EPA) and the MDE. Perform regular tests and sample the emissions produced by the boilers. Adjust the boilers to ensure that the plant equipment operates to established standards of the governing agencies. Assist with the annual emissions report to the State of Maryland. Contact proper authorities in case of fuel oil spills, gas leaks, water main breaks, or major property damage and contain the spills, leaks, and breaks as necessary.

C.2.2.01.4 Implement and adhere to plant maintenance procedures that include safe start-up, control, operation, and shutdown. Ensure proper inspection and maintenance of primary and ancillary equipment and system functions, including but not limited to production, production control, distribution, pumping, emission control, water treatment, and fuel supply to meet manufacturer’s recommendations. Ensure that the boilers are suitable for expected loads, temperature, and capacity. Test combustion control devices, pressure, and high limit controls, and over pressure devices to maintain to provide continuous and uninterrupted service.

C.2.2.01.5 Inspect boilers, auxiliary equipment, and hot water lines for operation and preventive maintenance purposes. Inspect and adjust equipment controls as indicated; lubricate, overhaul, and repair as necessary. Check meters, gauges, pressure relief valves, and other instruments and adjust equipment controls as indicated. Fire up boilers and secure as required by demand requirements. Perform preventive maintenance and repairs to HW system and return system within the main power plants and outlying buildings. Perform preventive maintenance and repairs to boilers and boiler plant equipment including burners, pumps, air compressors, fans, motors, feed water heaters, feed water regulators, valves, magnetic switches and relays, motor generator sets, programmers, microprocessors and other controls. Maintain daily records of temperature readings, feed water temperature, boiler pressures, feed water used, amount of condensate return, water used by plant, and fuel used and quantities that are in reserve. Maintain piping, distribution, pressure valves, boilers, furnaces, and other items in accordance with the appropriate craft and utility code, American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air Conditioning Engineer (ASHRAE) standards, and the American Society of Mechanical Engineers (ASME).

C.2.2.01.6 Establish and maintain written instructions for the operation of boiler plant. Comply with the appropriate standards, state and local codes, and the equipment manufacturer’s recommendations. Address equipment start / shutdown, operational adjustments, and emergency and safety precautions. Ensure planned shutdowns and overhaul work on equipment such as boilers, hot water generators, distribution, and pressure vessels occurs when scheduled.

C.2.2.01.7 Operate and maintain water treatment equipment affecting the boilers and distribution system and provide sampling and analysis / test services to meet the various requirements.

C.2.2.01.8 Abide by the guidance of the SP energy conservation personnel or direct instructions from the utility provider to follow mandatory fuel use compliance. Utility fuel sources consist of fuel oil and natural gas. A Potomac Electric Power Company (PEPCO) energy curtailment could result in switching to generators and co-generators. Services shall be switched due to two possibilities: Energy Conservation Program or utility service provider mandate. In the case of the latter, the utility provider shall notify the NAL Facility Operation Specialist or Facility Engineer. The NAL Facility Operation Specialist or Facility Engineer personnel, who in turn shall contact operators at the NAL. Switch over fuel source within 1 hour of notification from the utility provider. The SP shall then notify a designated Government representative of the switch over.

C.2.2.02 Building Automation System C.2.2.02.1 Provide technical expertise and operational support for systems that have integrated into the Siemens Building Automation System (BAS).

C.2.2.02.2 The 5th floor special purpose area shall be maintained to a predetermined critical temperature of plus or minus 5-degree F (0.5 degree C) and a relative humidity of plus or minus 3 percent.

Maintain special purpose areas to ensure a predetermined critical temperature and relative humidity level.

5th floor Temperature: Required temperature is 65 degrees F +/- 5 degrees F (0.5 degree C) of required temperature 5th floor Relative Humidity: 45% +/- 3% of required relative humidity 100% Compliance

Maintain special purpose areas to ensure a predetermined critical temperature and relative humidity level.

6th-13th floor Temperature: Required temperature is 65 degrees F +/- 5 degrees F (0.5 degree C) of required temperature 6th-13th floor Relative Humidity:

Summer RH: below 50% Winter: RH: above 30% 95% Compliance

C.2.2.02.3 Maintain records and logs of pertinent information regarding modifications, maintenance, operating characteristics, and repairs.

C.2.2.02.4 BAS shall be maintained within operating design conditions by qualified Siemens trained contractors.

C.2.2.03 Centralized Facility Monitoring

C.2.2.03.1 Maintain and periodically staff the on-site computer-operated building automation system (BAS) for the monitoring of essential building activities and critical equipment such as but not limited to building and equipment environmental alerts, alarms, and malfunctions for facilities and specified equipment. Staff the centralized monitoring center periodically during NAL duty hours.

C.2.2.03.2 Maintain and service centralized monitoring system for Fire Alarm notification system and Glass Break five panel system. SP will maintain centralized monitoring services for both systems 24/7.

C.2.2.03.3 Security Camera and Secured Controlled Access System C.2.2.03.3.1 SP will service and maintain NAL’s video system and access control system (ACS) hardware components. SP will perform quarterly software version verification and semi-annual preventive maintenance.

SP will provide semi-annual preventive maintenance that will include inspection of all existing devices, cleaning and verification of camera views including updating firmware versions, as well as testing all ACS doors. Any findings requiring repair and replacement will be documented and presented to the NAL in report form. If a repair or replacement is required for equipment that is not under manufacturer warranty, the government will cover the repair cost (parts and labor). SP will obtain the government’s prior approval before commencing any labor or purchasing.

C.2.2.03.3.2 Service and maintenance will include the following:

1. Coordination of repair or replacement for parts covered by the manufacturer’s warranty and/or replacement of old equipment with the cost of replacement to be covered by NAL. Diagnostic fees, replacement parts and shipping costs will be at the cost of the government.

2. Labor for device repairs, replacement and relocation.

3. Vulnerabilities as detected and classified by USDA ISC will get mitigated within the following timeframes:

• Within 4 weeks after detection for low and medium risk vulnerabilities

• Within 2 weeks after detection for high and critical risk vulnerabilities

C.2.2.03.3.3 Spare parts inventory. Each year, the spare parts will be adjusted as needed to maintain the best service for NAL. The Project Manager, Engineer and NAL will discuss the best parts for the site. SP will factor in age as well as upgrades in the consideration of parts.

SPARE PARTS

codec, WiseStreamⅡ, Video Analytics based on AI, Object detection and classification (Person, Face, Vehicle, License Plate), Attribute, Best Shot, Compatible with Wisenet Retail Insight v2.0 for Business Intelligence, Age/gender-based People counting, Heatmap, Queue management, Modular structure for easy installation, PoE+, Face Mask Detection, Social Distancing Detection

LNL-MT11-PIV3

LNL-MT15-PIV3

LNL-MTK15-PIV3

CRI-MP

C.2.2.04 Electrical Utilities C.2.2.04.1 Operate and maintain the electricity and the electrical back-up generator to ensure electrical services (120 – 600 volts) to the facility and ensure uninterrupted service to the critical facilities. Perform preventive maintenance on emergency generators every 3 months.

C.2.2.04.2 Maintain, repair, inspect, troubleshoot, and service the facility electrical systems and equipment, including light bulbs and ballast replacement, and annual high voltage switch gear maintenance. A high voltage electrician shall be on call for annual maintenance and emergency repairs.

C.2.2.04.3 Generator preventive maintenance shall be done according to manufacturer’s recommendations and shall include changing oil and filter every 6 months, change coolant once per year, replace hoses, and exercise once per week. Visually inspect once per month.

C.2.2.04.4 High Voltage Room Maintenance SP will provide the required technical labor, supervision, equipment, consumable materials and engineering services to perform the following High Voltage Maintenance scope of work:

C.2.2.04.4.1 Monthly Service Battery Charger

A.

Visual and Mechanical Inspection

1. Inspect physical and mechanical condition.

Batteries A.

Visual and Mechanical Inspection

1. Visually inspect each cell, battery rack, and battery charger.

2. Check battery levels and fill, as needed.

B.

Electrical Tests

1. Measure each cell voltage and total battery voltage with charger energized and in float mode of operation.

C.2.2.04.4.2 Annual Service Battery Charger

A.

Visual and Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Clean the unit.

3. Check all connections for tightness.

B.

Electrical Tests

1. Verify charger functions and alarms, where possible.

Batteries

A.

Visual and Mechanical Inspection

1. Perform visual inspection for loose connections, overheating or any other abnormality.

2. Clean the unit.

3. Torque all accessible connections inside battery charger.

4. Inspect spill containment, if applicable.

B.

Electrical Tests

1. Measure float and equalizing levels. Adjust to manufacturers recommended specifications, where possible.

2. Verify charger functions and alarms, where possible.

3. Measure each cell voltage and total battery voltage with charger energized and in float mode of operation.

4. Measure intercell connection resistances.

5. Perform internal ohmic measurement tests.

6. Measure the battery system voltage from positive to ground and negative to ground.

Switchgear and Switchboard Assemblies

A.

Visual and Mechanical Inspection

1. Inspect physical, electrical, and mechanical condition including evidence of moisture or corrosion.

2. Inspect anchorage, alignment, grounding, and required clearances.

3. Perform an infrared scan.

Relays, Electro-Mechanical

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Check condition of spiral spring, disc clearance and contacts.

3. Check mechanically for freedom of movement, proper travel and alignment.

4. Check tightness of mounting hardware, wire connections and tap screws.

B.

Electrical Tests

1. Pick up parameters on operating elements.

2. Timing test.

3. Pick up and seal in units.

4. Any special tests as directed by the manufacturer's instruction booklet on the restraint, directional or other features of the relay.

Meters

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect readings.

Circuit Breakers, Insulated Case

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage and alignment.

3. Perform an infrared scan.

Circuit Breakers, Medium Voltage, Vacuum

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage and alignment.

3. Perform an infrared scan.

Switches, Air, Medium-Voltage, Metal-Enclosed

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage and alignment.

Transformers, Liquid-Filled

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage, alignment, and grounding.

3. Verify the presence of PCB labeling.

4. Verify correct liquid level in tanks and bushings.

5. Remove a sample of insulating liquid in accordance with ASTM D 923.

The sample shall be tested for the following:

a. Dielectric breakdown voltage: ASTM D 877 and/or ASTM D 1816

b. Acid neutralization number: ANSI/ASTM D 974

c. Specific gravity: ANSI/ASTM D 1298

d. Interfacial tension: ANSI/ASTM D 971 or ANSI/ASTM D 2285

e. Color: ANSI/ASTM D 1500

f. Visual Condition: ASTM D 1524

g. Water in insulating liquids: ASTM D 1533.

h. Measure power factor or dissipation factor in accordance with ASTM D 924.

Panelboards

A.

Visual & Mechanical Inspection

1. Perform an infrared scan.

Small Dry Type Transformers (<500kVA)

A.

Visual & Mechanical Inspection

1. Perform an infrared scan.

Low Voltage Disconnect Switch

A.

Visual & Mechanical Inspection

1. Perform an infrared scan.

Thermographic Survey

SP will perform an infrared survey of the equipment listed. This survey is performed with the equipment fully energized and does not require a shutdown. It should be performed prior to performing the maintenance service so that any problem found can be addressed when the equipment is de-energized.

By performing the survey, sp can detect high resistance contacts; loose connections, unbalanced loads and any other heat related problems that might exist.

NFPA 70E Safety Regulations

Due to the NFPA 70E requirements that no longer permit the SP to work in an energized environment over 40 cal/cm2, SP will not be removing panel covers from the following types of equipment unless an arc flash hazard assessment has been performed and determined that the energized equipment has an incident energy level no greater than 40 cal/cm2.

1. Unhinged transformer secondary transition cabinet covers (covers protecting the transition bus between the secondary of the transformer and the line side of a main circuit breaker).

2. Unhinged high voltage equipment cabinet covers.

SP is not permitted to remove panel covers from the following equipment in an energized environment regardless of the incident energy:

1. Any dry type transformers.

2. Panels located in areas of public access such as offices or hallways where proper arc flash boundaries cannot be set up or properly maintained due to logistical concerns.

Notes

Pictures and thermograms will be taken for thermal anomalies only.

C.2.2.04.4.3 Triennial Service (Every 3 years)

Switchgear and Switchboard Assemblies

A.

Visual and Mechanical Inspection

1. Inspect physical, electrical, and mechanical condition including evidence of moisture or corona.

2. Clean the unit.

3. Verify that current and voltage transformer ratios correspond to drawings.

4. Confirm correct operation and sequencing of electrical and mechanical interlock systems, if applicable.

5. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

6. Verify correct barrier and shutter installation and operation.

7. Exercise all active components.

8. Inspect mechanical indicating devices for correct operation. Verify that filters are in place and/or vents are clear.

9. Perform visual and mechanical inspection of instrument transformers.

B.

Visual and Mechanical Inspection

1. Perform insulation-resistance test for one minute on each bus section, phase-to-phase and phase-to-ground.

Transformers, Liquid-Filled

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage, alignment, and grounding.

3. Verify the presence of PCB labeling.

4. Clean bushings and control cabinets.

5. Verify that cooling fans and/or pumps operate correctly.

6. Verify correct liquid level in tanks and bushings.

7. Verify that positive pressure is maintained on gas-blanketed transformers.

8. Verify the presence of transformer surge arresters.

B.

Electrical Tests

1. Perform insulation-resistance tests winding-to-winding and each winding-to-ground.

2. Perform turns-ratio tests at the designated tap position.

3. Perform insulation power-factor or dissipation-factor tests.

4. Perform an excitation-current test on each phase.

5. Remove a sample of insulating liquid in accordance with ASTM D 923. The sample shall be tested for the following:

a. Dielectric breakdown voltage: ASTM D 877 and/or ASTM D 1816

b. Acid neutralization number: ANSI/ASTM D 974

c. Specific gravity: ANSI/ASTM D 1298

d. Interfacial tension: ANSI/ASTM D 971 or ANSI/ASTM D 2285

e. Color: ANSI/ASTM D 1500

f. Visual Condition: ASTM D 1524

g. Water in insulating liquids: ASTM D 1533.

h. Measure power factor or dissipation factor in accordance with ASTM D 924.

Switches, Air, Medium-Voltage, Metal-Enclosed

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage, alignment, grounding, and required clearances.

3. Clean the unit.

4. Verify correct blade alignment, blade penetration, travel stops, and mechanical operation.

5. Verify that fuse sizes and types are in accordance with drawings, short-circuit study, and coordination study (customer provided).

6. Verify that each fuse holder has adequate mechanical support and contact integrity.

7. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

B.

Electrical Tests

1. Measure contact resistance across each switchblade and fuse holder.

2. Perform insulation-resistance tests for one minute on each pole, phase-to-phase and phase-to-ground with switch closed and across each open pole.

3. Measure fuse resistance.

Circuit Breakers, Air, Insulated-Case/Molded-Case

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage and alignment.

3. Clean the unit.

4. Operate the circuit breaker to insure smooth operation.

5. Inspect operating mechanism, contacts, and arc chutes in unsealed units.

B.

Electrical Tests

1. Perform insulation-resistance tests for one minute on each pole, phase-to-phase and phase-to-ground with the circuit breaker closed, and across each open pole.

2. Perform a contact/pole-resistance test.

3. Test functions of the trip unit by means of secondary injection.

Circuit Breakers, Vacuum, Medium-Voltage

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Inspect anchorage and alignment.

3. Clean the unit.

4. Inspect vacuum bottle assemblies.

5. Verify cell fit and element alignment.

6. Verify racking mechanism operation.

7. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

B.

Electrical Tests

1. Perform insulation-resistance tests for one minute on each pole, phase-to-phase and phase-to-ground with the circuit breaker closed, and across each open pole.

2. Perform a contact/pole-resistance test.

3. Perform a vacuum bottle integrity (dielectric withstand voltage) test across each vacuum bottle with the breaker in the open position.

Relays, Electro-Mechanical

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Check condition of spiral spring, disc clearance and contacts.

3. Check mechanically for freedom of movement, proper travel and alignment.

4. Check tightness of mounting hardware, wire connections and tap screws.

B.

Electrical Tests

1. Pick up parameters on operating elements.

2. Timing test.

3. Pick up and seal in units.

4. Any special tests as directed by the manufacturer's instruction booklet on the restraint, directional or other features of the relay.

Meters

A.

Visual & Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Verify readings, where possible.

C.2.2.04.4.4 High Voltage Equipment Main Electrical Room

1. Qty (1) Battery Charger

2. Qty 20) Batteries

3. Qty (1) Switchgear, Medium Voltage, Feeder #14463

3.1. Qty (4) ABB 50/51 Overcurrent relay, electromechanical

3.2. Qty (1) ABB Voltage relay, electromechanical

3.3. Qty (1) Electro Industry meter (not working)

3.4. Qty (1) Ammeter

3.5. Qty (1) Voltmeter

3.6. Qty (1) Vacuum Circuit Breaker

4. Qty (1) Switchgear, Medium Voltage, Feeder #14470

4.1. Qty (4) ABB 50/51 Overcurrent relay, electromechanical

4.2. Qty (1) ABB Voltage relay, electromechanical

4.3. Qty (1) Electro Industry meter (not working)

4.4. Qty (1) Ammeter

4.5. Qty (1) Voltmeter

4.6. Qty (1) Vacuum Circuit Breaker

5. Qty (1) Medium Voltage Switch, #14463

5.1. Qty (1) Liquid Filled Transformer, 1,500kVA, 13.2kV-480Y/277V, 385 gallon

5.2. Qty (1) SQ-D Masterpact, NW32HS w/Micrologic 6.0A, Main #1

6. Qty (1) Medium Voltage Switch, #14470

6.1. Qty (1) Liquid Filled Transformer, 1,500kVA, 13.2kV-480Y/277V, 385 gallon

6.2. Qty (1) SQ-D Masterpact, NW32HS w/Micrologic 6.0A, Main #2

7. Qty (1) Low Voltage Switchboard

7.1. Qty (1) SQ-D Masterpact, NW16H1 w/Micrologic 6.0A

7.2. Qty (1) SQ-D Masterpact, NW32H1 w/Micrologic 6.0A

7.3. Qty (31) SQ-D Masterpact, NW08H1 w/Micrologic 6.0A

Building

1. Qty (Lot) Panelboards (Infrared scan only)

2. Qty (Lot) Small Dry Type Transformers (Infrared scan only)

3. Qty (Lot) Low Voltage Disconnect Switch (Infrared scan only)

4. Qty (Lot) ATS (Infrared scan only)

C.2.2.05 Heating Ventilation Air Conditioning (HVAC)

C.2. 2.05.1 Maintain, repair, and adjust the climatic / environmental controls and equipment of the facilities to include but not limited to office space and book stacks. Maintain office environments between 72- and 78-degrees F. Maintain areas using proper control and procedures set forth by the facility administrative staffs.

C.2.2.06 Plumbing / Pipefitting

C.2.2.06.01 Repair and maintain the facility plumbing systems in accordance with the Universal Plumbing Code (UPC) and other Federal, state, and local requirements, and general plumbing / pipefitting techniques and trade practices.

C.2.2.06.2 Maintain and repair facility pumping systems, humidifiers, reverse osmosis systems, converters, and other equipment as needed.

C.2.2.06.3 Test backflow preventers and domestic water pressure booster system once per year in accordance with Washington Suburban Sanitary Commission (WSSC) requirements.

C.2.2.06.4 Conduct annual water testing for lead and bacteria analysis per EPA standards. Water test samples should be taken from water faucets and water fountains on each floor from the Basement to the Penthouse. The Water Analysis Reports will be given to Facility Operation Specialist for review.

C.2.2.07 Preventive Maintenance

C.2. 2.07.1 Perform preventive maintenance on Government-furnished equipment, facilities, and facility utilities. Preventive maintenance is defined as reoccurring services scheduled and performed throughout the term of the contract. Preventive maintenance requires planning, scheduling, and frequent quality control monitoring by the SP. The maintenance shall be in an effort to prevent possible breakdowns, to extend equipment life, and to identify and prevent possible safety and environmental problems, and to ensure no interruption of services.

C. 2.2.07.2 Implement and maintain an automated Preventive Maintenance and Inspection (PMI) Program that is Computer Maintenance Management System (CMMS) based to correct and prevent malfunctions and maximize the overall operating efficiency. Complete and maintain preventive maintenance records for the system and equipment items included in the contract resulting from this solicitation. Equipment records shall contain a complete history of maintenance, including dates scheduled and completed and name of technician performing the work. Develop a comprehensive plan and submit the plan to the Government for approval within 30 calendar days after award. Documents shall record at a minimum part nomenclature, date of replacement, and manufacturer. Serial numbers of major components such as pumps, motors, etc. shall be recorded in cases where the serial number would not be accessible after installation.

C.2.2.08 Refrigeration Systems

C. 2.2.08.1 Maintain, troubleshoot, clean, repair, or adjust commercial and industrial refrigeration systems and equipment. Equipment may include but is not limited to two (2) York Model YKCFCGP5-CMF Centrifugal Chillers, cooling towers, 5th floor chiller, two (2) Leibert systems and condenser unit, all Variable Frequency Drives, various sizes and makes of split system refrigeration systems, and other equipment components.

ANNUAL PREVENTIVE MAINTENANCE AND INSPECTION PROG RAM FOR HIGH PRESSURE CENTRIFUGALS AND BIOLER The contractor shall perform 6 Operating Season Inspections and 1 Annual Inspection, Equipment Shutdown and Preventative Maintenance (PM) for each of the National Agricultural Library’s (NAL) two York Model YKCFCGP5-CMF Centrifugal Chillers. The contractor shall perform the Annual Inspection and Preventative Maintenance (PM) in December and shall perform the Operating Season Inspections once per month between April and September. The contractor shall contact the COR at least 1 week prior to the planned inspection/PM visit to coordinate visit timing. Upon completion of each inspection/PM visit, the contractor shall:

1: Repair insulation removed for inspection and maintenance procedures

2: Clean equipment and surrounding area upon completion of work 3: Consult with the operator to discuss findings and repairs that will be performed within the contract 4: Provide a report to the COR within 1 week of completion detailing all findings, tasks completed, suggested and completed repairs, and required parts.

A. Operating Season Inspections The contractor shall

1.

Inspect chillers and adjust safety controls to factory specifications

2.

Check operation of controls to ensure they function to factory specifications

3.

Check oil and refrigerant levels to ensure they are at factory specifications

4.

Check operation of lube system to ensure it is lubing properly

5.

Check the oil return system to ensure they are working properly

6.

Check operation of motor and starter to ensure they are working properly

7.

Check log and review chillers and systems operation with operator

8.

Chillers should be alternated so that run time is equalized.

9.

Cooling tower maintenance shall be performed per manufacturer’s instructions.

B. The Annual Equipment Shutdown Inspection and PM

The contractor shall perform the following tasks on the system indicated:

Compressor-Motor Assembly

Recording voltages

Merging and recording motor winding resistance

Lubricating open motor

Check the alignment on open drive units

Check the coupling to ensure they meet factory specifications

Check seals to ensure they meet factory specifications Check inlet vane operator and linkage; lubricating where required

1. Compressor Oil System:

Change oil filter, and dryer using filters and dryer that meet factory specifications

Conduct analysis of oil and oil filter to make sure the oil meets factory specifications

Check oil pump, seal and motor for deficiencies, repair any deficiencies found

Clean the dirt leg

Check heater and thermostat for deficiencies

Check all other oil system components including cooler, strainer and solenoid valve where applicable

2. Check Motor Starter and performing the following tasks:

Run diagnostic check

Clean contacts if they are still functioning, if they are not functioning replacement contacts

Check linkage to make sure the linkage is not loose

Merging motor

Check all terminals for wear and tightening connections

Check overloads, dashpot oil and calibrating

Clean or replace air filter where required

Replace starter coolant

3. Control Panel:

Run diagnostic check of Micro Control Panel

Check safety shutdown operation in the event of low fluid the unit would shut down

Check all terminals for wear and tightening connections

Check Display Data accuracy and set points

4. Condenser:

Check the water flow for GPM across the condenser

Check flow switch operation ensure it is functioning properly

Remove two (2) condenser head per chiller and mechanically brush condenser tub

5. Cooler:

Check the water flow GPM across the evaporator Check flow switch operation to ensure proper flow of water Check refrigerant level to ensure it meets factory specification, if not take the necessary steps to get the refrigerant at the level it needs to be.

6. System:

Conduct a leak check, identify leak sources, and make necessary repairs to fix the leaks.

Record condition of sight glasses to ensure we can see through the glass.

Check the refrigerant cycle to verify the proper operating balance Check condenser water and chilled water heat transfer to ensure it meets factory specification.

C. 2.2.08.2 Recover refrigerant on surplus air conditioning prior to disposal per EPA guidelines. Replenish various refrigerant mixtures as required in accordance with the EPA requirements for universal technician certifications and regulations.

C. 2.2.08.3 Provide annual certification / calibration of existing refrigerant monitoring station as required by EPA requirements regulating cooling equipment utilizing Hydro-Chlorofluorocarbon (HCFC) refrigerants.

C.2.2.09 Smoke / Fire Service Maintenance and Detection

C. 2.2.09.1 Maintain the fire alarm smoke detection and sprinkler systems. Maintain, inspect, test, and certify in accordance with pertinent codes and guidelines per NFPA 72 and JHA (jurisdiction having authority). Inspection and servicing shall be conducted by qualified personnel certified by the National Institute for Certification in Engineering Technologies Fire Alarm, International Municipal Signaling Association Fire Alarm, state or local authority, or by personnel / organization listed by a national testing laboratory for the servicing of fire alarm systems. Perform visual examinations of fire panels, annunciators, smoke and duct detectors, pull stations, bells, strobes / horns, and magnetic door holders. Replace zone labels if missing or out-of-date, as required, on panels and annunciators. Clean and wipe any accumulated dust, insects, or varmints inside panels and annunciators. Thoroughly clean any accumulated corrosion. Replace battery corrosion disconnect terminal wiring as necessary. Inspect and test batteries with and without load for proper output. Thoroughly clean all smoke detectors and duct detector chambers, screens, and terminal bases annually with NFPA-approved compressed air smoke detector cleaner. Inspect and test all fire alarm supervisor circuits, control panels, and annunciators for normal operation including ground fault detection circuit and magnetic door release. Replace all burned out bulbs as required. Inspect and test all manual pull stations. Replace all missing glass or plastic rods for pull down switches. Inspect and test all alarm bells and strobe / horns. Inspect and test all smoke, duct, and heat detectors. Adjust smoke detectors sensitivity as required for proper functionality. Provide inspection, testing and maintenance for chemical extinguishing systems FM-200 located in computer room by trained personnel. Testing of all system components in these rooms shall not cause discharging of FM-200 agent. SP shall assume full liability for any accidental discharge of FM-200 caused during system testing.

C. 2.2.09.2 Perform inspection, testing, and maintenance for the facilities’ automatic fire alarm sprinkler systems (wet and dry), pre action systems, and fire and jockey pumps. Conduct tasks semi-annually and annually as required by Federal, local and state regulations and guidelines and per NFPA 72 and JHA (jurisdiction having authority). Ensure that the system is operating properly at all times.

C. 2.2.09.3 Perform inspection, testing, and maintenance of the facilities’ chemical fire extinguishers. Ensure that extinguishers are present and possess adequate charge. Comply with all pertinent codes and guidelines.

C. 2.2.09.4 Submit a report to the COR as occurrence of any found deficiency, safety hazard, or code violation in the existing fire protection system, equipment, and devices. Report to the COR any sprinkler heads subject to manufacturer recall.

C. 2.2.09.5 Accurately document each inspection, testing, and maintenance performed on any fire alarm detection, sprinkler system, chemical suppression system, and fire pump. Sign and deliver documentation to the COR within 3 days of task completion.

C.2.2.10 Reverse Osmosis System C.2.2.10.01 Operate and maintain the facilities reverse osmosis (RO) system. Maintain water quality at 10 Megohm-Cm on all systems.