FINAL_NAFIB3-18-R-0002.pdf

NAFIB3-18-R-0002

SOLICITATION, OFFER AND AWARD

(Nonappropriated Funds)

4. SOLICITATION TYPE2. CONTRACT NO. 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. No appropriated funds of the United States shall become due or paid the contractor by reason of this solicitation / award

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals: See Section L. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

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E

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Prompt Payment Provisions)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at Section L., Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on DA Form 4071, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. Nonappropriated Fund Instrumentality

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE

24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

21. ACCOUNTING DATA20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by NAFI)

CODE

PRAF1-OS-KN-18-000212/28/2017

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IB3

Department of the Army IMCOM G9 NAF Contracting Korea Office supporting IMCOM-Pacific On Behalf Of Enterprise Fund Unit # 15742

APO AP 96205-5742

1300 LT 01/30/2018

Cindy L. Park 027 cindy.l.park.naf@mail.mil

918-5441

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PAGE(S)

Raegan A. Komperud

DA FORM 4069, NOV 04

For use of this form see AR 215-4;

the proponent agency is OACSIM

Osan AB E-Club/O-Club Barber Shop

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 General: This is a Request for Proposal (“RFP”) to provide Barber Shop Services on a concession basis to authorized patrons at two locations, Enlisted Club Bldg. 1313 and Officer's club Bldg.

910 located on Osan Air Force Base, a Nonappropriated Fund Instrumentality hereafter referred as the NAFI. Concessionaire shall furnish all labor, supervision, material, and equipment necessary to provide a successful turn-key Barber Shop operation in accordance with the Statement of Work contained herein and contract terms and conditions. All contract terms and conditions are mutually agreed upon by the parties.

B-2 Price Schedule:

**NOTE: THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY***

Historical Data: One (1) year of gross revenue.

Overall estimated gross revenue is based on sales in 2017 from this concession is based on pricing list provided in Section J:

Enlisted Club: $10,095.78 per month, resulting in an annual sales volume of $121,149.35 Officer’s Club: $1,055.18 per month, resulting in an annual sales volume of $12,662.16.

There is no guarantee that the actual sales will continue. The NAFI and the Contracting Officer do not guarantee that the estimated annual gross revenue will be realized by the successful offeror. This estimate is based upon the best information available and projected requirements.

**Offerors shall complete below Contract Line Item Numbers (CLINs)** 0001 Base Year / 1 Mar 2018 through 28 Feb 2019 0001a. Enlisted Club Bldg .1313

Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the base year of 1 Mar 2018 through 28 Feb 2019

_________% of gross revenue due to the NAFI per month (Minimum 24% per month)

0001b. Officer’s Club Bldg. 910 base year of 1 Mar 2018 through 28 Feb 2019

_________% of gross revenue due to the NAFI per month (Minimum 15% per month)

0002 1st Option Year / 1 Mar 2019 through 29 Feb 2020 0002a. Enlisted Club Bldg .1313

1st option year of 1 Mar 2019 through 29 Feb 2020

0002b. Officer’s Club Bldg. 910

1st option year of 1 Mar 2019 through 29 Feb 2020

_________% of gross revenue due to the NAFI per month (Minimum 15% per month)

0003 2nd Option Year / 1 Mar 2020 through 28 Feb 2021 0003a. Enlisted Club Bldg .1313

2nd option year of 1 Mar 2020 through 28 Feb 2021

0003b. Officer’s Club Bldg. 910 Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the 2nd option year of 1 Mar 2020 through 28 Feb 2021

_________% of gross revenue due to the NAFI per month (Minimum 15% per month)

0004 3rd Option Year / 1 Mar 2021 through 28 Feb 2022 0004a. Enlisted Club Bldg .1313

Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the 3rd option year of 1 Mar 2021 through 28 Feb 2022

_________% of gross revenue due to the NAFI per month (Minimum 24% per month)

0004b. Officer’s Club Bldg. 910 Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the 3rd option year of 1 Mar 2021 through 28 Feb 2022

_________% of gross revenue due to the NAFI per month (Minimum 15% per month)

0005 4th Option Year / 1 Mar 2022 through 28 Feb 2023 0005a. Enlisted Club Bldg .1313

Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the 4th option year of 1 Mar 2022 through 28 Feb 2023

_________% of gross revenue due to the NAFI per month (Minimum 24% per month)

0005b. Officer’s Club Bldg. 910 Offeror shall propose a percentage of gross revenue to the NAFI on a monthly basis during the 4th option year of 1 Mar 2022 through 28 Feb 2023

_________% of gross revenue due to the NAFI per month (Minimum 15% per month)

* Site Visit: A site visit is scheduled for 10 January 2018 @ 10:00 A.M. Please contact Mr. Francis or Mr. Kim at (031) 661-6900 and Mr. Seo and Mr. Kim, Chang Yong at (031) 661-5530 no later than Modany 8 Jan 2018 to confirm your attendance. This will be the only site visit for this project.

Offerors are strongly encouraged to attend.

Email address as the following:

Mr. Shawn Francis: shawn.francis.2@us.af.mil Mr. Kim, Myong Chol: myong.kim.4.kr@us.af.mil Mr. Donald Seo: donald.seo@us.af.mil Mr. Kim, Chang Yong: chong_yong.kr@us.af.mil mailto:shawn.francis.2@us.af.mil mailto:myong.kim.4.kr@us.af.mil mailto:donald.seo@us.af.mil mailto:chong_yong.kr@us.af.mil

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1. General: The intent of this Request for Proposal (RFP) is to solicit, evaluate, and award a competitive procurement for a concession operation to provide BARBER SHOP services to authorized patrons at two locations, Enlisted Club Bldg. 1313 and Officer's Club Bldg. 910 located on Osan Air Force Base. The concessionaire shall be responsible for hiring, training and paying its employees, and maintaining all operational standards necessary to provide a successful turn-key Barber Shop operation in accordance with the Statement of Work contained herein and contract terms and conditions.

C-2. Definitions: Certain terms, abbreviations and acronyms are used throughout this request for proposal. The definitions for these items are as follows:

a. NAFI. Refers to the Nonappropriated Fund Instrumentality

b. Contracting Officer (KO). The Contracting Officer is the agent responsible for the execution of the contract requirements on behalf of the NAFI. The KO has the authority to enter into, administer, terminate contracts, and make related determinations and findings.

Contracting Officers may bind the NAFI only to extent of the authority delegated to them.

c. Contracting Of f icers ’ Repre sentat ive (CO R ). The COR is responsible to the Contracting Officer. The COR ensures the concessionaire is performing in accordance with the terms and conditions of the contract. The COR is the on-site representative for the Contracting Officer with authority to act only on behalf of the Contracting Officer as specified in the letter of designation. The COR does not have the authority to award a contract, agree to, or issue a change to the contract.

d. Offeror. The person or entity submitting a proposal in response to a Request for Proposal.

e. Concessionaire. The person or entity awarded a contract in response to a Request for Proposal.

f. Government Furnished Property. Property in the possession of, or directly acquired by, the Government/NAFI and subsequently made available to the concessionaire.

g. Authorized Patron. are any patrons authorized to be on Osan AB

h. Gross Revenue. Money generated by all sales before deductions for expenses are taken.

C-3. Performance Specifications: The concessionaire shall operate a concession for a Barber Shop offering hair styling and barber related services. Barbers shall cut hair in accordance with military regulations or customer’s instructions. The current contract price list for all types of services being provided, the applicable Air Force haircut standard regulations AFI 36-2309 (attached in Section J-8) and a description of services provided shall be placed in Nonappropriated Fund Instrumentality (NAFI) price list binders and made available to customers.

C-4. Barber Qualifications, Training, and Licensing: The Concessionaire shall obtain at their own expense, all permits, give all necessary notices, and pay all license fees. Concessionaire shall comply with all municipal, prefectural, national laws, rules, ordinances, regulations, and any publication published by the military relating to public health or applicable to the business carried on under this agreement and assume complete and sole liability for all national, state, and local taxes applicable to the property, income, and transactions of the concession. The concessionaire shall be responsible for paying all operating expenses not expressly undertaken by the NAFI.

a. During the performance period of this contract and all hours of operation, the concessionaire must ensure that its staff present are fully qualified to provide all of the services offered to all authorized customers without regard to ethnic origin and or gender. The concessionaire, at its own expense, is responsible for updating the training of the barber employees in the latest techniques of haircutting and hair styling on a periodic basis and/or upon request of the Contracting Officer. All barbers are required to pass the physical and health examination, and provide certificates of health prior to starting any work associated with this contract.

b. All barbers employed by the concessionaire should be able to understand English and sufficiently communicate verbally in English with their customers.

c. Barbers performing specialized services, such as hair styling, chemical blowout, etc., shall have completed formal training and be certified by the concessionaire that they are fully qualified to perform specialized services.

d. The concessionaire shall, prior to commencement of services, submit written certification to the

Contracting Officer’s Representative (COR) stating that qualified employees will be available for work and operate the barber shop for the term of the contract.

e. Barbers working in concessionaire-operated NAFI facilities shall be licensed in accordance with the laws and regulations of South Korea.

f. Notwithstanding any licensing requirements, any barber may be removed from employment under this contract if the Contracting Officer or his/her designated representative determines that the quality of the barber’s work is unsatisfactory.

g. Licenses and certificates shall be kept current and maintained on file by the shop manager, readily available for inspection by NAFI authorities.

h. Licensed apprentices who possess a certificate of completion from a local government-approved barber course and licensed apprentices who do not possess a certificate of completing from a local government-approved barber course may be employed in the performance of this contract in numbers not exceeding the following:

(1) One or Two-man shop: None.

(2) Three-man shop: One apprentice barber working under the supervision of two licensed master barbers, unless prohibited by local government law.

(3) Four or more-man shop: Apprentice barbers working under the supervision of licensed master barbers will not exceed one for every three licensed master barbers, unless the local government law requires a higher ratio for licensed master barbers to apprentice barbers. Local government laws will apply.

Note: A "Master Barber" possess a certificate of completion from a local government-approved barber course, must have served at least eight years as a licensed barber, and must have passed the master barber exam.

C-5. Sanitation, Hygiene, and Services: The concessionaire is responsible for ensuring the barbershop is maintained in accordance with all safety and cleanliness standards set forth by the 51st Fighter Wing as coordinated through the Contracting Officer’s Representative (COR), reference Section J-3 AFI 48-117 Public Facility Sanitation.

a. Sanitation and hygienic practices at barber shops will, at all times, meet the Air Force requirements, a copy of which shall be signed by all barber shop personnel attesting that they have read and understood its contents. The signed regulation shall be maintained in a plastic magazine binder or similar container for information and guidance of employees.

b. The barber shop manager shall ensure that the barber shop facility is kept clean and orderly at all times, and that sanitary procedures include a thorough daily cleaning of wall units, chairs, and floors.

Barbers shall practice personal hygiene at all times.

c. Eating and drinking shall be confined to designated employee break areas only. Smoking shall be confined to designated smoking areas that have been approved and designated by a unit/squadron commander, or in an area specially designated by the installation commander. Reference 51FWI 32- 2001, Fire Prevention Program (23 December 2013), paras 6.91 and 2.

d. Concessionaire shall exclude persons having communicable diseases from working in the performance of this contract. If required by installation medical services, each barber will undergo a pre-employment physical examination and submit to such tests as may be necessary to ensure that no communicable disease exists. The examining medical office will furnish a written notification indicating medical acceptance or non-acceptance. Examinations of barber shop employees may be required before returning to work after an illness. Special examinations shall be made at the discretion of the doctor of installation medical services.

e. Health certificates, as approved or issued by the installation medical services for barbers, shall be current and on file in the barber shop, readily available for inspection by NAFI authorities and/or installation medical services. When installation medical authorities or major commands require periodic health re-examinations of barbers, concessionaire shall maintain a suspense file to assure such re-examinations are accomplished.

f. No customer shall be served in a barber shop when the patron has open sores or inflammation on the face, neck, or scalp. In the event skin inflammation lesions are discovered on a patron being served, disinfect the instruments immediately after use. Reference Section J-3 AFI 48-117, para 3.7.4.1.

g. To protect customers and themselves from infection, all barbers shall wash their hands thoroughly with soap and water after each patron, handling trash, performing custodial duties, eating or drinking, or smoking before serving each customer. Reference Section J-3 AFI 48-117, para 3.7.1.2.

h. Freshly laundered white towels or disposable paper towels shall be used for each customer;

reserve towels shall be kept in closed storage cabinets. Barber chair headrests shall be covered with a clean paper towel or freshly laundered towel for each customer. Haircloths shall be used on each customer and shall be clean at all times. A neck strip shall be used on each customer to prevent the customer’s neck from coming in contact with the haircloth. Shampoo capes shall be used when shampoos, facial or scalp treatments are given.

i. Towels, used in the making of hot compresses, shall at no time come in direct contact with the wash basin. When electric or gas steam equipment is not utilized for preparing hot towels, a shallow tray shall be used in which the towels shall be heated with hot running water.

j. Waste materials and soiled linens shall be deposited in closed sanitary receptacles. Sanitary receptacles shall be emptied daily in appropriate disposal containers.

k. Sanitation of instruments shall, at all times, meet the Air Force requirements, and the following;

Barbers shall clean all instruments immediately after they are used for each customer. Scalp massagers and other equipment that come in direct contact with the hair or scalp shall be wiped with a piece of cotton saturated with sterilizing solution. Rubber pads on scalp massagers may be covered with nylon for protection; however, they shall be removed and cleaned periodically, to include the base where the rubber pads rest.

l. Barber Shop Services shall be offered to authorized patrons that make an appointment. If an appointment is not made by the patron in advance, service will be offered on a “first come – first served” basis only.

m. Facilities normally shall not be reserved for any single individual or class of individuals; however, an appointment system may be established when requests for such a system are received for military commanders and when it is determined to be in the best interest of the military mission. Appointments are authorized for hair styling service.

n. Though tipping shall not be encouraged from customers, tips may be accepted by the barber or the concessionaire for its employees.

o. The use of compressed air to remove hair and debris from customers or instruments is not authorized.

p. A massage is ten or more continuous minutes of neck, head, shoulder, arm, back massage by hand and/or with electric vibrator.

q. Facial massage, steam towel treatment, and cleansing application, includes cologne or after-shave splash.

r. All cuts include a mustache trim and cologne splash. The style cut and complete hair style include a beard trim if desired.

s. After completion of barbering service, the barber shall offer the customer a hand held mirror in order that the customer may view the total result of the service provided.

t. The following services shall not be provided; therapeutic or minor surgical procedures, including ear piercing, treating blackheads, infected hairs, sores or lesions, pulling or plucking nasal, ear, eyebrow of mustache hair, removal of warts or moles, weight reducing treatments, ultraviolet light treatment, eyelash dyeing, removal of hair by electrolysis, affixing of false eyelashes, or any procedure using eye drops, eye solution or eye cups.

u. Styptic pencils, lump alum, common brushes, shaving brushes and mugs, neck dusters, sponges, and powder puffs shall not be used. Styptic in liquid or powder form may be used if applied with a freshly laundered towel or sterile absorbent cotton. Automatic soap dispensers or brushless shaving creams and clean towels shall be used in lieu of shaving brushes and dusters. Plastic hair brushes, of the type that have plastic projections in lieu of bristles, may be used provided they are disinfected in accordance with current departmental regulations.

v. Each barber station shall have the necessary “Tools of the Trade,” i.e., electric barber shears, electric thinning shears, straight razor or outline, regular and pick type comb, hand-held mirror, etc., to perform services on any customer, regardless of ethnic origin. Additionally, each barber shop shall have hand-held dryers and other accessories available for use by every barber. Each “tools of the trade” shall be cleaned at least daily and kept in good condition.

w. The following products shall be available in each barber shop, at a minimum of one of each product in each category between every two barber chairs.

• Hair Tonic

• After Shave Lotion/Cologne

• Conditioner, Instant/Protein

• Styling Lotion

• Hair Wax or Holding Cera

• Shampoo; Regular, Medicated, Conditioning

• Talc

• Relaxer(s)

• Holding Spray (non-lacquer, unscented)

x. In barber shops where specialized services are provided, the following additional minimum products shall be available.

• Protein Shampoo

• Conditioner

• Blowout Relaxer (kit)

• Styling Gel/Lotion

y. Customers may furnish hair care products with the understanding that posted price shall be charged. The NAFI or the concessionaire will not be responsible for the results of customer-furnished products.

z. The concessionaire will only use barber and beauty supplies that are approved by the United States

Department of Agriculture (USDA), FDA, or EPA. Use of foreign brands overseas is prohibited unless approval has been obtained by the medical treatment facility commander. The concessionaire will ensure that all products have expiration codes or dates. All expired products will be immediately removed from stock and will be destroyed to preclude use and possible harm to clients. Reference Section J-3 AFI 48- 117, para 3.7.3.2. All products shall be used only in accordance with manufacturer’s instructions.

C-6. Concessionaire Responsibilities:

The CONCESSIONAIRE WILL:

a. Safeguard all assets in his/her possession in which the NAFI has an interest.

b. Comply with all memoranda, bulletins, and letters of instruction issued by or in behalf of the NAFI manager or their duly authorized representative.

c. Comply with all applicable laws pertaining to wages, worker's compensation, equal opportunity, and so forth, as implemented by Air Force directives and required by law. Employ only persons who meet the health standards prescribed by law or regulations, which pertain to the jobs for which they are hired.

d. Furnish a sufficient number of trained employees for the efficient performance of this concessionaire contract. Concession personnel must meet the health and security standards prescribed by applicable regulations, and must obtain installation passes and permits and security clearances as applicable. Concession personnel must give prompt and courteous treatment to authorized customers.

Concession personnel must be neatly dressed and meticulous in their personal grooming at all times.

Concessionaire provides employees clean uniforms, ensures that all clothing worn by employees is clean and in good condition at all times. Uniform will be changed at least daily and will not be worn outside of the work area. Reference Section J-3 AFI 48-117, para 3.7.1.1. A nameplate must be worn.

e. Remove from employment in the concession, on the request of the NAFI manager, any servant, agent, or employee of the concessionaire if: in the opinion of the NAFI manager or their duly authorized representative, the conduct of such person, while in and about the premises covered by this contract interferes with proper services or discipline.

f. Use the concession area exclusively for the performance of this contract and no other business may be conducted on the premises.

g. Make available a responsible individual present on site to represent the concessionaire at all times during operational hours. The designated representative will be delegated full authority by the concessionaire to conduct the business as required under the contract.

h. Make available to their patrons, comments cards for patrons to be able to provide customer feedback.

The CONCESSIONAIRE WILL NOT:

a. Represent or permit itself to be represented to the public as an agent or employee of the NAFI by the use of the name of the NAFI on letters, bills, signs, or by any other means. The concessionaire, its servants, agents, and employees, are in no sense agents of the United States, the NAFI, the commander of the installation within which the concession exists, or of any other entity having to do with the operations of the NAFI.

b. Sell or remove any property that is owned by the NAFI or any other part of the Federal

Government and is used in the operation of the concession.

c. Engage in or permit gambling or possession or use of any gambling device on the concession premises or elsewhere on the installation.

d. Sell, deal in, or otherwise possess or transfer, on the concession premises, any form of intoxicating liquors or narcotics.

e. Loan money to or borrow money from customers or others, which includes Federal Government (including NAFI) employees and military personnel.

f. Sell merchandise or services for anything other than US currency, unless authorized in writing by the Contracting Officer.

g. Sell merchandise or services on credit.

h. Give or offer to any officer or employee of the NAFI, or any other part of the Federal Government, any gift, privilege, special benefit, discount, or anything else of material or personal nature whereby the individual or employee would receive preferential treatment.

SECTION D – PACKAGING AND MARKING

Left blank intentionally

SECTION E – INSPECTION AND ACCEPTANCE:

E-1. The Contracting Officer, or designee, may conduct inspections considered necessary to ensure strict compliance by the concessionaire with all provisions of this concessionaire contract. Air Force Auditor General personnel, Public Accountant Contract Audit personnel or any person designated by the installation commander, will have the right to inspect or audit the accounts and methods of internal control established by concessionaire, and to make such inspection or audits as may be considered necessary to ensure strict compliance by concessionaire with all provisions of this contract and with applicable Air Force regulations.

E-2. The 51st Force Support Squadron at Osan Air Base shall retain physical control over the facilities and equipment furnished. An authorized sanitation inspection team, with the coordination of the COR, will inspect the premises for housekeeping, sanitation, and acceptable employee personal hygiene. Time Limit placed on the concessionaire for correction of major (3 days)/minor (1 day) sanitation infraction is the call of the inspecting official as noted on the inspection document. The concessionaire shall comply with all recommendations of the written sanitation report.

E-3. Acceptance of concessionaire’s quality of service will be performed by the COR who will review customer comment cards, survey clientele, and observe the efficiency, performance, and courtesy of all barber shop personnel. If there are no apparently justified derogatory written or verbal comments, no violations of acceptable barbering practices or ethics witnessed, and personal barber service experience is acceptable, then quality of service will be deemed acceptable.

E-4. If concessionaire fails to promptly perform services determined by the COR as unacceptable or fails to take the necessary action to ensure future performance conforms with the contract requirements, the NAFI may, by contract or otherwise, perform the services and charge to concessionaire any cost incurred by the NAFI that is directly related to the performance of such service or terminate the contract for default.

SECTION F – DELIVERIES OR PERFORMANCE:

F-1. Contract Period: The contract period is one (1) base year from the effective date of contract, subject to extensions thereof in accordance with the option provision of this contract. The total contract period will not exceed five (5) years.

F-2. Hours of Operation: The term “Open for Business” means ready to serve the patron. Activities such as preparing cash registers and sales forms shall be completed prior to opening. Concession shall be open for business at all times during scheduled operating hours. The concessionaire shall submit any request for changes to operational hours and/or days in writing and shall not be implemented without the approval of the Contracting Officer. The Contracting Officer will consider the request and approve or disapprove within seven (7) business days. The concessionaire cannot chose to close on a particular holiday. However, based on guidance by the installation, the concessionaire may be instructed to close on a particular holiday.

a. Enlisted Club Bldg 1313:

Monday - Friday: 1000 - 1900 hours Saturday: 1000 - 1700 hours Sunday: 1200 - 1700 hours

b. Officers’ Club Bldg 910:

Monday - Friday: 1000 - 1900 hours Saturday: 1000 - 1600 hours Sunday: Closed

SECTION G – CONTRACT ADMINISTRATION DATA:

G-1. Records and Reporting Procedures:

a. The concessionaire shall maintain for the duration of the contract, a Cash Collection Record showing all income received to include but not limited to, monthly profit/loss statements, daily cash register receipts in accordance with instructions from the NAFI. Any failure by the concessionaire, its servants, employees, or agents, to enter all monies received on control sheets will be cause for immediate cancellation of this contract. All sales shall be rung up in full view of the customer and a register receipt presented to the customer at the time the transaction is made. In the event of a power outage or other situation that occurs precluding the use of a cash register, all sales will be recorded and the customer shall sign at the time the transaction is made. Concessionaire shall provide a system, acceptable to the NAFI that ensures all financial records and reports are true and accurate.

1) The NAFI has the authority to audit or inspect (or to have audited or inspected) the records, premises, and operations of the concessionaire for the purpose of ensuring contract compliance.

2) Upon the NAFI’s request, concessionaire shall provide a copy of the profit/loss statement, daily activity reports with supporting documents (bank deposit slips, supply purchase etc.)

and repair notices to any service facility evaluation inspection.

b. Concessionaire shall keep and maintain for the duration of the contract all health certificates for employees, sanitation inspections and any other documents necessary for good business practices.

G-2. Sales Accounting Procedure:

a. The concessionaire shall accept cash (U.S. Dollars), personal checks, and credit cards for payment of all goods sold and/or services rendered. Concessionaire shall utilize proper cash handling procedure and abide by Anti-Robbery Instructions, reference Section J-4 51 SVS/SVFRF Anti-Robbery Instructions.

1) The concessionaire accepts full responsibility for credit cards accepted. The concessionaire shall be responsible for all related costs (i.e. credit card fee) and must protect the personal information of all patrons.

Internal Controls of Charge-Card Sales:

• Concessionaire will establish internal control procedures consistent with provisions of this concessionaire contract and with NAFI directives for a complete and accurate accounting of all transactions.

• Each sale will be recorded at the time sale is made. The form will be prepared in duplicate, reflecting the applicable sales data, and signed by the customer. The original of the completed form is attached to the concessionaire Settlement Report and submitted to the supporting NAFI accounting office. The duplicate copy is retained by the concessionaire.

b. Concessionaire may accept national charge cards customarily recognized in their commercial trade for customer payment of purchases. Concessionaire is responsible for the payment of any fees, charge backs, and other arranged costs levied by the charge-card-issuing companies.

c. Concessionaire shall ensure that daily deposits are made in accordance with prescribed instructions from NAFI, reference Section J-5 51 FSS Operating Instruction 34-1003.

G-3. Cashier Operations:

a. Concessionaire shall keep complete and accurate records of all transactions and ensure that all sales are rung up in full view of the customer.

b. Pre-numbered sales slips will be approved by the NAFI.

G-4. Payment Procedure:

a. Payment to the concessionaire shall be made by the 15th of the succeeding month.

For example: Payment for April is due by 15 May

b. Payment (% due to concessionaire) will be as noted in Section B for the pertaining facility.

c. Request for payment shall be submitted to the following address:

HQ AFSV/SVTEA (Accounts Payable) 2261 Hughes Ave, Suite #156 Lackland AFB, TX 78236-9852

Email: ap.invoices@afsv.net Phone: 210-395-7720 Fax: 210-395-7689

G-5. Contract Management:

a. The Contracting Officer will appoint a Contracting Officer’s Representative (COR) for the purpose of ensuring concession is in compliance with terms and conditions of the contract and notifying the Contracting Officer in writing of any deficiencies with recommendations as to corrective action. The COR will not be authorized to issue Change Orders, Supplemental Agreements, or direct contract performance contrary to the provisions of the contract. Changes in the scope of work will be made only by the Contracting Officer by a properly executed modification. A letter of designation will be issued to the COR with a copy supplied to the concessionaire stating the responsibilities and limitations of the COR.

b. All contract administration will be effected by the Contracting Officer, address as shown on the face page of this contract. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of service shall be effected without a modification executed by the Contracting Officer authorizing such changes.

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SECTION H – SPECIAL CONTRACT REQUIREMENTS:

H-1. Restrictions: Concessionaire shall not sublet the premises, assign to another the concession or the conducting thereof, subcontract with another to perform portions or all of this contract, loan to or borrow money from customers, concessionaire employees or USFK personnel, and sell merchandise for other than US currency.

H-2. Liabilities for Taxes and Limitation: Concessionaire assumes liability for taxes applicable to the property, income, and transactions of concessionaire.

H-3. Tax Exemption, Customs, Republic of Korea:

a. EXEMPTION: This clause is in implementation of Article IX of the Status of Forces Agreement between the Republic of Korea and the United States of America granting contractors exemption from Republic of Korea customs duties and other such charges. At the time this contract is awarded, the Contractor shall certify to the Contracting Officer that all materials, supplies, and equipment to be imported for the contract have been proposed to the Government exclusive of customs duties and other such charges and; further, that the contract price includes no customs duty whatsoever. It shall indicate to the Contracting Officer the total amount of customs duties excluded from the contract price. The USFK Contracting Officer will verify the amount of customs duty that would otherwise be applicable to the contract and will issue USFK Form(s) 75 to the contractor. The contractor will submit the original USFK Form 75 to the governing ROK Customs Office at the time of import declaration. The Chief of the Customs Office will review the USFK Form 75 and will exempt the contractor from customs duties and other such charges. During the review process the customs office will post on the contractor's Import Permit the anticipated submission date for a completed USFK Form 76, which will be prepared by the Contracting Officer and given to the contractor immediately after contract performance. The contractor will submit the original USFK Form 76 to the governing ROK Customs Office no later than the date posted on the Import Permit. If the USFK Form 76 is not submitted by the anticipated date, the ROK Customs Office will immediately collect the customs duties and other such charges previously exempted.

b. If for any reason the contractor has paid customs duties on materials, supplies, or equipment prior to award of this contract and desires to use such materials, supplies, or equipment for performance of this contract, the contractor must exclude such duties from the contract price and may obtain refund of such previously paid duties by submitting a completed USFK Form 76 to the governing ROK Customs Office.

c. Refund: Any contractor that requires refund of customs duties and other such charges on items used for USFK contracts, can claim refund of such charges by submitting a copy of a completed USFK Form 76 to the governing ROK Customs Office.

d. This entire clause is inapplicable to contracts, or any portions of contracts, funded by the Republic of Korea.

H-4. Tax Exemption, Special Excise Tax, Republic of Korea: This clause is in implementation of Article XVI of the Status of Forces Agreement between the Republic of Korea and the United States, granting contractors exemption from Republic of Korea Special Excise Taxes. At the time this contract is awarded the contractor shall indicate to the Contracting Officer which items will be purchased for the contract that are subject to Special Excise Tax. It shall indicate the name of the item, the number of units to be purchased, the cost per unit without tax, the percentage of tax, the tax amount per unit, the total tax, and the manufacturer of the item. The Contracting Officer will verify the reasonableness of the quantities claimed and ensure that the contractor has certified that the contract price excludes Special Excise Tax on those items subject to the tax. The contractor shall purchase the special-excise-taxed items from the manufacturer, tax-inclusive. For construction and single-delivery type supply and service contracts, the contractor shall employ the following procedure: At the time it purchases the items it shall present the manufacturer with a notification letter requesting refund of the Special Excise Tax. (Copies of this letter can be obtained from the USACCK Contracting Officer.) The manufacturer will endorse the letter to the manufacturer's District Tax Office which will make refund to the manufacturer. The manufacturer will make subsequent refund to the contractor. Requests for refund under requirements-type contracts will be submitted monthly and will be accompanied by copies of the USFK delivery orders issue.

H-5. Tax Exemption, Value Added Tax, Republic of Korea: This clause implements Article XVI of the Status of Forces Agreement between the Republic of Korea and the United States of America, which exempts contractors from paying the Republic of Korea Value-Added Taxes. When the contractor submits an offer, it shall certify to the Contracting Officer that all the costs in the offer will be exclusive of any Value-Added Tax; and further, that the proposed contract price includes no Value-Added Tax. The contractor shall also indicate the amount and type of Value-Added Taxes excluded from the contract price. If supplies and/or services which the contractor purchases for this contract include Value-Added Taxes, it can obtain a full refund for the amount of the Value-Added Tax by submitting to the ROK District Tax Office tax invoices which the contractor receives when it purchases materials and/or services for this contract. The contractor must submit a copy of the USFK contract with its first tax invoice submission.

Subsequent tax invoice submissions must be accompanied by a letter which references the USFK contract submitted with the first tax invoice submission.

H-6. Insurance: Concessionaire shall provide and maintain at their own expense an insurance policy covering the minimum requirements as stated below during the term of the contract and any option period. Concessionaire shall furnish the NAFI and COR with certificates of insurance evidencing that such insurance is in effect, within ten (10) days after award of the contract. Not less than ten (10) days prior notice shall be given to the NAFI and the COR by concessionaire in the event of modification, cancellation or nonrenewal of insurance coverage. Insurance contracts shall name the NAFI as additional insured for claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage, or injury resulting from the negligence or other fault of the CONCESSIONAIRE, CONCESSIONAIRE's agents, representatives, or employees. The NAFI shall be identified as the certificate holder under the policy.

Workman’s Compensation and all Occupational disease: $100,000.00 or won equivalent (per incident)

Comprehensive General Liability Insurance for Bodily Injury and Property Damage: $100,000.00 or won equivalent (per incident)

Automobile Insurance:

• Minimum per Person: $ 25,000.00 or won equivalent

• Minimum per Occurrence for bodily Injury: $ 50,000.00 or won equivalent

• Minimum per occurrence for

Property Damage: $ 50,000.00 or won equivalent

H-7. Risk of Loss:

a. Concessionaire assumes the risk of loss of receipts until delivered to the bank and properly deposited. In the event of the loss of receipts prior to delivery to the bank, concessionaire shall pay the NAFI or the NAFI will deduct from payments due the concessionaire such amounts as a NAFI audit establishes the concessionaire owes the NAFI.

b. Concessionaire may accept a customer’s check for amount of the purchase or services rendered.

Third party checks shall not be accepted. While the NAFI will assist wherever possible, the concessionaire assumes the risk of loss from dishonored checks. The concessionaire may charge $25.00 to the customer for a dishonored check received from the customer, except that the charge will not be applicable when (i) the bank acknowledges the return to be the result of bank error, or (ii) the return is the result of the concessionaire error. The amount charged by the concessionaire shall not exceed the administrative amount charged by the NAFI for dishonored checks.

c. Concessionaire assumes the risk of loss from acceptance of counterfeit money.

d. Concessionaire assumes the risk of loss or damage to its stock, equipment, fixtures and property, and to the customer’s property left with it for service.

e. Concessionaire assumes liability for the loss or damage of NAFI-furnished property.

H-8. Utilities: The NAFI will furnish sufficient quantities of space, heat, water, and electricity to satisfy the normal needs of concessionaire for lighting, heating, drinking, sanitation, and the operation of suitable support equipment.

a. Concessionaire will be furnished required utilities without charge.

b. The NAFI will provide one (1) Class B telephone to concessionaire. Class B phones can be used for calls on Osan Air Base only.

H-9. Signs: Concessionaire shall provide sign boards including the following items and post them in conspicuous places. Concessionaire shall not post any signs prior to/without the COR’s approval of them.

a. Emergency Contact Sign.

b. Hours of Operation.

c. Price List of Services.

H-10. Indebtedness: Concessionaire shall pay within 30 duty days in accordance with the terms thereof, indebtedness incurred in connection with the performance of this contract.

H-11. Personnel:

a. Concessionaire shall provide a sufficient number of qualified employees for the performance of this contract.

b. All employees must possess valid health certificates issued by the Ministry of Health and Welfare, Republic of Korea. For the efficient performance of this contract, employees shall be subject to a physical examination and immunizations at the base clinic prior to and during the performance of the contract at no charge to the employees or concessionaire.

c. Concessionaire shall procure and maintain, at its own cost and expense, a distinctive uniform and identification badges and shall require customer-contact employees to wear the uniform and identification badge throughout the hours of operation.

d. Concessionaire and employees are subject to security clearance procedures, and shall obtain installation passes and permits as provided for in installation regulations. The NAFI will provide copies of security regulations to the concessionaire and initial processing of forms required to obtain installation access will be accomplished by the COR.

e. Concessionaire is responsible for the supervision over employees to ensure their actions are in accordance with terms of this contract and for handling problems which may arise in this operation.

f. The Concessionaire’s employees should be able to understand English and sufficiently communicate verbally in English with their customers.

g. Concessionaire employees shall not be permitted to consume alcoholic beverages during operating hours.

h. Concessionaire shall provide proof to the COR for verification prior to the proposed manager assuming his duties, that the manager has a minimum of four (4) years managerial experience in a full service barber shop operation, consisting of a working knowledge of all aspects of the operation.

H-12. Facility and Premises: The NAFI will provide the concessionaire appropriate space in Enlisted Club, Bldg 1313, and Officers’ Club, Bldg 910, Osan Air Base. The assignment of space is revocable and is not construed as the creation of tenancy. Concessionaire is liable for any damage to or loss of the premises and NAFI furnished property or injury to persons resulting from acts or omissions of concessionaire, its employees, or agents, whether or not covered by insurance. Sublet of any of the premises assigned or assignment to another concession is not authorized. Use of the premises and NAFI furnished property for any purpose other than those specifically set forth herein is prohibited.

Concessionaire will post or display on the premises any sign furnished by the NAFI.

H-13. Maintenance:

a. Concessionaire shall keep the premises clean and orderly, and perform regular housekeeping, to the satisfaction of the NAFI. Concessionaire shall comply with installation fire, sanitation, and safety regulations to be furnished by the NAFI within 15 days of contract award and shall take prompt corrective action on reports of violations thereof.

b. Concessionaire shall make no alterations to the building without the consent of the COR and coordination with 51st Civil Engineering Squadron.

c. The concessionaire will be responsible for repairs and alterations caused by its negligence.

d. Concessionaire shall keep NAFI-furnished equipment clean and in working condition.

Concessionaire shall repair and perform routine maintenance as needed.

e. Unrepairable NAFI-furnished equipment will be replaced by the NAFI.

H-14. Supplies and Inventory:

a. The concessionaire shall furnish, at his expense, tools of the trade and/or supplies for the efficient operation of the activity, except for those stated herein to be supplied by the NAFI.

b. A separate physical inventory will be taken of all NAFI owned equipment at the time that the concessionaire occupies the premises and physical inventories will be taken every six (6) months thereafter and on the final day of contract performance.

H-15. Furniture, Fixtures, and Equipment:

a. Concessionaire shall perform routine preventive maintenance to include procurement of spare parts and labor, and keep the equipment, furniture, and fixtures in a clean and sanitary condition; exercise reasonable care to secure and protect such equipment, furniture, and fixtures; and be liable for damage to or loss of NAFI-owned Property, reference Section J-6 List of Government/NAFI Furnished Property.

b. The concessionaire may, with prior concurrence by the NAFI, furnish concessionaire-owned equipment, furniture and fixtures as the concessionaire deems necessary. Such items shall remain the property of the concessionaire. The concessionaire supplied property shall comply with applicable base sanitation and safety regulations.

H-16. Settlement of Accounts upon Termination or Expiration of Contract: Upon termination of this contract under other contract provisions contained herein, or upon expiration of the contract period, the concessionaire shall promptly comply with the following requirements:

a. Settle its account with the NAFI. Yield up the premises, equipment, furniture and fixtures. NAFI-owned property shall be returned in as good order and condition as when the contract commenced, except for ordinary fair wear and tear.

b. Surrender installation passes for itself and employees.

c. Complete satisfactory settlement of customer claims.

d. Remove…