Q A from First Sources Sought.docx

CAFÉ 101 SOURCES SOUGHT NAF002

QUESTIONS AND ANSWERS FROM

FIRST SOURCES SOUGHT

Question:

What is the concept for this Café?

Answer:

Based on customer preference in response to a base-wide survey the type of food and drink they wanted in this facility was pizza, submarine sandwiches and salads with sodas/water, beer and wine in a sports bar type business.

Question:

What kind of equipment and facility is the Café?

Answer:

The Café is a building that has basic utilities. No equipment or furniture is being provided.

Question:

Will there be equipment or a hood or a walk in cooler provided?

Answer:

No equipment, cooler or hood will be provided. Equipment can be purchased that is self contained to include the hood. Any equipment must be approved by the Schriever Civil Engineering Squadron prior to installation.

Question:

Who will be responsible for modifying the facility to met the contractor needs for the Café?

Answer:

It will be the contractor’s responsibility to modify the facility to meet their needs. Any changes to the facility must be coordinated for approval through the Contracting Office and Civil Engineering Squadron prior to modifications taking place. It will be the contractor’s responsibility to obtain designs prepared by qualified individuals for the coordination and approval process.

Question:

How long would it take to get approval for the modifications to the facility?

Answer:

It depends on the Civil Engineering Squadron’s workload when the modifications are submitted. An estimate on the actual time this process takes is unknown at this time but it should not be that long.

Question:

When will the current renovations to the building be finished and what is being renovated?

Answer:

The renovations will be finished approximately 31 May 2012. The renovations were for the fire suppression system, carpet, tile, painting and bathroom fixtures. The new carpet will be staying.

Question:

Will there be a separate storage space or will the facility have its own storage?

Answer:

The facility will have its own storage. One of the rooms can be used for it.

Question:

What was the building before it is a café?

Answer:

There was an Einstein’s Bagel shop in the facility and prior to that it was office space.

Question:

Was there an exhaust to the outside of the building for heat and smoke from a hood?

Answer:

No there is not a range hood or exhaust system.

Question:

Is it possible to get a drawing of the facility with load bearing walls and non-load bearing walls identified?

Answer:

A drawing of the facility is attached but it does not identify the load and non-load bearing walls.

Question:

Will the Base Fire Department be involved in determining what modifications are necessary for health and safety?

Answer:

Yes the Base Fire Department will be involved to ensure the health and safety of all patrons.

Question:

Will this be a smoking or non-smoking facility?

Answer:

This is a non-smoking facility. There is a smoking area behind the building.

Question:

Who is responsible for paying the utilities?

Answer:

The Government will be responsible for paying the utilities until 1 Oct 12. The Government re-evaluates on a yearly basis if they will be able to pay the utilities for the following year due to budget constraints.

Question:

Is this a sit down type of café or can there be take out or to go orders? Will patrons be able to call in their orders to have it waiting for them?

Answer:

This facility will be a sit down type of café. It is up to the contractor if they have take out or to go orders. It is also up to the contractor if they will allow patrons to call in their orders ahead of time.

Question:

What are the hours of the base to help determine patronage?

Answer:

The base has a mission that is 24 hours a day, 7 days a week.

Question:

Are there other eating establishments on base and what are their hours?

Answer:

There is a dining facility that closes at approximately 6:00 P.M. and another cafeteria style facility that closes at approximately 1:00 – 1:30 P.M. There are also 2 coffee shops on base. Additionally there are food truck vendors that are on base approximately 3 days a week for lunch.

Question:

What kind of theme is expected for the facility and what type of food?

Answer:

The vision for the facility is a sports bar atmosphere serving pizza, submarine sandwiches and salads with beer and wine based on customer preference in response to a base-wide survey.

Question:

What are the rules for serving alcohol on base?

Answer:

Currently there are no facilities on base that serve alcohol and special permission must be obtained before it can be served. DRAM Shop laws apply. A liquor license will be required to serve alcohol on base. It will be for beer and wine only, no hard liquor. Colorado State and local laws must be followed. Approval to serve alcohol must be requested through the Force Support Squadron. See AFI 34-219, Alcoholic Beverage Program, for on site consumption instructions.

Question:

What types of events allow alcohol to be served on base?

Answer:

The yearly base picnic serves alcohol otherwise special permission must be received.

Question:

Is there a limit on when alcohol can be served?

Answer:

Alcohol can be served whenever the facility is open.

Question:

What hours of operation will the facility have?

Answer:

The facility should be open to patrons at 10:30 A.M. for the lunch period. The hours of operation are otherwise negotiable.

Question:

What is the key to a successful operation?

Answer:

The key is to move quickly during lunch to get people in and out so they can go back to work and to provide a consistent quality of product and service.

Question:

Will insurance be required for this facility?

Answer:

Yes insurance will be required.

Question:

Will background checks of the owner and employees be required?

Answer:

Yes background checks will be required for base access and the owner may need one for a liquor license.

Question:

What is the legal drinking age on base?

Answer:

The legal drinking age is 21. All federal, state and local laws must be followed.

Question:

Will the fire suppression system be operational or will the contractor have to put it in?

Answer:

The fire suppression system is being put in during the renovation to replace the sprinklers. The contractor will not have to put it in.

Question:

Will Wi-Fi be available in the facility?

Answer:

The Government will pay to install Wi-Fi but the contractor will have to pay to use it.

Question:

Will there be a telephone lines for the facility?

Answer:

The Government will provide one telephone line. Any additional lines will be at contractor expense.

Question:

Will the Government provide cable TV?

Answer:

No the contractor will be provide cable if needed.

Question:

Can modifications be made to the wall to the adjacent facility and the café?

Answer:

A limited amount of modifications can be made to that wall with base approval.

Question:

Can the décor be changed in the facility after the renovations are completed?

Answer:

The Government is not against changes to the facility as long as they do not cause health and safety hazards.

Question:

Will the facility be exercise exempt or will the patrons/staff have to participate?

Answer:

A request to exempt the facility from exercises will have to be processed and approved. Since this is considered a commercial business it should not be a problem.

Question:

When the renovations are completed to the bathrooms will they be ready for use?

Answer:

Yes they will be ready for use and additional renovations should not be required. The bathroom may also be considered a shelter in the event of an exercise or real world event.

Question:

Will the doors to the facility need to be changed or rekeyed?

Answer:

The current doors are acceptable but will need to be rekeyed before the contractor occupies the facility.

Question:

Is the facility use electric, gas or both?

Answer:

The facility uses both electric and gas. There is also a HVAC system in place. The small water heater in the bathroom is only for the bathroom.

Question:

Will the pipes for that are part of the fire suppression system be covered?

Answer:

These pipes will be framed in.

Question:

What happens if a fuse is blown when the facility is open?

Answer:

The Schriever Civil Engineering Squadron’s Customer Service number should be called and they will react accordingly.