18Q0017-J&A_R.pdf

SSJ-V.2/2017 Page 1 of 3

Date: August 07, 2017

MEMORANDUM FOR SIMPLIFIED ACQUISITIONS (<$150K)

From: Equipment Specialist, NCTAMS Lant Norfolk, N4 Department To:

Contracting Officer, NCTAMS LANT

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION (SOLE / LIMITED SOURCE / URGENT)

Ref: (a) N4 Facilities Department, Procurement Request

(b) Federal Acquisition Regulation 13.106-1

The supplies or services required under this requisition are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy the Government's need. There is a reasonable basis to conclude that the Government's minimum needs can only be satisfied by unique supplies or services available only from one or a limited number of suppliers with unique capabilities. The following justification applies.

Describe the item and/or services required: The scope of work involves high level required maintenance of three (3) Caterpillar 3508 emergency power diesel generators at NSCF Northwest, building 352. Maintenance is to include all Caterpillar PM2 and PM3 Inspection requirements; and some repair actions to the generator and ancillary systems.

Known Source(s) for the item or services: Carter Machinery Co., Inc. / 3404 Business Center Dr. / Chesapeake, VA. 23323 / POC:

Check which of the following applies:

☒"ONLY ONE RESPONSIBLE SOURCE" Carter Machinery (Caterpillar) - Original Equipment Manufacturer

☐"LIMITED SOURCE" (example: multiple OEM authorized technical representatives)

☒"BRAND NAME SOLE SOURCE" Caterpillar

☐"BRAND NAME LIMITED SOURCE"

☐"URGENT" (example: CASREP affecting mission)

1. This determination for single/limited source procurement requirement is based on one or more of the following. Select all that apply:

A. ☒ RESTRICTIVE RIGHTS.

• Due to unique software and hardware configurations, only the Original Equipment Manfacturer

(OEM) and its distributors are qualified to maintain Caterpillar equipment.

• Carter Machinery is the only local Caterpillar distributor in the region. B.

C. ☐ EXCLUSIVE LICENSING AGREEMENTS. Due to exclusive licensing agreements and arrangements, the required repair/spare parts and/or technical representative services are only available from the Original

Equipment Manufacturer (OEM) or ONLY ONE authorized distributor or technical representative.

D. ☐ STANDARDIZATION. Only the specified make and model of equipment/parts will satisfy the

Government's needs for additional units or replacement items, and only one source is available. (i.e., ship currently has 10 Motorola radios onboard and five more need to be purchased to bring onboard allowances up to 15). Provide the following information:

• Identify Make and Model Number

• Identify other locations/ equipment/ detachments that have this same Make and Model Number.

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E. ☐ FORM, FIT AND FUNCTION. The required items are direct replacement parts/components for existing equipment and must be compatible in terms of form, fit and function with existing equipment/configurations.

Provide the following information:

• Identify Make and Model Number of existing onboard equipment.

• Describe how new equipment must be compatible with existing equipment’s configurations (i.e., piping, cabling)

F. ☐ UNIQUE FEATURES. Similar products lack features that are necessary to meet the Government's minimum needs

(i.e., Furuno radar vs. Raytheon radar). Provide the following information:

• Identify the required features that are lacking from the competitor's product:

G. ☒ OTHERREASONS. Other reasons not identified above (i.e., statutory requirement such as harbor pilot services):

The high level maintenance is a 3 year Caterpillar requirement for ensuring that the equipment is able to perform as expected, thus maintaining all of NCTAMS Lant mission requirements.

NAVIFOR follows OEM maintenance reccomendations regarding equipment maintenance for emergency power, in all instances .

2. Anticipated dollar value of the procurement:

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I hereby certify that the above information is accurate and complete to the best of my knowledge and belief.

Technical/Requirements Certification: I certify that the facts and representations under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

Requestor:

Signature Name (Printed)

Supv./Dept. Head/Technical Approval:

Date

Signature Name (Printed)

Contract Specialist/Purchasing Agent:

Date

Signature

Contracting Officer:

Name (Printed) Date

Signature Name (Printed) Date