N6945018D5205.pdf

SEE ADDENDUM

(No Collect Calls)

N6945018R5205 01-Dec-2017

b. TELEPHONE NUMBER

228-871-3335

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 25 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N694509. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CARA L MORANO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ACQR5126981

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVFAC SOUTHEAST

PWD GULFPORT FEAD

2401 UPPER NIXON ROAD, BLDG 322

GULFPORT MS 39501-5001

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N69439 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PWD GULFPORT

INSPECTOR OF RECORD

2401 UPPER NIXON, BLDG 322

GULFPORT MS 39501-5001

TEL: 228-871-3020 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF148

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6945018R5205

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each

BASE PERIOD-FIRM FIXED PRICE (FFP)-CEP

FFP

Provide maintenance services for identified generators & related systems and CRUs at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. The Firm Fixed Price portion of the contract shall be funded by Task Order 0001, which shall satisfy the Government's obligation for a minimum guarantee.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5126981

NET AMT

0002 Each

BASE PERIOD-FIRM FIXED PRICE (FFP)-DISIN

FFP

Provide maintenance services for an Industrial Paper Disintegration System at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. The Firm Fixed Price portion of the contract shall be funded by Task Order 0001, which shall satisfy the Government's obligation for a minimum guarantee.

0003 2,000,000

IDIQ

FFP

Provide ordered Indefinite Delivery/Indefinite Quantity efforts for the entire term of the contract, as ordered, Not-To-Exceed $2M, in accordance with the terms and conditions of the contract. The Contractor shall provide a fully burdened labor rate, which shall be calculated against an estimated 2,000 man hours. Proposed Fully Burdened Labor Rate: $__________ per hour.

PURCHASE REQUEST NUMBER: ACQR5126981

0004 Each

OPTION OPTION ONE/YEAR TWO - FFP - CEP

FFP

Provide maintenance services for identified generators & related systems and CRUs at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. If this option is exercised, it shall be funded by Task Order.

0005 Each

OPTION OPTION ONE/YEAR TWO - FFP - DISINTEG SYS

FFP

Provide maintenance services for an Industrial Paper Disintegration System at Stennis Space Center, MS, in accordance with the terms and conditions of the contract. If this option is exercised, it shall be funded by Task Order.

0006 Each

OPTION OPTION TWO/YEAR THREE - FFP - CEP

FFP

Provide maintenance services for identified generators & related systems and CRUs at Stennis Space Center, MS, in accordance with the terms and conditions of

0007 Each

OPTION OPTION TWO/YEAR THREE - FFP - DISINT SYS

FFP

Provide maintenance services for an Industrial Paper Disintegration System at Stennis Space Center, MS, in accordance with the terms and conditions of the

0008 Each

OPTION OPTION THREE/YEAR FOUR - FFP - CEP

FFP

Provide maintenance services for identified generators & related systems and CRUs at Stennis Space Center, MS, in accordance with the terms and conditions of

0009 Each

OPTION OPTION THREE/YEAR FOUR - FFP - DISIN SYS

FFP

Provide maintenance services for an Industrial Paper Disintegration System at Stennis Space Center, MS, in accordance with the terms and conditions of the

0010 Each

OPTION OPTION FOUR/YEAR FIVE - FFP - CEP

FFP

Provide maintenance services for identified generators & related systems and CRUs at Stennis Space Center, MS, in accordance with the terms and conditions of

0011 Each

OPTION OPTION FOUR/YEAR FIVE - FFP - DISIN SYS

FFP

Provide maintenance services for an Industrial Paper Disintegration System at Stennis Space Center, MS, in accordance with the terms and conditions of the

CONTRACTOR INFORMATION

A.1. CONTRACT TITLE: Maintenance, repair, alteration, demolition and minor construction for Generators, Batteries, Uninterruptible Power Systems (UPS), HVAC & Refrigeration Systems, Medium Voltage Switchgear and Related Equipment, and a Whitaker Paper Disintegration System. Work is located at Buildings 1002, 1000, 100A, 1001, 1003, 9322, and 1032 at the Naval Oceanographic Office (NAVO), John C. Stennis Space Center (SSC), MS, 39529- 6000.

A.2. TYPE OF CONTRACT: Combination Firm Fixed-Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Services. The NAICS is 811310; Small Business Size Standard is $7.5M.

A.3. COMPETITION ENVIRONMENT: This contract is solicited as a 100% Small Business Set-Aside for Commercial Services.

A.4. PRIOR CONTRACT INFORMATION: The contract issued as a result of this solicitation will replace Contract N69450-13-D-3587, which is due to expire on 30 June 2018. That contract was awarded to High Performance Solutions, LLC, Bldg 1100 Room 11139, Stennis Space Center, MS 39529. This is provided for informational purposes only.

B.1. PRICING OF CLINS: The contract pricing is structured into eleven (11) Contract Line Item Numbers (CLINs), with CLINs 0001 & 0002 covering the FFP base period of performance, CLIN 0003 IDIQ efforts for the entire contract period of performance, CLINs 0004 & 0005 for Option 1 FFP, CLINs 0006 & 0007 for Option 2 FFP, and so forth.

All pricing shall be fully burdened. No other allocations, fees, overhead, G&A or profit will be applied when an option is exercised.

This contract incorporates a Service Contract Act (SCA) Wage Determination.

In accordance with Contract Clause 52.222-43, Fair Labor Standards and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts), bidders should not include escalation of wage and fringe benefit rates for SCA covered employees in the option periods of performance. Wage and fringe benefit rates used for the base performance period will be used in pricing labor costs for ALL periods of performance in the option years. The award contractor may be entitled to an adjustment in the contract price post-award when a new SCA wage determination is incorporated into the contract by modification and it affects wages and fringe benefits of covered employees.

B.2. INDEFINITE QUANTITY ITEMS: The minimum guarantee is the Firm Fixed- Price portion of the contract and will be satisfied by award of Task Order 0001. The Minimum and Maximum Quantities are identified in Clause 52.216-19, ORDER LIMITATIONS.

B.3. GOVERNMENT PURCHASE CARD: Indefinite-quantity work may be ordered by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services without additional markup or handling fee.

B.4. CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING: This procurement allows for the use of FedMall for issuing orders.

F.1. CONTRACT TERM/PERIOD OF PERFORMANCE: The contract term shall be for a one year base period (twelve months) with four one-year option periods, for a total contract performance period not to exceed five years (60 months). The base contract period of performance will be 01 July 2018 – 30 June 2019.

L.1. INQUIRIES: Inquiries regarding the Request for Proposal (RFP) shall be submitted electronically to Cara Morano (Email: cara.morano@navy.mil). All Inquiries must be submitted 7 days prior to proposal due date.

L.2. PROPOSAL SUBMITTAL REQUIREMENTS: Proposals submitted in response to this Solicitation shall be provided NLT COB 25 January 2018 and should include the following:

Cover Letter, which includes the Solicitation Number; the name, address, telephone & facsimile numbers, email addresses of the Offeror;

the DUNS Number, CAGE Code and Tax Identification Number (TIN) of the Offeror; and contact information of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

SF1449 with Blocks 17a, 30a/b/c completed, as well as signed/ Acknowledged Amendments, if any are issued.

Section B Contract Line Item Lump Sum Pricing for all FFP CLINs AND a fully burdened hourly labor rate for CLIN 0003.

Documents addressing ALL Evaluation Criteria included in Solicitation Clause 52.212-2 (See Page 167).

Offers may be submitted electronically to cara.morano@navy.mil. Hard copy submittals shall include four (4) copies of the complete proposal.

Address offer (Mail or FedEx) to: FEAD Gulfport, Attn: Cara Morano, 2401 Upper Nixon Avenue, Building 322, Naval Construction Battalion Center, Gulfport, MS 39501-5001.

L.3. BID GUARANTEE/BONDING REQUIREMENTS: No bid guarantee nor bonds are required.

L.5. SYSTEM FOR AWARD MANAGEMENT (SAM)

Contractors must be registered in the System for Award Management (SAM) prior to award of a DoD contract. For more information, see the SAM website at https://www.sam.gov. Remember to review the NAICS code listed in your SAM record and make sure that you have listed the NAICS code for this procurement (811310). In order to participate in this solicitation, contractors shall complete electronic representations and certifications in SAM, as well.

L.6. SITE VISIT:

There will be only one site visit, which will be held on Tuesday, 12 December 2017 beginning at 0900 in the Bldg 2406 Conference Room, Stennis Space Center, MS.

Individuals planning to attend the Site Visit must electronically submit not later than 1400 on 8 December 2017 to cara.morano@navy.mil the below information on company letterhead signed by a security manager or supervisor:

Name of Contractor:

Name of Individual exactly as it appears on the photo I.D.:

Social Security Number:

Citizenship:

Date of birth:

Place of birth:

Level of clearance (if unclassified list as NONE): N/A Agency that granted the clearance: N/A Date or duration of visit (up to 1 year): 12 December 2017 (One Day) POC at NAVO: Michael Levens & Jerry Davis Purpose of visit: Site Visit for award of Maintenance Contract

Visitors should go to the Visitor Center at Stennis Space Center by taking Interstate-10, Exit 2 North. The Visitor Center will provide temporary base access and a base map with directions to Bldg 2406.

L.7. BASE ACCESS/NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS): -

All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract shall be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the stations, including but not limited to, the rights of search of all persons or vehicles aboard the stations. Coordinate with the Contracting Officer’s Representative for specific security and access requirements.

The level of security required for services performed under this contract is Secret. A DD Form 254 will be required. All Contractor personnel performing services under this contract shall have the appropriate security clearances at time of contract award or as a minimum within 60 calendar days thereof.

Majority of work performed under this PWS will be at the unclassified level with a large portion at the Secret level. Majority of work will be performed in NAVOCEANO’s Secret workspaces. The Contractor’s personnel must possess a Secret clearance to access workspaces. Contractor employees will have access to NAVOCEANO’s classified and unclassified scientific network and Navy Marine Corps Intranet (NMCI) systems. Contractors require IT Level II (sensitive information access) as defined in SECNAV M5510.30.

Information Security. To the extent Contractor personnel receive or are given access to proprietary data, data protected by the Privacy Act of 1974, or other classified or privileged technical, business, or financial information under this contract, the contractor shall treat and protect such information in accordance with (IAW) any restrictions imposed on such information. Access includes the functions of data handling, storage, electronic transmission and physical distribution. Contractor personnel shall comply with NAVSUPINST 5239.1 series and site-specific installation regulations for information security.

When access to IT systems is required for performance of duties, Contractor personnel shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. When required to maintain access to required IT systems or networks, the Contractor shall ensure that all personnel requiring access shall receive initial Information Assurance (IA) Awareness Orientation as a condition of access and thereafter complete the annual (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Contractor shall protect DoD sensitive unclassified data regardless of the location or ownership of the transport media, including, but not limited to mobile computing devices and removable storage media, whether Government furnished or contractor owned/leased. Contractor shall comply with all current information assurance and information security policies, procedures, and statutes applicable to DoD information technology, including the July 3, 2007 DoD CIO Policy Memorandum on Encryption of Sensitive Unclassified Data at Rest on Mobile Computing Devices and Removable Storage Media.

Reference is hereby made to Navy awarded contracts requiring Contractor access to Navy information systems, sensitive unclassified information or areas critical to the operations of the command. Although these contracts are not classified, Contractor personnel are required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination, the Department of the Navy (DON) has determined that all DON information systems are sensitive regardless of whether the information is classified or unclassified. Contract personnel whose work involves access to sensitive unclassified information warrants a judgment of the Contractor personnel’s trustworthiness. Therefore, all personnel accessing DON computer systems must undergo a NACLC to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations will be required on Contractor personnel. The following addresses those requirements for Security.

If contractor personnel currently have a favorably adjudicated NACLC the Contractor will notify the Security Manager of the command they shall visit utilizing OPNAV 5521/27 Visit Request form. The visit request will be renewed annually or for the duration of the contract if less than one year. If no previous investigation exists, contractor personnel shall complete the requirement for a NACLC. The NACLC will be processed through the use of the Electronic Questionnaires for Investigations Processing (e-QIP). Please note:

Applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official.

Contractor personnel shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure.

"ALL AUTHORIZED USERS OF DOD INFORMATION SYSTEMS SHALL RECEIVE INITIAL

INFORMATION AWARENESS (IA) ORIENTATION AS A CONDITION OF ACCESS AND

THEREAFTER MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING TO MAINTAIN

AN ACTIVE USER ACCOUNT."

Physical Security. The contractor shall be responsible for safeguarding any government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Key Control. The government will manage key control and issue as appropriate necessary keys to the contractor personnel. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Section C - Descriptions and Specifications

DESCRIPTIONS & SPECIFICATIONS

TABLE OF CONTENTS

SECTION C - 0100000 – General Information

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Verification of Workload and Conditions

1.4 Climate Patterns

1.5 Related Information

1.6 Navy Approach to Service Contracting

1.6.1 Partnering Philosophy

1.6.2 Contractor's Knowledge

1.6.3 Industry Best Practices

1.7 Standard Template

1.8 Navy PBSA Approach

1.9 Technical Proposal Certification

Section C – Annex 1

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Central Energy Plant (CEP) Building 1011, and at Buildings 1002, 1000, 100A, 1001, 1003, 9322, and 1032 at the Naval Oceanographic Office (NAVO) at John C. Stennis Space Center SSC, MS, 39529-6000 combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ). Work includes maintenance, repair, and inspection of batteries, UPS systems, CRU’s, associated HVAC systems, and a Whitaker Paper Disintegration System. The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 N/A Annex 4 N/A Annex 5 N/A Annex 6 N/A Annex 7 N/A Annex 8 N/A Annex 9 N/A Annex 10 N/A Annex 11 N/A Annex 12 N/A Annex 13 N/A Annex 14 N/A Annex 15 Facilities Support Annex 16 N/A Annex 17 N/A Annex 18 N/A

1.2 Project Location The work shall be performed at the Central Energy Plant (CEP) Building 1011, and at Buildings 1002, 1000, 100A, 1001, 1003, 9322, and 1032, Naval Oceanographic Office, John C. Stennis Space Center SSC, MS, 39529-6000

Building 1011was designed and built to maintain continuous uninterrupted power to Naval Oceanographic facilities and other industrial power and security systems maintenance.

1.3 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project sites during the scheduled site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.4 Climate Patterns Usually hot and humid during summer months; occasional dry spells lasting several weeks; occasional months of frequent afternoon showers and possible electrical storms. Short spring and fall seasons. Temperatures in winter months rarely fall below freezing and usually warm up nicely during the day. Hurricane season starts 1 June and ends 30 November.

1.5 Related

Information

There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.6.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.6.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.7 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements.

Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.8 Navy PBSA

Approach

The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

SECTION C-0200000

SECTION C, Annex 2 0200000 Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Contract Partnering Level C

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Instructions, Directives, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.2.1 Availability of Utilities

2.4.3 Government-Furnished Materials (GFM)

0200000 Management and Administration Spec Item Title

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Water Conservation Plan

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Control Plan (QCP)

2.6.7.2 QC Inspection

2.6.7.3 Contractor Quality Control/Assessment Reports

2.6.8 Property Management Plan

2.6.9 Environmental Management System (EMS)

2.6.10 Use of Recovered Materials

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Control Manager (QCM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Removal of Employees

2.7.2.4 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Buildings

2.8.5 Access Arrangements

2.8.6 Security Clearances

2.8.7 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Hazard Specific Safety Plans

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access and Haul Road Plan

2.9.3.3 Asbestos Abatement Plan

2.9.3.4 Confined Space Access Plan

2.9.3.5 Contingency Plan for Severe Weather

2.9.3.6 Critical Lift Procedures

2.9.3.7 Demolition Plan

2.9.3.8 Drug Abuse Prevention Plan

2.9.3.9 Emergency Response Plan

2.9.3.10 Emergency Rescue Plan

2.9.3.11 Fall Protection Plan

2.9.3.12 Fire Prevention Plan

0200000 Management and Administration Spec Item Title

2.9.3.13 Hazard Communication Plan

2.9.3.14 Hazardous Energy Control Plan

2.9.3.15 Health Hazard Control Plan

2.9.3.16 Layout Plan

2.9.3.17 Lead Abatement Compliance Plan

2.9.3.18 Respiratory Protection Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Protection

2.10.1 Disposal

2.10.1.1 Non-Hazardous Waste

2.10.1.2 Hazardous Waste

2.10.2 Spill Prevention, Containment, and Clean-up

2.10.3 Hazardous Material Management

2.10.4 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.5 Noise Control

2.10.6 Salvage

2.10.7 Asbestos Containing Material (ACM)

2.10.8 Sustainable Procurement and Practices

2.11 Disaster Preparedness

2.12 Energy Management

2.13 Technical Library

2.14 Warranty Management

2.15 Notification to the Government for Work Above the FFP Limitations

2.16 FFP Exhibit Line Item Numbers (ELINs)

2.17 IDIQ Work

2.17.1 Unit Priced Task Work (Non-Negotiated)

2.17.1.1 Acceptance and Performance

2.17.1.2 Invoicing and Receiving Payment

2.17.2 Unit Priced Labor Work (Negotiated)

2.17.2.1 IDIQ Preparation of Proposals

2.17.2.1.1 Labor Requirements

2.17.2.1.2 Material Requirements

2.17.2.2 Issuance of Final Task Order

2.17.3 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration For Contract N6945018D5206

2.1 Definitions and Acronyms Definitions and Acronyms are shown herein and as defined in attachment J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 8:00 AM – 4:30 PM, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage determinations are included in J-0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 2.9 would apply to spec items 2.9.1, 2.9.2, 2.9.3, 2.9.3.1, and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor shall be required to attend periodic administrative and coordination meetings.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process.

Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

2.3.2.1 Contract Partnering Level C This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.2.2 Contract Partnering

Administration

Upon award, the KO will contact the Contractor, client(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The initial session must be scheduled as soon as possible after award of the contract.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions.

These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering read NAVFACINST 11013.40A, which can be viewed in the Government’s Contracts Office.

2.3.2.3 Contract Partnering Session

Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Control Manager Safety Manager (Note: For this contract, one person may serve as Superintendent, QC, and Safety when qualified.)

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations.

Provide evidence of such Permits and Licenses to the KO before work commences and at other times as requested by the KO.

Specific Base permit requirements include hot-work, work on energized power circuits, power outages, water outages, crane operations, and excavations, among others. Ensure coordination between Contracting Officer’s Representative and Contractor Project Manager/Site Superintendent on all required permits.

2.3.4 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by State Law

2.3.5 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government Information

Technology (IT) Systems

Not Applicable

2.3.7 Instructions, Directives, and

References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-03.

2.3.8 Invoicing Procedures Invoicing procedures are identified in J-0200000-04.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-05.

2.4 Government-Furnished

Property, Materials and Services

The Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will provide office space for Maintenance Support personnel. Location and size will be provided during site visit. See Attachment J-0200000-06.

2.4.2 Government-Furnished

Utilities

The Government will provide all utilities required for Maintenance Support personnel including fuel for the generators.

2.4.2.1 Availability of Utilities The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

None

2.4.4 Government-Furnished

Equipment (GFE)

The Government will make available access to all known pertinent mechanical drawings, control schematics, and product sheets.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive, classify issue, correspond, and respond to service calls. The government will notify the Contractor by telephone of emergency and urgent work requirements when needed at any time, 24 hours per day, every day of the year. During regular working hours, the Contractor shall continuously maintain a telephone for immediate notification of emergency and urgent service calls. This requirement can be met by providing a land line or cellular number available during normal working hours. During other than regular working hours, the Contractor shall provide either a manned call center or a Cellular Telephone number where his/her representative can be reached and respond. NAVO Facilities Department will screen calls and forward to the contractor. The response time period defined for emergency and urgent work shall begin with Contractor receipt of initial notification by telephone.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within those times indicated in Spec Item 1502000-3.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Water Conservation Plan None Required

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized Maintenance

Management Systems

(CMMS)

N/A

2.6.7 Quality Management System The Contractor shall establish and maintain a complete QMS program

(QMS) in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Control Plan (QCP) Within 15 calendar days after award of the contract, the Contractor shall submit to the KO a QCP. The QCP shall describe the QMS methodology and approaches used under this contract. Within seven calendar days of any change during period of performance, submit to the KO a revised QCP for acceptance.

2.6.7.2 QC Inspection The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions.

The file shall be the property of the Government and made available during the Government’s regular working hours. The QC Inspection File shall be turned over to the KO within five calendar days of completion/termination of the contract.

2.6.7.3 Contractor Quality

Control/Assessment Reports

The Contractor shall submit a copy of the Contractor Quality Control/Assessment Report to the KO within three working days of every field activity. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management Plan None Required

2.6.9 Environmental Management

System (EMS) The Contractor shall perform work under this contract consistent with the following EMS goals and policy.

Goals:

Reduce purchase and use of toxic and hazardous materials;

Expand purchase of green products and services; increase recycling;

Reduce energy and water use;

Increase use of alternative fuels and renewable energy;

Integrate green building concepts in major renovations and new construction;

Prevent pollution at the source; and Continual improvement.

Policy:

Protect public health and the environment by being an environmentally responsible member of the community;

Preserve our natural, historic and cultural resources;

Conserve natural resources by reducing what we discard, reusing items, and recycling materials, which includes purchasing products made from recycled materials;

Integrate sound environmental practices into all our operations and business decisions; Integrate environmental protection requirements and pollution prevention initiatives into the early planning, design and procurement of facilities, equipment and material, as well as the planning and implementation of military training activities;

Prevent or minimize pollution at its source as we seek out ways to eliminate or further minimize use of hazardous materials and generation of hazardous waste;

Maintain a sound partnership with regulatory agencies to sustain our compliance with existing and new environmental laws and regulations;

Enhance our program as we develop…