Part 2 General Requirements.pdf

DC500465_01400_A15 A35 Flooring and Paint

Naval Air Weapons Station

China Lake, California

Part 1

Proposal Forms & Documents

Part 2 General Requirements

A15 A35 Flooring and Paint DC500465 Naval Air Weapons Station, China Lake, California

PART 2 GENERAL REQUIREMENTS

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China Lake SAP Contract

Part 2 General Requirements

PART 2

GENERAL REQUIREMENTS

TABLE OF CONTENTS

• 00 00 00 GENERAL REQUIREMENTS

• 01 11 00 SUMMARY OF WORK

• 01 14 00 WORK RESTRICTIONS

• 01 20 00 PRICE AND PAYMENT PROCEDURES

• 01 30 00 ADMINISTRATIVE REQUIREMENTS

• 01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

• 01 33 00 SUBMITTAL PROCEDURES

• 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

• 01 45 00 QUALITY CONTROL

• 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

• 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

• 01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

00 00 00 GENERAL REQUIREMENTS

1.1 Definitions

As used throughout the contract, the following terms have the meaning set forth below:

The terms “contract” and “Order” are synonymous.

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contract: Contract or task order.

Contractor (KTR): The term Contractor refers to both the prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

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Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Engineer Technician (ET): The CORs field representative which will handle the day–to-day activities on the project.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

Federal Holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2 Order of Precedence

In the event of conflict or inconsistency between any of the below described portions of the agreement, precedence shall be given in the following order:

a. Any portions of the proposal that exceed the requirements of the Order.

b. The requirements of the Order, in descending order of precedence:

1. Construction Contract Award Form SF 1442.

2. Section I – Order Clauses.

3. Section C – Part 2 General Requirements.

4. Section C – Part 3 Statement of Work (including Drawings w/in Section J)

5. Section J – Part 5 Prescriptive Technical Specifications

6. Section J – Part 6 Attachments.

1.3 Changes

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

Any direction that the Contractor determines to be a modification or change request must first be formally submitted by the Contractor and approved by the Contracting Officer before commencing construction on affected features of work.

1.4 No Waiver by the Government

The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

1.5 Equitable Adjustments

b. Whenever the Contractor submits a claim for equitable adjustment under a clause which provides for equitable adjustment of the contract, such claim must include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustment arising out of delays or disruptions.

c. Except as the parties may otherwise expressly agree, the Contractor must be deemed to have waived:

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(1) any adjustments to which he otherwise might be entitled under the clause where such claim fails to request such adjustments; and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

d. If required by the Contracting Officer, the Contractor agrees to execute a release, in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release will discharge the Government, including its officers, agents, and employees, from any further claims, including, but not limited to, further claims arising out of delays or disruptions caused by the aforesaid change.

1.6 Warranty

Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after the completion and acceptance of the repair. For warranted items, furnish the manufacturer’s original written warranty accompanied by a copy of the supplier's receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number. Refer to the UFGS Prescriptive Specifications in Part 5 for Order specific product warranty requirements.

1.7 Proprietary Rights

All field notes, drawings, specifications, and other documents collected and produced as part of this contract will be considered property of the Government. These data must not be used, in whole or part, published or unpublished, as a part of any technical or non-technical presentation without written pre-approval of the COR.

1.8 Liquidated Damages

Refer to Clause LIQUIDATED DAMAGES – CONSTRUCTION (FAR 52.211-12) of Section 00700

CONTRACT CLAUSES.

01 11 00 SUMMARY OF WORK

1.1 Protection of Government Property

Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the COR. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Preserve natural resources in accordance with the approved environmental protection plan prepared in accordance with UFGS 01 57 19 Temporary Environmental Controls.

d. For all dirty work, ensure that all electronic communications equipment and communications ports are covered and protected from construction debris. Should equipment or communication outlets be required to be relocated, care shall be taken to remove and reinstall per ANSI/TIA standards.

Cabling that is removed must be reinstalled and recertified by trained plant technician. Certified test results will be required to be provided to the Government.

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e. Contractor will coordinate with NAWCWD DITAC personnel to arrange removal and recovery of installed telecommunications equipment and cable plant prior to commencing demolition.

1.2 Government Furnished Material and Equipment

If applicable, the Government will furnish the materials and equipment for installation by the Contractor pursuant to contract clause FAR 52.245-2, Government Property (Fixed Price Contracts). Notify the COR in writing at least 15 calendar days before the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date. When materials and equipment are not picked up by the 30th day, the Contractor will be charged for storage at the prevailing rate. The COR will specify the location of materials and equipment and the delivery location.

1.3 NAWCWD Department of Industry, Technology, and Commerce (DITAC) Personnel Access

Allow the NAWCWD DITAC personnel access to the facility towards the end of construction (finishes 90 percent complete, rough-in 100 percent complete, Inside Plant (ISP)/Outside Plant (OSP) infrastructure in place) to provide equipment in the telecommunications rooms and make final connections. Coordinate efforts with the NAWCWD DITAC personnel to facilitate joint use of building spaces during the final phases of construction. After the COR has facilitated coordination meetings between the two Contractors, within one week, incorporate the effort of additional coordination with the NAWCWD DITAC personnel into the construction schedule to demonstrate a plan for maintaining the contract duration.

01 14 00 WORK RESTRICTIONS

1.1 Existing Underground Utilities

Verify on-site utilities and have them marked out by a third-party utility locator service prior to the start of construction. Determine the elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Where dig permits are required, obtain permits and notify the COR 21 calendar days prior to any excavation.

Maintain all utility markings for the duration of the contract.

1.2 Work Hours, Access and Passes

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station.

Coordinate with the COR for specific security and access requirements.

a. List of Contact Personnel: Provide a list of the Contractors and Subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, submit corrections and/or changes to the list. The list must include information for Superintendent, QCM, and SSHO at a minimum.

b. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, through the COR, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval

Page 5 ver 2025.11 of the COR. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

c. Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime Contractor). All Contractor employees must obtain the required employee and vehicle passes based on the installations security procedures. Contactor is responsible for all costs, if any, associated with obtaining proper credentials, including participation in the Defense Biometric Identification System (DBIDS) program if used. Each employee must wear the Government issued badge over the front of the outer clothing. Failure to obtain security and base access passes must not affect the contract price or be a cause for contract performance time extension. The Contractor must immediately turn in all terminated employee’s badges to the issuing office. The Contractor must immediately report instances of lost or stolen badges to the COR. All Contractor personnel must become familiar with and obey all Government regulations including fire, traffic, and security regulations. Refer to individual Task Order or Station requirements provided at the preconstruction conference. Contractor personnel will not be admitted to the work site without approval. Access requirements will be as identified in station policy for each location. Some facilities, or areas within some facilities, restrict access to U.S. Citizens only.

d. Personnel List: Personnel will be issued appropriate identification badges when the Contractor submits, in writing on company letterhead, a list indicating that all individuals are bona fide employees. Employees must complete questionnaires and other forms as required for security.

Allow 21 calendar days for background checks and processing. The list must contain the following information:

1. Name of employee

2. Social Security Number

3. Date of Birth

4. Place of Birth

5. Citizenship, Statement of (U.S.) or proof of documented legal residency

6. Employment Eligibility Verification Form (DHS FORM I-9). This form is available at the following link: http://www.uscis.gov/portal/site/uscis.

e. Controlled Access Areas: Access to the following areas is limited to authorized persons possessing a security badge having specific area identifiers. Controlled access areas may also have smaller regions within them that require special coordination when performing work. The Contractor must notify the COR at least 15 calendar days prior to starting work in controlled access areas:

Area access badge letter requirements: M

Work will be performed in the following areas: Lauritsen Laboratory

1.3 Areas Requiring the (M) Badge Letter

Requirements for the Michelson / McLean / Lauritsen Laboratory Area

a. The work in this area requires special attention to scheduling and conduct of work in connection with the existing operation systems. The following conditions apply and each factor which relates to a potential shut-down or interruption to normal service or operations must be identified on the progress schedule.

1. No utilities may be interrupted.

http://www.uscis.gov/portal/site/uscis

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2. At least one lane of traffic on the access road to the site must remain open at all times.

3. Regular work hours are 7:00 a.m. to 5:00 p.m. Monday through Thursday and 7:00 a.m. to 4:00 p.m. every other Friday. All work outside regular hours, or on weekends, or Federal Holidays, requires COR approval.

4. All Contractor vehicles needing access to the West Gate of Michelson or Lauritsen Laboratories must be cleared by the Facilities Coordinators Office in Room 1023, Michelson Laboratory, Phone (760) 939-1212. Approval will be on a case by case basis. If access time will exceed one hour time limit or if the access is needed after hours the vehicles will be logged in and out and be allowed access on a case by case basis only.

5. Due to limited available space and to keep interference to a minimum, the Contractor will be given a limited number of permits for vehicle entry to the Michelson/Lauritsen Laboratory compounds. Permits will be issued only for vehicles that, in the opinion of the COR, are essential to the on-site work. Vehicles that are essential to the on-site work are the superintendent's vehicle and those vehicles that are necessary to deliver materials, carry essential tools, etc. Vehicles that are used only for transportation of personnel and/or personal hand tools are not considered essential and will not be allowed into the compounds.

1.4 Security Requirements

All security requirements apply to all subcontractors and suppliers associated with this contract. The contractor team and associated personnel must comply with the following:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the COR and Public Affairs Officer.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. Direct to the COR and or NAWCWD Security Officer (cognizant for that code or project) for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of, or in connection with, the performance of this contract, the resolution of which may require the dissemination of official information.

e. Coordinate photography requirements with the COR. Some areas restrict or prohibit photographing Government property.

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

01 20 00 PRICE AND PAYMENT PROCEDURES

1.1 Schedule of Prices

Submit a schedule of prices for approval on forms furnished by the Government. Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or definable feature of work. Lump sum line items should be kept to a minimum. Include general conditions, profit, and overhead costs within the

Page 7 ver 2025.11 unit prices. The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved schedule of prices and baseline schedule.

1.2 Contractor Invoices

Contractor submitted invoices are expected within 30 days of purchases arriving onsite or work performed.

Contractor must submit anticipated invoices and supporting documentation to the COR for acceptance prior to submitting into Wide Area Workflow.

a. DoD Wide Area Workflow (WAWF): Contractor invoice submission requires use of the WAWF paperless, electronic invoicing system. See also Invoicing Procedures clause in Part 1 for information and requirements.

b. The following applies to WAWF invoice submission:

1. Submit Contractor invoices per identified CLINs.

2. The final invoice must include a completed “Contractor’s Final Release Statement.”

3. The Government will return for correction invoices not completed in accordance with contract requirements, including final invoices without final release statement.

4. Payment will be made on Contractor’s submission of itemized requests and will be subject to retention, reduction for overpayments, or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

a. Defects in material or workmanship.

b. Claims the Government may have against the Contractor under or in connection with this agreement.

c. Contractor’s failure to submit all required invoice documentation.

d. Payroll violations.

e. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

5. Payments may be made for materials, stored off construction sites, under the following conditions:

a. Materials adequately insured and protected from theft and exposure.

b. Materials in transit to the job or storage site are not acceptable for payment. In order to invoice material cost CLIN, all materials must be on station at NAWS China Lake or Point Mugu.

c. Conditions specified in FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

1.3 Budget Management

The Contractor must be responsible for budget management throughout the entire project. It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control.

The Contractor will work with the COR for billing approval through the Wide Area Work Flow at the completion of specific CLINs. The COR will approve billing for each CLIN to ensure item is completed.

01 30 00 ADMINISTRATIVE REQUIREMENTS

1.1 Supervision

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The Contractor must have a superintendent fluent in English on the job site during working hours.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

For SAP projects, the Superintendent, Quality Control Manager, and Site Safety and Health Officer may be combined.

1.2 Required Insurance

Within 15 calendar days after award, furnish the COR a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228- 5 Insurance Work On A Government Installation:

a. Comprehensive General Liability: $500,000 per occurrence.

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage.

c. Worker's Compensation: As required by Federal and State Worker's compensation and occupational disease and other laws.

d. Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

e. Others as required by state law.

f. Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.

g. The Certificate of Insurance must provide for 30 calendar days written notice to the COR by the insurance company prior to cancellation or material change in policy coverage.

1.3 Partnering

Partnering may be required. To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. Partnering is a structured process that promotes communication and teamwork of the various project members. If required, partnering sessions will be coordinated by the COR.

1.4 Pre-Construction Conference

Prior to construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

During the meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval.

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The Contractor’s key personnel must attend at the expense of the Contractor. Key personnel are representatives such as the Project Manager, Superintendent, Construction Quality Control (CQC) a representative(s), Site Safety and Health representative(s), major subcontractors and specialized supplementary personnel.

If applicable, a Performance Assessment Plan that will be used to provide monthly performance feedback to the Contractor will be presented and discussed.

1.5 Red Zone Meeting (RZ)

When required, participate in Red Zone (RZ) meetings with the COR to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. The COR will provide a template to the Contractor to use to develop a RZ Checklist. Revise the template to include critical work activities and their planned completion dates based on the project scope of work and schedule. Discuss any progress changes with items listed on the RZ Checklist during regularly scheduled RZ Meetings beginning approximately at 75% stage of construction prior to project completion.

1.6 Performance Evaluations

Performance evaluations will take into account all aspects of the Contractor’s performance. Evaluations will be completed at the conclusion of each order. At the COR’s discretion, additional evaluations may occur at any time during the contract. The Government will provide a copy of the performance evaluation and an opportunity to discuss the evaluation. The performance evaluations will have an impact on the award of future contracts.

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

1.1 Pre-Construction Schedule Requirements

Within 30 calendar days after each Order award and prior to the start of work, prepare and submit to the COR a Baseline Construction Schedule in the form of a Gantt (Bar) Chart Schedule in accordance with the terms in Contract Clause FAR 52.236-15 Schedules for Construction Contracts, except as modified in this contract.

The approval of a Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting demolition work or construction stage(s) of the contract.

b. Processing Contractor’s invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Construction Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.2 Bar Chart Schedule

The Bar Chart must, as a minimum, show work activities, submittals, Government review periods, material/equipment delivery, utility outages, on-site construction, inspection, testing, and closeout activities.

The Bar Chart must be time scaled and generated using an electronic spreadsheet program.

1.3 Schedule Submittals and Procedures

Submit Schedules and updates on electronic media that is acceptable to the COR. Submit an electronic back-up of the project schedule in an import format compatible with the Government's scheduling program.

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1.4 Schedule Monthly Updates

Update the Design and Construction Schedule at monthly intervals or when the schedule has been revised.

Keep the updated schedule current, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the COR.

1.5 Contract Modification

If necessary, submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change.

TIA must illustrate the influence of each change or delay on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date. It is the Contractor’s responsibility to report any anticipated delays as soon as they are identified and to propose appropriate mitigation measures.

Additional information regarding TIA submission can be found in UFGS 01 32 16.00 20 at the WBDG.com website.

No oral statement by any person other than the Contracting Officer, as provided in the contract clause entitled, “CHANGES AND CHANGED CONDITIONS,” will in any manner or degree modify or otherwise affect the terms of this agreement.

1.6 3-Week Look Ahead Schedule

Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule. Key the work plans to activity numbers when a NAS is required and update each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detailed work plans are to be bar chart type schedules, maintained separately from the Construction Schedule in an electronic format as directed by the COR.

Activities must not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work. Deliver an electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the weekly CQC Coordination or Production Meeting.

1.7 Correspondence and Test Reports

Correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. Test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.

1.8 Additional Scheduling Requirements

Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

01 33 00 SUBMITTAL PROCEDURES

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1.1 Electronic File Format

Provide electronic copies of all submittal materials to the COR via email. To facilitate tracking and record keeping, use a standard naming convention as specified by the COR, for all emails and transmittals/submittals.

All correspondence must adhere to the following example for project correspondence:

FXXXX_Submittal #015_Submittal Topic (Subject Line as Well) FXXXX_Transmittal #015_Submittal Topic

FXXXX_RFI #015_RFI Topic (Subject Line as Well) FXXXX_RFI #015_Attachment_Attachment Descrip.

FXXXX_#1_Pay App_January

- where “XXXX” refers to last four digits of contract number.

1.2 Preconstruction Submittals

Construction may commence only after Government review and approval of the following submittals:

a. Certificates Of Insurance

b. Surety/Performance Bonds

c. Baseline Construction Schedule

d. Submittal Register

e. Schedule of Prices

f. Accident Prevention Plan

g. Work Plan

h. Contractor Quality Control (CQC) Plan

i. Environmental Protection Plan

j. Statement of Acknowledgement SF 1413

k. Licenses and Permits

1.3 Closeout Submittals

Project closeout cannot occur until after Government review and approval of the following submittals:

a. Operations and Maintenance Manuals

b. Red-Line Drawings

1.4 Reviewing, Certifying, Approving Authority

For submittals required per PART 5 PRESCRIPTIVE SPECIFICATIONS, Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification must be approved and certified by the Contractor QC manager and must be submitted to the COR for information only and/or surveillance.

Provide information-only submittals to the COR a minimum of 14 calendar days prior to the Preparatory Meeting for the associated Definable Feature of Work (DFOW). Approval of the COR is not required on information only submittals. The COR will mark "receipt acknowledged" on submittals for information only and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent

Page 12 ver 2025.11 the COR from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

The QC organization is responsible for reviewing and certifying that submittals are in compliance with the contract requirements.

Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained within each submittal accurately conforms with the requirements of the contract documents.

1.5 Submittal Management

Prepare and maintain a submittal register for the management of construction submittals throughout the project. The Government will provide an initial submittal register for information only, to be used to generate the official Contractor prepared submittal register. Do not change data that is output in columns (c), (d), (e), and (f) as delivered by Government; retain data that is output in columns (a), (g), (h), and (i) as approved.

The Government provided list may not be all-inclusive and additional submittals may be required. The Contractor must verify and account for all required submittal contained within the PART 5 PRESCRIPTIVE

SPECIFICATIONS.

1.6 DD Form 1354

DD Form 1354 is required for all new construction, demolition, and any construction on an existing facility that demolishes or alters existing assets or adds new parts, items, or systems that are not maintenance or repair (e.g., replacement of windows, roofs, exterior utility; or adding an AC system, exterior lighting, etc.)

The Real Property Accountable Officer (RPAO) will provide the Draft DD Form 1354 to the contractor with RPUIDs and CCNS on it.

The Contractor must update the Draft DD Form 1354 submission to include any additional assets, improvements, or alterations that occurred during construction. The costs and quantities must align with the RPUID and unit of measures listed on the RPAO's Draft DD Form 1354. Submit the Interim DD Form 1354 to the Government for approval 30 days prior to the Beneficial Occupancy Date (BOD). If modifications to the Interim DD Form 1354 are required by the Government, the corrected version must be submitted prior to the BOD.

1.7 Organization Responsibilities

Stamp each sheet of each submittal with QC certifying statement or approving statement. Sign certifying statement or approval statement. The person signing certifying statements must be a QC organization member, and the signatures must be in original ink or using PDF digital signature; stamped signatures are not acceptable. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

a. When approving authority is COR, QC organization will certify submittals, assure proper signatures, and forward to COR with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract documents, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by QC Manager ________________________, Date ______"

b. When the approving authority is the QC Manager, the QC organization will certify and approve

Page 13 ver 2025.11 submittals, assure proper signatures, and forward to the Contractor and COR with the following approval statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract requirements, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer _______________________, Date ______ Approved by QC Manager _______________________, Date ______"

1.8 Operations and Maintenance Information (OMSI)

Furnish hard copy and electronic formatted documents for all O&M information. Provide O&M data for as-built products, materials, and equipment, including data sheets, test reports, warranties, certificates, list of spare parts suppliers for all pieces of equipment, and approved construction submittals.

1.9 Licenses and Permits

Obtain all appointments, licenses, and permits required to perform work under this contract at no additional expense to the Government. See "Permits Record of Decision" (PROD) form for list of permits. Comply with all applicable federal, state, and local laws, and base regulations and procedures. Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer (see FAR 52.236-7, Permits and Responsibilities). Coordinate permit applications with Navy or local environmental office.

The Contractor must submit a completed PROD form with the first submittal package. A blank PROD form can be obtained from the NAVFAC Design-Build website at the following link:

https://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.docx. Contractor must determine correct permit fees and pay said fees. Copies of all permits, permit applications, and the completed PROD form must be forwarded to the Government's Civil Reviewer and Environmental Reviewer.

Contractor is exclusively responsible for his full compliance with patent laws and must affirm that the company is licensed to use equipment and processes the company employs in this project.

1.10 Red-Line Drawings

The as-built modifications must be accomplished by red-line edits on the IFC drawings maintained on-site by the Superintendent. After all as-built conditions are recorded on the red-line drawings, the Contractor must submit the drawings to the government as part of the close-out package.

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

Develop and implement a safety program in accordance with UFGS 01 35 26 in Part 5 of this RFP and EM- 385-1-1 Safety and Health Requirements Manual.

1.1 Safety and Occupational Health

a. References: The publications listed below form a part of this document to the extent referenced. Use current version of referenced requirements at the time of contract solicitation. The publications are referred to within the text by the basic designation only.

1. DEFENSE LOGISTICS AGENCY (DLA)

• DLA 4145.25, Storage and Handling of Compressed Gases and Liquids in Cylinders

2. EPA Standards and Documents – General https://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.docx

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3. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

• NFPA 241, Safeguarding Construction, Alteration, and Demolition Operations

• NFPA 51B, Fire Prevention During Welding, Cutting, and Other Hot Work

• NFPA 70, National Electrical Code

• NFPA 70E, Electrical Safety in the Workplace

4. U.S. ARMY CORPS OF ENGINEERS (USACE)

• EM 385-1-1 Safety -- Safety and Health Requirements

5. UNITED FACILITIES CRITERIA (UFC)

• UFC 3-560-01, Electrical Safety, O&M

6. U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

• 29 CFR 1926 Safety and Health Regulations for Construction

b. Submittals: A "G" following a submittal indicates that Government approval action is required.

1. Contractor Accident Prevention Plan (APP), comply with EM 385-1-1, Appendix A; G

2. Contractor Safety Self-Evaluation Checklist; G

3. Accident Reports – submit if incidence occurs.

4. Activity Hazard Analyses, as applicable. (See reference 1 & 2)

c. Contractor Safety Self-Evaluation Checklist: COR will provide a "Contractor Safety Self- Evaluation checklist" to the Contractor. Complete the checklist monthly and submit with each request for payment. A score of 90 or greater is required. Failure to submit the completed safety self-evaluation checklist or achieve a score of at least 90, will result in a retention of up to 10 percent of the voucher.

d. Regulatory Requirements: In addition to the detailed requirements included in this agreement, work performed must comply with USACE EM 385-1-1, and all laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements will apply. UFC 3-560-01 takes precedence over all other guidance for electrical safety.

e. Site Safety and Health Officer (SSHO) Qualifications & Duties: SSHO must perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The assignment of the SSHO does not relieve the Contractor from the regulatory requirements governing safety responsibility.

In addition to duties required in EM 385-1-1, the SSHO must perform the following:

1. Conduct daily safety and health inspections and maintain a written log.

2. Attend pre-construction conference and other meetings as required.

3. Ensure that the requirements of 29 CFR 1926.16 are met for the project.

4. Either the SSHO or equally qualified Alternative SSHO must maintain presence at the work site at all times to implement and administer the Contractor’s safety program and Government-accepted Accident Prevention Plan.

Failure to actively apply an acceptable safety program will result in dismissal and a project work stoppage that will remain in effect pending approval of a suitable replacement.

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f. Accident Notification and Reports:Notify the COR as soon as practical, but not later than four hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000. Include Contractor name; contract title;

type of agreement; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident ( e.g., type of construction equipment used, PPE used).

Preserve the conditions and evidence on the accident site until the Government and/or OSHA investigation team arrives on-site and conducts the necessary investigation.

g. Hot Work: Prior to performing "Hot Work" (e.g., welding, cutting) or operating other flame-producing/ spark-producing devices, request a written permit from the Fire Division.

CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE A PERMIT IS

ISSUED. It is mandatory to have a designated FIRE WATCH for any "Hot Work". The Fire Watch must be trained in accordance with NFPA 51B and remain on-site as required after completion of the task or as specified on the hot work permit.

h. Hazardous Material Use: Each hazardous material must receive approval prior to being brought onto the job site or prior to any other use in connection with this agreement. Allow a minimum of 10 working days for processing of the request for use of a hazardous material.

Notwithstanding any other hazardous material used in this agreement, radioactive materials or instruments capable of producing ionizing/non-ionizing radiation (with the exception of radioactive material and devices used in accordance with USACE EM 385-1-1 such as nuclear density meters for compaction testing and laboratory equipment with radioactive sources) as well as materials which contain asbestos, mercury or polychlorinated biphenyls, di-isocynates, or lead-based paint are prohibited. The COR, upon written request may consider exceptions to the use of any of the above excluded materials.

Immediately stop construction on any portion of work in which unforeseen hazardous material is encountered during operations and report the occurrence to the COR. Within 14 calendar days the Government will determine if the material is hazardous. If material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.243-4, Changes, and FAR 52.236-2, Differing Site Conditions.

i. Pre-outage Coordination Meeting: Request for utility outages at least 15 days in advance. As a minimum, include in the request the location of the outage, utilities being affected, duration of outage and any necessary sketches. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the COR to review the scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.

j. Utility Locations and Verification Prior to Excavation: Obtain appropriate digging permit from Base personnel through COR prior to digging. All underground utilities in the work area must be positively identified by a private utility locating service in addition to any station locating service and coordinated with the station utility department. Maintain all markings during utility investigation throughout the agreement.

Physically verify underground utility locations by hand digging using wood or fiberglass handled tools when any adjacent construction work is expected to come within three feet of the underground system. Use hand digging within 2 ft of a known utility. If construction is parallel to an existing utility, expose the utility by hand digging every 100 ft if parallel within 5 ft of the excavation.

k. Utilities Within Concrete Slabs: Utilities located within concrete slabs are extremely difficult to identify due to the reinforcing steel used in the construction of these structures. Whenever work

Page 16 ver 2025.11 involves concrete chipping, saw cutting, or core drilling, the existing utility location must be coordinated with station utility departments in addition to a private locating service. Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified. The use of historical drawings does not alleviate the Contractor from meeting this requirement.

l. Conduct of Electrical Work: Follow electrical safety criteria specified in UFC 3-560-01, USACE EM 385-1-1, and NFPA 70E during the conduct of all work.

m. Ergonomics Considerations: Facilities, processes, job tasks, tools and materials must be provided in a manner which reduces or eliminates work-related musculoskeletal (WMSD) injuries and risk factors in the workplace. Provide maintenance access to reduce WMSD risk factors to the lowest level possible. Additionally, incorporate the requirements of MIL-STD-1472F.

01 45 00 QUALITY CONTROL

Establish and maintain a quality control program as described herein.

1.1 Quality Control Plan

Submit a QC Plan for Government review and acceptance prior to the start of construction. Submit the QC Manager's resume for approval prior to all other administrative submittals with the exception of bonds and insurance. The QC plan must include the following:

a. NAMES, QUALIFICATIONS and RESPONSIBILITIES: For each person in the QC organization (design and construction). Provide an organization chart to graphically represent the organizational structure.

b. OUTSIDE ORGANIZATIONS: Outside organizations, including subcontractors and consulting firms and a description of the services they will provide.

c. SUBMITTAL REGISTER: Include submittal reviewer, estimated date of delivery, and identify which design submittals require Government approval prior to construction.

d. TESTING LABORATORIES: Accredited laboratories as applicable.

e. TESTING PLAN AND LOG: Tests required, referenced by specification paragraph number requiring the test, frequency, and person responsible for each test.

f. LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, and has the same control requirements and work crews.

g. COMMUNICATION PLAN: Provide a plan for key decisions and possible problems the Contractor and Government may encounter during project execution. Communication Plan must indicate the frequency of meetings and what information is covered in those meetings, interdisciplinary coordination, review procedures, and issue resolution.

1.2 Quality Control Manager Qualifications

Appoint a Quality Control Manager responsible for the QC program. The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on previous projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the U.S. Army Corps of Engineers (USACE) / Naval Facilities Engineering System Command (NAVFAC) Construction Quality Management (CQM) Training.

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1.3 Quality Control Manager Responsibilities

a. Participate in Pre-Construction, Partnering, Coordination and Production Meetings.

b. Ensure that no construction begins before submittals are approved as required by the QC Plan.

c. Immediately stop any work that does not comply with contract plans and specifications, and direct the removal and replacement of any defective work.

d. Prepare QC Reports.

e. Hold QC meetings…