N6893620R0089 Solicitation.docx

N6893620R0089

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

CONTRACT SPECIALIST

Email address: Jennifer.Felton@navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

CONTRACTING OFFICER

Names: Helen Xiong Phone: (760)793-4459 Email address: helen.xiong@navy.mil

U.S Postal Service Mailing Address:

NAWCWD

CODE 254530E (H. Xiong, (760)793-4459)

575 I AVE., BLDG. 36, STE 1116

MAIL STOP 0275

PT. MUGU, CA 93042-5049

Direct Delivery Address (UPS, FedEx, etc):

NAWCWD

CODE 254530E (H. Xiong, (760)793-4459)

575 I AVE., BLDG. 36, STE 1116

MAIL STOP 0275

PT. MUGU, CA 93042-5049

Section B - Supplies or Services and Prices

Maintenance, Repair and Training

CPFF

The Contractor shall provide maintenance support of the AMES and CEESIM systems and subsystems in accordance with the Statement of Work (SOW) in Section C.

FOB: Destination

PSC CD: J059

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

ODC Material

COST

Provide Other Direct Costs (ODCs) in accordance with the SOW.

MAX COST

ODC Travel

COST

Provide Other Direct Costs (ODCs) in accordance with the SOW.

MAX COST

NSP

The contractor shall provide data in accordance with the CDRLs, DD Form 1423, in Exhibit A in Section J, and as required by task orders.

See Exhibit A

CPFF

The Contractor shall provide maintenance support of the AMES and CEESIM systems and subsystems in accordance with the Statement of Work (SOW) in Section C. This is a 6-month option in accordance with 52.217-8.

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

COST

Provide Other Direct Costs (ODCs) in accordance with the SOW. This is a 6-month option in accordance with 52.217-8.

MAX COST

COST

Provide Other Direct Costs (ODCs) in accordance with the SOW. This is a 6-month option in accordance with 52.217-8.

MAX COST

NSP

The contractor shall provide data in accordance with the CDRLs, DD Form 1423, in Exhibit A in Section J, and as required by task orders.

Configuration Management

1,100

Engineer

2,820

Sr. Engineer

3,947

Software, Mgmt, & Consulting Engrs

4,186

Quality Assurance

1,021

Assembly

Engineer

Electronics Technician

2,110

Jr. Engineer

Program Finance Support

2,839

Mgmt & Consulting Engrs

5,625

Grand Total

26,151

* denotes Key Personnel labor categories

B-TXT-STRMLND Streamlined Ordering Procedures for Cost Plus Fixed Fee Term Level of Effort (LOE) Orders (MAR 2020)

LOE Orders will be issued under this contract using the following streamlined ordering procedures:

(1) For each proposed order, the contracting officer will provide the contractor with a Statement of Work (SOW) and an Independent Government Cost Estimate (IGCE). The IGCE is an estimate of labor hours by labor category utilizing the estimated and negotiated Composite Labor rates table below to calculate the total estimated cost for the proposed Task Order (TO). The TO fixed fee is calculated using Section H Clause 5252.232-9510 PAYMENT OF FIXED FEE (NAVAIR).

(2) These Composite rates are estimates, and invoicing will be based upon actual costs incurred. Ceiling for Other Direct Costs (ODC) will be priced in accordance with the Government estimate. TOs crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the TO.

(3) Within three (3) working days of receipt of the SOW and IGCE, the contractor will respond:

(i) If the contractor agrees that it can perform the TO within the parameters of the SOW/IGCE, they will notify the contracting officer within three (3) working days of receipt of the SOW and IGCE. If the requirement remains valid, a priced order will be issued to the contractor.

(ii) If the contractor does not agree with the SOW or IGCE the contractor shall submit a proposal to the contracting officer within five (5) working days of receipt of the SOW and IGCE, addressing only the specific areas of difference in labor categories and/or hours in the IGCE. Once the differences are resolved between the contracting officer and the contractor, and the requirement remains valid, a priced order will be issued to the contractor.

(iii) If the contractor fails to respond to the proposed order within five (5) working days of receipt of the TO, the contracting officer may unilaterally issue the TO or extend the deadlines above when in the best interest of the Government.

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK FOR

MAINTENANCE SUPPORT OF THE SYSTEMS AND SUBSYSTEMS FOR

THE ADVANCED MULTIPLE EMITTER SIMULATOR (AMES) AND

THE COMBAT ELECTROMAGNETIC ENVIRONMENT SIMULATORS (CEESIM)

08/19/2020

1.0 SCOPE

This Statement of Work (SOW) defines the effort required for maintenance support of the Advanced Multiple Emitter Simulator (AMES), and the Combat Electromagnetic Environment Simulator (CEESIM) systems and subsystems. The requirement is for the Naval Air Warfare Center Weapons Division (NAWCWD) and its customers (including Foreign Military Sales (FMS), e.g. South Korea, Italy, Canada, and Finland).

The AMES system for this effort includes AMES II, MicroAMES, and PicoAMES.

The CEESIM systems for this effort are: 1) Verification and Validation System (VVS) CEESIM Radio Frequency (RF) Threat Simulator system that includes the Synchronization and Control System (SCS), Advanced Compact Signal Measurement System (ACSMS), and Environment Generation and Analysis (EGA) Workstations; and

2) Mission Emitter Development Station (MEDS) CEESIM RF Threat Simulator system that includes an EGA Workstation.

1.1 Introduction:

This effort will provide scheduled preventive maintenance, remedial maintenance support on-site and at vendor location, system and software upgrade support on-site and at vendor location, on-call support, parts repair evaluation to include parts repair and/or replacement, CEESIM spare parts and training for hardware and software for the AMES and CEESIMs systems and sub-systems.

1.2 Background:

The purpose of this effort is to support dynamic, interactive environment simulation facilities to evaluate the effectiveness of Electronic Warfare (EW) equipment in support of hardware and software changes for deployed systems, and the developmental test and evaluation in the following laboratories:

-Electronic Combat Simulation Evaluation Laboratory (ECSEL) and its FMS customers;

-Reprogramming Center West (RC West) Laboratory;

-United States Reprogramming Laboratory (USRL); and the -Weapons Systems Support Laboratory (WSSL).

The ECSEL provides a RF environment used in the development and integration of the onboard self-defensive EW systems used on tactical aircraft. EW products are built and tested for their ability to warn the aircrew and protect the aircraft from radar guided missiles and anti-aircraft artillery. RC West was established to support the F-35 capability. RC West provides engineering support necessary to sustain airborne EW systems; support validation and integration of the systems performance and capabilities of all variants of the F-35; perform routine and emergency hardware and software updates to fielded EW systems in response to user requirements and changes in the EW threat. The RC West Threat Simulator CEESIMs, VVS CEESIM and MEDS CEESIM, are assets that shall be used to execute, verify and validate radar emitter simulations for F-35 development and to provide RF stimulus to EW systems located in the RC West. The systems tested at NAWCWD are highly sophisticated EW systems that require an equally sophisticated threat generator system to simulate the electromagnetic environment in which they are designed to operate.

The RC West Threat Simulator CEESIMs address the operational Mission Data (MD) reprogramming for the F-35 and the ability to perform mission data verification. The objective is for the F-35 customer base, including Foreign Military Sales (FMS) and partner nations as determined by the Joint Programming Office (JPO), to have a reprogramming capability for the development and sustainment of operational MD.

The systems and subsystems cited in paragraph 1.0 are essential for simulations to support the missions of the Navy and its FMS customers. Therefore, it is critical that complete and timely maintenance support of this equipment is provided.

2.0 APPLICABLE DOCUMENTS

ICWG v1 Rev 1.3.6 or latest

CMU/SEI-2006-TR-008

ESC-TR-2006-008

3.0 REQUIREMENTS

The Contractor shall perform the tasks described below for the systems and subsystems cited in paragraph 1.0, in accordance with present manufacturer specifications. The Contractor shall provide a Contractor’s Progress, Status and Management Report in accordance with (IAW) the Contractor’s Progress, Status and Management Report. (CDRL A001)

3.1 Preventive Maintenance:

3.1.1 The Contractor shall provide scheduled preventive maintenance. These visits will be scheduled at mutually agreed upon times. Preventive maintenance support shall include systems evaluation as well as software updates. Should the equipment malfunction within a one-half (1/2) hour period of operation immediately following completion of scheduled preventive maintenance, the Contractor shall restore the equipment to operational condition.

3.1.2 The Contractor shall provide Preventive Maintenance data sheets that will state when Preventive Maintenance was performed, what work was accomplished, and what parts were replaced and/or repaired. (CDRL A002)

3.2 Remedial Maintenance:

3.2.1 The Contractor shall provide on-call support after telephone or email notification by the Contracting Officer Representative (COR) or TPOC that equipment is inoperative. The Contractor shall evaluate the inoperative equipment and inform the COR of the equipment problem(s) and the proposed solution. The proposed solution shall be submitted within 30 days of notification and include a duration for repair, if repairable. A report of the repair shall be prepared and delivered (CDRL A003)

3.2.2 The Contractor shall make site visits to NAWCWD and NAWCWD customer's sites (including FMS customer’s sites) to assess the condition and perform on-site repairs, as required. For Point Mugu and China Lake, contractor response time shall be no later than fifteen (15) working days after telephone or electronic mail (email) notification for remedial maintenance. Response time for all other sites, to include, FMS countries, shall be no later than 60 days after telephone or email notification, or as specified in task orders.

3.2.3 The Contractor shall repair and/or replace failed assemblies and sub-assemblies as stated in the individual Task Orders (TO). All Beyond-Economical-Repair (BER) items shall be reported to the Government when known by the Contractor. When the total cost of repair (including labor and parts) is equal to or exceeds 75% of the price of the inoperative component, the Contractor shall contact the TPOC to determine whether the item is BER or if the repair shall continue to completion. If the Government determines the component to be BER, the component shall be replaced with a new component. The Contractor shall have 30 calendar days to notify the Government after receipt of the failed material stating whether they can repair the item or if the item is BER. The Contractor shall repair and/or replace defective software media or firmware for the aforementioned equipment to be compatible with USRL, Lockheed Martin EW Laboratories and our FMS customers. (CDRL A003)

3.2.4 For failed items, the contractor shall notify the Government if the contractor receives a supplier quote that:

a. Has a substantial price increase- substantial price increase is defined as regular product lines by qualified suppliers for components or parts that is priced more than 15% (fifteen percent) or $10,000 (ten thousand) dollars, whichever is less, as compared to the prime contractor’s price estimate or the most recent verifiable historical record.

and/or

b. Has an unacceptable delivery schedule extension- Unacceptable delivery schedule extension is where time from order to delivery quoted by qualified suppliers for components or parts exceeds the prime contractor’s most recent verifiable historical records and shall cause contract delivery date delinquencies by 30 calendar days. This includes delay attributable to Diminished Manufacturing Sources (DMS) (i.e. components or parts essential for the manufacture, repair or support of equipment that are no longer stocked or manufactured as a regular product lines by qualified suppliers).

In considering the supplier quote of the failed item, the contractor shall take into consideration supplier startup costs, cost and time to re-qualify other manufacturing sources, software upgrades and the feasibility of substituting parts meeting form, fit and function requirements. Additionally, the prime contractor shall provide a recommendation on how to resolve the DMS issue. Upon review of the issue and contractor’s recommendation, the Government will provide the contractor direction on how to proceed that may include further analysis of the supplier quote, or approval to proceed with the repair or replacement of parts/components, or to not continue and return the system. If the contractor learns that the Government direction will change the Terms & Conditions of the contract, the contractor shall notify the Contracting Officer.

3.2.5 The Contractor shall provide upgrades to parts, specifically to be compatible with the needs of the Mugu, USRL, Lockheed Martin EW Laboratories and theFMS customers.

3.2.6 The Contractor shall ship and track all items that are sent for repair(s) to the destination defined in the task order.

3.2.7 The Contractor shall provide a maintenance data sheet for each on-call Remedial Maintenance service call. (CDRL A002)

3.3 Training:

3.3.1 The Contractor shall provide detailed and system-unique training as defined in individual task orders.

3.3.2 The Contractor shall provide training and training materials when hardware or software changes are required as defined in individual task orders. (CDRL A005)

3.3.3 The Contractor shall provide standard system operating procedures as defined in individual task orders. (CDRL A004)

3.3.4 The Contractor shall develop an informal training package as defined in individual task orders. (CDRL A005)

3.4 Testing Systems and Subsystems:

3.4.1 The Contractor shall perform verification testing of the systems in the laboratory.

3.4.2 The Contractor shall generate Acceptance Test Procedure (ATP) Reports as defined in individual task orders. (CDRLs A006, A008)

3.4.3 The Contractor shall perform tests in accordance with Government-approved test procedures, where applicable.

3.5 System Specific:

3.5.1 AMES II:

The AMES II system contains a three-bay rack assembly consisting of two RF cabinets and one computer interface cabinet.

3.5.1.1 The Contractor shall provide maintenance and repair of all components of the system except as listed below.

(1) Digital Equipment Corporation (DEC) Computer (Non-DEC VME interface board is covered)

(2) Associated computer equipment such as disk drives, digitizer board, monitor, graphics display, laser printer and mouse

(3) Frequency counter and power meter

3.5.1.2. MicroAMES: The MicroAMES systems contain a single rack consisting of RF and computer assemblies.

3.5.1.2.1 The Contractor shall provide maintenance and repair of all components of these systems except as listed below:

(1) DEC Alpha Computer (Non-DEC VME interface board is covered)

(2) Associated computer equipment such as disk drives, digitizer board, monitor, graphics display, laser printer and mouse

(3) Frequency counter and power meter

3.5.1.3 PicoAMES: The PicoAMES systems are contained in a single VME bus rack mounted enclosure (20 x 19 x 24 inches) consisting of RF and computer assemblies. RF modules in the PicoAMES are 100% compatible with the AMES II RF modules. Each PicoAMES has three RF channels, standard PicoAMES type modules (VME 6U). The three modules in each are: One 0.5-2.0 GHz, one output port, +10 dBm (min) across the band, and two 2.0-18 GHZ, one output port each, +10 dBm (min) across the band.

3.5.1.3.1 The Contractor shall provide spare parts, maintenance and repair of all components of these systems except as listed below.

(1) Associated computer equipment such as disk drives, digitizer board, monitor, graphics display, laser printer and mouse

(2) Frequency counter and power meter

3.5.2 CEESIMS:

The Contractor shall provide maintenance and repair of all components of the systems below:

3.5.2.1 VVS CCESIM Radio Frequency Threat Simulator (RF Threat Simulator). Support for the VVS shall include the Synchronizer Controller Subsystem (SCS), Advanced Compact Signal Measurement System (ACSMS) and Environment Generation and Analysis (EGA) Workstations (Qty3).

3.5.2.2 MEDS CEESIM and the RF Simulator and EGA.

4.0 REPORTS, DATA, AND OTHER DELIVERABLES

4.1 Contract Data Requirements List:

In performance of the support identified in this PWS, the contractor shall deliver reports, data, and other documentation in accordance with the applicable Contract Data Requirements List (CDRL) deliverables. All software and documentation developed and delivered under this contract shall remain the property of the U.S. Government.

5.0 SECURITY

5.1 Personnel Security:

The contractor shall provide personnel with the appropriate personnel security clearance levels for the work to be performed. Access to SECRET information is required in the performance of this contract and shall be in accordance with the DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), incorporating change 2, 18 May 2016, applicable DoD personnel security regulations, and DoD Contract Security Classification Specification (DD Form 254). The contractor shall maintain sufficiently cleared personnel to perform the tasks required by this SOW IAW Section J Attachment 1 - DD Form 254 and the contract. All contractor personnel shall possess the requisite security clearance, accesses, and need-to-know commensurate with the requirements of their positions. All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable Tier 3 (T3) investigation.

5.2 Information Security:

Direct Support contractor personnel working under the purview of a DoN Commanding Officer/Commander shall comply with the local security provisions and the requirements of SECNAV M-5510.36 (series). The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure and distribution of controlled unclassified information (CUI) in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and SECNAV M-5510.36. For Official Use Only information generated and/or provided under this contract shall be marked and safeguarded as specified in DoDM 5200.48, Information Security Program Manual (Volume 4) available at the following website:

http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf . Contractor shall not store or transmit CUI on personal information technology systems or via personal e-mail. Unclassified e-mail containing any DoD CUI shall be encrypted. Prior to sending CUI to any non-Navy Marine Corps Internet (NMCI) addressees, the sender must first positively verify all recipients are authorized access to CUI and have need-to-know. Non-NMCI recipients must have a DoD compliant Private Key Infrastructure (PKI) certificate that enables electronic transmission via unclassified networks while protecting the CUI with a digital signature and encryption.

5.3 Communications Security (COMSEC):

The contractor will require access to COMSEC at government locations. U.S. cryptographic equipment inventory information, as well as the systems and manner in which each particular type of equipment is used, is for official use only. Publication or release of any related COMSEC information by any means by the contractor, without prior written approval of the contracting officer, is prohibited. The contractor must be a U.S. citizen, have a final Government security clearance with the appropriate personnel security background investigation for the level of classification involved, have strict need-to-know, have the appropriate COMSEC briefing before access is granted, and granted access only in conformance with procedures established for the particular type of COMSEC information involved. The contractor shall adhere to the DD Form 254 COMSEC security requirements, facility COMSEC material control and operating procedures, and all applicable COMSEC regulations, instructions, and policies. Prior approval from the Government Contracting Activity is required in order for a prime contractor to grant COMSEC access to a subcontractor.

5.4 Operations Security (OPSEC):

During the performance of this contract, access to classified information and documentation will be required. The contractor shall comply with the OPSEC requirements outlined within the DD Form 254.

The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified activities, information, equipment, and material used or developed by the contractor and any subcontractor during performance of the contract. The contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The OPSEC program shall be in accordance with DoD and DON operations security (OPSEC) requirements, to include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Planning guidance for the use of OPSEC practices and principles to identify vulnerabilities and apply applicable countermeasures. (Contact NAWCWD Industrial Security Office for a current OPSEC Annex and CI Guide).

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Oversight for accountability of OPSEC requirements to subcontractors.

Public Release. Disclosure of information is covered by DFARS 252.204-7000 Disclosure of Information, incorporated in Section I of the contract. Concerning subsection (a)(2), "information otherwise in the public domain" is information officially released into the public domain, e.g. via Distribution Statement A, and does not include information in the public domain that has not been officially released. For disclosure of unclassified information that has not been officially released, the contractor must seek specific approval from the Contracting Officer, with approval from the NAWCWD Public Affairs Office (PAO).

The Contractor shall comply with OPSEC requirements in accordance with DD Form 254 at a Special Access Program (SAP) level. Unclassified technical information shall be protected from disclosure to unauthorized personnel in accordance with “Withholding of Unclassified Technical Data from Public Disclosure,” DoD 5230.25, dated 18 August 1995.

5.5 Public Release:

Disclosure of information is covered by DFARS 252.204-7000 Disclosure of Information, incorporated in Section I of the contract, notwithstanding subsection (a)(2), the contractor must seek specific approval for disclosure of unclassified information even if the information already exists within the public domain.

5.6 Classified Meetings:

The Contractor will have access to classified threat data and may be required to attend classified meetings at a Government Special Access Program facility (SAP-f) or at any of the Contractor's facilities may be required.

5.7 Special Access Program (SAP):

The Contractor shall provide personnel with Special Access Program (SAP) level clearances for the on-site work to be performed.

6.0 GOVERNMENT LABORATORIES

The Government will furnish access to Government laboratories for the Contractor to accomplish tasking described in this SOW. However, the Government reserves the right to control laboratory schedule and use of documentation and information required for the performance of this contract.

7.0 MATERIAL PURCHASES

The contractor may be required to purchase incidental material in support of the TO's associated to this contract. The contractor shall manage material and consumable supplies at levels to meet mission requirements. The contractor shall follow the procedures in clause 52.244-2 Subcontracts Alt I. All COR-approved purchases shall be documented in the COR files for review by the Contracting Officer (CO). The Contractor shall not exceed the contract ceiling amount for the Material Ceiling. Once a requirement is known, the Contractor shall notify the CO and COR of the additional cost.

8.0 TRAVEL

8.1 Location:

Travel for this requirement is non-local/long distance from the Contractor Facility to Point Mugu, CA, China Lake, CA and overseas to Finland, Eglin, FL, Canada, South Korea, and Italy. Travel will be further defined in individual task orders and is currently estimated as follows.

Location To Estimated # of Trips per year

8.2 COR Approval:

The Contractor shall obtain COR approval prior seven days prior to incurring any travel costs.

8.3 Trip Report:

The Contractor shall submit a Trip Report no later than 15 days after completion of each trip. (CDRL A007)

9.0 QUALITY ASSURANCE (QA)

9.1 QA Program:

The contractor shall develop a QA program consistent with the processes described in ISO 9001 and consistent with Capability Maturity Model Integration for Development (CMMI-DEV), Version 1.3, dated November 2010. The Government may use the on-site Defense Contract Management Agency representatives to maintain insight into the contractor’s QA program. Configuration Management processes shall be consistent with CMMI-DEV Version 1.3, dated November 2010.

9.2 Quality Performance Standards:

A Surveillance Activity Checklist (SAC) will be used by the Government to perform surveillance. A copy of the SAC will be provided as an attachment in Section J at award time, for informational purposes only.

10.0 SPECIAL CONSIDERATIONS

10.1 Place of Performance:

System development and repairs will be performed at the contractor’s facility in Buffalo NY. System installation will be performed at NAWCWD Point Mugu, CA,NAWCWD China Lake, CA, Tikkakoski, Finland, Seosan, South Korea, Grottaglie, Italy, Eglin, FL AFB, and Ottawa, Canada.

10.2 Work Schedule:

Work on the Contractor’s facility shall be completed in accordance with the Contractor’s corporate policy concerning normal working hours. On-site work hours shall be commensurate with Government facility schedules and normal working hour policies including compressed work schedules (CWS), holidays, and installation closures.

10.3 Compressed Work Schedule (CWS):

CWS is an alternative work schedule to the traditional five 8.5 hour workdays (includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: Eight weekdays are worked at 9.5 hours each (includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

10.4 Holidays:

The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

10.5 Installation closure:

When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

C-TXT-SCR SERVICE CONTRACT REPORTING (JAN 2021)

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

Section D - Packaging and Marking

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

31-AUG-2026

31-AUG-2026

31-AUG-2026

28-FEB-2027

28-FEB-2027

28-FEB-2027

28-FEB-2027

COR: brigitte.horton@navy.mil;

CS: jennifer.felton@navy.mil

Section G - Contract Administration Data

252.204-7006 BILLING INSTRUCTIONS (OCT 2005)

When submitting a request for payment, the Contractor shall--

(a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and

(b) Separately identify a payment amount for each contract line item included in the payment request.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

brigitte.horton@navy.mil or jennifer.felton@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)