14-R-0027_RFP_Amendment.docx

N68936-14-R-0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

The following have been deleted:

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

Add

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1 CONTENT OF PROPOSALS (SUPPLIES OR SERVICES)(JUN 2011) (JUL 2015))

1.0 GENERAL

IMPORTANT! Offerors that propose on greater number of technical requirements/systems specified in the CEIS SOW and selected for award under the MAC will have greater opportunities for participating in competitions. Offerors that propose on limited systems specified in the CEIS SOW (Section J – Attachment 1) (also listed in Table PP-1 and L-6 Attachment) and selected for award will be limited to participate in competitions for those technical requirements/systems only.

Whether proposing on the total requirement or on specific requirements of the Statement of Work, offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements on which they are proposing. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, experience, and capability as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of all requirements which are being proposed and associated risks; is able, willing, and competent to devote the resources necessary to meet those requirements; and has valid and practical solutions for those requirements and potential risk areas. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. With the exception of Annex B, Small Business Subcontracting Plan, and Table T-2, Small Business Goals; Volume 4, Cost/Price; and Volume 5, Contract Administration, no cost/price information should appear in any other volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate the various work efforts, support, and management approaches, as well as cost/price. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor clearly may be considered a deficiency. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the Prime contractor with its Commercial and Government Entity (CAGE) code identified in Block 15A of the Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation, when the Prime contractor consists of more than one legal entity. “Team Member” is defined as those entities that make up a JV formed for the purpose of responding to this solicitation. The term entity is used to mean any or all of the following: Prime, JV, and/or each JV team member.

2.0 PROPOSAL FORMAT AND SUBMISSION

Proposals must be formatted using a Times New Roman 12-point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8.5 x 11 inch paper. Hardcopies shall be printed on single-sided pages. All pages should be numbered with volume, paragraph, and page numbers. When fold-out pages are used, they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. If the Offeror uses graphs to convey information, the graphs must show enough detail to easily discern the information described. Graphs and tables shall be presented in no smaller than a 10-point font. Graphs should contain a grid, which allows values to be read directly from the graph to the same detail that a 10 x 10 to the ½-inch grid provides. Graphic resolution should be consistent with the purpose of the data presented. Text utilized in headers and footers margins and in charts, figures, and graphics shall also be no smaller than a 10-point font and may use a font type selected by the Offeror. For the hardcopy, each volume or annex shall be provided separately in a 3-ring binder. The binders should be of an appropriate thickness for the number of pages it contains (e.g., a 30-page volume shall not be placed in a 2-inch binder).

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

2.1.1 Electronic Proposal Media

The Offeror should submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2, Operating System and Applications, below. The Offeror should put as much proposal material as possible on each CD-ROM, keeping the portions of the proposal that contain pricing information on CD-ROM(s) separate from the portions of the proposal that do not contain pricing information. For this solicitation, Annex B, Small Business Subcontracting Plan, and Table T-2, Small Business Goals; Volume 4, Cost/Price; and Volume 5, Contract Administration, contain cost/price information and should be delivered on a separate CD-ROM from the remainder of the proposal. The Offeror should submit two sets of CD-ROMs that contain its proposal. One set of CD-ROM disks should be marked "Master", the other set should be marked "Back-Up". Both sets of CD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's (POC’s) name and phone number, and proposal volumes contained therein. The Offeror is responsible for ensuring electronic proposals are virus free in accordance with Section 2.1.4, Virus Free Electronic Submission. If a discrepancy exists between the original hardcopy of the proposal and the Master electronic copy, the original hardcopy shall take precedence.

2.1.2 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 7 Operating System. The Offeror shall submit two separate electronic versions containing identical proposal information: one version in Portable Document Format (PDF) and one version in Microsoft Office 2010 applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, or Microsoft Project). The PDF document must be fully searchable. The Offeror is responsible for ensuring that the PDF and the appropriate Microsoft Office 2010 application versions contain identical information. The Government shall have the discretion to use the information in either version, and shall not be responsible for any differences in content between the two proposal formats submitted by the Offeror. Use of other application software for submission of proposals is prohibited except where specific instructions for non-PDF or Microsoft Office 2010 applications are provided.

2.1.3 Hyperlinks

Offerors may use hyperlinks within and among proposal volumes that do not include cost/price information. However, there shall be no links from any other volume into Volume 4, Cost/Price, or any portion of the proposal that contains cost/price information (i.e., Annex B, Small Business Subcontracting Plan, and Table T-2, Small Business Goals; and Volume 5, Contract Administration).

2.1.4 Virus Free Electronic Submission

Offerors are responsible for ensuring that their electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information has been checked for viruses, and specify the software, version, and virus definition used to check the data. With each subsequent submission of proposal information (e.g., responses to Evaluation Notices, Final Proposal Revisions), the Offeror shall ensure and certify that its files are virus free.

2.1.5 Multimedia

The Offeror should not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.6 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.7 File Naming Conventions

There is no limit to the number of files that may be submitted. However, it is preferable that each volume or annex not be broken up into multiple electronic files. Valid extensions for files using their associated applications follow:

Files should have a consistent naming convention ("#" represents the sequential numbering of files and the suffix is for illustration, and may be .pdf, .docx, .xlsx, .pptx, or .mpp). For electronic file submissions (e.g., proposal volumes, annexes, appendices, or enclosures) the Offeror should follow the basic structure of the file naming convention suggested in Table G-1, Offeror Electronic File Naming Convention. Offeror’s shall keep the file name as short as possible (under 40 characters) so that it is accessible on Government share drives. The Offeror shall ensure that the electronically submitted file names are directly traceable to hardcopy submittals. In general, the Offeror should provide each binder (e.g., volume or annex) as one separate electronic file (i.e., do not provide each section/paragraph as separate files).

Table G-1. Offeror Electronic File Naming Convention.

2.A added

Table ES-1. Offeror Summary

Vol 1 ES Table.xlsx and Vol 1 ES Table.pdf

Cost/Price Vol 4 Cost#.pdf and Vol 4 Cost#.docx

CA-1. CEIS Cost/Price Matrix CA-2. Composite Direct Labor Rates Vol 4 Cost Tables.xlsx and Vol 4 Cost Tables.pdf

Annexes

AnnA Rel SOW PWS.pdf and AnnA Rel SOW PWS.docx Please note: The Offeror should provide both a .pdf and .docx version if they are available. If not, a .pdf version only is acceptable.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present its proposal information in a manner that facilitates a one for one comparison between the information presented and Section L proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier subparagraphs.

In addition to the electronic copies requested in Section 2.1, Electronic Submission of Proposal, each volume and annex of the proposal shall be submitted as an original and additional paper copies as specified in Table G-2, Proposal Structure. The Offeror shall submit all paper and electronic copies of the proposal to the address provided in Section A, Page 2, of this solicitation. Page limits for each volume, if any, are also specified in Table G-2, Proposal Structure (title and table of contents pages are not included in the page limit). Annexes do not have suggested page limits.

Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans (e.g., subcontracting plan), procedures, and company policies that exist as an official document of the company or facility, as well as other information requested in Part B, Specific Instructions, and do not count towards the page limit. Additionally, the individual subcontracting reports for the past performance volume are not included in the page limit.

Offeror’s transmittal letter and Acronym list are excluded from proposal page limits.

Table G-2. Proposal Structure.

None 2 CD-ROMs, Original + 2 hardcopies

Separate from page limitation of Technical Proposal On Technical CD-ROM + 3 hardcopies

SOW/PWSs for Past Performance

Table T-2. Small Business Goals

Each binder shall contain the following using tabs and dividers:

a. Cover and title page.

b. Title of proposal and proposal number as applicable.

c. Offeror’s name, address, and POC.

d. Solicitation number.

e. Proposal volume/ annex number, copy number.

f. Table of Contents (the table of contents must provide sufficient detail to easily locate important elements). At a minimum it must include the paragraphs identified in the CRM.

g. Offeror’s telephone number, fax number, email address, Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), and CAGE code.

h. If Joint Venture, name and address, POC, telephone and fax numbers, email address, TIN, DUNS, and CAGE code for each member of Joint Venture.

i. Identification of the original copy of each volume bearing original authorization signatures.

j. Name, address, POC, telephone and fax numbers, and email address of cognizant Defense Contract Management Agency (DCMA) office for Prime or if Joint Venture, each member of the Joint Venture.

k. Name, address, POC, telephone and fax numbers, and email address of cognizant Defense Contract Audit Agency (DCAA) office for Prime or if Joint Venture, each member of the Joint Venture.

l. Name, address, POC, telephone and fax numbers, and email address of cognizant Defense Finance Accounting Service (DFAS) office for Prime or if Joint Venture, each member of the Joint Venture.

The Government will consider any proposal that takes exception to any term or condition to this solicitation, proposes additional terms or conditions, or otherwise fails to manifest the Offeror’s unconditional assent to a term or condition of the solicitation, to be unacceptable. Any failure to manifest unconditional assent to the terms and conditions of this solicitation will constitute a deficiency (see FAR 15.001).

The following table lists the attachments provided to the Offeror with Section L, to assist with proposal development.

Table G-3. Section L List of Attachments.

CA-2. Composite Direct Labor Rates

No cost/price information (e.g., dollar values and/or hourly rates) shall be included in any volume other than Annex B, Small Business Subcontracting Plan, and Table T-2, Small Business Goals; Volume 4, Cost/Price; or Volume 5, Contract Administration.

4.0 PROPOSAL PACKAGING AND SUBMISSION

4.1 Unclassified Data (No Classified Data will be accepted.)

Clearly mark all packages with the solicitation number. The submission date for all volumes shall be no later than the date and time specified in Block 9 of the SF 33 of this solicitation. However, it is requested that one hardcopy and one electronic copy on a CD-ROM of Volume 3, Past Performance; Table PP-1, Past Performance Contract Data; and Table ES-1, Offeror Summary, be submitted two (2) weeks prior to the submission date/time specified in Block 9 of the SF 33.

In the official proposal submission, please indicate any changes made to the information delivered two (2) weeks early. If no changes are made, please state so at the beginning of Volume 1, Executive Summary; and Volume 3, Past Performance.

The Offeror shall submit proposals by hand, via United States Postal Service, or through a commercial carrier using the address provided in Section A, Page 2, of this solicitation. Proposals shall not be submitted by facsimile or electronically via email.

4.2 Proposal Packaging

4.2.1 Unclassified Packaging

The Offerors shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single-person portable. Each container should identify its contents by including a packing slip detailing each volume number, title, and copy number. The container shall be stamped or marked “For Official Use Only – Source Selection Information – See FAR-2.101 and 3.104”; marked for the intended recipient in Section A, Page 2, of this solicitation; and should only contain those proposals intended for that person. The Master Set shall include all original proposal volumes; all proposal volumes on CD-ROM; a completed and original signed SF 33; acknowledgement of all solicitation amendments, if applicable; and Representations, Certifications, and Other Statements of Offerors or Respondents (Section K of this solicitation); and other applicable fill-ins. Note: Any documents which contain cost/price data shall be on a separate disk(s) from the other disks.

All proposals shall be UNCLASSIFIED.

5.0 CHANGES TO SOLICITATION

All amendments to this solicitation will be posted at https://www.fbo.gov/. Search the database for the solicitation number N68936-14-R-0027.

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1 – EXECUTIVE SUMMARY

The following is a list of Section L Attachments that the Offeror shall utilize to provide information for this volume:

Attachment L-1 Executive Summary Tables

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal, excluding cost/price. Each section within the Executive Summary shall contain the salient points contained in each of the proposal volumes. In addition, this volume should be used by the Offeror to identify and highlight significant features of its proposal. The Executive Summary volume should be divided into the areas outlined below:

a. Offeror Summary

(1) The Offeror shall complete Table ES-1, Offeror Summary, provided in Attachment L-1, Executive Summary Tables, according to the instructions within the attachment, and submit it within this section and as a separate electronic file.

(2) The Offeror shall provide a written explanation if multiple CAGE codes/DUNS for the same physical location are provided in Table ES-1, Offeror Summary. The written explanation shall detail the distinct roles and responsibilities for entities with different CAGE codes/DUNS at the same physical location for where the work is being performed or from where the work is being directed. The description shall include all changes in the organization as a result of a corporate acquisition, reorganization, merger, or other administrative reason.

Note: Place of Performance is not the Government site where the work in being performed. The Place of Performance for this solicitation pertains to the physical location of the Prime or participating JV team members. If work is being performed at a contractor site, then that would also pertain to Place of Performance.

Table ES-1. Offeror Summary.

Offeror:

Contractor Name (Prime, JV Team Member)

Program Responsibility

b. Technical The Offeror shall provide a summary of the effort and identify how its approach addresses the requirements of this solicitation being proposed on as well as the Management Plan, Understanding the Work, and Small Business Management.

c. Past Performance The Offeror shall provide a summary of the past performance and systemic improvements which pertain to the requirements being proposed on required by this solicitation for the Prime or the JV team member(s).

d. Contract Administration The Offeror shall provide a summary of any exceptions or deviations, and proposed Section H clauses addressed in Volume 5, Contract Administration.

2.0 VOLUME 2 - TECHNICAL

The following is a list of Sections J and L Attachments that the Offeror shall utilize to provide information for this volume:

Section L

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. Throughout the Technical Volume the Offeror should identify any proposed capability, approach, or feature that reduces risk inherent in the program.

A CRM, Table T-1, is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s CRM may be identical to the one provided or revised to add information. For example, the Offeror’s CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table T-1. Cross-Reference Matrix (CRM).

2.1 Management Plan

The Offeror shall provide its Management Plan in Annex C, in accordance with the content defined in the SOW (Section J, Attachment 1) and CDRL A00J (Section J, Exhibit A). Describe your approach to managing the effort under this contract, specifically the SOW. The Offeror’s Management Plan shall include the following:

(1) Describe the processes used in hiring, recruiting, retaining, and training personnel.

(2) Identify the number of personnel by labor category that will be maintained on staff in order to be ready to respond to emerging delivery/task order requirements. Describe the approach used to fill all positions required for each labor category in a time phased staffing chart.

(3) Describe the approach to hiring personnel in order to take on new delivery/task orders, demonstrating the amount of time it would require. Identify the labor pools from which recruiting is expected and demonstrate the ability to hire and train the requisite staff without impacting the level of support.

c. Subcontract Management. The Offeror shall address the following:

(1) Provide its subcontract management strategy for assembling teams, selecting subcontractors, maintaining subcontractor relationships, communicating information to the subcontractor, managing subcontractor performance, and resolving problems. Explain approach to selecting the best technical capability needed and the technical cost trade-off approach to ensure that the best value subcontractors are used for the effort.

(2) Discuss its approach to determining the work to be performed in-house and the work to be subcontracted.

(3) Describe how its subcontract management strategy supports its role as a lead system integrator. In describing its subcontract management strategy, the Offeror shall also address those aspects that will be accomplished through a subcontracting approach, including how the subcontract management strategy will be employed consistent with the processes.

i. The process that will be used to determine the complexity and variety of the work small businesses are to perform.

ii. The process that will be used to ensure maximum practicable participation of small businesses for each delivery/task order.

2.2 Understanding the Work

Regardless of whether the offeror is proposing on the total CEIS requirement specified in the SOW, Section J Attachment 1, or on specific technical requirements of the SOW, the Offeror shall provide a written overview with its proposed technical approach that demonstrates its understanding and capability to perform the technical requirements being proposed that includes the Offeror’s understanding of labor, staffing, schedule and potential problems relating to the content of the SOW. The written “Understanding the Work” overview is to be limited to no more than 20 pages including graphs, charts, or diagrams, and will be a standalone document. The page limitation for the overview does NOT count toward the page limitation of the Technical Proposal.

2.3 Small Business (SB) Management

a. SB Utilization Strategy All Offerors (Large and Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include the subcategories of Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business (HUBZone), Small Disadvantaged Business (SDB), and Women-Owned Small Business (WOSB). Each subcategory of SB shall be addressed. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

(1) Describe its approach to identifying SB Concerns.

(2) Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE code, or, if the SB Concern is not registered in the System for Award Management (SAM), at a minimum provide evidence of self-certification in accordance with FAR 19.703(b) as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern.

(3) Identify processes to correct inabilities to meet proposed goals with corresponding improvements that will be used on this contract.

(4) Provide goals, expressed as dollars and percentages of total contract value and percentages of total subcontract value for SB Concerns and each subcategory of SB, using the format depicted below and provided electronically in Table T-2, Small Business Goals. The Offeror shall provide Table T-2 as part of Annex B, Small Business Subcontracting Plan, and Table T-2, Small Business Goals. This table does not replace the SB Subcontracting Plan requirements in FAR 19.7. Use Tab 1 for the Prime and Tab 2, etc., for each Tier One subcontractor because goals for each subcontractor must be listed separately.

Table T-2. Small Business Goals.

Offeror Name

Large Business

Small Business

Total

100%

VOSB

SDVOSB

HUBZone

SDB

WOSB

(5) Describe its specific efforts and new, contract-specific initiatives to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to, sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships, and market research using websites, such as the NAVAIR Office of Small Business Programs website (http://www.navair.navy.mil/osbp ) to locate SB Concerns.

(6) If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, or if the Offeror submits a Subcontracting Plan for this proposal, then the Offeror shall describe how SB participation in this contract will contribute to its overall Comprehensive or Commercial Subcontracting Plan goals.

NOTE: Table T-2 does not satisfy the FAR and DFARS requirements identified for the SB Subcontracting Plan below.

b. SB Subcontracting Plan. Large Business Offerors shall provide their SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as part of Annex B. The SB Subcontracting Plan of the successful Offeror shall be reviewed and approved by the Procuring Contracting Office (PCO) prior to contract award as part of the responsibility determination. See FAR 19.702(a)(1), Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive or Commercial Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved SB Subcontracting Plan will be incorporated as an attachment into the resultant contract.

3.0 VOLUME 3 - PAST PERFORMANCE

Note: This volume shall not contain any reference to the cost or price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall utilize to provide information for this volume:

Hard copy of submitted Past Performance Questionnaire (PPQ) (Attachment L-5) and Past Performance Contract Data, Table PP-I (Attachment L-6) are exempt from Past Performance volume page limits.

For this volume, the Offeror shall identify all contracts, or those portions of a contract, whose performance is within 5 years of the solicitation release date and contains efforts similar to those efforts required by this solicitation (being proposed on) for the Prime Contractor or, JV team members if proposing as a Joint Venture.

Contract Performance Assessment Reporting System (CPARS) and Questionnaires will be the primary customer feedback data used to evaluate the Offeror’s past performance. The Past Performance Information Reporting System (PPIRS) will be the primary paperless method used to retrieve the CPARS for this source selection. For all contracts identified that do not have a CPARS, the Offeror shall forward a copy of Attachment L-5, Past Performance Questionnaire (PPQ), to that contract’s PCO, Administrative Contracting Officer (ACO), and Program Manager (PM); or commercial contractor equivalents. Please forward all questionnaires within two (2) weeks from this solicitation’s release date to allow adequate time for the recipient to respond. Note that the Offeror should not reference this solicitation’s number when distributing the past performance questionnaires to customers. The Offeror shall include instructions for the customers to send completed questionnaires within two (2) weeks of its receipt via e-mail to William Monckton Contract Specialist, at William.monckton@navy.mil or via fax to (760) 939-8107. The Offeror shall ensure that all points of contact are current and include an email address and phone number. The Offeror shall not conduct follow-up actions with regard to this questionnaire, other than to confirm receipt by the recipient. The Government may contact customers identified by the Offeror to obtain follow-up past performance information as needed. It is incumbent upon the Offeror to explain the relevance of the data provided. The Government has no duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.

Offerors are reminded that the Government reserves the right to use information to evaluate past performance obtained from sources other than those identified by the Offeror. The Government may send additional questionnaires and/or obtain information from sources identified by the Government evaluation team.

0. Authorization Letter(s) Within this section, the Offeror should submit a signed Release of Adverse Past Performance Authorization Letter(s) with written consent from each participating JV team member, authorizing the release of adverse past performance information to the Prime. This authorization letter allows the Government to coordinate past performance issue(s) with the Prime Offeror. For any JV team members which do not provide an authorization letter with such written consent, the Offeror shall state that adverse past performance issues shall be coordinated directly with the JV member and past performance contact information shall be provided. The point of contact information shall include a name, address, phone number, and email address for each JV team member, with whom the Government may coordinate any issues and obtain responses as needed. Offerors are advised that if Offerors do not submit the Release of Adverse Past Performance Authorization Letters with written consent, then the Government will address any past performance issues directly with the JV team member and the Offeror will forfeit the opportunity to participate in any related discussions.

3.2 Relevant Contract Data

For each contract that the Offeror proposes as relevant, the Offeror shall complete Attachment L-6, Table PP-1, Past Performance Contract Data, following the instructions provided within the attachment and submit it within this section and as a separate electronic file. Please note that this PP-1 form is a summary of the relevant contract data for the Prime Contractor and Joint Venture team member(s). All detailed information and comparative analysis of the past performance references to this solicitation’s requirements shall be provided in Volume 3, Section 3.3, and Evaluation. Each relevant contract shall be identified with a contract reference number (e.g., P1, P2…Pn or T1, T2…Tn; or S1, S2…Sn, where P stands for proposed Prime contractor, T stands for JV team member and S stand for subcontractor).

Commercial contracts may be included. If the Offeror is proposing as a JV, the Offeror should provide the most relevant contracts for the JV as a whole and/or for each team member of the JV.

Contract Data: Provide all the information for each contract in the format below.

Table PP-1. Past Performance Contract Data.

Period of Performance – End Date

Relevant Contract or order involving systems engineering, research development, design, upgrade, sustainment, testing, acquisition, delivery and integration of:

(1)GPS-based TSPI Instrumentation and/or

(2) EA/AE Pods and/or

(3)Warning/Countermeasure Systems and/or

(4) RF and Optical Tracking Systems and/or

(5) Multi-spectral Threat/Target Systems and/or

(6)Unmanned Airborne Vehicle (UAV) Instrumentation

Phone:

Email:

3.3 Evaluation

The burden of providing thorough and complete past performance and systemic improvement information remains with the Offeror.

For each contract or order identified in Attachment L-6, Table PP-1, Past Performance Contract Data, the Offeror shall provide contract data regarding relevancy, past performance information, and demonstrated systemic improvement as described below, organized by contract. For any contracts referenced where the Prime and/or JV team members are aware of problems, the Offeror shall describe the issues in Section 3.3.b., Past Performance Information. For each past performance problem identified, describe the status of the systemic improvement efforts in Section 3.3.c., Demonstrated Systemic Improvement.

a. Relevancy of Past Performance: Offerors are required to explain what aspects of the contracts are deemed relevant to this solicitation’s requirements. To demonstrate relevancy, Offerors should provide a comparative analysis to this solicitation’s requirements. In Annex A, Offerors should provide an electronic copy of the SOW/PWS from each of the referenced contracts identified in Table PP-1, Past Performance Contract Data. Within the comparative analysis, Offerors should identify the relevant portions (sections, paragraphs, and page numbers) of the referenced contract’s SOW/PWS to clearly identify how past efforts performed are similar to this solicitation’s requirements. Annex A should only be provided in electronic format and should not be provided in hardcopy. In addition, the referenced sections only need to be identified, and the full text does not need to be broken out separately from the complete SOW/PWS.

(1) Past performance of any entity with multiple CAGE codes/DUNS will be considered for the same physical location if each entity has distinct roles and responsibilities identified in Table ES-1, Offeror Summary, or the current and previous CAGE codes were created as a result of a corporate acquisition, reorganization, merger, or other administrative reason, and refer to the same division in the same physical location for where the work is being performed or from where the work is being directed in accordance with the proposed roles and responsibilities. However, all current CAGE codes/DUNS must appear in Table ES-1, Offeror Summary, which indicates a commitment of work for those entities. To facilitate the relevancy determination, the Offeror shall provide an explanation of why multiple CAGE codes are proposed; identify all applicable CAGE codes along with their defined roles and responsibilities, and a description of all such changes in the organization of the company within Volume 1, Executive Summary, if past performance for a previous CAGE code/DUNS is submitted. In addition, the Offeror shall provide a narrative within this section explaining how the changes impact the relevance of any past performance contracts provided.

(2) The comparative analysis utilized to determine relevancy should show how similar the past performance contract reference is to the requirements of this solicitation, and explain how the past performance from each contract relates to performance under the solicitation. Also clearly identify the periods of performance that are within 5 years from the solicitation release date.

b. Past Performance Information: Provide a brief description of past performance in delivering quality products in each of the areas identified below. Include in these descriptions any information that demonstrates the level of performance obtained, where available; provide quantifiable measures/trends to demonstrate past and current performance. Also describe past problems, including when they occurred, what the circumstances were surrounding the situation, and what the consequences were as a result of the problem.

(1) Technical Performance: Meeting technical requirements (i.e., the quality of your technical performance (e.g., performing analysis, design, testing)).

(2) Schedule Performance: Meeting schedule requirements (i.e., schedule performance (e.g., on-time or late delivery, modification of original schedules, and reasons for any changes)).

(3) Cost Performance: Controlling contract cost (i.e., cost performance (e.g., within the budget, actual vs. contract cost, cost metrics)).

(4) Management Performance: Managing the contracted effort (i.e., program management (e.g., cooperation with customer, subcontract management)).

(5) Small Business Utilization: The Large Business Offeror shall provide copies of the final or most recent SF 294s, Subcontracting Reports for Individual Contracts, for the three most relevant Government contracts provided in the Past Performance section of its proposal as determined by the offeror. The Small Business Offeror may provide this information in a format substantially the same as the SF 294. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program, the Offeror shall provide copies of DCMA's most recent “Review of Contractor's Comprehensive Subcontracting Program” (DCMA Form 640), and three final or most recent SF 295s, Summary Subcontract Reports (SSRs), and explain how the results shown in these documents demonstrate the realism of the Offeror’s proposed SB Utilization Strategy. If applicable, note whether the contract met or exceeded SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB SB utilization and subcontracting goals.

c. Demonstrated Systemic Improvement: Identify systemic improvement actions taken to resolve any past problems identified in Section 3.3.b., Past Performance Information. Provide the records of such results and indicate where they are documented, preferably in Government record systems. Describe the techniques, elements, and tools used to correct problems on the referenced contract and, if applicable, how these techniques, elements, and tools may be used for the contract to be awarded as a result of this solicitation. Provide quantifiable evidence or metrics that substantiate or demonstrate claims of improvement and to demonstrate that the past problem will not occur on the contract to be awarded as a result of this solicitation. It is incumbent upon the Offeror to explain the relevance of the data provided and substantiate that improvements from past performance problems are being made. The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the Offeror. Consideration for discounting problems may be given when those problems are addressed through demonstrated systemic improvement. Demonstrated systemic improvement may be indicated by information as it relates to preventing recurrence of past problems, including identification of the root cause of a problem; a corrective action plan that systemically addresses the past problem; how and when the plan was implemented; documented timeframe to demonstrate when corrective action was implemented and became successful; and performance data, preferably through Government records, to show performance improvements.

4.0 VOLUME 4 – COST/PRICE

4.1 General Information

The following is a list of Section L Cost Attachments (CAs) that the Offeror shall utilize to provide cost information for this volume:

Attachment L-7 Cost Attachments (CAs) Includes the following:

All costs shall be contained in solicitation Section B (Volume 5, Contract Administration); the cost/price proposal (Volume 4, Cost/Price); and Small Business Subcontracting Plan, and Table T-2, Small Business Goals (Annex B). The Government is required to evaluate each proposal relative to the cost criteria submitted in response to Section M. Adequate substantiation is necessary for the Government to evaluate the cost and scope of the Offeror’s estimate for realism and completeness, and to ensure all SOW requirements are included in the cost/price proposal. Proper presentation and adequate supporting documentation will ensure the cost proposal is efficiently evaluated and all assumptions are understood. The burden of proof for cost credibility rests with the Offeror.

If the Offeror is currently being audited, or has been audited by the DCAA, the name and location of the cognizant DCAA office SHALL be furnished with the proposal, along with any such completed audits to be used to facilitate the cost/price evaluation.

The cost of general purpose items required to conduct normal business operations will not be considered allowable other direct charges (ODCs) in the performance of this contract. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, reproduction machines, word processing equipment, personal computers, computer software, internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

The information required in these cost instructions applies to both the Offeror and any team member or subcontractor required to meet the requirements of this solicitation, as defined in Section 1.0, General. Due to the proprietary nature of company rates, rate information may be presented separately for each Offeror and team member/subcontractor, provided that the Offeror identifies the data and contractor in its proposal. Each team member/subcontractor that provides a separate volume shall follow the same format as described in these instructions.

The Government is not soliciting any Offeror investments. Investments, management challenges, or contributions of resources and/or equipment will not be acceptable as substantiation for a lower cost.

The proposal provided by the Offeror will follow the format provided in Section 4.4, Cost Proposal Instructions.

4.2 Volume Content

In addition to all cost/price…