RFQ__N68908-19-Q-0011.pdf

SEE ADDENDUM

(No Collect Calls)

N6890819Q0011 11-Dec-2018

b. TELEPHONE NUMBER

757-953-3201

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 21 Dec 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N689089. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RAY A. HINMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVY MEDICINE EAST

ATTN: RAY HINMAN

SUITE 1400

620 JOHN PAUL JONES CIRCLE

PORTSMOUTH VA 23708-2106

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N68546 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVY & MARINE CORPS PUBLIC HEALTH CENTER

DONNY L. COOKS

620 JOHN PAUL JONES CIRCLE

SUITE 1100

PORTSMOUTH VA 23708

TEL: 757-953-0051 FAX: 757-953-1252

FAX:

TEL: 757-953-3201 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF19

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6890819Q0011

Section SF 1449 - CONTINUATION SHEET

INFORMATION SHEET

THIS IS A FULL & OPEN LOW‐PRICE‐TECHNICALLY ACCEPTABLE SOLICITATION

ALL INTERESTED VENDORS MUST BE REGISTERED IN www.sams.gov

ALL VENDORS MUST COMPLETE THE BELOW AND SUBMIT WITH QUOTE PACKAGE

VENDOR NAME: _____________________________________________

CAGE CODE: _____________________

DUNS NUMBER: _____________________

EIN/TIN: _____________________

VENDOR POC: _____________________________________________

PHONE: _____________________

EMAIL: _____________________

PRODUCT/SERVICES FOR: NAVY & MARINE CORPS PUBLIC HEALTH CENTER

PORTSMOUTH, VA.

NAVY MEDICINE EAST CONTRACTING OFFICE

POC: RAY HINMAN, CONTRACT SPECIALIST

PHONE: 757‐953‐3201

EMAIL: ray.a.hinman.civ@mail.mil

NOTE: Vendor is required to provide billing electronically via the WAWF Electronic Invoicing method. For additional information, a review of the following web sites may be required:

https://wawf.eb.mil http://wawftraining

Prompt Payment: For Prompt Payment Act Purposes, this contract is: Subject to the 7‐ Calender Day Constructive Acceptance Period. Payment in Arrears.

FRIDAY, 12/14/2018, 12:00 P.M. REQUEST FOR INFORMATION (RFI’s) DUE DATE

FRIDAY, 12/21/2018, 5:00 P.M. QUOTE DUE DATE

**All offers MUST include both a price and technical submission to be considered eligible for award. Please reference 52.212‐2 EVALUATION‐‐

COMMERCIAL ITEMS**

ALL QUOTES ARE TO BE E-MAILED TO: ray.a.hinman.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

CONFERENCE ROOM W/BREAKOUT MEETING ROOMS

FFP

CONFERENCE ROOM W/BREAKOUT MEETING ROOMS AND PROVIDING

EQUIPMENT AS PER THE ATTACHED STATEMENT OF WORK (SOW)

3 DAYS: 3/26/2019 - 3/28/2019

FOB: Destination

PSC CD: X1AB

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot

AUDIO VISUAL EQUIPMENT & SUPPORT

FFP

AUDIO VISUAL EQUIPMENT & SUPPORT WITH OPERATOR LABOR AS

PER THE ATTACHED STATEMENT OF WORK (SOW)

3 DAYS: 3/26/2019 - 3/28/2019

PSC CD: X1AB

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 26-MAR-2019 TO

28-MAR-2019

N/A NAVY & MARINE CORPS PUBLIC

HEALTH CENTER

DONNY L. COOKS

620 JOHN PAUL JONES CIRCLE

SUITE 1100

PORTSMOUTH VA 23708

757-953-0051

N68546

0002 POP 26-MAR-2019 TO

28-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

N68546

SCOPE OF WORK

STATEMENT OF WORK FOR ESTABLISHMENT OF A VENUE AND

PROVIDING AUDIOVISUAL SUPPORT FOR

2019 NAVY PUBLIC HEALTH CONFERENCE, NAVY AND MARINE CORPS

PUBLIC HEALTH CENTER

Location: Hampton Roads Area

(City to be inserted at award) Dates: March 26-28, 2019

1.0 Introduction. The purpose of this Statement of Work (SOW) is to procure a venue for hosting the Navy Public Health Conference that is being hosted by Navy Marine Corps Public Health Center (NMCPHC). This SOW will also include audio-visual support for the NMCPHC Conference.

2.0 Background. Ubiquitous global public health threats necessitate well-trained and experienced military public health professionals to develop and implement a comprehensive public health strategy to maintain current mission readiness and prepare for future threats. The Navy and Marine Corps Public Health Center previously hosted an annual public health conference for nearly 50 years. The conference was resurrected in March 2018 and proved to be tremendously successful delivering timely public health information to Navy active duty and civilian professionals.

2.1 The Conference mission is to provide opportunities for professional and technical personnel from military, federal, state and community agencies, and academia to share information, discuss common problems, identify needs, and develop a course of action to improve Navy public health programs.

2.2 The conference vision is to provide high quality medical, bioenvironmental and health promotion continuing education and opportunities for life-long learning in a stimulating atmosphere of scientific enquiry.

2.3 The NMCPHC conference provided an annual opportunity for:

2.3.1 Multidisciplinary collaboration and communication addressing military-unique public health issues

2.3.2 Officer and enlisted community mentoring and professional development

2.3.3 Formal training to develop skill sets and achieve required competencies

3.0 Scope of Work. Contractor will provide an onsite venue for the Navy Public Health Conference taking place March 26-28, 2019 (3 DAYS). Location of the venue will be within a fifteen (15) mile radius of 620 John Paul Jones Circle, Portsmouth, VA 23708. Venue will need to accommodate six hundred (600) conference attendees. Audio visual equipment, including screens, projectors, laptop computers, microphones, speakers, podium(s), and technical support will be required for general and breakout sessions as detailed in section FIVE (Performance Requirements). The contract venue will also require areas for attendee registration, speaker ready room and poster session room(s) as detailed in section FIVE (Performance Requirements).

4.0 Applicable Documents.

5.0 Performance Requirements.

5.1 Contractor to provide a ballroom (with tables & chairs) for two daily general sessions for the 3 day conference (conference agenda to be provided at award). The conference room must accommodate six hundred (600) attendees. Contractor to set up the room one day prior to the first general session in order for NMCPHC staff to conduct a dress-rehearsal for the first day’s general session, to be coordinated with the named govt. POC at time of award.

Vendor must be able to support the audio-visual requirements with equipment and technical manpower as indicated in this SOW. Audio-visual equipment and support to include the following:

5.1.1 Projector and multiple screens to accommodate viewing for all attendees

5.1.2 Audio mixer, sound system, and wireless microphone(s)

5.1.3 Podium (two) for keynote speakers and Master of Ceremonies

5.1.4 Technical audio-visual support during each general session available one hour prior to the start of the session until its conclusion.

5.1.5 Replacement equipment must be available within ten minutes to minimize delays due to down equipment during a presentation. Replacements parts or equipment must be fully compatible with the existing equipment supplied by the Contractor. It is the Contractor’s responsibility to maintain spare parts/equipment on site and to arrange storage with the Facilities.

5.1.6 All AV equipment must be of sufficient size and power to provide quality graphics and studio presentations required for the room size and number of participants.

5.2 Contractor to provide twelve breakout session rooms (with tables & chairs) that comfortably hold one-hundred (100) attendees for each day of the conference.

Audio-visual equipment and support to include the following:

5.2.1 Screen, projector, laptop computer, speakers and wireless lavalier microphone

5.2.2 Technical audio-visual support for each day of the conference available one hour prior to the start of breakout sessions until the conclusion of the last session

5.2.3 Replacement equipment must be available within ten minutes to minimize delays due to down equipment during a presentation. Replacements parts or equipment must be fully compatible with the existing equipment supplied by the Contractor. It is the Contractor’s responsibility to maintain spare parts/equipment on site and to arrange storage with the Facilities.

5.2.4 All AV equipment must be of sufficient size and power to provide quality graphics and studio presentations required for the room size and number of participants.

5.2.5 Hands-on training for NMCPHC conference presenters, as needed, of the audiovisual equipment to be used at the conference breakout sessions.

5.3 Contractor to provide an area for attendee registration (entry, foyer, main hallway area), one (1) VIP meeting room (not a lodging room), and one (1) speaker-ready/war room (not a lodging room) for each day of the conference.

5.3.1 Contractor to provide tables and chairs in each area/room

5.3.2 Contractor to provide a printer/copier in the registration area and speaker-ready/war rooms

5.3.3 Contractor must provide all peripheral component cables.

5.4 Contractor to provide a separate area for twenty poster session displays boards

5.4.1 Contractor to furnish, assemble and disassemble display boards

5.5 Contractor must setup, install, and remove all equipment as required by date and location. All systems should be setup, installed and operational by 6:00 A.M.

each day, starting on 3/26/2019 and may be broken down after 1700 on 3/28/2019.

5.6 Contractor to provide on-site parking facilities for registered guests. Local attendees will be responsible for parking fees available through the conference venue or local city parking facilities. Total number of parking slots required:

three hundred plus (300+). Any and all parking costs are NOT authorized on this contract.

5.7 Contractor to ensure that Wi-Fi is available in all conference areas and meeting rooms, and for all conference sessions and activities.

6.0 Quality Assurance Plan/Quality Measurement.

6.1 The NMCPHC Audiovisual Coordinator will accompany Contractor during site visit, which is to be coordianted with the named govt. POC at time of award to determine whether requested equipment is sufficient or if additional equipment will be needed for the room/site where equipment will be used.

7.0 Period of Performance. Duration of this event is from March 26, 2019 through March 28, 2019. Contractor technical support staff will be available each day of the conference from 0730 – 1700.

8.0 Place of Performance/Hours of Operation.

8.1 Place or Conference Location will be within a 15 mile radius of the Navy and Marine Corps Public Health Center headquarters, Portsmouth, VA.

8.2 Contractor will provide all requested services as highlighted in this SOW at the contract venue.

9.0 Government Furnished Supplies.

9.1 NMCPHC will provide registration materials, to include: conference attendee nametags and lanyards.

9.2 NMCPHC will provide computer paper for printing conference materials.

10.0 Confidentiality/Security. Contractor and contract support staff are not required to possess any type of security clearance. NMCPHC is strongly encouraging physical security awareness and to support reporting of suspicious activities or persons within and around the workshop area.

10.1 All attendees and contractor support staff are asked to watch for and report suspicious persons or activities, and/or unattended articles such as briefcases, boxes or packages.

10.1.1 In order to assist contract support staff in the identification of suspicious persons, all conference attendees will be asked to display a conference name tag or a valid government identification card in and around the conference area and when attending conference events. Conference nametags are issued to attendees upon check in at the conference registration area.

10.2 Contractor employees must report security incident reports to hotel security, NMCPHC management personnel and/or city Police Departments. NMCPHC management will provide appropriate points of contact to contractor employees.

10.3 Equipment security. Venue will provide laptop computers for breakout sessions.

Laptop computers will be secured as per contractor process or requirements.

11.0 Special Requirements/Instructions/Considerations.

11.1 Contractor to provide management controls on access to, use of, and restricted release of personal privacy information, such as name, address, phone numbers, e-mail addresses, social security numbers, and credit card numbers information relating to workshop attendees and NMCPHC staff.

11.2 The Government will assume responsibility for the Contractor’s equipment as far as negligence, abuse and destruction by government personnel. The Government will not be responsible for normal wear and tear of the equipment.

12.0 Travel. No costs relative to attendee or speaker travel (e.g. per diem, travel, lodging, parking, or other misc. costs associated with Temporay Active Duty (TAD / travel) are included in this SOW.

13.0 Government Point of Contact.

NMCPHC Technical POC Name: (Will be provided on award) Phone:

Email:

14.0 Personnel Qualifications.

14.1 Contractor technical support staff must be knowledgeable on all aspects of the audio-visual and computer (laptop) equipment used in support of and throughout the duration of the NMCPHC Conference.

14.2 Contract event staff must be knowledgeable on all aspects of venue logistics and meeting/ballroom room set-up.

15.0 Privacy Act. Work on this project may require that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

16.0 Procedures for Payment. Billing and payment shall be accomplished in accordance with the contract.

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-3 Offeror Representations and Certifications--Commercial

Items

OCT 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

OCT 2018

52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7000 Buy American--Balance Of Payments Program Certificate-- Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.246-7008 Sources of Electronic Parts MAY 2018

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Award will be made using Lowest Price Technically Acceptable (LPTA) evaluation criteria. Award will be made to the offeror that proposes the lowest priced offer with a technically acceptable approach and acceptable past performance. Technical acceptability will be determined through an evaluation of the offeror’s technical proposal.

Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate proposals and award a contract without discussions. Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

Evaluation Factors. The following factors will be evaluated:

Factor 1. Technical Merit. Technical Factors reflected below must be met and stated in the offeror’s proposal.

Technical merit ratings reflect the Government’s confidence in each offeror’s ability, as demonstrated in its proposal, to perform the requirements stated in the solicitation. Failure to submit a technical proposal or clearly address the Technical factors will result in an “Unacceptable” rating. To receive consideration for award, a rating of “Acceptable” must be achieved for all technical factors.

1. Technical Merit shall be assessed based on the evaluation of the following Technical Factors:

Venue Facilities:

a. Vendor’s proposal must identify how the facility can support one

(1) Main Conference Room to comfortably accommodate six-hundred (600) attendees.

b. Vendor’s proposal must identify how the facility can support twelve (12) Break Out Rooms to comfortably accomodate one hundred (100) attendees each.

c. Vendor’s proposal must identify that the facility is within the fifteen (15) mile radius of 620 John Paul Jones Circle, Portsmouth, VA 23708-2106.

d. Vendor’s proposal must identify that the facility has 300 or more parking spots available for conference attendees. (NOTE: any parking costs WILL NOT be authorized on this contract).

Technical/Audio-Visual Support:

e. Vendor’s proposal demonstrate that the facility is able to support the Audio-Visual requirements with equipment and technical manpower as per the Statement of Work (SOW).

The following adjectival ratings will be used in evaluating each offeror’s technical proposal.

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2. Past Performance. The offeror’s performance will be rated in terms of acceptability. A performance rating of acceptable or unacceptable will be assigned dependent upon the evaluator’s assessment of the level of confidence in the offeror’s performance record. Past Performance will be evaluated based on assessments of the performance under current and prior contracts for the last five years. The offeror may submit 3 past performance surveys.

The information which will be used for evaluation will be obtained from the Past Performance Questionnaires submitted, Past Performance Information Retrieval System (PPIRS) www.ppirs.gov, FAPIIS, CPAR, and any other sources. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror’s past performance record has been deleted, misrepresented, or withheld. Past performance surveys should be based upon performance of like services to those in this solicitation.

If adverse past and present performance information is obtained, the respective point of contact may be contacted to obtain additional information about the circumstances surrounding the situation. Offerors will be given an opportunity to address unfavorable reports of past and present performance to which the offeror has not had a previous opportunity to respond. The offeror's response, or lack thereof, will be taken into consideration.

The following adjectival ratings will be used in evaluating each offeror’s past performance proposal.

Past Performance Evaluation Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Unknown The offeror’s performance record is unknown. (See note below.)

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3. Price.

The purpose of the price factor is to determine if the proposed price is fair and reasonable. In no event will the Government make an award against an offer that the Government does not find to be fair and reasonably priced.

The pricing criteria used for evaluation are completeness, price reasonableness, and Total Evaluated Price (TEP).

Completeness - The Government will review the pricing submissions for completeness and compliance with FAR 52.212-1 of this solicitation. Incomplete price submissions may not be evaluated and the quotation may be eliminated from the competition.

Price Reasonableness - The offerors price proposal will be evaluated using one or more of the techniques defined in FAR 13.106-3(a). Generally, adequate price competition will satisfy the criteria of price reasonableness.

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: HTTP://ACQUISITION.GOV/FAR/

DFAR: HTTP://WWW.ACQ.OSD.MIL/DPAP/DARS/DFARS/INDEX.HTM

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1 SERVICES ONLY

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0248 Issue By DoDAAC N68908 Admin DoDAAC N68908 Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) N68546 Accept at Other DoDAAC ____ LPO DoDAAC N68546 DCAA Auditor DoDAAC Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TO BE PROVIDE AT AWARD.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmic‐wawf@mail.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

PRIVACY & SECURITY OF PHI

PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

1. Introduction

In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02, as amended. Additional requirements will be addressed when implemented.

a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02.

(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.

(2) Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

(4) Protected Health Information has the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by the Business Associate from or on behalf of the Government pursuant to the Contract.

(5) Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

(6) Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

(8) Security Incident will have the same meaning as the term “security incident” in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.

(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 160.502, 164.103, 164.304, and 164.501.

b. The Business Associate shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

c. The Business Associate shall use appropriate safeguards to maintain the privacy of the Protected Health Information and to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

d. The HIPAA Security administrative, physical, and technical safeguards in 45 CFR 164.308, 164.310, and 164.312, and the requirements for policies and procedures and documentation in 45 CFR 164.316 shall apply to Business Associate. The additional requirements of Title XIII of the HITECH Act that relate to the security and that are made applicable with respect to covered entities shall also be applicable to Business Associate. The Business Associate agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

e. The Business Associate shall, at their own expense, take action to mitigate, to the extent practicable, any harmful effect that is known to the Business Associate of a use or disclosure of Protected Health Information by the Business Associate in violation of the requirements of this Clause. These mitigation actions will include as a minimum those listed in the TMA Breach Notification Standard Operating Procedure (SOP), which is available at:

http://www.tricare.mil/tmaprivacy/breach.cfm

f. The Business Associate shall report to the Government any security incident involving protected health information of which it becomes aware.

g. The Business Associate shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Business Associate becomes aware.

h. The Business Associate shall ensure that any agent, including a sub Business Associate, to whom it provides Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Business Associate with respect to such information.

i. The Business Associate shall ensure that any agent, including a subBusiness Associate, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

j. The Business Associate shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524.

k. The Business Associate shall make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government.

l. The Business Associate shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Business Associate, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government’s compliance with the Privacy Rule.

m. The Business Associate shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

n. The Business Associate shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

2. General Use and Disclosure Provisions

Except as otherwise limited in this Clause, the Business Associate may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the HIPAA Privacy Rule, the HIPAA Security Rule, DoD 6025.18-R or DoD 8580.02 if done by the Government. The additional requirements of Title XIII of the HITECH Act that relate to privacy and that are made applicable with respect to covered entities shall also be applicable to Business Associate.

3. Specific Use and Disclosure Provisions

a. Except as otherwise limited in this Clause, the Business Associate may use Protected Health Information for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate.

b. Except as otherwise limited in this Clause, the Business Associate may disclose Protected Health Information for the proper management and administration of the Business Associate, provided that disclosures are required by law, or the Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached.

c. Except as otherwise limited in this Clause, the Business Associate may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B).

d. Business Associate may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j)(1).

4. Obligations of the Government

Provisions for the Government to Inform the Business Associate of Privacy Practices and Restrictions

a. The Government shall provide the Business Associate with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520.

b. The Government shall provide the Business Associate with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Business Associate’s permitted or required uses and disclosures.

c. The Government shall notify the Business Associate of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522.

5. Permissible Requests by the Government

The Government shall not request the Business Associate to use or disclose Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, the HIPAA Security Rule, or any applicable Government regulations (including without limitation, DoD 6025.18-R and DoD 8580.02) if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Business Associate as otherwise permitted by this clause.

6. Termination

a. Termination. A breach by the Business Associate of this clause, may subject the Business Associate to termination under any applicable default or termination provision of this Contract.

b. Effect of Termination.

(1) If this contract has records management requirements, the records subject to the Clause should be handled in accordance with the records management requirements. If this contract does not have records management requirements, the records should be handled in accordance with paragraphs (2) and (3) below

(2) If this contract does not have records management requirements, except as provided in paragraph (3) of this section, upon termination of this Contract, for any reason, the Business Associate shall return or destroy all Protected Health Information received from the Government, or created or received by the Business Associate on behalf of the Government. This provision shall apply to Protected Health Information that agents of the Business Associate may come in contact. The Business Associate shall retain no copies of the Protected Health Information.

(3) If this contract does not have records management provisions and the Business Associate determines that returning or destroying the Protected Health Information is infeasible, the Business Associate shall provide to the Government notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Government and the Business Associate that return or destruction of Protected Health Information is infeasible, the Business Associate shall extend the protections of this Contract to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as the Business Associate maintains such Protected Health Information.

7. Miscellaneous

a. Regulatory References. A reference in this Clause to a section in DoD 6025.18-R, DoD 8580.02, Privacy Rule or Security Rule means the section currently in effect or as amended, and for which compliance is required.

b. Survival. The respective rights and obligations of Business Associate under the “Effect of Termination” provision of this Clause shall survive the termination of this Contract.

c. Interpretation. Any ambiguity in this Clause shall be resolved in favor of a meaning that permits the Government to comply with DoD 6025.18-R, DoD 8580.02, the HIPAA Privacy Rule or the HIPAA Security Rule.

CONTRACTOR MANPOWER REPORTING

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NAVY & MARINE CORPS PUBLIC HEALTH via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

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