1.47a PWS DRAFT.pdf

PERFORMANCE WORK STATEMENT

1.0 GENERAL REQUIREMENTS

1.1 Background

1.1.1 The US Naval Base Guantanamo Bay is located on the southeast corner of Cuba, in the Oriente Province, approximately 400 air miles from Miami, Florida. The base consists of 45 square miles of land and water, with a complete infrastructure, to include an airfield and hospital to support base operations. The primary mission of Guantanamo Bay (GTMO) is to serve as a strategic logistics base for the Navy's Atlantic Fleet, and support counter drug operations in the Caribbean. In 1994 the Naval Base was tasked to support a Joint Task Force (JTF) to provide humanitarian assistance to Haitian and Cuban migrants (and since been tasked with the mission of guarding detainees).

1.2 Scope of Work

1.2.1 The Contractor shall provide all resources, and services, to include personnel travel, lodging, and transportation to perform Full Food Service (FFS) in support of Gold Hill Galley (Building 1662), Leeward Galley (AKA Salabarria Hall; Building AV630), and Camp America (Building 2502), and meal support services to Kittery Cafe (Building 2261). Additionally, the Contractor shall provide for Special Events, Migrant Feeding Operations, Commissions Feeding Operations, Special Operations, and Detention Camp areas aboard U.S. Naval Base Guantanamo Bay, Cuba.

1.2.2 In general, the food service workload is level; however, it may fluctuate (decrease/increase) due to the turnover of personnel while accommodating the Naval Station, Migrant Operations, and Joint Task Force missions.

The Contractor shall provide food service seven (7) days a week, 365 days a year (366 days during a leap year), in compliance with NAVSUP Instructions and within feeding operation guidelines set forth by other applicable references. The Contractor shall have the flexibility to provide required services "when funded" to support special event meals on special occasions which does not impact or is subsidized by the Subsistence In Kind (SIK) account.

1.2.3 The Contractor shall procure, store, warehouse, issue, account for, prepare and serve all military subsistence at Guantanamo Bay Galleys. This includes, but is not limited to, properly storing foodstuffs, adhering to standard warehousing procedures, and conducting inventories. The Contractor shall be held financially accountable for loss through surveys and inventory adjustment above and beyond the established financial limits in accordance with NAVSUP P-486.

1.2.4 The Contractor shall be proficient in the requirements of the Navy Food Service Management (FSM) Software Accounting System and FSM 250-02.06.00 and FSM 3.0 in order to provide accurate accounting report required by NAVSUP P-486. FSM 3.0 is web based and requires a Common Access Card (CAC) via the NAVSTA GTMO server.

1.2.5 The Contractor shall be responsible for monthly monitoring of the over/under issue levels In Accordance With (IAW) the P-486 requirement and shall be held financially accountable for reimbursement to the Government for overage cost issues at the end of the fiscal year. Contractor reimbursements shall be made payable to the United States Department of Treasury.

1.3 Fire Protection

1.3.1 The Contractor shall establish a fire prevention and evacuation program, which shall be approved by NAVSTA GTMO Fire Department. The Contractor shall assign an on-site Fire Warden responsible for performance of duties associated with fire prevention in accordance with NAVSTA GTMO directives and the National Fire

Protection Association (NFPA). The designated Fire Warden shall maintain a fire evacuation plan, inspect fire extinguishers, call for service, and reply to the Fire Inspector's inspection reports.

1.3.2 The Contractor shall ensure that employees are thoroughly familiar with the operating procedures and safety precautions as stated in the Manufacturer's Instructions for each piece of galley equipment.

1.4 Hours of Operation

1.4.1 The normal operating hours for serving meals are listed in Attachment 1. The Contracting Officer Representative (COR) may change the meal hours by giving the Contractor, at a minimum, 24 hours of advanced notice of such a change. When notified by the COR, the Contractor shall provide an extra hour of normal service at the galley. This extra hour may be before or after the galley opens but shall be in conjunction with the normal serving times (i.e. open 1 hour immediately prior to the normal galley hours or close 1 hour immediately after the normal closing hours). The Government estimates one additional hour each month. Extended hours will be used only as needed. If additional hours are required, it will be negotiated at a later date.

1.5 Personnel

1.5.1 Contractor Responsibilities

1.5.1.1 Synchronized Pre-deployment and Operational Tracker (SPOT)

The Contractor shall use the Synchronized Pre-deployment and Operational Tracker (SPOT) at https://spot.dmdc.mil to establish and maintain with the designated Government official a current list of all Contractor personnel in the areas of performance. The Contracting Officer will inform the Contractor of the Government official designated to receive this data and the appropriate system to use for this effort.

The Contractor shall ensure that all employees on this list have a current record of emergency data, for notification of next of kin, on file with both the Contractor and the designated Government official.

1.5.1.2 Inventory of Contracted Services

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/.

1.5.1.3 The Contractor shall hire and staff qualified personnel who can communicate with Government representatives and diners. The Island Management Staff shall include the following list of KEY personnel: Project Manager, Assistant Project Manager, at least one (1) Galley Manager (per galley/cafe), a Procurement Agent (Records Keeper) and Cash Collection Agent. The Government will have final approval for the hiring of all island management staff. The Project Manager shall be a citizen of the United States (U.S.) or possess a valid U.S.

Immigration T-151 or 1-94, Alien Registration Card.

1.5.1.4 To obtain a Common Access Card (CAC), the Procurement Agent (Records Keeper) and Cash Collection Agent shall be United States (U.S) citizens. All personnel shall be able to fluently read, write, speak, and understand the English language.

1.5.1.5 The Contractor shall provide fully trained and qualified personnel. Personnel shall be thoroughly familiar with and comply with the Food Sanitation Program IAW NAVMED P-5010.