2.05 J_A REDACTED AND POSTED.pdf

J&A No. J20-007

SOURCE SELECTION INFORMATION IAW FAR 2.101 AND FAR 3.104

NAVSUP FLEET LOGISTICS CENTER JACKSONVILLE

110 YORKTOWN AVE BLDG 110

NAS JACKSONVILLE, FL 32212-0097

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Jacksonville

(FLCJ).

2. Description of the Action Being Approved Award of a contract on a sole source basis for Full Food Service in support of Naval Station Guantanamo Bay.

3. Description of Supplies/Services The Contractor shall provide all resources, and services, to include personnel travel, lodging, and transportation to perform Full Food Service (FFS) in support of Gold Hill, Salabarria Hall (Leeward Galley), and JTF Galley Building (BLDG.) #2502, and meal support services to Kittery Café. Additionally, the Contractor shall provide for Special Events, Migrant Feeding Operations, Commissions Feeding Operations, Special Operations, and Detention Camp areas aboard U.S. Naval Base Guantanamo Bay, Cuba.

The total estimate for this acquisition includes a four (4) month base period and two (2) one-month option periods for a total of .

Base Period: 01 April 2020 through 31 July 2020 Option Period I: 01 August 2020 through 31 August 2020 Option Period II: 01 September 2020 through 30 September 2020

To satisfy the necessary NSGB and USSOUTHCOM entry requirements (if the award is made to a Contractor other than the incumbent), and to allow adequate time for turnover between the new and outgoing Contractors, at least 60 days is needed. The Government intends to award the follow-on contract no later than the end of May 2020; a 01-August- 2020 start date will provide sufficient time to accomplish the aforementioned tasks. In the event of a delayed award, or the two (2) Contractors need additional time for turnover, the Government is including two (2) one-month option periods.

Estimated Dollar Value

FUNDING

TYPE

BASE PERIOD

FY20

OPTION I

FY20

OPTION II

FY20

TOTAL

O&MN

The funding planned for this acquisition is FY20 Operation and Maintenance, Navy funds, which are available.

4. Statutory Authority Permitting Other Than Full and Open Competition The statutory authority for this requirement is 10 U.S.C. 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Rationale Justifying Use of Cited Statutory Authority The rationale for FAR 6.302-1(a)(2) is that award to any other source would result in unacceptable delays (i.e. lapse in service) in fulfilling the agency’s requirement. The incumbent, Pentad Corporation, has been performing Full Food Service for Guantanamo Bay since October 2014. Naval Station Guantanamo Bay, with its four galley locations (to include detainee feeding) serve over 200,000 meals annually to personnel (Military, DoD Civilians, DoD Contractors, and Detainees). The required services are mission essential and any lapse in service would significantly impact Naval Station Guantanamo Bay. Based on past experiences, Pentad Corporation, has the necessary personnel, resources and security requirements to support this extension, while a new contract is awarded. Since Pentad Corporation is currently performing the same services under the current contract (N6883614C0034), they are considered the only responsible source capable of continuing the support of these efforts during the required timeframe.

Performance by another Contractor would be disruptive, cost prohibitive, with resultant increased operational risk and mission degradation. Time is required to process security requirements, Common Access Cards, clearances, immunizations, and a transition period.

In addition, NSGB is a unique location because it is in Cuba and all contractors must be transported to the base and are housed aboard the installation. There is no support for the base in Cuba. The time required to process the requirements is significantly longer than in a CONUS locations.

The original/current contract was solicited as Full and Open Competition that resulted in three (3) offerors who submitted proposals.

The estimate for the bridge requirement was based on using the last option period of the current contract and adding an escalation rate o which was based on Global insights. There is an expectation that cost would be duplicated if another offeror was awarded the requirement; duplications in set up cost, mobilization, immunizations, and security restrictions and clearances.. There is a reasonable expectation that similar prices would be received from a competitive solicitation. Any delays in awarding a follow-on bridge is unacceptable. Delaying to compete the requirement has further consequences as this OCONUS bridge contract must be in place prior to 01-April-2020. Based on necessary security and health requirements, the Contractor is required to submit the applicable documentation to the Contractor Officer a minimum of 45-days prior to the contractor/Employees arrival on the island. If a contract was awarded this week, 9-13 March 2020, the new Contractor could not report to the island until the last week of April-2020. There is additional time to get employees set up in housing and to allow for orientation thus creating up to 60 days lapse in service. The Naval Station Guantanamo Bay with its four (4) galley locations (to include Camp America detainee feedings) serve over 200,000 meals every year to personnel (and detainees) aboard Naval Station Guantanamo Bay. The required services are mission essential because the galley is the main source to feed personnel and any lapse in service will significantly affect the Naval Station Guantanamo Bay.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable For the follow-on contract to N6883614C0034, a Sources Sought Notice was uploaded to the Navy Electronic Commerce Online (NECO) portal on 29April 2019, to announce the anticipated requirement, and to seek interested and capable business sources interested in attending a site visit, scheduled for the week of 23 July 2019. The sources sought notices was used as a form of market research.

As a result of that notice, six (6) small business concerns, and one (1) large business responded.

A recent synopsis was uploaded to Beta.SAM on 05-March-2020. The synopsis included verbiage stating, “The proposed action is for services for which the Government intends to solicit and negotiate with only one source under FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy the agency requirements.

The results from the synopsis produced one interested source, Pentad Corporation who is the incumbent on the current requirement. No additional market research was conducted because it is not practicable, for the reasons discussed in paragraph 5 above, for any company other than Pentad to provide the required supplies and/or services.

7. Determination of Fair and Reasonable Cost The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition The follow-on requirement will be solicited as a Small Business Set-aside (Full and Open Competition after exclusions of sources) using tradeoff procedures. The Government intends to make a competitive award decision no later than May 2020, to the responsible offeror, whose conformance to the solicitation is most advantageous to the Government, with price and other factors considered.