Attachment_1.pdf

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Garment Laundering Services

1.0 Background:

The Fleet Readiness Center Southeast (FRCSE) and the Fleet Readiness Center Mid-Atlantic (FRCMA) are industrial facilities that rework, repair, and overhaul various aircraft, engines, and components. As a result of working in industrial facilities, FRCSE and FRCMA personnel outer garments are often soiled or contaminated with heavy metals such as lead, cadmium, and hexavalent chromium, and other chemicals such as grease, fuel, and oil. FRCSE and FRCMA are required by law to provide personnel with suitable, clean garments. However, FRCSE and FRCMA do not have the necessary resources to launder these garments and require contractor support to accomplish this task.

2.0 Scope:

The Contractor shall provide all labor, supervision, facilities, equipment, tools, and any other items and materials necessary to launder, pickup, and return Government furnished garments such as coveralls, scrubs tops, scrubs bottoms, jackets, shorts, shirts, lab coats, welding jackets and fabric blast capes. The Contractor shall provide weekly laundry services described in this PWS for Fleet Readiness Center (FRC) activities located at the following locations:

FRCSE:

Naval Air Station (NAS) Jacksonville, FL Naval Station (NS) Mayport, FL

FRCMA:

NS Norfolk, VA NAS Oceana, VA Voyage Repair Team (VRT), Mayport, FL VRT, Norfolk, VA

3.0 Applicable Directives:

- All Federal, State, & City laws, rules and regulations for the laundering of garments contaminated with heavy metals, chemicals, and industrial solvents

4.0 Required Certifications/Permits/Licenses:

- Industrial Wastewater Discharge Permit (40 CFR 262.12)

- Compliance with any Federal, State, and Local Department Health Certification Requirements

& Regulations

- Ramp Stamp License (Applicable for Contractor drivers servicing NAS Jacksonville location only)

5.0 Attachments:

Technical Exhibit 1: (TE-1) List of Locations

6.0 Requirements:

6.1 Packaging for delivery. The contractor shall utilize the below packaging procedures specified in para 6.1.1 – 6.1.9 to allow quick, easy, and accurate counting and identification by FRCSE/FRCMA personnel. Garments shall be labeled with shop number and pickup/drop off location (see TE-1) in the following manners:

- Inside the collars of coveralls, scrubs tops, uniforms shirts, welding jackets, cold weather jackets, and lab coats

- Inside the waist bands of shorts and scrubs bottoms

- Inside the bottom right side of blasting capes

Labeling shall be applied in a manner that will not fall off and will remain legible. All garments shall be neat in appearance with minimal wrinkling upon delivery. Garments delivered on hangars shall be of a type that will not stain.

6.1.1 Coveralls shall be folded and bundled in groups of 2.

6.1.2 Scrub tops and bottoms shall be pressed, folded, and bundled in groups of 5.

6.1.3 Smocks shall be pressed and put on hangers.

6.1.4 Cold weather jackets shall be put on hangers.

6.1.5 Welding jackets shall be put on hangers.

6.1.6 Uniform shirts shall be pressed and put on hangers.

6.1.7 Uniform shorts shall be pressed, folded, and bundled in groups of 5.

6.1.8 Lab coats shall be pressed and put on hangers.

6.1.9 Blasting helmet fabric capes shall be bagged individually.

6.2 Pickup and Delivery. Unless otherwise stated, pickup and delivery will be scheduled for once a week.

The specific day per location will be determined between the Government Points of Contact (GPOC’s) and the Contractor within five (5) days after contract award. The Contractor shall submit a monthly FFP service fee for pick-up and delivery at all four locations listed in Technical Exhibit 1 (TE-1) for transportation and labor. TE-1 also provides a list of the soiled container locations. The Government reserves the right to change the location of the soiled container based upon shifts in productions locations due to ongoing facility repairs.

6.2.1 The Contractor shall return laundered garments to each location within seven (7) days following pickup.

6.2.2 FRCSE Pickup and delivery will be scheduled Monday through Friday between the hours of 6 :00am – 10:00am, Eastern Time, except Government observed holidays.

6.2.3 FRCMA pickup and delivery will be scheduled Monday through Friday between the hours of 6:30am – 2:00pm, Eastern Time, except Government observed holidays.

6.2.4 Government observed holidays: New Year’s Day, Martin Luther King, Jr., President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

6.2.5 FRCSE/FRCMA Shutdown Periods. There are occasions when the FRCSE reduces operations in conjunction with the following holidays: Thanksgiving Day, Christmas Day, and New Year's Day which encompass additional non-holiday work days and weekends. When such a notice is given, the Contractor shall modify its support level for the reduced operations.

6.2.6 The Contractor shall provide a copy of the pickup and delivery ticket to the GPOC and/or receiving shop representative. The delivery ticket shall show the pickup/drop off location and description of garment, quantity, and amount received or delivered

6.3 Repairs. The Contractor shall repair garments (buttons, zippers, snaps, and pockets) as necessary. There shall be no ripped/torn garments larger than two (2) inches in length repaired.

When ripped/torn garments are found beyond repairable length, the garment shall be tagged and returned to FRCSE for inspection/disposal. Repairs shall be included in the fixed price and not priced separately. Historically, no more than 2% of the total items will require repair on any given week, and the Contractor is not required to repair no more than three (3) items per week. Items not repaired will be return to FRCSE for disposition.

Note: Damaged light blue and white coveralls shall not be repaired and shall be returned to FRCSE.

6.4 Soiled garments shall be collected and transported in sealed, Government provided, water soluble bags at all times.

6.5 Workmanship.

6.5.1 Laundered garments shall be clean, dry, and free of residues and most stains. Stains should be pre-treated accordingly and best efforts made to entirely remove them. Garments found to have been unsatisfactorily laundered shall be re-laundered by the contractor at no additional cost to the Government.

6.5.2 Garments being laundered may be contaminated with cadmium and hexavalent chromium; there are potentially harmful effects from exposure to these metals. Therefore, garments shall be laundered in a manner that minimizes skin or eye contact with the heavy metals and effectively prevents the release of airborne cadmium and hexavalent chromium in excess of the OSHA permissible exposure limit (PEL) 29 CFR 1910.1026, 29 CFR 1910.1027

7.0 Compliance with Applicable Laws, Rules, and Regulations:

7.1 The Contractor shall comply with all Federal, State and local environmental laws and regulations for the laundering of garments contaminated with oil, grease, or other petroleum products and common industrial cleaning solvents, heavy metals, and solutions. Should a conflict arise between these laws and regulations, the most stringent law or regulation will apply.

7.2 The Contractor shall possess an industrial wastewater discharge permit in accordance with 40

CFR 262.12.

7.3 The Contractor shall possess all required permits and licenses necessary to launder garments potentially contaminated with chemicals including but not limited to: ammonium nitrate, electro cleaning solution, sodium hypochlorite solution, dalic cadmium plating solution, chromic acid solution, chromic acid, aluminum yellow d, sodium hydroxide, ferric chloride, magnesium silicate, nickel (as heavy metal), nickel chloride, nitric acid, sulfuric acid, boric acid, nickel sulfate, lead, aircraft fuel, beryllium, calla 855, xylene, benzyl alcohol, methyl alcohol, aliphatic naphtha hexavalent chromium, and cadmium.

7.4 Contractor drivers shall follow all FRCSE and FRCMA activity’s rules and regulations.

7.5 All Contractor drivers servicing the FRCSE NAS Jacksonville location will be required to attend and pass the “Airfield Operator Vehicle Course” training class conducted by FRCSE. The GPOC will arrange training within one (1) week of the contract start date. The training will be held at building 7H at FRCSE, NAS Jacksonville, and is two (2) hours in duration. Contractor drivers will not be authorized to drive on runways until they have successfully completed this class. This class shall be successfully completed within thirty (30) days after contract award. FRCSE will provide a flight line escort to ensure contractor access to the Flight Line. FRCSE security and access requirement are listed in Attachment 1.

8.0 Quality Assurance Provisions:

The Contractor shall have a facility equipped and ventilated so as to prevent dissemination of contaminates. The ventilation system should include adequate intake filtration, exchange rate, and exhaust in accordance with local (i.e. state, county and/or city) environmental requirements. The Government reserves the right to inspect the Contractor’s facility at any time during the contract performance period.

9.0 Period of Performance:

Base Period: 1 October 2019- 30 September 2020 Option I: 1 October 2020- 30 September 2021 Option II: 1 October 2021- 30 September 2022 Option III: 1 October 2022- 30 September 2023 Option IV: 1 October 2023- 30 September 2024

10.0 Government Points of Contact:

To be determined at contract award.

Performance Standards For FRCSE and FRCMA

PERFORMANCE STANDARDS

Spec Item Performance Objective Acceptable Quality Level(AQL) Method of Assessment (MOA)

6.2 Garments are neat in appearance

with minimal wrinkling upon delivery

No more than five (5) garments per month shall have unacceptable appearance upon delivery

MOA shall be monthly. GPOC will visually inspect at delivery

6.2 Garments are properly packaged No more than five (5) bundles per month shall be improperly packaged (bundled or on hangers)

MOA shall be weekly.

GPOC shall visually inspect.

6.2 Pickup and delivery of garments

on designated day

No more than one (1) delivery per month shall be delivered outside of designated day

MOA shall be weekly at time of deliveries

6.2.6 Contractor shall provide a copy

of pickup and delivery ticket at drop off location ensuring the numbers dropped off and picked up are legibly annotated for each type of item

Pickup and drop off ticked shall be at 100% (AQL)

MOA shall be weekly at time of deliveries. GPOC will verify.

6.5.1

Garments shall be clean of residues and most stains.

No more than five (5) garments per month shall have residues/stains that remain due improper pre-treatment

MOA shall be weekly at time of delivery. GPOC will inspect at time of delivery

11.0 Estimated List of Weekly/Annual Requirements:

The weekly quantities will vary based upon production schedules as established by Task Orders. The Contractor shall submit a weekly invoice based upon the established price listed in the contract.

DESCRIPTION

Estimated

Quantity Per Week Quantity Per Year

Coveralls Dark/Navy/Light Blue/White (LS) 100 5200

Scrub Tops Dark Blue/Navy/Black (SS) 10 520

Scrub Bottoms Dark Blue/Navy/Black 10 520

Welding Jacket 10 520

Jacket (Cold Weather) Dark Blue/Navy 7 364

Lab Coat (blue) 5 260

Lab Coat (White) 5 260

Uniform shirts 2 104

Uniform shorts 2 104

Monthly Billing

Pickup and Delivery Fee 1 12

12.0 Work Environment and Physical Demands:

Work is normally performed in an industrial maintenance and office environment. In the industrial maintenance environment, personnel shall be exposed to heat, dust and inclement weather. Work requires standing primarily on hard surfaces for the workday. Frequent kneeling, crouching, stooping, and walking are also required. Material handling equipment is provided for movement of heavy materials. Apply established safety regulations and practices to minimize minor violations and to avoid major violations due to employee error or negligence and utilize personal protective equipment (PPE) required in executing the mission in a safe manner. Required PPE for FRCSE industrial areas includes safety toe shoes and safety glasses with side shields that meet ANSI Z87. Hearing protection can be supplied to traverse through areas where it required.

13.0 Non-Personal Service Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

13.0 Employment of Federal Employees:

The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, and DoD regulations.

14.0 Security Requirements:

Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, contractors performing work under this contract must meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information must be US Citizens; therefore U. S. Citizenship is a requirement. In all cases contract employees must meet eligibility requirements for a position of trust at a minimum. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, and all Government personnel work products that are obtained or generated in the performance of this contract. Contractor employees are required to have a favorable National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work.

AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR

EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE

WORKSPACE AND RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, Contractor employees are required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination at a minimum. The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness. Also, commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the contractor employees. The following addresses those requirements for Security.

NO FOREIGN NATIONAL WILL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas in accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

“Each Contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause 52.222-54 Employment Eligibility Verification”

All contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System

(JPAS), and then owned by their contracting company Facility Security Officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

If no previous investigation exists, the contractor personnel shall complete the requirement for a NACLC.

NACLCs for positions of trust will be processed through the FRCSE Security Manager.

Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package (SF-86 and FD258 2 copies) are submitted to the Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S.

citizens and will ensure completion of the SF-86. The SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the FRCSE Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e- QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the contractor shall provide the completed Questionnaire for Public Trust Positions, or Questionnaire for National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF-86 by visiting the Office of Personnel Management (OPM) website located at: http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the contractor advising whether or not the contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the Commanding Officer of the sponsor activity. If the Commanding Officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

The Contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure. Security clearance requirements are defined in the DD-254 of the basic contract for those contracts that will require employees to handle classified information.

The I-9 form lists acceptable forms of identification that can be provided to prove U.S. citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. government. Citizenship can be renounced by turning in the foreign national passport to a government security officer for destruction or to the originating embassy of the passport. Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship

a. For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification. Acceptable certificates must show that the birth record was filed shortly after birth and it must be certified with the registrar's signature. It must bear the raised, impressed, or multicolored seal of the registrar's office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy. Uncertified copies of birth certificates are not acceptable. A delayed birth certificate is one created when a record was filed more than one year after the date of birth. Such a certificate is acceptable if it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include: baptismal or circumcision certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of birth. Other documentary evidence can be early census, school, or family bible records, newspaper files, or insurance papers. All documents submitted as evidence of birth in the U.S. shall be original or certified documents.

b. If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c. A Passport, current or expired, is acceptable proof of citizenship.

d. A Record of Military Processing-Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

e. If Citizenship is from the Island of Puerto Rico; see Puerto Rico Birth Certificates Law 191of 2009,at web site http://www.prfaa.com/birthcertificates/.

f. If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America

(3) A Certificate of Birth.

All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information (PII). The Contractor shall meet all requirements of the Privacy Act; DoD 5239 & 8570 instructions. No requirement exists for the handling of classified data. Details for accessing FRCSE are provided in Attachment A.

15.0 Government Equipment Furnished:

The work under this contract is located at a Government site or installation. In accordance with FAR Part 45.000 (5) property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice will be made available and used by contractor personnel.

The Government will provide adequate working space, all equipment (e.g., desk, chair, computer, printing equipment, desk-top printer, copier, telephone, etc.), utilities, janitorial services, and expendable operating supplies for the duration of this contract.

Contractor personnel shall maintain the assigned office space in a neat and orderly manner. Contractor personnel shall only use government-furnished facilities, equipment and supplies to accomplish the tasks required under this contract. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. The use of Government vehicles incidental in the performance of this tasking is authorized. Contractor personnel shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the GPOC or their designated representative.

16.0 Contractor Identification:

Contractor personnel must identify themselves as “contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. Contractor personnel shall display his or her name and the name of the company while in the work area, and include the company’s name in his or her email display.

17.0 Personnel Compliance:

The Contractor shall ensure contractor personnel observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two

(2) or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

18.0 Smoking/Drug/Alcohol Policy:

The Contractor shall comply with local command smoking policies and workforce requirements. The Contractor shall also comply with all Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies. Copies of both policies will be provided to the Contractor by the local command Administrative Officer (AO) at performance start date.

19.0 Personnel Conduct:

The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

20.0 Personnel Removal:

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition.

Removal by Installation Commander: The Installation Commander may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

21.0 Interaction with Other Activities:

Government and Contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the GPOC immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the Contracting Officer (KO) or GPOC to stop work. Failure by the Contractor to notify the GPOC and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractors performing other contracts and this contract. The Contractor shall provide all further required coordination between other contractors for any task specified in this contract that relates to or impacts on any other contracted work.

22.0 Safety:

The Contractor is solely responsible for compliance of all safety regulations of employees while working on Government owned or leased facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the KO and cognizant GPOC within twenty-four (24) hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract.

23.0 ECRMA Requirements:

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) NMCARS 5237.102(90).

The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the FRCSE via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

24.0 Defense Biometric Identification System (DBIDS):

For contractors, vendors, and suppliers, only:

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the

DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Attachment (1) - Fleet Readiness Center Southeast Work Restrictions

1. GENERAL

1.1. This attachment covers the most common work restrictions for Contractors working at Fleet Readiness Center Southeast (FRCSE) facilities. The Contractor shall obtain the necessary passes and/or identification for entry into Naval Air Station (NAS) Jacksonville and FRCSE for all employees prior to commencement of work.

2. CONTRACTOR ACCESS AND USE OF PREMISES

2.1. NAS Jacksonville Base Regulations

2.1.1. Each Contractor must identify itself as either a U.S.-owned or a Foreign Owned, Controlled or Influenced (FOCI) entity.

2.1.1.1. A company is considered to be a FOCI entity when a foreign interest has the power, either direct or indirect, whether or not exercised, to direct or decide matters affecting the management or operations of the company in a manner which may result in unauthorized access to classified information or may adversely affect the performance of a classified contract. A FOCI entity must contact the Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR) within 5 days of contract award to begin paperwork necessary to obtain base access in a timely manner. A non-U.S. citizen employed by a FOCI entity is considered a foreign national of the foreign interest’s country. A U.S. citizen employed by FOCI entity is considered a foreign representative of the foreign interest’s country, but access will be managed the same as a foreign national.

2.1.2. The Contractor shall be responsible for securing the necessary permits and base access passes for Contractor personnel, vehicles, and equipment for the duration of the contract. NAS Jacksonville Security Forces reserve the right to refuse to issue a pass to an employee of the contractor for any reason deemed valid by the Government.

2.1.2.1. Non-U.S. citizen personnel of a FOCI entity will be required to provide the Security Forces at the NAS Jacksonville Pass and ID Office located at the Main Gate on Yorktown Ave with vehicle registration, proof of insurance, driver’s license, and passport in order to obtain a pass for entry onto the Base.

2.1.2.2. U.S. Citizen Personnel of a FOCI entity will be required to provide the Security Forces with vehicle registration, proof of insurance, driver’s license, and second form of picture ID.

2.1.2.3. U.S.-owned company personnel will be required to provide the Security Forces with vehicle registration, proof of insurance, and driver’s license.

2.1.2.4. The Contractor shall submit Base Access Request Forms (provided by the TPOC/COR) for all Contractor and Subcontractor personnel, equipment and vehicles to the TPOC/COR or FRCSE Security, complete and in a timely manner, no less than 5 workdays prior to actual visit.

2.1.3. Flight Line Access: Unless otherwise stated in the main body of the Statement of Work, flight line access is not required for this job. Contractor personnel shall not, under any circumstances, enter the flight line, nor shall they solicit FRCSE personnel for tours. Personnel found on the flight line without a valid reason for being there, and personnel who do not possess a valid flight line access badge, will be detained by NAS Jacksonville security personnel and will be permanently denied further access to FRCSE and NAS Jacksonville property. The contractor shall report any such violations to the FRCSE TPOC immediately. There will be no exceptions made to this requirement.

2.1.4. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

2.1.5. If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

2.1.6. Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center (VCC) representative. The VCC will pull up your information in the computer, ensuring all information is current and correct. Once your information is validated, a temporary DBIDS credential is provided. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days). For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center. The representative will enter base access authorization and then you may proceed to work.

2.1.7. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

2.1.8. Present a letter or official document from my government sponsoring organization that provides the purpose for your access. Present valid identification, such as a passport or Real ID Act-compliant state driver's license. Present a completed copy of the SECNAV 5512/1 form to obtain your background check. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential. You may now proceed to work.

2.1.9. For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

2.1.10. Truck deliveries to NAS Jacksonville

2.1.10.1. Are limited to the commercial gate north of Yorktown Avenue on US 17 (Roosevelt Boulevard). To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:00 to 8:00 a.m. and 2:30 to 5:00 p.m.).

2.1.10.2. In order to ensure there are no delays in material delivery, manifests shall bear the contract number, FRCSE Building number, and the FRCSE TPOC name and telephone number, and the contractors name and phone numbers.

2.2. FRCSE Complex Regulations

2.2.1. Contractors shall ensure Contractor personnel employed on the FRCSE complex become familiar with and obey all regulations.

2.2.2. Contractor’s Access

2.2.2.1. The Contractor’s company must submit an FRCSE Visit Access Request five days in advance of the visit, FRCSE 5500/17, through the Site Protection Division Office (code 65200) email address jaxs_security@navy.mil. This form is reviewed, approved, and entered into AMAG, making the requesting employee eligible for a temporary NAS JAX Gate Access Pass.

2.2.2.2. The FRCSE Visit Access Request, FRCSE 5500/17, is submitted for each visit to FRCSE and will indicate the number of days required for facilitating the conduct of business at FRCSE, not to exceed 30 days. If a visit exceeds 30 days, an updated FRCSE Visit Access Request, FRCSE 5500/17, must be submitted at least five days before the request expires. Failure to do so will delay the individuals’ access to the station, as these forms are processed in the order received. (Emergent requirements are handled on a case-by-case basis, depending upon the needs of FRCSE.)

2.2.2.3. Long-term (more than 30 days) contractor personnel must compose a request on company letterhead stationery. For information required to be on the request, contact your FRCSE

TPOC/COR.

2.2.2.4. No personnel shall be permitted inside the FRCSE complex that has been previously denied an access badge to any Department of Defense facility, entity, or organization.

2.2.2.5. Personnel who do not maintain a valid FRCSE Contractor’s badge will not be permitted inside the FRCSE complex.

2.2.2.6. Immediately report instances of lost or stolen badges to the FRCSE security office. Upon completion of the contract and/or termination of the service of any employee, the contractor shall return the badges to the FRCSE security office. Compliance with this requirement is mandatory.

2.2.3. Vehicle Access Pass: Fenced portions of FRCSE Complex require Contractor’s to obtain a vehicle access pass. The pass may be obtained from the FRCSE Security Office. Passes will be strictly limited to business vehicles only that are plainly marked with the name, address, and telephone number of the business. Personal vehicles will not be permitted inside the FRCSE complex for any reason. All personnel who request a vehicle pass must have a valid driver’s license.

2.2.4. Contractor personnel will not be permitted to enter FRCSE buildings, spaces, and areas not covered by this contract except on prior approval of the FRCSE Security Office. Coordinate action with the FRCSE TPOC/COR to obtain such entry approval.

2.2.5. Restrict employees/representatives to the work site and control travel directly to and from the work site. Do not enter any restricted areas unless required to do so and until cleared for such entry, keeping within the limits of the work area and avenues of ingress and egress.

2.2.6. Restore all traffic/parking/security signs and markings, including space numbers, designations, and lines, to their original form if such signs/markings are defaced or deleted during construction/repair.

2.2.7. If the building cannot be secured at the end of the workday, coordinate action with the FRCSE Security Office and the FRCSE TPOC to notify the cognizant code to arrange for a security watch.

Notification should be provided with sufficient time to arrange for a security watch and limit a non-secure condition to the minimum time possible.

2.2.8. Alcohol, drugs, and weapons are prohibited on site. Any person suspected of being under the influence of drugs or alcohol or found carrying any weapon will be promptly removed from the job site; their access badge will be confiscated. Personnel may also be permanently prohibited from entry to NAS Jacksonville and FRCSE property if any of these items are found in their possession. Failure to comply with this requirement may also result in detainment by NAS Jacksonville security personnel.

The FRCSE POC will not intercede for the contractor or contractor personnel on their behalf for any violation of this requirement.

2.2.9. Smoking is not permitted inside government buildings. All personnel shall smoke only in designated smoking areas. Failure to comply may result in reprimand or denial of access to the FRCSE complex.

2.2.10. Storage of Materials and Equipment at or near construction sites

2.2.10.1. The Contractor shall coordinate with their FRCSE TPOC/COR for an approved contractor lay-down area if one is required.

2.2.10.2. Ensure no material is stacked within 10 feet of the perimeter fence. Remove from the work site, or secure ladders or other such equipment that could be used to climb the perimeter fence.

Ensure no vehicles are parked within 10 feet of the perimeter.

2.2.10.3. The Contractor is responsible for control and security of contractor-owned equipment and materials at the work site. Report immediately any missing, lost, or stolen property to the FRCSE Security Office in the Main Lobby of building 101 (904) 790-5500) as each case occurs.

2.2.10.4. Personally owned bags and items shall not be left unattended. Unattended items will be considered as suspicious items and appropriate security and safety actions will be taken by Installation Security Forces.

2.2.10.5. The lay-down area will be kept neat and clean at all times, and all material shall be stored in a manner that prevents dispersal by wind, rain (Severe Weather Plan).

2.2.10.6. The Contractor may erect a temporary fence around the lay-down to secure construction materials.

2.2.11. Working Hours

2.2.11.1. Standard working hours normally consist of an 8-1/2 hour period between 6 a.m. and 2:30 p.m., Monday through Friday (Eastern Time), excluding federal holidays.

2.2.11.2. The Contractor shall conduct operations so as to cause the least possible interference with normal operations of the activity, and shall coordinate his work with supervisors and other shop personnel in the affected area so as to minimize disruption to production.

2.2.11.3. Any work involving asbestos removal and/or possible disturbance should be scheduled on a Saturday/Sunday or second/third shift and coordinated through the FRCSE TPOC/COR with the FRCSE’s facility Asbestos Program Manager.

2.2.11.4. Work outside regular working hours requires coordination by the FRCSE POC and may also require Contracting Officer approval. Make request 15 calendar days prior to such work to allow arrangements to be made by the Government for coordinating and inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the FRCSE TPOC.

2.2.12. Environmental

2.2.12.1. FRCSE Environmental Guide Spec should be included with SOW but can be provided by

FRCSE TPOC/COR. Guide spec is an overall guide for all environmental considerations as they pertain to this project at the FRCSE.

2.2.12.2. The Contractor shall comply with all federal, state, and local environmental regulations throughout the course of the contract. The Contractor shall ensure that their employees are adequately trained to ensure compliance while working on NAS Jacksonville for the FRCSE.

2.2.13. Utility Cutovers and Interruptions

2.2.13.1. Make utility cutovers after normal working hours or on Saturdays, Sundays, and

Government holidays unless directed otherwise.

2.2.13.2. All utility outages that do not require securing base services (high voltage systems, water/sewer, base compressed air or steam) shall be requested not less than 15 working days in advance from the FRCSE TPOC/COR. Small outages, such as individual lighting circuits, may be coordinated locally with the shop supervisor responsible for the work area.

2.2.13.3. Utility outages that require securing base services shall be coordinated with the FRCSE

TPOC

2.2.13.4. Approvals of outages are dependent on FRCSE production requirements, and may be denied or cancelled at any time.

2.2.13.5. For operation of station utilities the contractor shall not operate…