N6883619Q0385_5._Galley_PWS.docx

PERFORMANCE WORK STATEMENT FOR FULL TIME MAINTENANCE ON

ALL NAVAL SUBMARINE BASE (NSB) GALLEY EQUIPMENT

1.1 Introduction

The purpose of this contract is to fulfill the need to provide preventative maintenance and repairs to Galley Equipment in a timely manner located in buildings 1050, 3057, 5009, 5063, 5162, and 5163. This maintenance service is a critical part to an efficient Galley operation that ensures all equipment be service ready.

1.2 Background

This maintenance contract will ensure that the servicing of all previously quoted and onsite issues to galley equipment includes, but is not limited to, repair parts and any additional servicing equipment required for the repairs to various galley equipment.

1.3 Objectives

The objective of this contract is to ensure NSB Kings Bay is provided full time maintenance for all their galley equipment.

1.4 Scope

Contractor shall provide all labor, materials/parts, equipment, miscellaneous supplies, transportation, and supervision necessary to complete the required maintenance and/or repairs on equipment for all dining facilities onboard Naval Submarine Base (NSB) Kings Bay, GA. This includes buildings 1050, 3057, 5009, 5163, 5162, and 5163.

Contractor shall provide detailed receipts substantiating work accomplished. Upon request of repair and scheduled maintenance, the contractor shall provide a complete illustrated estimate breakdown to substantiate financial requirements. The contractor shall provide the government with a Preventative Maintenance (PM) schedule to fully support the life expectancy of all the equipment that shall meet or exceed the government’s requirements.

Replicable equipment shall be included into contract guidelines as awarded. When old equipment is modified or scheduled to be replaced, they shall be extracted from preventative maintenance service (PMS). New equipment shall be provided same service (PMS) coverage as per this performance work statement. The equipment replaced will carry over to the new equipment maintenance contract.

The Government activity will not provide any materials for servicing equipment. All tools and repair equipment that will be that required will be solely the responsibility of the contractor.

All equipment and debris generated from this project becomes the property of the contractor and it must be removed from the job site and Submarine Base Kings Bay, at no expense to the government. This includes clean up and removal of Trash and debris, except for federal holidays. The contractor shall ensure the job site is clean and free from debris and foreign materials at all times.

1.4.1 PLACE OF PERFORMANCE:

PIRATE’S COVE GALLEY BLDG. 1050, Naval Submarine Base Kings Bay Reaction Force Waterfront Lower Base Galley’s - Bldgs. 5162, 5163, 5009 and 5104. Restricted area: SWFLANT Galley Bldg. 3057

Abbreviated names: SWFLANT GALLEY BLDG. 3057, WSSF 1 GALLEY BLDG. 5009, WSSF 2 GALLEY BLDG. 5163, BUCANEERS DEN BLDG. 5104 and AUX FF GALLEY BLDG. 5162 NSB KINGS BAY G.A. 31547-2602

1.4.2 TIME AND CONDITIONS:

The Contractor shall establish time frame proximity of completion and coordinate efforts with galley staff building manager to gain access in completing assigned work. Afterhours, weekends, and holiday’s will required prior approval from the galley Food Service Officer and given a 48 hour notice prior to execution.

Control of “RESTRICTED AREA”, Lower Base Buildings, shall be the responsibility of the Food Service Officer, Building Manager, and assigned Leading Chief Petty Officer.

1.4.3 Period of Performance:

The period of performance for this action shall be from October 1st, 2019, to September 30th, 2020.

1.4.4 HOURS OF OPERATION:

The government’s regular business hours are Monday through Friday between the hours of 07:30 AM and 4:00 PM.

Hours of Operation: The following "average estimate table" is a basis to which staffing requirements have been outlined. In the event that a consistent of maintenance repairs are made during meal time frames. A 48-hour’s notice is required prior to the work being accomplished.

DAILY MEAL HOURS OF OPERATION

LOWER BASE GALLEY’S

NSB Kings Bay Bldg. 5163, 5162, 5009 and 3057

Federal Government Holidays.

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the Designated Government Representative (DGR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

Inclement Weather. The contractor shall perform maintenance/repair services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by NSB. Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather.

NSB Kings Bay – LOWER BASE GALLEYS MEAL HOURS

Contractor employees will be secure No later than: 1/2 hour prior to normal meal hours.

The normal meal hours:

(Sunday) Carry-Out

0600 -0730

DUTY ONLY!

1.4.5 GENERAL:

The following pertains to all galleys/buildings listed on this contract.

Emergency calls to contractor for equipment will need to be answered within 24 hours of the initial call. Non-emergency trouble calls on equipment will need to be answered with 48 hours of the initial call.

Routine preventive maintenance (PM) must be conducted on the following equipment:

PIRATES COVE -BLDG 1050 GALLEY EQUIPMENT LIST

1.4.6 MAINTENANCE SCHEDULE:

The contractor shall be responsible for an on-site visitation to inspect the work areas and to fully understand the scope of on-site requirements.

The contractor shall be responsible for any damage to government properties in the performance of this contract. This includes lawns, paved areas, fences, etc.

Contractor shall provide onsite supervision and professional services to ensure all Galley equipment is fully serviced and operational prior to departure of contractor technician.

Maintenance and servicing of all equipment being serviced shall meet with building manager satisfaction.

All Scullery’s and dishwashers will need PM’s done on a monthly basis.

All Ovens (electric and steam) will need PM’s done on a quarterly basis.

All reach in freezers and chill boxes (Not ATTACHED to the building, i.e. walk in freezers) will need to be done on a quarterly basis.

All other equipment (skittle, kettles, mixers and grinders) will fall under a quarterly preventive maintenance schedule as well.

The contractor shall provide comprehensive status for on-call servicing for either routine maintenance or repairs, and will include all new equipment.

The contractor shall also be responsible for on-scene discrepancies or systematic problems while working on any government equipment. Whether the default in the service work was intentional or not, the contractor shall ensure that the equipment will be fully fixed.

The contractor shall coordinate with the galley building manager to obtain accurate details of the job and to examine all conditions as they occur and directly relate to any service agreement.

The contractor shall perform all work as outlined in this performance work statement. The contractor shall coordinate all work through the Contracting Officer to minimize the impact on their schedules.

1.4.7 SPECIAL SECURITY REQUIREMENTS:

The contractor shall be responsible for obtaining a Facility Security Clearance (FCL). The Government will sponsor the contractor for the FCL. The contractor must be able to obtain an interim FCL until they have completed the approval process for a FCL.

The contractor shall have a 30-day phase-in period in which to obtain a Facility Security Clearance (FCL) to permit processing of security clearances. (a) Upon award, the government must complete and submit the DD254 and sponsorship letter with the appropriate contract number and contractor information.

1.4.8 SECURITY EQUIPMENT:

The contractor shall possess necessary equipment, software and labor to perform background checks and security access requirements for personnel performing under this contract.

The contractor shall have the capability to process security clearance of at least a confidential for personnel hired to perform work in the Limited Access and/or Restricted Areas at the Waterfront area.

1.4.9 STANDARDS OF SERVICE:

Any demolition practice and installation required shall conform to all industry standards and applications, i.e. all Georgia Building Codes and Statutes, NEC and other OSHA Safety standards as they apply to this project.

All electrical service and connections required in association with technical systems in buildings will also be subjected under this contract. The electrical requirements for SUBASE must and shall meet with Underwriters Laboratory (UL) safety standards to protect the building and government equipment and personnel.

1.4.10 SECURITY PARKING/CLEARANCE:

The contractor shall comply with all applicable DOD security regulations and procedures during the performance of this contract.

The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generate in the performance of this contract.

Parking will be controlled and limited; all industrial settings shall be regulated by SUBASE galley management staff.

Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

All Contractor employees shall pass a security check conducted by Kings Bay Security prior to coming on base.

The contractor must contact PASS AND ID and give lists of names of personnel who will be working the site at least two weeks in advance to secure a temporary pass.

Contractor Access and Use of Premises. The contractor shall be responsible for securing the necessary permits and base access passes for contractor personnel, vehicles, and equipment for the duration of the contract. NSB Security Forces reserve the right to refuse issuance of a pass to an employee of the contractor for any reason deemed valid by the Government.

Contractors must identify themselves as either a U.S. Owned or a Foreign Owned, Controlled or Influenced (FOCI) entity.

Citizenship. Visitors must be U.S. citizens. Foreign nationals are rarely granted access unless certain arrangements have been made with NSB.

U.S. citizen personnel of a Foreign Owned, Controlled or Influenced (FOCI) entity will be required to provide the security forces at the NSB Pass and ID Office located at the Franklin Gate with vehicle registration, proof of insurance, driver’s license, and a second form of picture ID. A Visit / Access Request on company letterhead is also required at least 48 hours (recommend at least five days) in advance of maintenance/repair service.

U.S. Owned company personnel will be required to provide the security forces with vehicle registration, proof of insurance, and driver’s license.

Infrequent Access (<30 days/year): Unless the contractor/visitor is registered in the Defense Biometric Identification System (DBIDS), all infrequent visitors of less than 30 consecutive days will be required to stop at the NSB Pass and Decal office every day to obtain a one-day pass until work is completed. Information regarding how to obtain the day passes will be provided by the DGR.

The Government Base Security Officer, at each military installation will issue properly approved Badge Applications as required for access to the installation for all contractor employees considered qualified.

The Contractor Security Officer will be responsible for obtaining the proper signatures from the Base Security Office, SWFLANT Security Administration Office, TRF Security Administration Office, and all other security offices as needed.

Identification and vehicle passes furnished for approved employees shall be returned to the Base Security Office by the Contractor immediately when such employees are no longer employed under this Contract.

Contractor personnel must possess at least a Confidential Security Clearance. The contractor is responsible for ensuring their personnel have the required training in completing all requirements in JPAS/EQUIP for filing an SF86 and obtaining the required clearance.

1.4.11 SECURITY PROTOCOL:

The Contractor shall maintain proper security protocol in accordance with base regulations and provide the DGR with personal background information of individuals assigned to financially sensitive positions (i.e. FSM Records-keeper, Storeroom custodian, SMART Card Coordinator, STORES operator, Cashiers, MAA and Galley Administrative Supervisor).

1.4.12 GUARANTEE:

All factory warranties shall apply. The installation shall be guaranteed to be free from all defects in materials or workmanship for a period of not less than one year from the date of delivery.

All products found to be defective within the warranty period shall be replaced, including shipping charge, by the contractor.

The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

1.4.13 MISCELLANEOUS DATA:

The Contractor shall be in compliance with all DOD Personally Identifiable Information (PII) – Information Assurance Policies.

The contractor shall coordinate all work through the Contracting Officer to minimize the impact on their schedules.

The Contractor shall be responsible for taking all reasonable actions necessary to protect the Contractor's supplies, materials, and equipment and the personal property of the Contractor's employees from loss, damage, or theft.

The Government will not be liable for the loss, damage or theft of Contractor's supplies or his/her employees’ property when such loss, damage or theft is caused by Contractor's failure to provide adequate internal security.

1.5 Location

Naval Submarine Base Kings Bay GA.

1.6 Point of Contacts

Financial: Judy Mirth, 904-542-4379, judy.mirth@navy.mil Financial: Phillip Cram, 904-542-2585, phillip.cram@navy.mil Technical: Glen Decle, 912-573-4643, glen.decle@navy.mil Requestor: Alexander Norin, 912-573-1342, alexander.norin1@navy.mil

Designated Government Representative (DGR). This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DGR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted. The Designated Government Representative for this contract is Mr. Alexandxer Norin, Phone (912) 573-1342, and E-mail: Alexander.norin1@navy.mil. The Technical Point of Contact (TPOC) for this contract is Mr. Glen Decle, Phone (912) 573-4643, and E-mail: Glen.decle@navy.mil.

1.7 Wide Area Work Flow Acceptance

WAWF TABLE

1.8 NON-PERSONAL SERVICE STATEMENT

Contractor management will ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

1.9 EMPOLYMENT OF FEDERAL EMPLOYEES

The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

1.10 PERSONNEL COMPLIANCE

The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

1.11 IDENTIFICATION (ID) BADGE

The contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

1.12 SMOKING/DRUG/ALCOHOL POLICY

The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statutes, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

1.13 PERSONNEL CONDUCT

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

1.14 PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this performance work statement. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

• Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

1.15 INTERACTION WITH OTHER ACTIVITIES

Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the Designated Government Representative immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or Designated Government Representative to stop work. Failure by the contractor to notify the Designated Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

1.16 SAFETY

The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Enterprise-wide Contractor Manpower Reporting Application (EMCRA)

a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where PATROL SQUADRON 62 is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PATROL SQUADRON 62 via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.