N6883619Q0320_Description_of_Supplies_-_Intelligent_Mail_Lockers.pdf

DESCRIPTION OF SUPPLIES

Installation of fourteen (14) Intelligent Mail Lockers at twelve (12) NAVSUP Locations.

GENERAL INFORMATION:

1. Scope of Work:

NAVSUP has identified an efficient means of processing personal and official mail/parcel distribution to commands and authorized personnel assigned. By installing the Pitney Bowes

Intelligent Lockers, locations will have an efficient means to make available mail/parcels for pick up anytime that is convenient for the command while maintaining full visibility to the chain of custody associated with each piece of mail or package IAW DOD rules and regulations.

Incorporating the Intelligent Locker technology solution with the present delivery system will improved service, tracking and access for optimum efficiency at minimum cost. Lockers are in a multi-column configuration with flexibility to accommodate front or back feeding for the deposit of parcels in the lockers. The lockers must accommodate a number of standard configurations, which may include up to 9 columns inclusive of the user-station with a total of 60 locker compartments. As a standard spanning all configurations, the solution extends inbound package tracking and delivery capabilities by incorporating intelligent locker technology that includes an all-in-one user-station equipped with a touchscreen, 2 large sized compartments integrated into the central user station, incorporated 2-D barcode scanner, a UPS, cellular service equipped modem, delivery, installation and training for personnel on the solution and best practices to optimize workflows.

NAVSUP under N00244-16-F-0187 obtained the proprietary SendSuite Tracking software.

Lockers will be integrated with existing SendSuite Tracking supplied by Pitney Bowes.

Lockers to be installed at following locations:

Site Location Code Location

1 N69226 FLCPS Det Everett

2 N00244 FLCSD Det Lemoore

3 N31986 FLCSD Det Pt Hueneme

4 N40306 FLCJ Det Meridian

5 N40309 FLCJ Det Fort Worth

6 N00604 FLCPH Det Pearl Harbor

7 N39040 FLCN Det Portsmouth

8 N69213 FLCN Det Colts Neck

9 N66748 FLCY Det Fleet Mail Center Yokohama

10 N40059 FLCSI Det Fleet Mail Center, Sigonella

11 N40059 FLCSI Det Fleet Mail Center, Sigonella

12 N40059 FLCSI Det Fleet Mail Center, Sigonella

13 N68171 FLCSI Det Fleet Mail Center, Naples

14 N32354 FLCJ Det GTMO

2. Background:

Current mail delivery program is a manual process and labor intensive program for both the customer and program manager and requires personnel to be available for customer service during specific hours, limiting the availability of personnel resources for other postal tasks.

Customers/Command Mail Orderlies must present mail card and CAC to mailroom personnel then sign a mail call log prior to receiving command and/or personal mail for delivery. Signed mail call sheets are maintained for 6 months. Aforementioned steps would be eliminated as

Intelligent Lockers and User Station will obtain electronic signature and one time use locker access code that opens locker to retrieve mail. Mail is scanned and assigned a specific locker automatically based on availability and size of item. All tracking and signature requirements are met.

CONTRACTOR REQUIREMENTS:

3. Technical Requirements/Tasks:

CONUS will be required to provide personnel, equipment, transportation, tools, materials, supervision, licensing, software (licensing and upgrades) and other items and services necessary to complete the installation at the following locations:

#1 Delivery/installation address:

N69226 FLCPS Det Everett

2000 West Marine View Drive Everett WA 98207

POC: Mr. Brent Lewis brent.lewis@navy.mil

#2 Delivery/installation address:

N00244 FLCSD Det Lemoore

140 Reeves Blvd Bldg 140 Lemoore CA 93246 POC: Mr. Ron Loftin ron.loftin@navy.mil

#3 Delivery/installation address:

N31986 FLCSD Det Pt Hueneme

3350 Patterson Rd Bldg 801 Bay 11

Pt Hueneme, CA 93043

POC: LT Taylor Florea taylor.florea@navy.mil

#4 Delivery/installation address:

N40306 mailto:brent.lewis@navy.mil mailto:ron.loftin@navy.mil mailto:taylor.florea@navy.mil

FLCJ Det Meridian

255 Rosenbaum Ave Ste 147 (rear) Meridian MS 39309 POC: Mr Ryon Walters ryon.walters@navy.mil

#5 Delivery/installation address:

N40309 FLCJ Det Fort Worth 1251 Military Pkwy

Fort Worth TX 76127 POC: Senior Chief Edric Kidd edric.m.kidd@navy.mil

#6 Delivery/installation address:

**CONUS Delivery address:

San Francisco ISC, Attn: JMPA-

West Steve Chase

600 West Field Rd

San Francisco CA 94128

N00604 FLCPH Det RMC

1025 Quincy Ave Pearl Harbor HI 96860

POC: Mr James McCaffrey james.mccaffrey@navy.mil

#7 Delivery/installation address:

N39040 FLCN Det Kittery 40 Wyman Avenue Portsmouth, NH 03804

POC:Mr Edward Banks / Richard Vargas edward.l.banks@navy.mil /

Richard.vargas2@navy.mil

#8 Delivery/installation address:

N69213 FLCN Det Colts Neck

201 HWY 34 BLDG C33

Colts Neck, NJ 07722 POC: Ms Reina Ferone /

Ms Candice Brown /

Mr Richard Vargas reina.ferone@navy.mil mailto:ryon.walters@navy.mil mailto:edric.m.kidd@navy.mil mailto:james.mccaffrey@navy.mil mailto:edward.l.banks@navy.mil mailto:Richard.vargas2@navy.mil mailto:reina.ferone@navy.mil candace.s.brown@navy.mil

Richard.vargas2@navy.mil

#9 Delivery/installation address:

**CONUS Delivery address:

San Francisco ISC, Attn: JMPA-

West Steve Chase

600 West Field Rd

San Francisco CA 94128

N66748 **FLCY Det Yokohama Fleet Mail Center, Yokohama

POC: Mr Ramon Arredondo/ ramon.arredondo@fe.navy.mil

#10, #11, #12 Delivery/installation address:

**CONUS Delivery Address

Joint Military Postal Activity;

Attn: Wendell Shaw

80 County Rd

Jersey City, NJ 07097

N40059 FLCSI Det Sigonella

Fleet Mail Center POC: Mr Ajala Chesterfield /

Ajaka.Chesterfield@eu.navy.mil

#13 Delivery/installation address:

**CONUS Delivery Address

Joint Military Postal Activity;

Attn: Wendell Shaw

80 County Rd

Jersey City, NJ 07097

N68171 FLCSI Det Naples Fleet Mail Center POC: Mr Tim Callahan / timothy.callahan@eu.navy.mil

#14 Delivery/installation address:

Guantanamo Bay Expediter:

Attn Candace 8998 Blount Island

Jacksonville, FL 32226

N32354 FLCJ Det GTMO

POC: Mr Larry Amis / larry.d.amis2.civ@mail.mil mailto:candace.s.brown@navy.mil mailto:Richard.vargas2@navy.mil mailto:Ajaka.Chesterfield@eu.navy.mil mailto:timothy.callahan@eu.navy.mil mailto:larry.d.amis2.civ@mail.mil

The Government will be responsible for ensuring an adequate power supply is available in the exact location the equipment is to be installed. All licensing, software (licensing and upgrades) is provided by Contractor.

4. Lockers specifics

Must include user stations including camera, touch screen and PC, 2D-barcode scanner, UPS and modem. Desired color(s) are frames RAL 5008 and locker doors RAL 5005. A pre-installation site survey will be scheduled as mutually agreed upon with advanced notice for coordination and scheduling. Pricing may be subject to change based upon any site-specific requirements that deviate from the identified configuration and provisions. All lockers will be located indoors.

Lockers for delivery locations 1, 4, 5, 7, 11, 12 & 14 will be rear loading and placed within opening to accommodate locker dimensions. Lockers 2, 3, 6, 8, 9, 10 & 13 will be placed and secured along bulkhead/wall. All lockers will be standard configuration with 9 columns, 60 lockers, inclusive of the center station.

5. Government Furnished:

Each location will utilize local facilities mangers to prepare installation sites. This will include electrical requirements by individual installation sites for all locations, lockers will be set up along bulkhead or wall and do not require removal support from the Contractor. Securing of lockers will be responsibility of Contractor when space is ready to receive lockers. Contractor shall deliver each system to a designated address. Contractor shall then provide material and manpower necessary to perform the initial installation and provide basic operator onsite training.

The Government will be responsible for ensuring an adequate power supply is available in the exact location the equipment is to be installed. All licensing, software (licensing and upgrades) are provided by the Contractor.

6. Post Installation:

Upon completion of equipment installation, the Command Representative along with the

Contractor shall conduct an inspection of all items and attachments installed, and ensure a fully satisfactory operational test of all systems and components is completed.

7. Period of Performance:

Option Years account for Contractor annual software/hardware maintenance and cellular provision. The Base Period is included in the initial cost of the systems.

Base Year: 1 October 2019 – 30 September 2020

Option Year I (if Exercised): 1 October 2020 – 30 September 2021

Option Year II (if Exercised): 1 October 2021 – 30 September 2022

Option Year III (if Exercised): 1 October 2022 – 30 September 2023

Option Year IV (if Exercised): 1 October 2023 – 30 September 2024