Combined_Sysnopsis_Solicitation_for_CNRSE_RELIGIOUS_SERVICES.docx

N68836-19-Q–0025 FAMILY ENRICHMENT RETREAT (FER); MARRIAGE ENRICHMENT RETREAT (MER); SINGLE SERVICE MEMBER LEADERSHIP RETREAT (SLR);

CARE FOR THE CAREGIVER RETREAT (C4C)

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in using Simplified Acquisition Procedures under found at FAR 13. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on NECO (http://www.neco.navy.mil/ ) and FEDBISOPPS (https://www.fbo.gov/).

The Request for Quote (RFQ) number is N6883619Q0025. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-87 and DFARS Change Notice 20160616. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqusition.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm .

This acquisition will result in a Firm-Fixed Price contract under NAICS code is 721110 and the Small Business Standard is $32.5.

SCHEDULE OF SUPPLIES/SERVICES TO BE ACQUIRED:

This announcement will close on 13 November 2018, 11 AM Eastern time. Responses may be submitted to Timothy Merkerson who can be reached at 904-542-0631 or timothy.merkerson@navy.mil. The proposed purchase order is 100% Small Business set-aside for small business concerns.

Statement of Work

Services for TWO (2) FERs, FOUR (4) MERs, TWO (2) SLRs, and ONE (1) C4C retreats during the period 1 December 2018 to 30 September 2019 conducted by Chaplains Religious Enrichment Development Operation - Southeast (CREDO SE) and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1.

1.0. BACKGROUND.

1.1. CREDO SE retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. CREDO SE retreats can strengthen the religious, moral, and spiritual well-being of participants. Additionally, participating in CREDO SE retreats can increase the readiness and resilience of participants in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO SE retreats are held at non-government locations (off-site of military installations) in order to create a relaxing environment for all participants. CREDO SE retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration).

1.2. The purpose of this contract is to secure facilities, resources, and meals in order to conduct CREDO SE retreats located within two hours commuting distance from:

NAS Pensacola, FL

2.0. RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED.

15-17 February 2019

13-15 September 2019

2.1. FER: Facilities for TWO (2) FERs to be conducted 8-10 March 2019 and 6-8 September 2019.

2.1.1. FERs each host 52 total people. Seventeen (17) Guest Rooms are required: 14 rooms for participant families; and 3 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible.

2.2. MER: Facilities for FOUR (4) MERs to be conducted: 7-9 December 2018, 18-20 January 2019, 15-17 February 2019, 13-15 September2019.

2.2.1. MERs each host 31 total people. Seventeen (17) Guest Rooms are required: 14 rooms for participant couples; and 3 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible.

2.3. SLR: Retreat facilities are required for TWO (2) SLRs to be conducted 3-5 May 2019 and 9-11 August 2019.

2.3.1 SLRs each host 35 total people. Twenty (20) Guest Rooms are required: 15 double occupancy rooms for participants; and 5 single rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible.

2.4. C4C: Retreat facilities are required for ONE (1) C4C to be conducted 22-24 March 2019.

2.4.1. C4C’s each host 18 total people. Eighteen (18) Guest Rooms are required: 16 rooms for participants; and, 2 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible.

3.0. GENERAL SPECIFICATIONS.

3.1. The retreat site shall be located within one hours commuting time from: Naval Air Station Pensacola, Florida.

3.2. The retreat site shall provide privacy for participants dealing with personal and/or confidential issues.

3.3. The retreat site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve site problems.

3.4. All retreat facilities used by CREDO SE must be clean and neat upon arrival.

3.5. Heating and ventilation must have the capacity to maintain temperatures between 68 and 75 degrees in all indoor retreat facilities.

3.6. Recreational and/or fitness facilities. The retreat site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment.

3.7. The contractor shall brief the retreat leader on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc.

3.8. The contractor shall comply with all state and local fire and sanitation regulations.

3.9. Smoking shall be allowed in designated areas near the meeting rooms. Contractor shall provide receptacles for smoking materials.

3.10. Cellular Telephone Coverage. The contractor shall notify CREDO SE regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available.

3.11. Wireless Internet Availability. The contractor shall notify CREDO SE regarding wireless internet availability, and cost per day if any charge.

3.12. A telephone shall be available at the retreat site for receiving incoming and making outgoing calls limited to the local area as approved by the retreat leader.

3.13. The contractor shall provide notification (verbal or written) to CREDO SE two weeks in advance of any disruption of retreat facilities or retreat atmosphere. See contact information, paragraph 10.1, below.

3.14. FER Childcare Services. CREDO SE will provide a sub-contractor for a licensed child care services on-site. Hotel will provide at least one room separate from the plenary meeting room, distant enough that the plenary meeting room will not be affected by potential noise but within five minutes walking distance. Childcare fees will be paid directly from CREDO SE HQ (Jacksonville, FL) to the licensed child-care sub-contractor at no expense to the Hotel.

Childcare service provider shall provide:

a. On-site childcare workers and on-site staff supervisor to accommodate a maximum of 21 children

b. Childcare services for 10 hours: Friday 6:30pm-9:30pm; Saturday 8:30am-11:45pm and 1:00pm-4:00pm

c. Secure arrival and departure of children to parents

d. Child tracking procedures

e. And assist with the disbursement of meals and snacks provided in the designated childcare rooms.

f. Perform diaper changing, and provide sanitation stations000063

g. Stations for: arts and crafts, reading, and toys

h. Age specific care areas and provider assignments

i. Activities and outdoor activities

j. Notification to parents if any movie, etc. will be shown; and alternate activity for children whose parents do not want them watching a movie, etc.

k. Individual accommodations will be made for children with special needs, as required.

4.0. BERTHING SPECIFICATIONS.

4.1. Private Rooms. Contractor shall provide private rooms for each retreat participant family with the exception of SLR (see below requirements).

4.2. Bed Size. MER, and C4C: Rooms shall be furnished with at least one Queen-size bed.

4.2.1 Bed Size. FER: Rooms for families shall be furnished with at least two beds, one of which must be at least Queen-size.

4.2.2 Bed Size. SLR: Rooms for participants shall be furnished with two (2) single occupancy separate beds to accommodate 2 participants in each room.

4.2.3 Rooms for CREDO SE staff shall be furnished with at least one Queen-size bed.

4.3. Toilet/Bathing. Each room shall have its own separate toilet and bathing/showering facilities. Facilities in each room shall be in sanitary and good working condition.

4.4. Telephone. Each room shall have a working telephone to receive calls and make local calls at no charge. Long-distance calls made by occupants shall be subject to contractor policy and rates.

4.5. Room Charges. Any charges to the room (long-distance phone calls, room service, etc.) are the responsibility of the occupant, and contractor shall bill the occupant directly.

4.6. Linen, Blankets, and Towels. The berthing spaces shall be furnished with blankets, linens, and towels. The towels shall be changed daily.

4.7. Smoking. The rooms shall be non-smoking only.

5.0. MEETING ROOM SPECIFICATIONS.

5.1. FER: A plenary meeting room shall be provided with a minimum of 1,800 square feet which can seat 55 people comfortably. See diagram, page6, for general set up.

5.1.1 FER: Portable chairs. Fifty-five (55) portable chairs shall be provided in the plenary meeting room.

5.1.2. FER: Portable tables. Twenty (20) portable tables (approximately 3 feet by 6 feet) shall be provided.

5.1.3. FER: One additional meeting room with appropriate seating shall be provided to accommodate up to 20 participants for Saturday morning break-out session from approximately 1000-1130. No tables are required.

5.2. MER: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 35 people comfortably. See diagram, page 7, for general set up.

5.2.1. MER: Portable chairs. Thirty-five (35) portable chairs shall be provided in the plenary meeting room.

5.2.2. MER: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) with professional, high quality table coverings and/or skirting shall be provided.

5.3. SLR: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 35 people comfortably. See diagram, page 8, for general set up.

5.3.1. SLR: Portable chairs. Thirty-five (35) portable chairs shall be provided in the plenary meeting room.

5.3.2. SLR: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided.

5.4. C4C/: A plenary meeting room shall be provided with a minimum of 1,000 square feet which can seat 20 people comfortably. See diagram, page 8, for general set up.

5.4.1. C4C: Portable chairs. Twenty (20) portable chairs shall be provided in the plenary meeting room.

5.4.2. C4C: Portable tables. Four (4) portable tables (approximately 3 feet by 6 feet) shall be provided with professional high quality table coverings and/or skirting.

5.5. The plenary meeting room shall be self-contained and separate from any other groups, etc. which may be using the retreat site. The room shall provide freedom from any outside distractions or interference during the retreat. Note: CREDO SE furnishes and plays recorded music throughout the retreat. Adequate distance from other facility users should be ensured in order to preclude potential disagreements between parties.

5.6. A projector screen and extension cord for plugging in a power strip shall be provided at no additional cost. If additional cost is required by the contractor, then it will NOT be included in the quote. CREDO SE will bring these items and use throughout the retreat at no additional cost.

5.7. If the plenary room has windows (not required), either operable curtains or blinds shall be in place in order to provide relief from outside distractions.

5.8. Separate toilet facilities for males and females (maintained in sanitary and good working condition) shall be provided. These facilities shall be located within a one-minute walking distance of the plenary meeting room.

THIS SPACE INTENTIONALLY LEFT BLANK

FER – PLENARY MEETING ROOM DIAGRAM - SAMPLE

B A

F

E

E E

E E E E E E

E E E E E E

E E

E E E E E E

E E

E E

E E E E E E

H

C

D

G

A= Screen; B= Projector table; C= Admin table; D= Snack/drink tables; E= Chairs for participants;

F= Chairs for staff; G= Door; H= Miscellaneous items table.

MER – PLENARY MEETING ROOM DIAGRAM – SAMPLE

A

B

E E

E E E E

E E

E E

E E

E E

E E E E

F

G

SLR & C4C – PLENARY MEETING ROOM DIAGRAM – SAMPLE

A

B

E

E

E E

E E

E E

G

6.0. RETREAT TIMELINES

6.1. FAMILY ENRICHMENT RETREAT (FER)

6.2. MARRIAGE ENRICHMENT RETREAT (MER)

6.3. SINGLES LEADERSHIP RETREAT (SLR)

6.4. CARE FOR THE CAREGIVER RETREAT (C4C)

7.0. BEVERAGES AND SNACKS.

7.1. Beverages to be available at all times:

· Coffee, regular and decaffeinated

· Sugar, and at least one sugar substitute

· Cream and/or half-and-half, and a cholesterol-free cream substitute

· Tea and Hot chocolate

· Water, cold and hot

· Cups (hot and cold), napkins, and stir sticks.

7.2. Snacks shall be placed before the start of sessions (see Section 6.0) and shall consist of, at minimum:

· Individually wrapped snacks (e.g. chips, cookies, etc.), light finger-foods, pastries, etc.

· Healthy snack options, i.e., fresh fruit tray and raw vegetable tray.

7.3. Beverages and snacks shall be served inside the plenary meeting room and shall be replenished during times and in ways that will keep interruptions at a minimum.

8.0. MEALS.

8.1. Meal times should be flexible within 30 minutes at the discretion of the retreat leader and shall last at least one hour, with all persons served within the first 30 minutes of that meal period.

8.2. The contract shall not charge CREDO SE for any expense for alcoholic beverages or consumption of alcohol; any charge for alcohol is the responsibility of the individual purchasing it.

8.3. All meals shall be balanced meals; sample menus below.

8.4. Sample Breakfast Menu:

· Beverages – all of the following:

· Juice

· Milk (regular and low-fat)

· Coffee (regular and decaffeinated),

· Cream & sugar, etc.

· Fruit -

· Selection of fresh strawberries, melon, grapes, etc.

· Carbohydrates - one or more of the following:

· Cold Cereal

· Potatoes

· Toast (white and wheat)

· Waffles, pancakes or French toast with syrup

· Protein - one or more of the following:

· Eggs

· Meat (bacon, ham or sausage)

· Condiments - all of the following:

· Butter and butter substitute

· Jam, jelly, peanut butter, and honey

· Salt, pepper, hot sauce, ketchup

8.5. Sample Lunch Menu:

· Beverages – all of the following:

· Juice

· Bottled Water and juices

· Coffee (regular and decaffeinated),

· Cream & sugar, etc.

· Fruit and Vegetables – one of the following:

· Green salad; regular and low fat dressings

· Selection of fresh strawberries, melon, grapes, etc.

· Carbohydrates – two of the following:

· Soup and crackers

· Bread (white and wheat, if doing sandwiches)

· French fries or potato chips

· Protein – one of the following:

· Sandwich meat (beef, chicken, and/or turkey)

· Meat – selection of beef and chicken (hamburger, hot dog, grilled or fried chicken)

· Condiments – all of the following:

· For sandwiches, hamburgers, etc.:

· Cheese, lettuce, tomatoes, onions, pickles, relish, mustard, ketchup, mayo

· Butter and butter substitute

· Jam, jelly, peanut butter, and honey

· Salt, pepper, hot sauce

8.6. Sample Dinner Menu:

· Beverages – all of the following:

· Juice

· Milk (regular and low-fat)

· Coffee (regular and decaffeinated),

· Cream & sugar, etc.

· Fruit and Vegetables – one of the following:

· Green salad; regular and low fat dressings

· Selection of fresh strawberries, melon, grapes, etc.

· Hot vegetables (corn, peas & carrots, etc.)

· Carbohydrates – two of the following:

· Soup and crackers

· Bread (white and wheat)

· Potatoes (baked, casserole, French fries, etc.)

· Protein – hot entrée, one or more of the following:

· Meat – selection of beef, and chicken or fish

· Condiments – all of the following:

· Butter and butter substitute

· Jam, jelly, peanut butter, and honey

· Salt, pepper, hot sauce, ketchup

· Dessert

8.7. The above menus are general guidelines; therefore, specific menus shall be specified in the bid that the vendor provides.

8.8. Retreat Meals:

8.8.1. All FER meals will be held in the main dining facility with no need for a private dining room.

8.8.2. MER meals require the Friday dinner meal be a banquet-type meal conducted in a private room other than the onsite restaurant, cafeteria or plenary meeting room. All other meals will be in the main dining facility and not require a private dining room.

8.8.3. SLR meals require Friday dinner, Saturday lunch & dinner, and Sunday lunch (necessitating a late check-out at 1300) to be banquet-type meals conducted in a private room other than the onsite restaurant, cafeteria or plenary meeting room. All SLR breakfast meals will be in the main dining facility and not require a private dining room.

8.8.4. C4C meals require Friday dinner, and, Saturday lunch & dinner to be banquet-type meals conducted in a private room other than the onsite restaurant, cafeteria or plenary meeting room. All C4C breakfast meals will be in the main dining facility and not require a private dining room.

9.0. ADDITIONAL NOTES.

9.1. All SLR’s require bottled water will be available during team-building activities Friday evening (1800-1900) and Saturday afternoon (1300-1600), one per participant (minimum of 30 total).

9.1.1. All SLR’s require a late check-out at 1300.

9.1.2. All SLR’s require a bon fire Saturday night in a private, dedicated space designed for such activities and supervised by the contractor’s staff from 2000-2200 without interruption from other groups. The contractor is responsible for the assembly, management and termination of the fire. Snacks will be provided during the bon fire.

9.2. The Government at no-cost may cancel and or reschedule a retreat due to low registration or military necessity as long as the cancelation or rescheduling is made not less than 30 days prior to the scheduled event. If cancellation or rescheduling is required with less than 30 days' notice, the Government may be assessed a $250.00 cancellation charge. This charge will not apply in the case of acts of God, or emergency military operations with a 24-hour notice given to the contractor prior to the scheduled arrival time.

9.2.1. The government will be allowed 10% shrinkage without cost based on the attendance shown in Section 2.0 above. The government may be assessed a charge of $10.00 per person per night reserved for any reduction in number greater than this 10% allowance.

The following FAR provision and clauses are applicable to this procurement:

52.204-9 Personal Identity Verification of Contractor Personnel (Sep 2007).

52.204-13 SAM Maintenance 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 52.204-18 CAGE Maintenance (July 2016) 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards 52.211-6 Brand Name or Equal 52.212-1 Instructions to Offerors - Commercial Items 52.212-2 Evaluation 52.212-3 Alt 1 Offeror Representations and Certifications 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (i)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.219-28 Post Award Small Business Program Representation (July 2013) 52.222-3 Convict Labor (June 20013) 52.222-19 Child Labor – Cooperation with Authorities and Remedies (Oct 2016) 52.222-21 Prohibition of Segregated Facilities (April 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-50, Combating Trafficking in Persons (Mar 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2011) 52.225-13 Restriction on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Funds Transfer-SAM (July 2013) 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest After Award 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (April 1984) 52.247-34 FOB Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference

Additional contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials (Sept 2011) 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Sept 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alt A System for Award Management (May 2013) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7011 Alternative Line Item Structure (Sept 2011) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.211-7003- Item Identification and Valuation (JUN 2011) 252.213-7000- Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations (JUN 2015) 252.219-7998 Inclusion of Nonprofit Organizations (Dev 2016-O0010) (Oct 2016) 252.223-7008- Prohibition of Hexavalent Chromium (May 2011) 252.225-7002 Qualifying Country Sources as Subcontractors (Aug 2016) 252.225-7048 Export-Controlled Items (June 2013) 252-232-7003 Electronic Submission of Payment Requests (Mar 2008) 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Nov 2010) 252-243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items (June 2013) 252.247-7023 Transportation of Supplies by Sea (April 2014)

System for Award Management (SAM). Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

NMCARS 5237.102(90)

Establishes the Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract (should be customer information -example - for the Commander, NAVSUP Fleet Logistics Center Jacksonville) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

ADDENDUM TO 52.212-1 INSTRUCTIONS TO VENDORS

The quotation shall consist of the following sections: (1) Technical, (2) Price. One electronic copy versions of the quotation shall be provided.

The NECO website has a submit bid button next to the RFQ number. DO NOT use the submit bid button on NECO to submit your quotation.

1. Technical: The Technical Submission shall demonstrate the vendor ability to provide the items required by the minimum description as provided in the solicitation. The description shall contain information sufficient to demonstrate that the proposed vendor meet the requirements set forth in the solicitation.

2. Price: The vendor shall submit one original signed copy of the completed SF1449, and if applicable, executed copies of any amendments, and executed Representations and Certifications, unless completed in ORCA. Signed copies may be submitted via electronic mail to timothy.merkerson@navy.mil.

Prices for all line items shall be provided. The prices quoted shall be in accordance with the Schedule of Supplies and Services contained in the RFQ. No price information shall be submitted in the Technical sections of the quotation. Price quotes shall be held firm for sixty days.

52.212-2 EVALUATION OF QUOTATIONS

(a) The Government will issue an award resulting from this RFQ to the responsible vendor whose quotation, conforming to the RFQ; will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

Technical Price

(a) A written notice of award or acceptance of a quotation mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quotation, shall result in a binding contract without further action by either party. Before the vendor’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

TECHNICAL FACTOR: The Government will evaluate the technical factor using the ratings identified in the Technical Rating Table below. The purpose of the technical factor is to assess the vendor’s proposed approach to satisfy the Government’s requirements. The technical factor evaluations will be based on the vendor’s response to the requirements of the “Instructions to Vendors” section. The vendor’s technical approach will be evaluated on how well it meets the Government’s requirements as defined within this RFQ. The risk related to this proposed approach will also be assessed. Technical risk assesses the degree to which the vendor’s proposed technical approach to the requirements of the RFQ may cause disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful performance.

A combined Technical/Risk Rating as defined in the Technical Rating Table below will be utilized in the evaluation of the technical factor. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings.

Technical Rating Table

Technical Ratings

NOTE: A rating of “Unacceptable” for the technical factor means that the vendor’s quotation is not awardable and is not susceptible to correction without what would be tantamount to the submission of an entirely new quotation.

PRICE: The vendor’s proposed price will be evaluated on the basis of price reasonableness. The evaluation may include, but is not limited to, price comparison with other vendors and comparison with independent Government estimates.

Vendors responding to this RFQ are advised that, prior to award, the Government may request vendors to submit additional information or data to support price reasonableness, such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price lists with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quotation.

SELECTION: The Government intends to evaluate quotations and issue an award using the procedures of FAR 13 Simplified Acquisition Procedures, FAR 12 Acquisition of commercial item, and FAR Part 19.5 – Set-Asides for Small Business. The Government will select the vendor whose quotation is most advantageous to the Government, considering price and other factors when compared to other quotations. The Government reserves the right to issue a contract to other than the lowest priced vendor, issue a contract without discussions, or issue a contract after discussions, whichever is in the best interest of the Government. The Government also reserves the right to not issue an award if it is not in the best interest of the Government. The Government reserves the right to award on initial quotations. Therefore, the vendor’s initial quotation should contain the vendor’s best terms from a technical, past performance, and price standpoint.

QUESTIONS: Any questions in relation to this RFQ shall be submitted to Timothy Merkerson by e-mail at timothy.merkerson@navy.mil or by phone at 904-542-0631. The cut-off date for questions is 11:00 a.m. on 13 Nov 2018.