N6883618R0009_STATEMENT_OF_WORK_DRAFT.doc

STATEMENT OF WORK

Naval Submarine Base Kings Bay, Ga., Civilian Enterprise

Base Guide and Installation Map

Introduction.

As defined in Department of Defense Instruction 5120.4 and Secretary of the Navy Instruction 5720.44B (Public Affairs Regulations), a civilian enterprise base guide and installation map are published under written contract by a civilian concern exclusively in the interest of personnel at a particular installation at no cost to the United States Government. All contractor revenue will come from the sale of advertisements to be included in the base guide and installation map. Its purpose is to provide the commanding officer of Naval Submarine Base Kings Bay (SUBASE) a primary means of communicating mission-essential information to members of the command.

Provisions and Requirements.

1. Base Guide Provisions:

A. This contract requires the publisher to publish an annual civilian enterprise base guide and installation map to provide command information to newly reporting personnel of SUBASE and its tenant naval activities. This publication is subject to the requirements of Department of Defense Instruction 5120.4 and Secretary of the Navy Instruction 5720.44B (Public Affairs Regulations) and to the conditions and agreements contained herein.

B. Each annual issue of the base guide shall consist of enough editorial space to include detailed descriptions of the commands and service available aboard the Submarine Base Kings Bay.

C. The front page will be published in full color, with color photographs, in a glossy format. Color for all editorial pages would be considered an enhancement to the contract offer, but at least 10 inside editorial pages shall be in full color. A table of contents must also appear in the guide.

D. The masthead of each annual issue shall carry the following disclaimer printed in type no smaller than six points: “This DoD base guide is an authorized publication for members of the Department of Defense. Contents of the Kings Bay Base Guide are not necessarily the official views of, or endorsed by, the U.S. Government, the Department of Defense, or Naval Submarine Base Kings Bay.

E. The masthead of each annual issue shall contain the following statements in addition to that contained above in type no smaller than six points:

(1) “Published by (name), a private firm in no way connected with the U.S. Navy, under exclusive written contract with Naval Submarine Base Kings Bay, Georgia.”

(2) “The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by the U.S. Navy or (name of commercial publisher) of the products or services advertised.”

(3) “Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other nonmerit factor of the purchase, user, or patron.” If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected.

(4) “The editorial content of this publication is the responsibility of the Naval Submarine Base Kings Bay Public Affairs Office.”

F. The masthead shall also contain the name and title of Commanding Officer, Naval Submarine Base Kings Bay, and the names, rate and rating and editorial titles of military and civilian members assigned the duty of preparing the base guide (again the print type shall be no smaller than six points). The names and titles shall be listed in a section of the masthead entitled “Naval Submarine Base Kings Bay Editorial Staff.” They shall be in type no smaller than six points. In addition, the office address and telephone number of the editorial staff shall be listed in the masthead.

G. The advertisement to editorial ratio shall be 60/40. All advertisements must be reviewed by the Government prior to publication. The contractor shall notify advertisers of the points listed in paragraphs D and E above.

H. The base guide shall also contain a fold out map.

I. It is desired that the guide contain no limitation on the use of digital photographs in the publication.

2. Installation Map Provisions:

A. The installation map shall be either tri-fold or four fold and in color.

B. The masthead of each annual issue shall carry the following disclaimer printed in type no smaller than six points: “This DoD base guide is an authorized publication for members of the Department of Defense. Contents of the Kings Bay Base Guide are not necessarily the official views of, or endorsed by, the U.S. Government, the Department of Defense, or Naval Submarine Base Kings Bay.

C. Each annual issue of the installation guide shall carry the following disclaimers printed in type no smaller than six points:

(1) “This DoD base guide is an authorized publication for members of the Department of Defense. Contents of the Kings Bay Base Guide are not necessarily the official views of, or endorsed by, the U.S. Government, the Department of Defense, or Naval Submarine Base Kings Bay.

(2) “Published by (name), a private firm in no way connected with the U.S. Navy, under exclusive written contract with Naval Submarine Base Kings Bay, Georgia.”

(3) “The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by the U.S. Navy or (name of commercial publisher) of the products or services advertised.”

D. All advertisements must be reviewed by the Government prior to publication. The contractor shall notify advertisers of the points listed in paragraphs B and C above.

3. Base Guide and Installation Map Provisions:

A.

The base guide and installation map for 2019 shall be published during November 2018 for the base year 01 April 2018 through 31 March 2019. For Option Year I: 01 April 2019 through 31 March 2020 the base guide and installation map shall be published during November 2019. For Option Year II: 01 April 2020 through 31 March 2021 the base guide and installation map shall be published during November 2020.

B. The contractor agrees not to include in the publication any advertising of the following types: (i) paid political advertisements for a candidate, party, or which advocate a particular position on a political issue, including advertisements advocating a position on any proposed DoD policy or policy under review, or which advocate lobbying elected officials on a specific issue; (ii) advertisements for any establishment declared “off limits” by SUBASE; (iii) advertisements that are contrary to law or to DoD or U.S. Navy regulations or that in the Government’s opinion pose a danger or detriment to DoD personnel or their family members, or that interfere with the command or installation missions; and (iv) advertisements for bingo games or lotteries conducted by a commercial organization whose primary business is conducting lotteries.

C. The contractor shall notify advertisers of the requirements in paragraphs 1.E.(2) and 1.E.(3) above.

D. The contractor agrees not to enter into any exclusive advertising agreement with any firm, broker, or individual for the purpose of selling advertising associated with this contract. No unauthorized references to either the Department of the Navy or Naval Submarine Base Kings Bay shall be made in the base guide or installation map.

E. The contractor shall furnish 2,000 copies of the base guide and 2,000 copies of the installation map to the Fleet and Family Support Center Kings Bay; 500 copies of the base guide and 500 copies of the installation map to the SUBASE public affairs office. The Public Affairs Officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at SUBASE.

F. Neither military nor DoD civilian personnel shall be assigned to duty at the premises of the CE publisher. Neither military nor DoD civilian personnel shall perform any job functions that are part of the business activities or contractual responsibilities of the CE publisher either at the contractor's facility or the Government facility. The PAO and staff who produce the non-advertising content of the CE publication may perform certain installation liaison functions on publisher premises, including monitoring and coordinating layout and design and other publishing details set forth in the contract to ensure the effective presentation of information. One or more members of the public affairs staff shall review proof copy to prevent mistakes.

G. In the interests of efficiency and economy, mechanization of the publishing process is essential. Editorial copy and photographs shall be electronically.

H. Examples of services the contractor might provide are:

1. Layout. The contractor shall be responsible for layout of the base guide.

2. Photography. The contractor shall be able to manipulate digital photographs for maximum impact in the base guide.

3. Any other service that is directly related to the production of the base guide and installation map that would lessen the burden on the Government in production would be an enhancement to the contract offer.

I. Naval Submarine Base Kings Bay is an element of the United States Government. Any agreement is a United States Government contract authorized under the provisions of Department of Defense Instruction 5120.4 as an exception to the Government Printing and Binding Regulations published by the Congressional Joint Committee on Printing. Although this contract is not subject to the Federal Acquisition Regulation (FAR) or the Defense FAR Supplement (DFARS), FAR clauses useful in protecting the interest of the Government and implementing those provisions required by law are included in this contract.

J. The contract shall be for an initial period of two years, with options to extend the contract for additional one-year periods. The exercise of the option is the exclusive right of the Government. The total period of the contract, including options, shall not exceed three years, after which the contract must be recompeted. The last issues of the base guide and installation map under the terms of this contract, including all options, shall be November 30, 2020.

K. The contracting officer, by written notice, may terminate this contract, in whole or in part, if the services contracted for are no longer required by the Government, or when it is in the Government’s interest, such as with installation closures. Any such termination shall be at no cost to the Government. The Government will use its best efforts to mitigate financial hardship on the publisher.

L. The base guides and installation maps shall be delivered to:

Provided at time of Award.