N6883618R0009_SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

N6883618R0009 01-Mar-2018

b. TELEPHONE NUMBER

904-542-1183

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 13 Mar 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N688369. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHANA D. WILLIAMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

SHANA WILLIAMS

110 YORKTOWN AVE, 3RD FLOOR NAS

JACKSONVILLE FL 32212-0097

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

904-542-1098FAX:

TEL: 904-542-1130

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

511130

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF28

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6883618R0009

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PUBLICATIONS

FFP

Base Year- Supplies will be provided in accordance with Statement of Work.

Visitors' Maps and CE Guides with the Telephone Directories are at No Cost to the

Government.

NET AMT

0001AA 2,500 Each Gatefold Maps (Tri-Fold)

FFP

FOB: Destination

MILSTRIP: N4223718MAPSIGE

0001AB 2,500 Each Base Guides

FFP

0001AC 2,500 Each Flat Maps- Tear Off Pads

FFP

0001AD 2,000 Each Online Flyers

FFP

Information on how to access interactive guide and mobile app

PUBLICATIONS

FFP

Option Year One- Supplies will be provided in accordance with Statement of

Work. Visitors' Maps and CE Guides with the Telephone Directories are at No

Cost to the Government.

1001AA 2,500 Each Gatefold Maps (Tri-Fold)

FFP

1001AB 2,500 Each Base Guides

1001AC 2,500 Each Flat Maps- Tear Off Pads

1001AD 2,000 Each Online Flyers

FFP

Information on how to access interactive guide and mobile app

PUBLICATIONS

FFP

Option Year Two- Supplies will be provided in accordance with Statement of

Work. Visitors' Maps and CE Guides with the Telephone Directories are at No

Cost to the Government.

2001AA 2,500 Each Gatefold Maps (Tri-Fold)

2001AB 2,500 Each Base Guides

2001AC 2,500 Each Flat Maps- Tear Off Pads

2001AD 2,000 Each Online Flyers

FFP

Information on how to access interactive guide and mobile app

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A

0001AA Destination Government Destination Government

0001AB Destination Government Destination Government

0001AC Destination Government Destination Government

0001AD Destination Government Destination Government

1001 N/A N/A N/A N/A

1001AA Destination Government Destination Government

1001AB Destination Government Destination Government

1001AC Destination Government Destination Government

1001AD Destination Government Destination Government

2001 N/A N/A N/A N/A

2001AA Destination Government Destination Government

2001AB Destination Government Destination Government

2001AC Destination Government Destination Government

2001AD Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA 30-NOV-2018 2,500 N/A

0001AB 30-NOV-2018 2,500 N/A

0001AC 30-NOV-2018 2,500 N/A

0001AD 30-NOV-2018 2,000 N/A

1001 N/A N/A N/A N/A

1001AA 30-NOV-2019 2,500 N/A

1001AB 30-NOV-2019 2,500 N/A

1001AC 30-NOV-2019 2,500 N/A

1001AD 30-NOV-2019 2,000 N/A

2001 N/A N/A N/A N/A

2001AA 30-NOV-2020 2,500 N/A

2001AB 30-NOV-2020 2,500 N/A

2001AC 30-NOV-2020 2,500 N/A

2001AD 30-NOV-2020 2,000 N/A

STATEMENT OF WORK

NAVAL SUBMARINE BASE KINGS BAY, GA CIVILIAN ENTERPRISE

BASE GUIDE AND INSTALLATION MAP

I. PURPOSE

The purpose of this Request for Proposal (RFP) is to provide for the publication of a Guide for Naval Submarine

Base Kings Bay hereinafter referred to as the "Guide," and a Visitors’ Map. All further references to the Guides with Fold Out Maps and Installation Maps that are tri-fold will be hereinafter referred to collectively as “Guide and

Map.” The Civilian Enterprise (CE) Base Guide referred to as “Guide” shall include the telephone directory.

II. REFERENCES

Policies and guidelines stated in this Contract are based on Department of Defense Instruction 5120.04, Department of the Navy Public Affairs Policy and Regulations SECNAVINST 5720.44C, Department of the Navy Publications and Printing Regulations NAVSO P-35, and 32 Code of Federal Regulations (CFR) 247.

III. COST

A. All proceeds from the sale of advertisements in support of the Guide and Map shall go to the Contractor, who agrees to look exclusively thereto for the recovery of any and all costs.

B. The Contractor shall bear all costs and expenses of publishing the Guide and Map. The Contractor shall also pay all taxes arising out of said publication. It is expressly agreed that neither the Government nor its representatives and successors will be liable for any expenses or obligations incurred in publishing said publication.

C. The Guide and Map shall be furnished at no cost to the United States Government or to any agency thereof, and no appropriated or non-appropriated funds shall become due or payable to the Contractor or anyone else by reason of this Contract. The Guide and Map becomes the property of the Government, Installation, or intended reader upon delivery in accordance with the terms of the contract.

IV. GENERAL

A. DISTRIBUTION

1. The Guide and Map shall not be sold, distributed, or circulated as part of any other publication, nor for any purpose other than provided herein.

2. Distribution of the Guide and Map to military personnel will be the responsibility of, and controlled by the

Public Affairs Office (PAO), except for the proof copies to advertisers that shall be withheld and provided by the

Contractor.

3. The Public Affairs Office may provide the Guide and Map to all newly assigned personnel as well as any other person, contingent upon the PAO’s discretion. However, the Government will have the authority to prohibit circulation if it considers any of the advertising or information to be in bad taste, detrimental to discipline, or otherwise contrary to the best interests of the Government or the United States Navy.

B. FORMAT

1. The Guide and Map shall not include organizational charts or listings of the Command. The Guide shall include base telephone numbers of organizational elements.

2. The PAO will provide emergency and service numbers to be included in the Guide.

3. Reference to base exchanges and commissaries in the Guide may contain only the location, hours of operation, and listing of services available.

4. On the Table of Contents page, the Contractor shall post the publication date, the Contractor’s name, permanent address, and telephone number shall be prominently and plainly displayed.

5. Neither the name of the installation, organization, nor a military post office address may be included in the

Contractor's letterhead or mailing address.

C. MASTHEAD

a. The masthead of this publication shall contain the following paragraphs printed in type no smaller than 6-point:

(1) “This DoD Guide and Installation Map is an authorized publication for members of the Department of Defense. Contents of this Guide are not necessarily the official views of, or endorsed by, the

U.S. Government, the Department of Defense, the Department of the Navy, or Naval Submarine

Base Kings Bay.”

(2) “Published by (Contractor’s company name), a private firm in no way connected with the

Department of the Navy, under exclusive written contract with Fleet Logistics Center Jacksonville, FL. The editorial content of this publication is the responsibility of the Naval Submarine Base

Kings Bay, Georgia Public Affairs Office.”

(3) “The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by the U.S. Government, the Department of Defense, the Department of the

Navy, or Naval Submarine Base Kings Bay or (Contractor’s company name) of the products or services advertised.”

(4) “Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other non-merit factor of the purchaser, user, or patron.”

b. The masthead of the CE Guides and Installation Maps shall list the mailing address and telephone numbers of the editorial staff. List the names of the Commanding Officer, PAO, and primary staff of the publication

(with their editorial titles) only if the Contractor elects to list his or her name and the names of his or her employees.

D. THE GOVERNMENT WILL

1. Furnish editorial material on a Microsoft Word compatible disk or on a Contractor provided web site.

Write headlines, cutline, and body text to be used in the base section as well as the front cover of the Guide.

2. Coordinate and approve all photographic support, line art, design, and makeup accomplished by the

Contractor.

3. Proofread all material provided, to include the material provided by the Contractor, checking for security breaches, accuracy, and propriety of its contents. The Government or Public Affairs Office will provide oversight and final approval authority for photographs, editorial, and other materials to be used in the publications in the space allotted for that purpose by written contract with the commercial Contractor.

4. Distribute the Guide and Map for inclusion in newcomer sponsorship packages, retirees, Navy sponsored orientation visit groups, or other community relations’ activities.

E. RIGHTS OR INTERESTS

The Contractor shall not sell or assign any right or interest under this Contract, nor any aspect of the performance of this Contract except with the prior written consent of the Contracting Officer.

F. COLOR PAGES

The Contractor shall provide editorial pages containing only color photographs except those historical in nature.

The Contractor shall utilize four-color process photography, spot color, color posterization, and the option of color inks, on color paper stock, as agreed to by the Government. The Contractor shall make an offer of the above mentioned color specifications in the official written proposal for the Contract. The front page shall be published in full color, with color photographs, in a glossy format. Color for all editorial pages would be considered an enhancement, but at least 10 inside editorial pages shall be in full color.

G. RECYCLED PAPER

1. The Contractor shall provide economically feasible high quality recycled paper samples for selection by the Government. The recycled paper selected by the Government shall be used in the Guide and the Contractor shall not change the paper without prior approval of the Government.

2. The Contractor shall provide options of color paper stock.

H. PHOTOGRAPHY

The Contractor shall provide the services of a photographer for annual photographic requirements, if requested by the Government. The Government determines the number of photographs required for each edition.

I. ONLINE INTERACTIVE GUIDE

The Contractor shall host and maintain the Guides and Maps (complete with the advertising section) on their servers.

All guide sections posted online are at the discretion and approval of the PAO.

The Contractor Production shall prepare the link according to the PAO’s direction prior to posting on their main website.

The Contractor shall make revisions to the online publication as often as desired, on a quarterly basis, to ensure the guide information remains up-to-date with the approval of the PAO.

Embedded video may be used in the electronic guide. The PAO can supply any video of their choosing and may change the content at any time.

The site will also be coded for viewing on mobile internet devices.

All hi-resolution photographs will be uploaded to the server and linked from the low-resolution photograph content on the web page.

Visitors will have the ability to search for all archived content and photos.

J. MOBILE APP (APPLICATION)

To further strengthen the Guide, the Mobile APP shall allow all desired content from the publication to be accessible from a smart phone and/or tablet device. The APP shall include installation specific Command level information duplicated from the editorial section of the Guide. Other sections of the APP shall contain options like a Directory of

PAO approved phone numbers, Morale, Welfare, Recreation (MWR), Weather, Gas Prices, Travel, and the listings of military friendly businesses that have supported the Guide complete with deals, discounts and coupons. The APP should be offered free of charge to those who download the application.

K. ONLINE FLYER

The Contractor shall provide Online Flyers customized for the Naval Submarine Base Kings Bay, in full color at the size of 5” x 7”.

Provide information on accessing the Online Interactive Guide (para. I).

The flyer shall contain the cover of the guide on the front side and a link/QR code to the online version of the guide on the backside.

Naval Submarine Base Kings Bay’s installation website and social media links shall be added to the flyer at the PAO discretion..

The online flyer will be distributed in welcome packets or at orientations to direct newcomers and their families to view the guide online at both the Naval Submarine Base Kings Bay and the Contractor’s website.

L. BASE GUIDE (INCLUDES FOLD OUT MAPS AND ADS)

The guide/directory shall be 8.375” x 10.875” or 8.5” x 11” with bleeds.

The guide/directory shall contain a directory of all on-base telephone listings and a minimum of two (2) fold out maps, detailing Naval Submarine Base Kings Bay, GA, the Kings Bay area, and advertising sections.

A table of contents shall appear in the guide.

M. GATEFOLD MAP (TRI-FOLD)

The Gatefold Map shall be approximately 2-Tier: 17” x 22.5”.

The Gatefold Map shall be produced in full-color.

These maps shall be printed in a “brochure style” format.

Photos and artwork shall be made available on the front cover of the map.

One side shall depict Naval Submarine Base Kings Bay, including building locations, street names, and other pertinent details about the installation. The reverse side will depict an accurate representation of streets, highways, interstate roads, airports and other significant landmarks of the Kings Bay area.

N. FLAT MAPS

The Flat Maps shall be approximately 15.75” x 10.875” with no bleeds.

The Contractor shall provide Flat Maps, which are the same as the foldout maps provided in the guide printed in a “flat-map” format.

Perfect bound as tear-off pads, which can simply be ripped off the pad at gate entries, housing offices, etc.

The Naval Submarine Base Kings Bay map shall be on the topside and the Kings Bay Area Map on the backside.

The Contractor shall provide a minimum of 100 Flat Maps per pad or more.

O. ONSITE ASSISTANCE

Neither military nor DoD civilian personnel will be assigned to duty at the premises of the Contractor. Neither military nor DoD civilian personnel will perform any job functions that are part of the business activities of the contractual responsibilities of the Contractor either at the Contractor’s facility or the Government facility. The PAO and staff who produce the non-advertising content of the publications may perform certain installation liaison functions on Contractor premises including monitoring and coordinating layout and design and other publishing details set forth in the contract to ensure the effective presentation of information. One or more members of the

Public Affairs Staff will review proof copy to prevent errors.

P. FREIGHT

The Contractor shall ship the required number of copies of the Guides and Maps by prepaid freight, F.O.B.

destination to the location in the Statement of Work (SOW) directed by the Naval Submarine Base Kings Bay Public

Affairs Office, in accordance with FAR clause 52.247-34.

Q. OTHER

The Contractor shall hold harmless the United States Government, United States Navy, and its personnel against liability or claim or lawsuits because of any act of omission, negligence, default, or error in judgment of the

Contractor or its agents in the publication, printing, and delivery of the Guide and Map, and further, the Contractor warrants that all third parties dealing with the Contractor shall have no contractual relationship with the United

States Government, United States Navy, or its personnel, nor shall they be led to believe that such relationships exist or shall exist. The contractor shall not enter into any exclusive advertising agreement with any firm, broker, or individual for the purpose of selling advertising associated with this contract. No unauthorized references to the

U.S. Government, the Department of Defense, the Department of the Navy, and the Naval Submarine Base Kings

Bay shall be made in the base guide or installation map.

V. ADVERTISING

a. The CE Contractor shall use the space agreed upon for advertising. The space shall not exceed 60 percent of the total CE publication. While the editorial content of the publication is completely controlled by the Naval Submarine

Base Kings Bay Public Affairs Office, the advertising section, including its content, is the responsibility of the CE

Contractor. Any decision by a CE Contractor to accept or reject an advertisement is final. However, the Naval

Submarine Base Kings Bay Public Affairs (PA) staff retains the responsibility to review advertisements before they are printed.

b. Before each issue of a CE publication is printed, the PA staff will review advertisements and inserts to identify any that; are contrary to law or to DoD or Military Service regulations, including this instruction; may pose a danger or detriment to DoD personnel or their family members; or interfere with the Command or installation missions.

(1) It is the Command’s best interest to carefully apply DoD and Military Service regulations and request exclusion of only those advertisements and inserts that are clearly in violation of this instruction.

(2) If any such advertisements or inserts are identified, the Public Affairs Officer (PAO) will obtain a legal coordination of the proposed exclusion. After coordination, the PAO will request, in writing if necessary, that the commercial Contractor delete any such advertisements or exclude any such inserts. If the Contractor prints the issue containing the objectionable advertisement(s), the Commander may prohibit distribution in accordance with DoDI instruction 1325.06.

(3) If a violation or rejection of the equal opportunity policy, by an advertiser is confirmed, the Contractor shall refuse to print advertising or include inserts from that source until the violation is corrected.

c. DoDI instruction 1325.06 gives Commanders the authority to prohibit distribution on the installation of a publication containing advertising they determine likely to promote a situation leading to potential riots or other disturbances, or when the circulation of such advertising or inserts may present a danger to loyalty, discipline, or morale of personnel.

(1) The Commander will determine whether particular advertisements or inserts to be placed in a CE publication serving the Command or installation may interfere with successful mission performance.

(2) Some considerations in this decision are the local situation, the content of the proposed advertisement or insert, and the past performance of the advertiser. Before making a determination to prohibit distribution of a CE publication, the Commander will obtain legal coordination.

d. The CE publications may carry paid and nonpaid advertising of the products and services of non-appropriated fund activities and commissaries, if allowed by DoD and Military Service regulations.

e. The amount of advertising content, measured in column inches, will not exceed 60 percent of the total CE publication.

f. Bingo games and lotteries conducted by a commercial organization whose primary business is conducting lotteries may not be advertised in CE publications.

(1) Non-lottery activities, such as dining at a restaurant or attending a musical performance, of a commercial organization whose primary business is conducting lotteries may be advertised in CE publications.

(2) Exceptions are allowed for authorized State lotteries and lotteries conducted by a not-for-profit or

Governmental organization, or conducted as a promotional activity by a commercial organization and clearly occasional and ancillary to the primary business of that organization in accordance with section

1307 of Title 18, United States Code (Reference (ai)).

(3) An exception also pertains to any gaming conducted by an Indian tribe in accordance with section 2720 of

Title 25, United States Code (Reference (aj)).

g. The Contractor shall not include in the publication any advertising or inserts of the following types:

1. Paid political advertisements or inserts for a candidate or party, or which advocate a particular position on a political issue, including advertisements advocating a position on any proposed

DoD policy or policy under review, or which advocate lobbying elected officials on a specific issue.

2. Advertisements or inserts for any establishment declared “off limits” by the Command.

3. Advertisements or inserts that are contrary to law or to DoD or Military Service regulations or that in the U.S. Government’s opinion pose a danger or detriment to DoD personnel or their family members, or that interfere with the Command or installation missions.

4. Advertisements or inserts for bingo games or lotteries conducted by a commercial organization whose primary business is conducting lotteries.”

5. Any other restrictions deemed appropriate by the Command.

VI. CONTRACT TERMS

1. Naval Submarine Base Kings Bay is an element of the United States Government. This agreement is a United

States Government contract authorized under the provisions of Department of Defense Instruction 5120.04 as an exception to the Government Printing and Binding Regulations published by the Congressional Joint Committee on

Printing. Although this contract is not subject to the Federal Acquisition Regulation (FAR) or the Defense FAR

Supplement (DFARS), FAR clauses useful in protecting the interests of the Government and implementing those legal provisions required by law are included in this contract.

2. Option Clause

(a) The U.S. Government may extend the term of this contract by written notice to the Contractor within five (5) days; provided that the U.S. Government will give the Contractor a preliminary written notice of its intent to exercise the option at least ten (10) days before the contract expires. The preliminary notice does not commit the

Government to exercise the option.

(b) If the U.S. Government exercises this option, the extended contract will be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

(Reference FAR 52.217-9)

3. Default Clause

(a) The U.S. Government may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:

(1) Deliver the CE Guides and Maps in the quantities required or perform the services within the time specified in this contract or any extension.

(2) Make progress, so as to endanger performance of this contract.

(3) Perform any of the other provisions of this contract.

(b) If the U.S. Government terminates this contract in whole or in part, it may acquire, under the terms and in the manner the Contracting Officer considers appropriate, supplies or services similar to those terminated.

However, the Contractor shall continue the work not terminated.

(c) The rights and remedies of the U.S. Government in this clause are in addition to any other remedies provided by law or under this contract.

(Reference FAR 52.212-4(m))

4. Termination for Convenience of the Government

The Contracting Officer, by written notice, may terminate this contract, in whole or in part if the services contracted for are no longer required by the U.S. Government, or when it is in the U.S. Government’s interest, such as with installation closures. Any such termination shall be at no cost to the Government. The U.S. Government will use its best efforts to mitigate financial hardship on the Contractor.

(Reference FAR 52.212-4(1))

5. Modification of the Contract

Any changes to the SOW or other terms and conditions of the contract will be made by written contract modification signed by both parties.

(Reference FAR 52.212-4(c))

6. Term of Contract

This requirement is for a one (1) year base period, and two (2) one-year option periods. The total period of the contract, including options, will not exceed 36 months, after which the contract must be re-competed.

The period of performance is as follows:

Base Year: 01 April 2018 – 31 March 2019

Option Year 1: 01 April 2019 – 31 March 2020

Option Year 2: 01 April 2020 – 31 March 2021

VII. SPECIFICATIONS

A. QUANTITY

1. The Contractor shall print and deliver 2, 500 Base Guides, 2,500 Flat Maps, 2,500 Installation Maps (Tri-

Fold) and 2,000 Online Flyers to include Mobile App information in accordance with the following schedule. The

Public Affairs Officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Naval Submarine Base Kings Bay.

(a.) COPY DATE. Editorial copy delivery date from the Government to the Contractor will be by mutual agreement. In the interests of efficiency and economy, mechanization of the publishing process is essential. Editorial copy and photographs shall be electronically transmitted.

(b.) DELIVERY DATE. The Contractor shall provide the above stated quantities of Guides and Maps to the Government no later than 30 November 2018, and no later than 30 November of each exercised option year following. In the event that an issue will or may cause a delay, immediately notify the Public Affairs Officer at Naval Submarine Base Kings Bay.

(c.) DELIVERY LOCATION. The Contractor shall deliver Guides and Maps to Public Affairs

Officer, Naval Submarine Base Kings Bay, 1063 USS Tennessee Avenue, Kings Bay, GA 31547.

(Reference FAR 52.247-34)

B. EDITORIAL PAGES

The number of editorial pages and photographs for each edition of the Guide is not specifically restricted except to reasonable needs and shall be of sufficient quantity to present comprehensive coverage of base facilities, services, and the surrounding community.

AUTHORIZED CHANGES

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Contracting Officer

ADDRESS: NAVSUP Fleet Logistics Center Jacksonville

Contracting Department

Yorktown Avenue, Building 110 3 rd

Floor

P.O. Box 97

Jacksonville, FL 32212-0097

TELEPHONE: (904)-542-1166

NOTICE TO OFFERORS

This is a No Cost Contract for a Civilian Enterprise (CE) for Installation Map and Base Guide that shall be published and distributed at the Naval Submarine Base, Kings Ba, GA. The terms of the contract will be for a 12 month base period with two (2) one-year options. This contract is an exception to Government Printing and Binding

Regulations under the provisions of Department of Defense (DOD) Instruction 5120.4, SECNAVINST 5720.44C other applicable regulations, and all implied conditions stated herein. The CE Contractor sells advertising to cover the costs and secure earnings. The right to circulate the advertising in these publications to the DOD readership constitutes contractual consideration to pay for these DOD publications.

Submission Required for Evaluation:

A. GENERAL INSTRUCTIONS:

1. These instructions provide guidance to the Offeror in preparing the proposal and describe the approach for development of the proposed data in response to this solicitation.

2. The proposal must comply fully with these instructions. FAILURE TO DO SO MAY BE CAUSE

FOR REJECTION. The proposal shall include all of the information requested in these instructions.

3. The Offeror should clearly state how they intend to accomplish this contract. Mere acknowledgement or restatement of a requirement is not acceptable. Relevance to this acquisition effort is critical.

4. The information in the proposal should be presented in a clear, coherent and concise manner. Vague statements such as “will comply”, “noted and understood”, etc. are not acceptable. The proposal should be limited to the information that is necessary to convey a point and should not be overly elaborate.

B. DELIVERY INSTRUCTIONS:

Offerors shall submit one original proposal. Clearly marked as the “original”. The proposal shall have a cover sheet marked with the title, Request for Proposal (RFP) identification, and Offeror’s name. Submission is to be mailed to the Contracting Officer by the Solicitation closing date.

C. SPECIAL INSTRUCTIONS FOR PREPARATION OF PROPOSALS

Proposal Content: Proposals shall be in one Volume with four tabs. Tabs shall clearly and completely describe the effort that the Offeror is proposing to accomplish under the contract and contain all required documentation called for in the instructions for the volume.

Attachments.

1. Past Performance Information (Attachment 1)

2. Past Performance Evaluation Survey (Attachment 2) Offerors shall provide the survey to companies they provided similar services for, and those companies shall email the completed questionnaire to the POC stated on the survey. When providing the survey, it is the offerors responsibility to state the importance of returning the survey to the POC in a timely manner.

Offerors shall submit a proposal consisting of the following:

Tab 1 – Technical and Production Capability -1-10 pages

Tab 2 – Services and / or Items offered -1-10 pages

Tab 3 – Past Performance Information Form (Offerors shall utilize the attached Past Performance Information Form for each intended Past Performance Evaluation Survey submitted. Offeror shall not submit Past Performance

Evaluation Survey)

Tab 4 – Management Approach -1-10 pages

Each tab must be separate and contain sufficient information to permit a detailed evaluation.

All proposal documents must be delivered by either method listed below:

REGULAR SHIPPING ADDRESS

NAVSUP Fleet Logistics Center Jacksonville

Contracting Department

Attn: Shana Williams

P.O. Box 97

FEDEX SHIPPING ADDRESS

NAVSUP Fleet Logistics Center Jacksonville

Contracting Department

Attn: Shana Williams

Yorktown Avenue, Building 110, 3 rd

Floor

Complete registration in On-Line System for Award Management (SAM), as required.

Include Tax ID Number, Cage Code Number, the county the Offeror’s business is located in, and authorized negotiators on behalf of the Offeror’s company.

All pages of the Contractor’s proposals shall state: “Source Selection Information.”

Following are the minimum requirements which must be met by prospective Contractors. Any service or support offered beyond these minimums will be evaluated on a competitive basis by the Source Selection Advisory

Committee (SSAC) to determine which offer is in the best interest of the Government:

Tab 1 – Technical and Production Capability:

a. Level of automation.

b. Compatibility of automation, such as computers or printers; or services, such as editorial or photographic services, with existing Public Affairs Office (PAO) automation (unless other automation is provided).

c. Printing capability (e.g. quality of paper stock, quality of printing services, number of color pages).

d. Production equipment(e.g. equipment used to produce maps and guides).

e. Physical plant (capabilities).

f. Capability to utilize electronic submission methods.

Tab 2 – Services and/or Items Offered:

a. Offer of automation equipment, the quality, and amount of equipment offered to th Public Affairs Office.

b. Quality and amount of services offered to enhance the map and guide (e.g. photography assistance, writing, reporting and editing assistance, layout, and design).

c. Usefulness of the services and/or items offered in enhancing the Maps and Base Guides.

Tab 3 – Past Performance Record:

a. Demonstrate ability to successfully produce a CE or similar publication (e.g. corporate experience in

Maps and Base Guides publishing, dates of previous contracts, contract number (if applicable, and references (with names and addresses).

b. Demonstrate printing ability (sample issues of other publications and/or a prototype printed by Offeror shall be provided, if available).

c. Demonstrate distribution ability and customer service responsiveness by demonstrating contract performance in a timely and responsive manner.

d. Demonstrate capability to sell advertising and successful recouping of publication costs.

e. Furnish past performance information. Offerors shall provide past performance information requested or shall affirmatively state that it possesses no relevant past performance information for the same or similar efforts as required by the solicitation. The Government reserves the right to contact previous customers and to obtain additional past performance information necessary to evaluate Offeror’s past performance.

f. Furnish Contractor performance evaluation survey. Offerors shall provide the survey to companies they provided similar services for, and those companies shall email the completed questionnaire to the POC stated on the survey. When providing the survey, it is the offerors responsibility to state the importance of returning the survey to the POC in a timely manner.

Tab 4 – Management Approach:

a. Interfacing with the PAO staff (including any major problems anticipated by the Offeror or how they will be resolved).

b. Plan for controlling the quality and timeliness of the finished product (e.g. ability to make last-minute changes or utilize color photos that are timely).

c. Plan for sale of ads of the type that enhance the publication of the Maps and Guide’s image in the community and the readership at large.

d. Plan for ensuring that the Contractor’s personnel are properly supervised and managed.

The Government reserves the right to contact previous customers, and to obtain additional past performance information as necessary to evaluate Offeror’s past performance.

By submission of a proposal, the Offeror certifies compliance with all requirements contained in the solicitation. Failure to provide the information above may result in your proposal being rejected as unacceptable.

Proposals must be received no later than the offer due date and time specified in the solicitation to be considered.

Requests for clarifications or additional information shall be submitted in writing no later than 05 March

2018 at 4:00 P.M, Eastern Standard Time, via email to shana.williams@navy.mil. NO PHONE CALLS WILL

BE ACCEPTED. If necessary, responses will be provided by amendment to the Request for Proposal. Any inquiries after 05 March 2018 will not be answered. All questions in response to the RFP will be answered via an amendment and posted to the NECO website.

EVALUATION--COMMERCIAL ITEMS

A. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

1. Technical and Production Capability

(a) Level of automation for the following: layout to the Navy; editorial copy to the Contractor.

(b) Compatibility of automation, such as computers or printers; or services, such as editorial or photographic services, with existing PAO automation (unless other automation is provided).

(c) Printing capability (e.g. quality of paper stock, quality of printing services, number of color pages.

(d) Production Equipment (e.g. equipment used to produce maps and guides).

(e) Physical plant (capabilities).

(f) Capability to utilize electronic submission methods.

2. Services and/or Items Offered

(a) Offer of automation equipment and the quality and amount of equipment offered.

(b) Quality and quantity of services offered. (e.g. Photography assistance, writing, reporting and editing assistance, layout and design.)

(c) Usefulness of the services and/or items offered to the Public Affairs Office in enhancing the Guides and Maps.

3. Past Performance Record

Scores will range from “0” (no experience in publishing DoD publications or unsatisfactory previous performance) to “5” (long-term, highly successful experience publishing similar DoD publications).

(a) Demonstrated ability to successfully produce a CE or similar publication. (e.g. corporate experience in Guides and Maps publishing, dates of previous contracts, contract numbers (if applicable), and names and addresses of references.

(b) Demonstrated printing ability (sample issues of other publications and/or a prototype printed by the

Offeror shall be provided, if available.)

(c) Demonstrated success in contract performance in a timely and responsive manner (demonstrated distribution ability and customer service responsiveness).

(d) Demonstrated capability to sell advertising and successfully recoup publication costs.

mailto:shana.williams@navy.mil

(e) Furnished past performance information. Offerors shall provide the past performance information requested or shall affirmatively state that it possesses no relevant past performance information for the same or similar efforts as that required by the solicitation. The Government reserves the right to contact previous customers, and to obtain additional past performance information as necessary to evaluate Offeror’s past performance.

(f) Furnished Contractor performance evaluation survey. Offerors shall provide the survey to companies they provided similar services for, and those companies shall email the completed questionnaire to the POC stated on the survey. When providing the survey, it is the offerors responsibility to state the importance of returning the survey to the POC in a timely manner.

4. Management Approach

(a) Interfacing with PAO staff (including any major problems anticipated by the Offeror and how they will be resolved.)

(b) Contractor’s plan for controlling the quality and timeliness of the finished product. (e.g., the ability to make last-minute changes or the ability to use color photos that are timely.)

(c) Contractor’s plan for the sale of ads of a type that enhance the publication's image in the community and with the readership at large.

(d) Contractor’s plan for ensuring that the Contractor’s personnel are properly supervised and managed.

B. Contract Award: The Government shall award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government. The criteria and the procedures the Government will use for evaluation of proposals and source selection are described in this solicitation. The Government may award a contract on the basis of initial offers received without discussions.

Therefore, each initial offer should contain the Contractor’s best terms from the ability to meet the selection criteria and provide the Government the best possible service and product.

C. Options: Evaluation of options shall not obligate the Government to exercise the option(s).

D. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful

Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

E. Evaluation Criteria: The selection board will review the written data responding to the request for proposal. All evaluations will be conducted using the Offeror(s) proposal. No oral presentations will be entertained.

An on-site visit of the Contractor’s plant may be conducted to determine the ability to perform. Since exchange of rights constitutes the consideration in a civilian enterprise publication contract, the best obtainable product and service in exchange for those rights shall be the primary criteria for selection.

Weighting Factors. Points will be assigned to the final score of each factor in a proposal as determined by multiplying the score assigned (e.g., 0,” "1," "2," "3," "4," or "5,") by the relative weight of the individual criterion as indicated:

CRITERIA RELATIVE WEIGHT MAXIMUM POINTS

1. Technical and Production Capability 8 40 (40%)

2. Services and/or Items Offered 6 30 (30%)

3. Past Performance Record 4 20 (20%)

4. Management Approach 2 10 (10%)

Total Points Possible 100

Evaluation factors are listed in descending order of importance; criterion number 1 is 10 percentage points more important than criterion number 2, and so on.

Criterion 1: Technical and Production Capability Score x Relative Weight = Points

Criterion 2: Services and/or Items Offered Score x Relative Weight = Points

5 8 40 5 6 30

4 8 32 4 6 24

3 8 24 3 6 18

2 8 16 2 6 12

1 8 8 1 6 6

0 8 0 0 6 0

Criterion 3: Past Performance Record

Criterion 4: Management Approach

5 4 20 5 2 10

4 4 16 4 2 8

3 4 12 3 2 6

2 4 8 2 2 4

1 4 4 1 2 2

0 4 0 0 2 0

F. The above factors will be given a rating based on a review by the technical evaluation panel. The ratings are described as follows:

OUTSTANDING

(5)

Overall proposal: Very significantly exceeds most or all solicitation requirements and those excesses are beneficial to the Department of the Navy

(DON). Response exceeds an “acceptable” rating. The Offeror has clearly demonstrated an understanding of all aspects of the requirements to the extent that timely and highest quality performance is anticipated.

GOOD

(4)

Overall proposal: Fully meets all solicitation requirements and significantly exceeds many of the solicitation requirements. Response exceeds an “acceptable” rating. The areas in which the Offeror exceeds the requirements are anticipated to result in a high level of efficiency, productivity or quality.

ACCEPTABLE

(3)

Overall proposal: Meets all solicitation requirements. Complete and comprehensive; exemplifies understanding of the scope and depth of the task requirements and the proposer’s understanding of the Government’s requirements.

MARGINAL

(2)

Overall proposal: Unacceptable, but susceptible to being made acceptable. Some deficiencies exist in the proposal. However, given the opportunity for discussions, the proposal has a reasonable chance of becoming at least acceptable. (Areas of a proposal which remain marginal after best and final offers shall not be subject to further discussion or revision.) If award is made on initial offers, there will not be an opportunity for discussions or a chance to become at least acceptable. Overall marginal rating will only be given if the total collective number of unacceptable factors and subfactors are susceptible to being made acceptable without completely revising the proposal.

UNACCEPTABLE

(1)

Overall proposal: Proposal has many deficiencies and/or gross omissions; failure to provide a reasonable, logical approach to fulfilling much of the Government’s requirements; failure to meet many of the minimum requirements. The proposal must be so unacceptable that it would have to be completely revised in order to attempt to make it other than unacceptable.

G. A cost proposal is not required. Therefore, price is not a factor in reference to the above factors.

H. Report of Findings and Recommendations. After the SSAC has completed final evaluation of proposals and all weighting has been completed, the committee will prepare a written report of its findings and recommendations, setting forth the consensus of the committee and its composite. The Chairperson will sign the report to confirm its accuracy and his/her agreement with the recommendation. All copies of proposals and evaluation worksheets will be returned to the Contracting Officer.

(End of clause)

ATTACHMENT 1

PAST PERFORMANCE INFORMATION FORM

1. Complete Name of Government agency, Commercial Firm, or other organization

2. Complete Address

3. Contract number or other reference

4. Date of Contract

5. Date work began

6. Date work was completed

7. Initial contract price, estimated cost and fee, or target cost and profit or fee

8. Final amount invoiced or amount invoiced to date

9a. Technical point of contact (name, title, address, telephone no., and email address)

9b. Contracting or purchasing point of contact

(name, title, address, telephone no., and email address)

10. Location of work (country, state or province, county, city)

11. Description of contract work. Describe nature and scope of this work. Provide a detailed explanation demonstrating the relevance of the contract to the requirements of the solicitation. (Attach an explanation of any performance problems or other conflicts with the customer. Describe any litigation, pending, on-going, or completed. Use a continuation sheet, if necessary.)

12. Current status of contract (choose one):

_____Work continuing, on schedule _____Terminated for convenience

_____Work continuing, behind schedule _____Terminated for default

_____Work completed, no further action pending or underway _____Other (explain)

_____Work completed, routine administrative action pending or underway

_____Work completed, claims negotiations pending or underway

_____Work completed, litigation pending or underway

Instructions for Completing the Past Performance Information Form

Item 1 Insert the complete name of the customer, including parent organization. Do not use acronyms.

Item 2 Insert the customer's complete address, including both post office box and street address, if possible.

Item 3 Insert any contract number or other contract reference used by the customer.

Item 4 Insert the date on which the contract came into existence.

Item 5 Insert the date on which the contract came into existence.

Item 6 Insert the date on which the customer agreed that the work was satisfactorily completed (including substantial completion), aside from any pending or on-going administrative actions, claims negotiations, or litigation.

Item 7 Insert the price, estimated cost and fee, or target cost and profit or fee as it appeared in the original contract.