N6883618Q0440_Description_of_Supplies_-_Intelligent_Mail_Lockers_15_September_2018.pdf

Description of Supplies

Installation of Intelligent Mail Lockers at six (6) NAVSUP Locations.

GENERAL INFORMATION:

1. Scope of Work: Provide an efficient means of processing personal and official mail/parcel distribution to commands and authorized personnel assigned. Install Pitney Bowes Intelligent

Lockers (or compatible locker), at locations to make available mail/parcels for pick up anytime that is convenient for the command while maintaining full visibility to the chain of custody associated with each piece of mail or package in accordance with Department Of Defense (DOD) rules and regulations. Incorporate the Intelligent Locker technology (or compatible locker) solution in with the present delivery system to improve service, tracking, and access for optimum efficiency at minimum cost. Lockers will be placed in multi-column configuration with flexibility to accommodate front or back feeding for the deposit of parcels in the lockers. The lockers must accommodate a number of standard configurations, which may include up to 9 columns inclusive of the user-station with a total of 60 locker compartments. The configurations will allow the solution to extends inbound package tracking and delivery capabilities by incorporating intelligent locker technology that includes an all-in-one user-station equipped with a touchscreen, 2 large sized compartments integrated into the central user station, incorporated 2-

D barcode scanner, a UPS, cellular service equipped modem, delivery, installation and training for personnel on the solution and best practices to optimize workflows.

NAVSUP obtained the proprietary SendSuite Tracking software. It is planned that the lockers will be integrated with existing SendSuite Tracking supplied by Pitney Bowes.

Lockers to be installed at following locations:

Site Location Code Location

1 N40379 NAVSUP FLCJ, Kings Bay, GA

2 N40295 NAVSUP FLCN, Norfolk, VA

N00189

NAVSUP FLCN, Naval Station Great

Lakes, IL

4 N00189 NAVSUP FLCN, Newport, RI

N00189

NAVSUP FLCN, Naval District

Washington, DC

6 N69225 NAVSUP FLCPS Whidbey Island, WA

2. Background: The current mail delivery program is a manual process and labor intensive program for both the customer and program manager and requires personnel to be available for customer service during specific hours, limiting the availability of personnel resources for other postal tasks. Customers/Command Mail Orderlies must present mail card and CAC to mailroom personnel then sign a mail call log prior to receiving command and/or personal mail for delivery.

Signed mail call sheets are maintained for 6 months. Aforementioned steps would be eliminated as Intelligent Lockers (or other compatible lockers) and User Station will obtain electronic signature and one time use locker access code that opens locker to retrieve mail. Mail is scanned and assigned a specific locker automatically based on availability and size of item. All tracking and signature requirements are met.

CONTRACTOR REQUIREMENTS:

3. Technical Requirements/Tasks: CONUS will be required to provide personnel, equipment, transportation, tools, materials, supervision, licensing, software (licensing and upgrades) and other items and services necessary to complete the installation at the following locations:

#1 Delivery/installation address:

N40379

FLEET LOGISTICS CENTER,

JACKSONVILLE DETACHMENT

1360 SIMON BOLIVAR BLVD

KINGS BAY GA 31547

#2 Delivery/installation address:

N40295 REGION MAIL CENTER, Norfolk

9225 THIRD AVE

NORFOLK VA 23511-2324

#3 Delivery/installation address:

N00189

NAVAL STATION GREAT LAKES

CONSOLIDATED MAIL FACILITY BLDG 112

525 BRONSON AVE

GREAT LAKES IL 60088

#4 Delivery/installation address:

N00189

CONSOLIDATED MAIL FACILITY

47 CHANDLER STREET

NEWPORT RI 02841

#5 Delivery/installation address:

N00189 Address:

2822 Doherty Drive Suite 1000 Washington, DC 20373-5899

#6 Delivery/installation address:

N69225

NAVSUP FLCPS WHIDBEY ISLAND

ATTN C4033 POSTAL

BLDG 369

3480 LANGLEY BLVD

OAK HARBOR WA 98278

The Government will be responsible for ensuring an adequate power supply is available in the exact location the equipment is to be installed. All licensing, software (licensing and upgrades) is provided by Contractor.

4. Lockers specifics: Delivery locations 1-6 must include user stations including camera, touch screen and PC, 2D-barcode scanner, UPS and modem. Desired color(s) are frames RAL 5008 and locker doors RAL 5005. A pre-installation site survey will be scheduled as mutually agreed upon with advanced notice for coordination and scheduling. Pricing may be subject to change based upon any site-specific requirements that deviate from the identified configuration and provisions. All lockers will be located indoors.

Lockers for delivery locations 1-6 will be placed along bulkhead/wall and will be standard configuration with 9 columns, 60 lockers, inclusive of the center station.

5. Property Furnished (GPF) : Each location will utilize local facilities mangers to prepare installation sites. This will include electrical requirements by individual installation sites for all locations, lockers will be set up along bulkhead or wall and do not require removal support from the Contractor. Securing of lockers will be responsibility of Contractor when space is ready to receive lockers. The contractor shall deliver each system to a designated address. The contractor shall provide all material, personnel, labor, transportation and supervision necessary to perform the initial installation and provide basic operator onsite training. The Government will be responsible for ensuring an adequate power supply is available in the exact location the equipment is to be installed. All licensing, software (licensing and upgrades) shall be provided by the Contractor.

6. Post Installation: Upon completion of equipment installation, the Command Representative along with the Contractor will conduct an inspection of all items and attachments installed, and ensure a fully satisfactory operational test of all systems and components is completed and operational.

7. Period of Performance: Option Years account for the contractors annual software/hardware maintenance and cellular provision. The Base Period is included in the initial cost of the systems.

Base Period: 27 September 2018 – 26 September 2019

Option I if Exercised: 27 September 2019 – 26 September 2020

Option II if Exercised: 27 September 2020 – 26 September 2021

Option III if Exercised: 27 September 2021 – 26 September 2022

Option IV if Exercised: 27 September 2022 – 26 September 2023