PWS_ELECTRICAL_SYSTEMS_TRAINER.docx

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) AC/DC Electrical Systems Trainer Update/Development for Center for Naval Aviation Technical Training (CNATT) Aviation Electrician’s Mate (AE) A-School Course Identification Number (CIN) C-602-2039

1. SCOPE

This performance-based requirement defines effort for design, manufacture and deliver AC/DC Electrical Systems Trainer(s) for Aviation Electrician’s Mate (AE) A-School Maintenance Training course taught by Naval Aviation Technical Training Center (NATTC). AE A-School is under direction and management control of the Center for Naval Aviation Technical Training (CNATT) Headquarters, Pensacola FL. CNATT is the Project Lead for this effort. Deliveries shall be in accordance with this task order and related Contracted Data Requirements List (CDRLs).

This effort will focus on following requirements:

a. The Contractor shall provide comprehensive Technical Training Equipment (TTE) devices for initial accession A-School Navy and Marine Corps personnel in AC/DC Electrical Systems at NATTC in support of Aviation Electricians Mate A-School.

b. Provide TTE devices that encompasses current Fleet representative configurations in theory of operations, troubleshooting techniques and system processes.

c. Provide AC/DC Electrical Systems Trainers; quantity thirty-three (33).

d. Provide Instructor controlled inserted faults that will meet demands of troubleshooting training on basic circuits before students are exposed to more intricate and complex circuits.

1.1 Background

The existing Aviation Electrician’s Mate (AE) A-School trainers were built in 1994 and are obsolete in providing comprehensive theory, operation and trouble-shooting and are no longer supported by life-cycle sustainment. Additionally, current trainers do not meet validated training requirements as derived from Occupational Standards (OCCSTDs) established in 2014. New TTE devices are required to eliminate negative impact to the Fleet's current and future operational capability.

2. APPLICABLE DOCUMENTS

The following documents shall be used as guidance for requirements awarded under this effort. Nothing in this Performance Work Statement (PWS) supersedes applicable laws and regulations, unless a specific exemption has been obtained. The most current Guidance, Policy, Standards, Specifications, Instructions and Guides listed shall apply.

2.1 Department of Defense (DOD) Specification and Handbooks

NOTE: Copies are also available from the DOD Single Stock Point or from the Acquisition Streamlining and Standardization Information System (ASSIST) Web Site. Electronic copies can be downloaded from the ASSIST Web Site located at: http://www.assistdocs.com/search/search_basic.cfm

DOD Issuances are available at http://www.dtic.mil/whs/directives/

2.3 Department of the Navy (DON) Instructions, Manuals and Guidance

SECNAV and OPNAV Instructions are available at http://doni.daps.dla.mil/allinstructions.aspx

2.4 Government Regulations

Copies of the above can be obtained from:

http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh

3. REQUIREMENTS:

3.1 General

The Contractor shall organize, coordinate and control all program activities to ensure compliance with this task order and ensure timely delivery of required product. The Contractor shall provide necessary instructional system processes, materials, services, equipment, facilities, testing, technical, management, logistics, manufacturing and clerical support for efforts described in this PWS.

3.1.1 Risk Management

The Contractor shall propose and maintain a risk management process to identify and mitigate cost, schedule and performance risks. The Contractor shall implement a process to collect and analyze metrics that quantitatively measure the development of risk in key areas and to identify problems in the project life cycle as early as possible. The Integrated Product Team (IPT) members shall have responsibility to conduct risk management activities. Once identified and approved as an item that requires further attention, the Contractor shall capture and manage the risks and assign a rating based on probability of occurrence and severity of outcome. Each Risk identified will be briefed to the Government Technical Point of Contact (TPOC). Risk items shall remain visible until resolved or mitigated to a sufficiently low level with approval from the TPOC. Identified risks will be discussed during IPT teleconferences and tracking shall be performed during regular In-Process Reviews (IPRs).

3.1.2 Integrated Project Team

The Contractor shall participate in an IPT that will be established for this project consisting of Government and Contractor personnel. Purpose of the IPT is to review, discuss all issues including analysis, design, development and integration. The IPT will identify and resolve potential problem areas related to the analysis, design, development and delivery of the AE A-School AC/DC Electrical Systems Trainer. The IPT will ensure that Data Item Description (DID) requirements are met and that Configuration Management (CM) and Quality Assurance (QA) elements fully support needs of this effort. IPT meeting schedules will be defined during the Post Award Conference (PAC) with expectation that they be conducted on a bi-weekly basis.

3.1.3 Quality Assurance

Internal quality control of the TTE device products shall be performed continuously over the Period of Performance (PoP). The Contractor shall deliver a Quality Control Plan (QCP) within 30 days after task order award as CDRL A001.

3.1.4 Configuration Management

The Contractor shall maintain a Configuration Management (CM) program that is based on the Contractor’s existing internal CM processes, tools and procedures. The CM program activities shall include, identification, control and status accounting. The Contractor shall make available to the Government, a copy of the Contractor’s CM plan before the PAC. The Contractor shall ensure that any proposed changes are coordinated and documented via the configuration control process.

3.1.5 Subject Matter Experts

The Contractor shall employ required number of Subject Matter Experts (SMEs) in subject design under this task order. The Government will provide SMEs, on a not-to-interfere basis, for Contractor consultation. Government SMEs supporting this task order will have sufficient background and experience to verify technical information requirements. The Government will make SMEs available by telephone or other electronic communications means for interviews and discussions.

3.1.6 Data Rights

The Contractor shall comply with technical data rights IAW the contract as CDRL A002. At final delivery of TTE data rights will become the property of CNATT.

3.1.7 Security

Security requirements shall be IAW Federal guidelines for Unclassified Programs, Personnel Security and Government issued Personal Identification Credentials, Unclassified Contractor –Owned Networks, Unclassified DoD Information on Non-DoD Systems, Information Assurance (IA) and Personnel Security Requirements for Accessing Government Information Technology (IT) Systems.

3.1.8 Common Access Cards (CAC) and Identification (ID).

DoN Security policy requires the use of a client-side certificate for improved security while executing various functions. If the Contractor requires Common Access Cards (CACs) for key personnel who will be involved in this development effort, the Contractor shall obtain CACs per instructions and requirements as outlined in the contract. CAC requests shall be submitted to the Contracting Officer Representative (COR) of the contract via a completed Trusted Associate Sponsorship System (TASS) form that has investigation data vetted in the Joint Personnel Adjudication System (JPAS) by the Contractors Facilities Security Officer (FSO) and signed (digitally) in Section III. If the form cannot be sent to the COR via encrypted email, do not include personally identifiable information (PII), specifically Social Security Number and birth date, in the form. An alternate way to transmit PII, such as a phone call, shall be used. This PWS and products produced are unclassified. If Contractors require access to Department of the Navy (DON) information systems, a SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR) Form ONAV 5239 shall be submitted to the CNATT Information Assurance Manager (IAM) whose information will be made available upon request to the COR or TPOC. Early termination or resignation of a task order employee shall be reported to the COR and Contracting Officer Trusted Agent (TA) immediately via email by the Contractor Program Manager or their direct representative. Due to the possible geographic disparity between the COR and the task order work site, the CAC shall be collected by the task order employee's supervisor and surrendered to the Contractor Program Manager or Security Officer. The contract/task order Program Manager shall ensure the CAC is turned in to the nearest RAPIDS site for disposal and the date of such action reported to the Contractor TA in order for the TA to revoke the CAC in TASS and document the date of CAC surrender. Violation of this section may be considered a breach of contract by the Contractor and may result in termination of task order or contract by the Government.

3.1.9 DoN Applications and Database Management System (DADMS) Software and tools used to analyze, design, develop, implement, evaluate and manage products produced under this task order shall adhere to requirements of the contract and shall be DADMS approved: https://www.homeport.navy.mil/services/ngen-core-build/

3.1.10 Government Furnished Information (GFI)

To maximum practicable extent, GFI will be provided at time solicitation is issued. All other GFI will be provided within 10 days after contract award and subsequent identification of required GFI may necessitate a GFI request by the Contractor. Each request must be in writing (e-mail) and shall be sent to the COR and TPOC with a copy to the Contracting Officer. After validating the request for additional GFI, the TPOC and Lead SME will identify, locate and deliver information to the Contractor via the COR or TPOC. The Government will provide requested information within 10 working days from receipt of request. The Contractor shall acknowledge receipt of all GFI (that is, materials and other than those downloaded from websites) in writing (email) to the CNATT COR and TPOC within 10 working days after receipt. All GFI shall be returned to the forwarding Government agency when effort is completed, or if agreed to by the COR and TPOC destroyed using applicable procedures. Destruction of GFI shall be reported in writing (email is acceptable) to the COR and TPOC within 30 days of effort completion. The Government will provide the Contractor access to the following Maintenance courseware and analysis GFI:

a. Aviation Electrician’s Mate (AE) A1 course, CIN: C-602-2039E

b. Aviation Electrician’s Mate (AE) Instructional Media Design Document (IMDP)

c. Other GFI as required and available

3.2 Management

3.2.1 Approval Authority

Overall coordination, final approval and authority for this project are the joint responsibility of the Commanding Officer, Center for Naval Aviation Technical Training, Commander, working with the Contracting Officer. The CNATT Project Team (CNATT Technical Point of Contact (TPOC), Learning Site Course Curriculum Model Manager, Course Subject Matter Experts, Field Training Specialist and Course Supervisor) will be an integral part of the review, acceptance and rejection process to ensure that quality proficiency based training materials are developed, delivered and installed IAW the defined requirements.

1. To Be Determined (TBD), is the CNATT Contracting Specialist/COR and will be the administrative point of contact for all official correspondence and information concerning this task order. Final acceptability or unacceptability of all deliverables and tasks performed by the Contractor is the responsibility of the TPOC.

1. The Technical Point of Contact (TPOC) is an expert in program management and contracts and will be the technical lead supporting this project.

1. Mr. Mitch Heskett, CNATT N9 Technical Support Director will provide approval on all work products as the Government TPOC. All deliverables shall be delivered to CNATT in Pensacola, FL for inspection and approval by the CNATT TPOC.

1. The Contracting Officer will make performance, cost and schedule decisions based on technical input from the TPOC via the COR.

1. The CNATT TPOC will be assisted with review and administration of this task order by Subject Matter Experts (SMEs) selected by the Course Control Model Manager, the Field Training Specialist, Course Supervisor and other members of the CNATT staff as required. CNATT will provide a Rate Management Team (RMT) Lead SME, to coordinate all SMEs provided from all related training sites.

1. The COR will interface with the CNATT TPOC to cooperatively make all cost, schedule, performance and risk decisions.

3.2.2 Planning and Scheduling

The Contractor shall produce a Work Plan to include Level of Effort (LOE) activities. Work Breakdown Structure (WBS) can be used as a vehicle to develop work schedules and define LOE requirements. The WBS and LOE combine to form specific goals and required scheduling of resources to achieve those goals. The Contractor shall prepare, submit and update an Integrated Management Plan (IMP) (CDRL A003) as directed and prioritized by the Government. The IMP shall detail TTE product requirements and shall include an Integrated Master Schedule (IMS) (CDRL A004) that specifies program milestones, meetings, Program Progress Report submittals, critical data submittals, Government reviews and deliveries. The IMP shall be prepared and delivered IAW this task order and CDRL A004 of this contract.

3.2.3 Work Progress Monitoring and Reporting

The Contractor shall continuously monitor work performed from the start date of task order and report progress of work performed starting one month after task order award. The Contractor shall prepare the Contractor’s Progress, Status, Management and Financial/Labor reports per CDRL A005.

3.2.4 Conferences, Reviews and Meetings

The Contractor shall conduct and participate in conferences and reviews to be held at both the Contractor and Government facilities and via web conferences, Video Teleconferences (VTCs) or phone conferences. The specific location dates and duration of the conferences shall be as identified by the COR or TPOC and IAW the Government approved IMS. Conferences and reviews will be co-chaired by Government and Contractor representatives. Agendas will be delivered to the COR and TPOC 2 working days prior to scheduled meeting and Meeting minutes shall be prepared and delivered 5 days after same meeting to the COR and TPOC per CDRL A006. The Contractor is expected to attend, at a minimum, the following meetings and reviews consistent with this task order. Except where noted herein, conferences and reviews shall be considered fulfilled when all of the following items are completed:

a. Agenda items presented and meeting has been conducted.

b. All due action items have been resolved as approved by the Contractor, COR and TPOC.

c. Meeting minutes have been published (within 3 working days after meeting) and approved as accepted by the COR or TPOC no later than 10 working days after the meeting was conducted.

3.2.4.1 Post Award Conference (PAC)

The PAC shall be conducted no later than 30 working days after task order award and shall require participation from the Government and the Contractor’s team. Location of the PAC shall be held at CNATT HQ. Address:

Center for Naval Aviation Technical Training 230 Chevalier Field Ave., Suite C Pensacola, FL 32508

The PAC shall establish the framework for Contractor and Government interactions throughout the performance period. The Contractor shall discuss the operating procedures, methodologies, deliverables and processes required for task order execution. The PAC shall include the following:

1. Introduction and contract overview.

1. Communication protocols.

1. Task requirements and deliverables review.

1. Program risk analysis.

1. Review of data requirements.

1. Review of delivery schedules.

1. Review of CM and QA processes and procedures relating to deliverables.

1. Review of TTE device requirements.

3.2.5 Milestones B/ Preliminary Design Review and Milestone C/Critical Design Review AC/DC Electrical Trainer design and development will be conducted in two phases; (1) Engineering, Manufacturing and Design (EMD) which will occur during Milestone B/Preliminary Design Review (PDR) and (2), Production and Deployment which will occur in Milestone C/Critical Design Review (CDR). First phase shall consist of a design for the AE-A School TTE and second phase shall consist of the development of a first article prototype model, testing and evaluation. This development shall be based on approved design deliverables.

3.2.5.1 Engineering, Manufacturing and Development Phase I: Milestone B The Contractor shall define an integrated design approach for the AC/DC Electrical Trainer used in AE A-School. Completion and acceptance of design and planning deliverables identified in this section will be a Milestone B decision point prior to Low Rate Initial Production (LRIP) development.

3.2.5.2 Design Review Meetings

The Contractor shall conduct design review meetings IAW the following paragraphs

3.2.5.2.1 Milestone B/PDR Meeting

The Contractor shall conduct an initial design review meeting. The date of the preliminary design review meeting shall be established at the PAC. The Contractor shall present proposed design plans that describe the AC/DC Electrical Trainer. The Contractor shall describe standards and demonstrate representative functional samples. The Government team will discuss the strategies and standards to be included in the initial design plan. The Contractor shall update the initial design plan based on Government inputs.

3.2.5.2.1.1 Milestone B/PDR Entry Criteria

Entry criteria for Milestone B/PDR shall consist of Government concurrence with following:

a. IPTs and working groups have been established and are in operation.

b. Milestone B/PDR agenda has been submitted and accepted.

c. Items scheduled to be delivered prior to Milestone B/PDR have been submitted per requirements.

3.2.5.2.1.2 Milestone B/PDR Exit Criteria

Exit criteria and final acceptance of the Milestone B/PDR shall consist of Government concurrence with following:

a. Initial design baseline has been approved.

b. Items that were part of the Milestone B/PDR entry criteria have been accepted, or accepted with comments, by the Government.

c. Milestone B/PDR action items have been resolved and closed.

d. Milestone B/PDR minutes have been submitted and accepted.

3.2.5.2.2 Milestone C/Critical Design Review (CDR) Meeting

The Contractor shall conduct a Milestone C/CDR meeting. The date of the Milestone C/CDR meeting shall be established at the PAC. The Contractor shall formally present a detailed integrated design plan along with items scheduled to be delivered prior to Milestone C/CDR. The Contractor shall present a prototype that demonstrates each configuration item of the TTE. The Milestone C/CDR minimum functional configuration items shall include:

a. AC/DC Electrical Trainer documentation

b. AC/DC Electrical Trainer must satisfy operational capability

3.2.5.2.2.1 Milestone C/CDR Entry Criteria

Entry criteria for the Milestone C/CDR shall consist of Government concurrence with following:

a. Milestone C/CDR agenda has been submitted and accepted.

b. Milestone B/PDR exit criteria has been met.

c. Milestone B/PDR action items have been resolved and closed.

d. Items scheduled to be delivered prior to Milestone C/CDR have been submitted by the Contractor and accepted by the COR or TPOC.

3.2.5.2.2.2 Milestone C/CDR Exit Criteria

Exit criteria and final acceptance of the Milestone C/CDR shall consist of Government concurrence with following:

a. AE A-School AC/DC Electrical Trainer integrated design plan as a “develop-to” design baseline has been approved.

b. 100 percent design completion has been verified.

c. Items that were part of the Milestone C/CDR entry criteria have been accepted.

d. Milestone C/CDR action items have been resolved and closed.

e. Milestone C/CDR minutes have been submitted and accepted.

f. Approval of TTE design and functionality has been approved by the TPOC.

g. At conclusion of Milestone C/CDR, Initial Operational Test and Evaluation (IOT&E) will be considered complete consisting of first AC/DC Electrical prototype trainer to determine operational effectiveness and suitability for intended use by CNATT and the Contractor will be given written authorization by the COR or TPOC to begin Production and Development consisting of two additional phases:

- Low-Rate Initial Production (LRIP), see paragraph 3.4

- Full-Rate Production and Deployment (FRP&D)

3.2.5.2.2.3 Design Freeze

The design freeze for the AE A-School AC/DC Electrical Trainer will be upon acceptance / successful completion of all elements of Milestone C/CDR. Design changes necessary after this milestone shall require documented agreement between the Contracting Officer and the Contractor.

3.2.3 In-Process Review (IPR)

The Contractor shall conduct a minimum of four (4) IPRs and may be included at discretion of the COR and TPOC during either Milestone B/PDR or Milestone C/CDR or as in coordination with the COR or TPOC and negotiated with the Contractor to facilitate review of task order requirements, exchange information, discuss status of project objectives or project changes. These meetings may be conducted face-to-face or via teleconference as directed by the COR or TPOC. Government representatives will attend the meetings to review Contractor requirements, exchange information and discuss project objectives. All IPRs shall include the following topics:

a. Previous action items - Review of the Government and Contractor action items from previous conference, using an action item list.

b. IMS - Project schedules with major milestones delineated such as conferences, design and testing.

c. Status report - Status of all data items required to be delivered on the task order. Status shall be made part of the Progress Report cited above.

d. Problem areas - Areas that have been problematic or areas requiring Government decision and resolution.

e. Program risks.

f. Side meetings for IPT team members to review areas of the program, when required.

g. New action items - Preparation and finalization of new action items as a result of conference discussions.

3.3 Detailed Tasks

The Contractor shall analyze, design and develop the AE A-School AC/DC Electrical Trainer to include the following specific requirements:

a. Only parts and components that would be found on Navy/Marine Corps aircraft (examples; circuit breakers, wiring, switches, relays and lights) are to be used.

b. Wiring reference designators that are written as they would be on Navy/Marine Corps aircraft wiring.

c. A series, a parallel and a series-parallel circuit for trainees to operate.

d. A minimum of 49 easily programmable faults evenly dispersed between the series, parallel and series-parallel circuits. Programmable faults to include 36 series-parallel, 7 parallel and 6 series faults.

e. Faults need to be an even distribution of shorts to include both shorts across and shorts to ground, opens and a multiple high-resistance.

f. Faults need to be equally dispersed between wires and components.

g. Requirement for a “no-fault” mode where each system works properly.

h. Complete isolation of all wires and components required for fault isolation.

i. When completely isolated, components and wires still need to read the fault that was applied to the TTE device allowing trainees to identify the actual fault.

j. TTE devices shall be able to undergo continuous physical use as trainee will be using tools on trainers to isolate wires and components.

k. Test points shall be available where every wire attaches to a component to allow for student troubleshooting.

l. There shall be a schematic associated with every circuit.

This phase begins after a successful Milestone C review and EMD phase. Deliverable of prototype trainer shall occur three (3) months from award following a successful Milestone B review and as an entry point into Milestone C.

3.4. Deployment of Trainers

Twelve (12) trainers, not to include prototype, shall occur within six (6) months of award during LRIP and before the decision to enter into FRP&D of remaining 22 trainers to include prototype.

3.4.2 Operator/Administrator Handbook

The Contractor shall develop a handbook to assist with Administrative functions such as; how to setup/load software, load content, troubleshooting procedures and performance characteristics verification for life cycle maintenance of the system. The Contractor shall prepare the Operator/Administrator Handbook as part of the final deliverable.

3.4.3 Final Acceptance

The Government will accept the AE A-School AC/DC Electrical Trainer described herein when all discrepancies associated with this development have been corrected and tested, to extent required by the Government and Contractor test teams. If discrepancies are identified, or Reduction in any Key Performance Parameters (KPP) listed in paragraph 3.3 (Detailed Tasks), the Contractor shall make the required changes and resubmit to CNATT for review and approval. In order for final acceptance of the AC/DC Electrical Trainer to occur, the Contractor shall satisfactorily demonstrate that the AC/DC Electrical Trainer meets all requirements listed in paragraph 3.3.

4.0 PERIOD OF PERFORMANCE:

The anticipated period of performance for this effort is twelve (12) months from date of award.

5.0 SHIP TO:

230 Chevalier Field Ave.

Bldg 3460, Rm 1410 Pensacola, Fl 32508

6.0 Contract Deliverable Requirements List (CDRLs).

CDRLs