N6051418RC007CH_DLT_COMBINED_SYNOPSI1.docx

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SYMANTEC/ VERITAS SERVICE
Solicitation number
N6883618Q0339
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This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (http://www.neco.navy.mil/).

The RFQ number is N6883618Q0339 this solicitation documents and incorporates provisions and clauses in effect through FAC 2005-91-1 and DFARS Change Notice 20161104. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 511210 and the Small Business Standard is $38.5 million.

It is the intent of the Government to award on a sole source bases to DLT SOLUTIONS LLC. This announcement will close at 0800 A.M. EST on Monday August 27, 2018. Contact Mrs. Carla Page via email carla.page@navy.mil using subject line: RFQ N6883618Q0339 SYMANTEC/ VERITAS SERVICE. The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.501(a)(1)(ii). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Small Business Office concurs with the decision.

The FLC Jacksonville requests responses from qualified sources capable of providing: Service for 12 months for Symantec/Veritas Service 52.212-1

The NAVL SUPPLY SYSTEMS COMMAND (NAVSUP), FLEET LOGISTICS CENTER (FLC) JACKSONVILLE, FLORIDA requests response from qualified sources capable of providing:

12 months’ service for Symantec / Veritas Service

CLIN
Product Description
Part Number
Quantity
Unit Price
Total Price
1
Backup Exec Agent for applications and DBS WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13112-M0010
1
2
Backup Exec Agent for VMWARE and HYPER-VWIN 1 host server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1 10931-M0010

3
Backup Exec Agent for WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13131-M0010
3
4
Backup Exec OPT Library Expansion WIN 1 device Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

11094-M0010
3
5
Backup Exec server ED WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13670-M0010
1
6
Backup Exec Agent for applications and DBS WIN 1 server Onpremise standard license and essential maintenance bundle initial 2 months GOV.

Network 2

13112-M0010
1
7
Backup Exec Agent for VMWARE and HYPER-V WIN 1 host server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

10931-M0010
3
8
Backup Exec Agent for WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

13131-M0010
4
9
Backup Exec OPT Library Expansion WIN 1 device Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

11094-M0010
1
10
Backup Exec Server ED WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

13670-M0010
1

Place of Performance:

Naval Station Guantanamo Bay Guantanamo Bay, Cuba

Period of Performance

Base period: 1 September 2018 through 31 August 2019

The following FAR/DFARS provisions and clauses apply to this solicitation and are incorporated by reference:

52.204-7 System for Award Management, as prescribed in FAR 4.1105(a)(1) 52.204-9 Routine Physical access.

52.204-13 SAM Maintenance 52.204-16 Commercial and Government Entity Code Reporting, as prescribed in FAR 4.1804(a) 52.204-18 CAGE Maintenance 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, as prescribed in FAR 9.108-5(b) 52.212-1 Instructions to Offeror’s - Commercial Items 52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items;

52.212-4 Contract Terms and Conditions - Commercial Items Use with its ALT I, when a time and materials contract is anticipated;

52.212-5 Contract Terms and Conditions Required Implementing Statutes or Executive Orders – Commercial Items.

52.222-3 Convict Labor, as prescribed in FAR 22.202 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Veterans, as prescribed in FAR 22.1310(b) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer SAM 52.232-39 Unenforceability of Unauthorized Obligations, as prescribed in FAR 32.706-3 52.239-1 Privacy or Security Safeguards 52.252-1Solicitation Provisions Incorporated by Reference, as prescribed in FAR 52.107(a) 52.252-2 Clauses Incorporated by Reference, as prescribed in FAR 52.107(b)

Quoters shall include a completed copy of 52.212-1 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights, as prescribed in DFARS 203.970 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product, as prescribed in DFARS 204.404-70(b) 252.204-7004 alternate A, System for Award Management, as prescribed in DFARS 204.1105 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, as prescribed in DFARS 204.7304(a) 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.213-7000 Notice to Prospective Suppliers on Use of PPIRS-SR in Past Performance Evaluations JUN 2015 252.225-7048 Export-Controlled Items, as prescribed in DFARS 225.7901-4 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies On Contract Payments 252.243-7001 pricing of Contract Modifications, as prescribed in DFARS 243.205-70 252.244-7000 Subcontracts for Commercial Items and Commercial Components (DoD Contracts) 252.247-7023 Transportation of Supplies by Sea, as prescribed in DFARS 247.574(b) and (b)(1)

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1

Questions:

Request for questions shall be submitted in writing no later than Friday, August 25, 2018 by 0800 A.M. (eastern) to ensure the Government has adequate time to respond. All questions shall be submitted via email to carla.page@navy.mil. NO PHONE CALLS WILL BE ACCEPTED. Questions submitted afterwards will NOT BE ACCEPTED. It is the Government’s intention that questions and response will be distributed electronically to all Contractors via email and/or amendments to the RFQ.

Submission of Quote:

Offeror’s shall submit quotes via email. Offeror’s need only submit a signed quote by the solicitation closing that Monday, August 27, 2018 by 0800 A.M. (eastern) 1) Show the Offeror is not taking exception to any solicitation term; 2) includes the Representations and Certifications contained in the provisions; and 3) includes unit price and total price for all line items for which the Navy is soliciting.

CONTRACT AND PRICE QUOTE

(Please provide section A and B in one file)

A. Contractors’ Points of Contact, System Award Management (SAM) and certifications. Provide the name, title, email address, and telephone number of the individuals(s) responsible for inquires to the quote. Also provide Cage Code, DUNS number, Federal Tax ID number, and business size. Complete certifications and representations in the provisions that is NOT included in SAM. If the Contractor’s SAM record holds all the completed representations and certifications in this solicitation, then a brief statement affirming so is all that is required. Failure to have all the completed information may result in the Contractor being removed from consideration for award.

B. Price Quote Pricing shall be firm-fixed and include all labor, material, and consumables required to perform the work listed in the Statement of Work (SOW) and shall be structured in accordance with the Contract Line Items CLIN structure in this solicitation. Offeror’s shall complete the table below; failure to complete the table may result in the Offeror being removed from consideration for award.

CLIN
Product Description
Part Number
Quantity
Unit Price
Total Price
1
Backup Exec Agent for applications and DBS WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13112-M0010
1
2
Backup Exec Agent for VMWARE and HYPER-VWIN 1 host server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1 10931-M0010

3
Backup Exec Agent for WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13131-M0010
3
4
Backup Exec OPT Library Expansion WIN 1 device Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

11094-M0010
3
5
Backup Exec server ED WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 1

13670-M0010
1
6
Backup Exec Agent for applications and DBS WIN 1 server Onpremise standard license and essential maintenance bundle initial 2 months GOV.

Network 2

13112-M0010
1
7
Backup Exec Agent for VMWARE and HYPER-V WIN 1 host server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

10931-M0010
3
8
Backup Exec Agent for WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

13131-M0010
4
9
Backup Exec OPT Library Expansion WIN 1 device Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

11094-M0010
1
10
Backup Exec Server ED WIN 1 server Onpremise standard license and essential maintenance bundle initial 12 months GOV.

Network 2

13670-M0010
1

C. Amendments (if Applicable) Amendments will be provided through the Government Point of Entry. The Offeror should be aware that if submission is made PRIOR to an amendment they must RESUBMIT their quote. It is the Offeror’s responsibility to ensure quotes are submitted in a timely manner to the Contracting Officer.

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

This Request for Quote is prepared in accordance with FAR Part 12 Commercial Items and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. The Government will award a contract resulting from this solicitation to the responsible Offeror whose Offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Award Consideration The Government will make a single award using the Lowest Price Technically Acceptable (“LPTA”). The Government intends to award on initial quotes but reserves the right to conduct discussions.

Technical Acceptability To be determined technically acceptable, the Offeror must submit a signed quote, stating the Offeror does not take exception to any terms of the solicitation. The Contracting Officer will use the following rating table:

Rating
Description
Acceptable
Quote does not take exception to any term of the

Solicitation and therefore clearly meets the Requirements of the solicitation.

Unacceptable
Quote takes exception to a solicitation term(s) and

Therefore, does not clearly meet the requirements of the Solicitation.

Pricing

Pricing will be evaluated based on total price provided in a fully completed price quote (see 52.212-1).

The Government may determine that an Offeror’s quote is unacceptable if the prices are significantly unbalanced.

Failure to furnish the price quote in accordance with the instructions above shall render the quote unacceptable.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

FAR Provisions:http://acquisition.gov/far/ DFARS Provisions: http://www.acq.osd.mil/dpap/darspgi/current/ (End of Provision)

52.252-2 CLAUSES INCORPORTED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ (End of clause)

252.322-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

____________2-IN-1_______________________________________________

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

__________________GOVERNMENT________________________________

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF
Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

______________________TBD_____________________________________

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5252.243-9400 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Contracting Officer ADDRESS: 110 Yorktown 3rd. Floor

TELEPHONE: 904-542-0464

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

A204-9400(1-17) 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”. The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

NMCARS 5237.102(90)

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil."

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