RFQ_Amendment_01_N6883618Q0176.pdf

N68836PANAMAX18

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. Provide answ ers to vendor questions in response to this solicitation.

All terms and conditions remain unchanged.

See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6883618Q0176

X 9B. DATED (SEE ITEM 11)

24-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jun-2018

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

ANTHONY TURNER

110 YORKTOWN AVE, 3RD FLOOR

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883618Q0176

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR Q & A

1. Question: Can two proposals be submitted to properly account for lodging participants at one location; and a second proposal that will account for lodging at two separate locations?

Government Response: Please provide a quote in accordance with the solicitation and instructions therein.

2. Is Creole or Portuguese needed for the translation services?

Government Response: The requested languages are clearly stated in the PWS as Spanish and Portuguese.

3. The lodging requirement calls for 94 rooms in the RFP, but the excel price sheet asks for 72 rooms. Which number would you like us to use for pricing?

Government Response: Please use 72 rooms for pricing as 72 rooms are what the command will be paying for via the contract and the additional 22 rooms are to be reserved only and will be self-pay once guests have a confirmation to which hotel will be utilized for this exercise. If the 22 reserved rooms are not payed for within 48 hours of execution, then the hotel will cancel the reservation.

4. Temporary office facilities, IT services, restroom and holding tanks are requested on July 16-Auguast 11. Do you want these areas set up on July 15 to be utilized in the morning of July 16th?

Government Response:

Temporary office facilities – set-up is to commence on the 16th of July with completion by 1600 on

Wednesday July 18th.

IT services – delivery of IT equipment will be expected to arrive no later than the 16th of July.

Restroom & holding tanks – set-up is to commence on the on the 19th of July and be completed by 1400 on the 20th of July.

After the 20th we will have FLOUR come in and connect electricity, water, and sewer.

5. Is the contractor responsible for covering the dinner meals or is that self pay at the stated rate?

Yes, the hotel is responsible for providing breakfast and will also provide dinner or dinner vouchers which will be included in the nightly rate.

6. Reference: C.4.1. LAPTOP COMPUTERS, PRINTERS & PERIPHERALS. Please confirm that the computer items, printers and associated peripherals are NOT to be leased, but procured for Partner Nation Participants.

The computer items, printers, and associated peripherals are to be RENTED for use by partner nation personnel as they were in last year’s contract.

7. Reference C.5 SCOPE LODGING states, COMUSNAVSO requires lodging and meals in support of

PANAMAX 2018 for 72 PN personnel which shall be paid for via S 321 funding and 22 PN personnel which shall

N6883618Q0176 be self-pay at time of arrival. Please confirm if Government will make payment to Offerors for lodging of the 72 PN via S 321 funding, while the other 22 PN pays directly to the hotel?

Government Response: The Government will make payment to FLC for the 72 rooms who will then make payment to the offerors while the remaining 22 PN personnel will pay the hotel directly.

8. Reference C. 8 TEMPORARY OFFICE FACILITIES: Please confirm that there is a total of 9 office trailers that are required, as there are two almost identical requirements of different quantities provided in the SOW.

Government Response: After review, the SOW reflects 10 trailers. There are different requirements for the trailers therefore they are separated in paragraph form. Please see below.

Require a total of eight (8) office trailers: 12 foot by 56-foot mobile office trailers, with toilet facilities (300 gallon holding tanks will be provided by another contractor), air conditioning able to sustain a temperature of 70 degrees with approximately twenty (20) personnel and twelve (12) computers per trailer , two (2) (sets) of steps (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains installed on each window or equivalent, (4) Ethernet drops in each of the end spaces and (8) within the center space of the trailer, (1) portable air conditioning unit, two (2) mini-refrigerators and two (1) microwave per trailer.

Require a total of one (1) office trailers: 12 foot by 56 foot mobile office trailer, with toilet facilities (300 gallon holding tanks will be provided by another contractor), an air conditioning unit (or two) capable of maintaining a 70 degree temperature with twenty (20) personnel, three

(3) computer servers, and twelve (12) computers which emit large amounts of extra heat, (4)

Ethernet drops in each of the end spaces and (8) within the center space of the trailer (example provided), two (2) (sets) of steps per trailer (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains installed on each window, one (1) portable air conditioning unit, and two (2) mini-refrigerators and two (2) microwaves per trailer.

Require a total of one (1) Kitchenette trailer: 12 foot by 56 mobile trailer, no toilet facilities required, no stoves or ovens required, working air conditioning, one (1) portable air conditioning unit, two (2) (sets) of steps per trailer (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains or equivalent installed on each window, (2) full size refrigerator’s and (1) microwave and a sink. Ensure that electrical within the trailer can handle the load of all listed appliances to include three (3) large coffee pots.

9. Reference C.9 TEMPORARY RESTROOM FACILITY. Does the government require that the Restroom Trailer be Amasons product, or is an equivalent product acceptable?

Government Response: There is a strong preference to AMASONS because other companies have been used in the past and their professionalism and response time to emptying holding tanks and maintenance calls were subpar at best. It is of utmost importance that the response time and professionalism be upheld as the last company used were not responding in a timely manner which in turn caused a HAZMAT spill which we had to deploy a HAZMAT team on base to respond to the spill causing the exercise to pause for 4 hours which is unacceptable.

(End of Summary of Changes)