N6883618Q0176_PWS_PMX_18_SS.pdf

PERFORMANCE WORK STATEMENT

PANAMAX 2018 Execution Contract

16 Jul 2018 – 11 August 2018

Mayport, Florida

As of: 14 MAY 2018

C.1 DEFINITIONS AND/OR ACRONYMS:

CONTRACTING OFFICER - Representative of the Government authorized to execute Contracts.

COR - Contracting Officer Representative

PN – Partner Nation

SC – Services Contractor

NTR – Contracting Technical Representative

CFMCC – Combined Forces Maritime Component Command

C.2 OBJECTIVE:

The primary objective of this contract is to obtain Expeditionary Logistics and Life Support

Services for U.S. Navy and Partner Nation forces operating ashore in Mayport, Florida. It is essential that all required services be coordinated with the Contracting Officer Representative (COR) and delivered and operating upon arrival of forces unless otherwise specified by COR. The SC shall work closely with the assigned COR, in the coordination and scheduling of all requirements within this work statement, ensuring effective completion of all services described herein.

C.3 SCOPE:

The Services Contractor (SC) shall provide all labor, material, personnel, operational and technical support to perform the statement of work for the execution of PANAMAX 2018. PANAMAX is both an Operational and Foreign Military Interaction Exercise and is a top priority exercise for

USSOUTHCOM. USSOUTHCOM funds and contracts for the exercise of select eligible partner nations in the funding of key exercise requirements such as IT equipment, lodging, translation, temporary office facilities, restroom trailers, CHT holding tanks, and transportation services.

C.3.1. GENERAL REQUIREMENTS:

The SC shall provide logistics and life support to naval forces operating in Mayport, Florida.

The 324-person (including 96 Partner Nation participants) PANAMAX Combined Forces Maritime

Component Command (CFMCC) staff will require translation services, lodging, transportation, IT equipment and materials.

C.4. GENERAL REQUIREMENTS AND IT EQUIPMENT:

The SC shall provide logistics and life support to naval forces operating in Mayport, Florida.

The 324-person (including 96 Partner Nation participants) PANAMAX Combined Forces Maritime

Component Command (CFMCC) staff will require laptop computers, printers, ink.

C.4.1. LAPTOP COMPUTERS, PRINTERS & PERIPHERALS:

Require a total of fifty (50) unclassified laptop computers brand name or equal to DELL-E65-I7720M.

Minimum specs to include a 2.0 GHZ processor, 200GB Hard drive, 4GB RAM, DVDRW Drive, Wireless network connection capable. Must operate on Windows 10 and have Microsoft Office

Professional 2010. Must provide fifty (50) USB mice, fifty, (50) mouse pads, and six (6) sheets of rubber matting to cover cables (to be verified after talking with NAVFAC about road cable protectors.) Require twelve (12) printers, brand name or equal to HP-CP4525DN-L512/PS/D/E. SC must also provide twenty-four (24), sets of printer toner, to include 2500 Black and White copies and 200 Color Copies.

C.5 SCOPE LODGING:

COMUSNAVSO requires lodging and meals in support of PANAMAX 2018 for 72 PN personnel which will be paid for via S 321 funding and 22 PN personnel which will be self-pay at time of arrival, totaling 94 PN personnel. Hotels must be off-base as Navy Gateway Inn is being reconstructed on base.

Attendees of PANAMAX-18 will arrive in Mayport on 29 July 2018 and depart 11 August 2018 for

PANAMAX-18 Execution.

C.5.1. HOTEL REQUIREMENTS:

One (1) or two (2) hotels will be required for Partner Nation participants during the PANAMAX

2018 exercise. The requirement will be a total of 94 single occupancy rooms reserved in one hotel if one hotel is achievable. If one (1) hotel is not feasible we will require 47 single occupancy rooms reserved in one hotel and 47 reserved in another hotel. 94 PN personnel lodged together in one hotel is highly preferred. If (2) hotels are required due to space availability in one hotel, both hotels shall be within 3 miles of each other.

C.5.2. LOCATION:

Lodging for Partner Nation personnel shall be OFF-base Naval Station Mayport as the Navy

Gateway Inn and Suites is currently demolished and being reconstructed. The following hotel locations are requested to be used as they have adequate occupancy, preferred and acceptable to the United States

Department of Defense security and safety assessment, as well as being within close proximity of each other to accommodate bus transportation pickup, an effective transportation plan, and safety of PN personnel. Requesting that 94 PN personnel to be lodged together. SC shall pick one of the three approved hotels listed below:

1.) Four Points by Sheraton, 11 1st St N, Jacksonville Beach, FL 32250 (904) 435-3535

2.) Courtyard by Marriott, 1617 1st St N, Jacksonville Beach, FL 32250, (904)-435-0300

3.) One Ocean Resort, 1 Ocean Blvd, Atlantic Beach, FL 32233, (904) 249-7402

C.5.3. SECURITY:

The hotel shall have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the hotel.

C.5.4. HOTEL REPRESENTATIVE:

The hotel shall provide a representative to act as a liaison with the US GOV logistics director for

PANAMAX-18. Let it be noted all PN personnel arriving for this exercise speak either Spanish or

Portuguese. The hotel representative shall be of sufficient authority to resolve issues involving contract execution and invoicing as they arise.

C.5.5. SERVICE BREAKDOWNS:

The hotel shall ensure that any maintenance or repairs of hotel facilities, to include: guest rooms and suites, elevators etc., will be corrected immediately at the hotel’s expense.

C.5.6. LODGING:

The hotel shall provide lodging for approximately 94 partner nation personnel, in Jacksonville

Beach, Florida from 29 July to 11 August 2018. Rooms will be single occupancy to the maximum extent of availability and must include an American breakfast buffet each morning and a dinner voucher included in rate. Early check in and late check outs should be at no additional cost. US GOV may change or cancel lodging requirements to include the person designated for any room up to 24 hours prior to occupancy without penalty. If a decrease in personnel occurs the rate will stay the same, and the total contract amount will also be reduced accordingly.

Day Sun Mon Tue Wed Thu Fri Sat

Date 29 July 30 July 31 July 01 Aug 02 Aug 03 Aug 04 Aug

PN ARRIVALS 94 94 94 94 94 94

Date 05 Aug 06 Aug 07 Aug 08 Aug 09 Aug 10 Aug 11 Aug

PN 94 94 94 94 94 94

CHECK

OUT

C.5.7. MEALS:

An American breakfast buffet to include eggs and meat options is to be included in the hotel rate and provided each morning according to rooms occupied. Hotel will accommodate breakfast no later than

0600 each morning and be available until 0730, when buses are scheduled to depart. Additionally, dinner meals should be provided each evening from 1830 and be available until 2000, either by wristband, voucher, or equivalent. Lunch will not be provided. Payment for dinner provided at the hotel will need to be included in the contract and paid by the contractor. Breakfast should be included in the cost of the hotel.

- Hotel or Contractor will only charge for meals provided.

- Alcohol will NOT be included as part of any meal.

C.5.8. EXCLUSIONS:

The US GOV will NOT pay for movies, mini-bars, laundry room service, telephone calls, flowers, additional meals from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract. Movies, mini-bars, laundry, service charges, etc. will be itemized separately on service bills and provided to guest participants for prompt payment. Hotel guests will be responsible for all legitimate charges appearing on their lodging statements. Hotel staff will inform guests during check-in which services will not be covered by the US GOV. The hotel staff should request a credit card from guests upon check-in. Charges not covered by the conference are to be resolved between the guests and the hotel.

C.6. GENERAL TRANSLATION SERVICE REQUIREMENTS:

The SC shall provide translation services to naval forces operating in Mayport, Florida. The

312-person (including 94 Partner Nation participants) PANAMAX Combined Forces Maritime

Component Command (CFMCC) staff will require Spanish and Portuguese translation services. The countries that will be represented are Chile, Colombia, Peru, El Salvador, Costa Rica, Panama, Honduras, Paraguay, Ecuador, Guatemala, Belize, Dominican Republic, Jamaica, Argentina, Guyana, Mexico, Trinidad & Tobago, Uruguay, Trinidad, Tobago, and Nicaragua.

C.6.1. TRANSLATION SERVICES:

Translation services, transcription, and document and website translations will be required throughout the execution of PANAMAX 2018 exercise from 27 July (set-up of equipment) – 10 August

2018. Ideally these services will be "simultaneous" translation utilizing an audio set-up with headphones for users. Four (4) Translators will be required to supply all necessary services and equipment needed to translate and receive, to include two (2) table top booths, a minimum of (94) headsets, and all required supplies and equipment required to set up booths and headsets simultaneously in two (2) different locations if needed. These requirements will be used and required up to 24 hours a day as we will be operating a multi shift exercise, shifts are designated from 0800-1800, 1800-0100, and 0100-0800. Only one shift will be required from 30 July – 01 August. Beginning 02 August 2018 three (3) shifts will be required throughout the remainder of the exercise. Two (2) Translators will be required during the first shift, one (1) translator during the second shift, and one (1) translator during the third shift.

C.6.2. TRANSLATION SERVICES SCHEDULE:

The following schedule should be used to determine proper requirements; will not require translation services for the entire time block. Exact schedule will be determined at a later date:

Date: 30 July 2018

Time: 0800-1600

Location: Ocean Breeze at Naval Station Mayport

Requirements: Simultaneous translation services in support of administrative processing and training of

Partner Nation arrivals. Require three (3) personnel fluent in Spanish & Portuguese with on-site audio equipment and headsets for use.

Date: 31 July 2018

Time: 0800-1600

Location: Ocean Breeze at Naval Station Mayport

Requirements: Simultaneous translation services in support of staff training for U.S. and Partner Nation members. Require three (3) personnel fluent in Spanish & Portuguese with on-site audio equipment and headsets for use.

Date: 01 August 2018

Location: Temporary Office Facilities, (4th Fleet Campus), at Naval Station Mayport

Requirements: Simultaneous translation services in support of staff training for U.S. and Partner Nation members. Require three (3) personnel fluent in Spanish and Portuguese with on-site audio equipment and headsets for use.

Date: 02-09 August 2018

Location: Temporary Office Facilities, (4th Fleet Campus), at Naval Station Mayport

Requirements: Simultaneous translation services in support of exercise execution for U.S. and Partner

Nation members. Require a total of four (4) personnel fluent in Spanish & Portuguese with on-site audio equipment and headsets for use. 1st shift 0800-1800 two (2) translators required / 2nd shift 1800-0100 (1) translator required / 3rd shift 0100-0800 one (1) translator required.

Date: 10 August 18

Time: 0800-1500

Location: Ocean Breeze at Naval Station Mayport

Requirements: Simultaneous translation services in support of out-processing and closing ceremonies for

U.S. and Partner Nation members. Require three (3) personnel fluent in Spanish & Portuguese with on-site audio equipment and headsets for use for closing ceremonies.

C.7. TRANSPORTATION REQUIREMENTS:

Require extensive transportation support, one (1) 56-PAX bus and (1) 38-PAX bus with dedicated drivers that will shuttle PN personnel from 29 July 2018 – 11 August 2018. Company and drivers will be required to have access to base or provide proper documentation in advance of schedule to obtain Rapid Gate pass to allow for daily transportation and access. Additionally, drivers and company must be very flexible as dates and times change frequently as the schedule often changes daily. Note:

Drivers may not have any type of criminal record as that excludes them from entering the gates to base.

C.7.1. TRANSPORTATION SCHEDULE:

On 29 July, both buses will arrive at JAX international airport and pickup PN participants, dropping off at respective hotel location. Multiple trips will be required as personnel arrive at many different times so flexibility will be a must. Exact route and transportation schedule will be determined once itineraries have been confirmed. From 30 July – 10 August buses will arrive promptly at 0700, (Bus

#1 arrives at primary contracted hotel location; Bus #2 at secondary hotel location (if secondary hotel is required)), departing NLT 0720 from contracted hotel arriving at Naval Station Mayport NLT 0745, (NAVSTA), exercise location. Depart exercise location for lunch at 1045 and drop-off at NAVSTA

Mayport Galley, (roughly 1-mile). Depart Mayport Galley at 1245 headed back to exercise location. Bus

#1 and #2 depart exercise location between 1800-1830 taking PN participants back to respective hotels.

On the 10-11th of August, both buses will be required to take PN participants from hotel to JAX airport.

Exact route and transportation schedule will be determined once itineraries have been confirmed

C. 8 TEMPORARY OFFICE FACILITIES:

Require a total of eight (8) office trailers: 12 foot by 56-foot mobile office trailers, with toilet facilities

(300 gallon holding tanks will be provided by another contractor), air conditioning able to sustain a temperature of 70 degrees with approximately twenty (20) personnel and twelve (12) computers per trailer , two (2) (sets) of steps (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains installed on each window or equivalent, (4) Ethernet drops in each of the end spaces and (8) within the center space of the trailer, (1) portable air conditioning unit, two (2) mini-refrigerators and two

(1) microwave per trailer.

Require a total of one (1) office trailers: 12 foot by 56 foot mobile office trailer, with toilet facilities (300 gallon holding tanks will be provided by another contractor), an air conditioning unit (or two) capable of maintaining a 70 degree temperature with twenty (20) personnel, three (3) computer servers, and twelve

(12) computers which emit large amounts of extra heat, (4) Ethernet drops in each of the end spaces and

(8) within the center space of the trailer (example provided), two (2) (sets) of steps per trailer (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains installed on each window, one (1) portable air conditioning unit, and two (2) mini-refrigerators and two (2) microwaves per trailer.

Require a total of one (1) Kitchenette trailer: 12 foot by 56 mobile trailer, no toilet facilities required, no stoves or ovens required, working air conditioning, one (1) portable air conditioning unit, two (2) (sets) of steps per trailer (OSHA size 103), one (1) fire extinguisher, trailer skirting, window curtains or equivalent installed on each window, (2) full size refrigerator’s and (1) microwave and a sink. Ensure that electrical within the trailer can handle the load of all listed appliances to include three (3) large coffee pots.

Services must include delivery services, installation and removal, setup, tie down, and pick up services.

No additional furniture required. From 16 July 2018 thru 11 August 2018, which includes dates of the set-up and breaking down of all material and equipment per estimated charges noted below. Set up dates will be from Monday 16 July through Wednesday18 July. Trailers must be setup NLT by 1600 on 18 July with no exceptions! SC will be required to coordinate with NAVFAC SE to ensure skirting and TOF install occurs seamlessly with utility hookup (COR will provide NAVFAC SE contact details):

Monthly Charges:

Description

(8) 12x56 Office Trailers, (single-wide)

8 ETHERNET

DROPS

4 ETHERNET

DROPS

4 ETHERNET

DROPS

(1) 12x56 Kitchenette Trailer (single-wide)

(1) 12x56 Office Trailer, (IT trailer, w / 2 attached a/c units)

Steps - Size 103 (2 PER TRAILER)

Fire Extinguisher (1 PER TRAILER)

Portable Air Conditioning Units (1 PER TRAILER)

Microwave (1 PER TRAILER)

Mini Refrigerators (2 PER TRAILER – except for kitchenette)

(2) Full Size Refrigerators (KITCHENETTE ONLY)

One Time Charges:

Window curtains/blinds for all exposed windows

Set-up 10 trailers

Tie-down 10 trailers

Skirting install & removal

Pick-up

Teardown 10 trailers

Installation of 144 Ethernet drops

C. 9 TEMPORARY RESTROOM FACILITY:

Require an AMASONS 28’ (32’ long w/tongue) by 8’ wide, standing 11’ to 12’ high with installed A/C, 8-STALL SIGNATURE SERIES RESTROOM TRAILER with male and female facilities, including delivery, setup, breakdown and removal services, power connection cables, and water connection supply hoses. SC will stock to capacity of consumables during servicing. Provide one (1) restroom trailer which will be connected to the sewer by base services from 16 July to 10 August 2018, to include being serviced daily beginning 29 July – 10 August 2018.

C. 9.1 HOLDING TANKS:

Require nine (9) 300 gallon holding tanks which will be used in conjunction with the restrooms inside the temporary office facilities which will be provided by another company (to be determined).

Each of the holding tanks will be connected to the sewer piping via FERNCO flexible couplings ensuring zero leakage. Holding tank rental will include delivery, setup, breakdown and removal services, and water connection supply hoses if required. The delivery and set-up of holding tanks will be Thursday 19

July through Friday 20 July 2018 after the arrival and set-up of the temporary office facilities 16-18th

July.

C. 9.2 SERVICING OF HOLDING TANKS AND TEMP RESTROOM TRAILER:

Daily servicing must include cleaning of stalls in the temporary restroom facility. Restocking of bathroom consumables to include paper towels and toilet paper and removal of bathroom trash in temp restroom trailer must also be included. Servicing will be conducted daily beginning 29 July 2018 through

11 August 2018. Cleaning must include sink area, mirrors, commodes/urinals and surrounding flooring.

The requested holding tanks must be pumped and treated in accordance with all Federal, State, and local laws/regulations to prevent odors, spills, leakage, and health hazards. Servicing will be conducted daily beginning 29 July 2018 through 10 August 2018 or at other dates and times mutually agreed between SC and COR.

C.10 GOVERNMENT POINT OF CONTACT:

The point of contact for mission is [Information to be provided upon award of the contract] and designated as the Contracting Officer’s Representative (COR) or Navy Technical Representative is the

POCs under this contract and can be reached at [Information to be provided upon award of the contract].

C.11 QUALITY:

The SC shall provide the timely delivery of goods and services to expeditionary forces operating ashore. Quality of all services or supplies provided shall conform to a minimum of commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.

C.12 LOCATION OF WORK:

Computers and corresponding peripherals will be set-up and operated inside temporary office facilities located on Naval Station Mayport.

LOCAL WORKSITES IN THE VICINITY:

The sites are on Naval Station Mayport.

- Panamax Campus – 2051 Mahan St, Jacksonville, FL 32228 (4th Fleet HQ). (The parking lot in the front of BLDG 2051.)

- Ocean Breeze – 243 Baltimore St, Jacksonville, FL 32227 (904) 270-5313

PERIOD OF PERFORMANCE FOR PANAMAX 2018:

29 July – 11 August 2018 (Transportation Services)

16 July - 11 August 2018 (IT Services)

27 July – 10 August 2018 (Translation Services)

29 July – 11 August 2018 (Lodging)

16 July – 11 August 2018 (Temporary Office Facilities)

16 July – 10 August 2018 (Rest Room Facilities & Holding Tanks)

C.12 CONTINGENCY SITUATIONS/MISSION OPERATIONS:

Contingency situations (natural disasters, military peacetime and wartime contingency operations/exercises, serious accidents, civil disturbances, major mobilization or repatriation of non-combatants) may necessitate that the SC be flexible in arranging different levels of support and service operational hours. The SC shall respond to contingency situations and revise priorities as directed by the

COR. Hurricanes and other natural disasters can occur in this location. If the SC cannot accomplish normal activities due to activation or exercise of any contingency plan, the ESC shall not be held liable for non-support of lower priorities. The COR will determine the lower priorities that can be temporarily relaxed in contingency situations. If appropriate, the SC shall be reimbursed for contingency operations requiring a higher level of response and resources. The SC shall submit a Request for Equitable

Adjustment detailing the impact resulting from the incorporation and operation of such contingency actions prior to the beginning of the contingency operations. In the event that operations are curtailed as a result of weather emergencies or other unplanned mission-related events, SC personnel may be considered non-essential personnel and thus, not required to be at the work site. They may, however, be required to be on call, to work at a designated evacuation site, or to be part of a crisis response team at a nearby site.

MISSION REQUIREMENTS VALIDATION:

Action Officer Name: LCDR Kevin McCormick Signature: _ Date: