N6883618Q0048_STATEMENT_OF_WORK_draft.docx

STATEMENT OF WORK

The Naval Air Station, Key West, FL 33040, requires consistent, uninterruptible deliveries of Propane (LP), to the following four (4) locations for Navy Gateway Inn Suites (NGIS) listed below with proposed average monthly gallons:

Boca Chica Visitor's Quarter's, Building A-727, 482 gallons per month Truman Annex, Building 1350, Oceanside (Beachside), 792 gallons per month Truman Annex, Buildings 438 & 439, 524 gallons per month Trumbo Point, Fly Navy, Building C-2076, 4202 gallons per month

The Contractor shall own, maintain, repair, and provide proper National Board Inspection Code certification for each storage tank at each location. The maintenance of the tanks should be such that they are aesthetically pleasing in appearance. Copy of certification for each storage tank will be forwarded to the Designated Government Representative (DGR).

The storage tanks shall be large enough to handle needs of its corresponding facility being served for sixteen (16) days without refueling. The contractor shall perform load study to determine tank size. Navy will provide connected loads and approximate hours of operation of equipment.

The Contractor shall own, maintain, and repair the services lines from his storage tanks to the Point of Demarcation (POD).

The Contractor shall own, maintain and repair all pressure regulators including the low pressure regulators up to each POD. Delivery pressure shall be around 10 psi.

Each POD shall have a propane meter to determine gallons used. Meters shall be owned, maintained, and repaired by contractor. These are not billing meters, but usage meters only. Billing of propane shall be determined by the amount of propane delivered to each storage tank by the Contractor and receipt of delivery signed off on by appropriate NGIS personnel.

Point of Demarcation is the load side of the low pressure regulators as defined in photos in Appendix A.

The Contractor shall comply with all Federal, State and Local codes governing the installation and operation of propane tanks and all associated equipment to deliver propane up to the POD. Also, the Contractor shall comply with current National Fire Protection Association (NFPA) codes at time of contract award.

All deliveries of propane, at all four locations, shall be accompanied with a delivery ticket that MUST be signed by a Government representative from NGIS for the particular location of the delivery, before the driver can depart. Deliveries shall be made by drivers who can speak English, at least at a conversational level, for safety reasons.

The cost of propane shall be dollars per gallon cost, which shall remain at the same contracted priced (fixed price) throughout the term of the contract.

Term of contract is for a base period of twelve (12) months, starting 01 October 2018 through 30 September 2019 with four (4) one-year option periods as follows:

This contract will be for delivery of propane to POD only. Any delivery fees, or monthly rental fees, hazardous fees, taxes, any other fees, tank repairs or calibrations, are not part of the initial contract and will not be paid until agreed upon by Contracting Officer (KO). Any unforeseen fees will require a contract modification (contract mod) through the KO.

Invoices shall be submitted monthly in accordance with Government regulations, with all required information provided on each invoice. Minimal requirements are: The entire Contract number / Purchase Order number SHALL be annotated on each invoice. (Omitting the dashes within the contract number is permitted, if space is limited on the invoices). Each invoice shall reflect its own unique invoice number. Invoices shall reflect the date of delivery, the location of the delivery, account number for the location, and shall match the coinciding delivery ticket number, shall reflect proper number of gallons provided at delivery, and shall reflect the correct unit and extended price, in accordance with the contract price, all via Wide Area Work Flow (WAWF) electronic invoicing. Invoices in WAWF shall not be processed until a matching delivery ticket is obtained.

NGIS personnel will weekly check and log propane tank levels at all locations to verify adequate capacity. Point of contact and authorized person to call for unscheduled deliveries for all locations is TO BE COMPLETED AT TIME OF AWARD.

All issues with this contract shall be brought to the attention of the DGR. Any requested contract modifications or charges made outside the terms of this contract shall be brought to the attention of the KO via the DGR.

In the event of a hazardous condition such as a fire or gas leak, first responders have the authorization to secure hazard. After that, the contractor, DGR, and/or the KO, if needed, will determine best course of action to restore service to building.

Defense Biometric Identification System (DBIDS) The Contractor shall be required to enroll in the Defense Biometric Identification System (DBIDS) for Base Access.

If you were issued an NCACS credential PRIOR to 17 April 2017, your NCACS credential will remain in effect for base access through 14 August 2017, when NCACS credentials will no longer be valid.

Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 30 June 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

· Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

· The VCC will retrieve your information in the computer, ensuring all information is current and correct.

· Once your information is validated, a temporary DBIDS credential is provided.

· Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

· For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

· The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

· Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

· Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

· Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

· Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

· You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER OR https://www.cnic.navy.mil/om/dbids.html.

Freedom of Information Act (FOIA)

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, will be released under the Freedom of Information Act (FOIA) without further notice to the contractor submitter. If the Contractor takes issue with the release, it should submit its proposal data with the appropriate legends and explain in detail why such data cannot be released as public record under the Freedom of Information Act.

NAVSUP FLCJ FOIA Representative Mr. Steve Palmer 110 Yorktown Avenue; 3rd Floor Jacksonville, FL 32212 Telephone 904-542-3824 Email: steven.w.palmer@navy.mil