N6833521R0191_04.pdf

N6833521R0191

Section SF 30 - BLOCK 14 CONTINUATION PAGE

POINT OF CONTACT

The Government received the following questions in response to Solicitation N6833521R0191:

Are your plans to award this contract in full or are partial quotes accepted?

This contract will be awarded in full. Partial quotes are not accepted.

In regards to CISCO Line item 0001BD/1001BD “Webex Device Subscription, P/N: A-FLEX-

DEVICE:” Each of these top levels can hold a multitude of licenses. The request is asking for

(20) of these top levels with a single license in each .... Is that what they want? It is easier to order and disburse these licenses under a single Top level. Ask if that's the way they want it please.

This line item has been removed from the requirement. Please see updated Attachment, P1 Pricing Spreadsheet REVISION 1.

Who is the end user?

There are multiple end users supporting the Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance missions of Joint Staff and Combatant Commanders, Department of Defense Agencies and Services, and Department of Homeland Security operational and support components.

Are the quantities correct/some of the quantities don’t line up as expected?

Because of the vast customer base, there will be many instances where the support is provided under a Cisco Enterprise Agreement and not something procured outside of the approved contracts. There will also be instances where some items will be ordered with multiple years of support. This would account for the difference in quantities between the hardware and support on the line items in question.

Is there a requirement for all TAA products?

There is not a requirement for all TAA products. If there is a TAA compliant product available, we need the TAA compliant version. In accordance with FAR 25.401(a)(5), there is an exemption if there is not a TAA compliant part.

There are three products going end-of-life, are the replacements acceptable?

The following replacements are acceptable:

-Line item 0001AL: Replacement p/n CS-T10-TS-K9 is acceptable.

-Line item 0008AC: Replacement p/n C9200L-24P-4X is acceptable.

-Line item 0008AE: Replacement p/n C9200L-48P-4X is acceptable.

In accordance with the Submission Instructions included in FAR 52.212-1 of the solicitation, if a part number is obsolete, the offeror shall provide the replacement part number and any additional costs.

This shall also apply after award on the delivery order level.

Do line items 0001AN and 0001AP need power cords?

-Line item 0001AN does not need the power cords.

-Line item 0001AP does not need the power supply and power cords.

Are line items 0001AZ and 0001BB extra power cords?

Yes these lines are extra power cords.

Will this be a single purchase or roll out?

This solicitation is for a two (2) year Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) type contract. Purchases will be made as Delivery Orders under the IDIQ.

Will shipping be a separate line item?

Shipping will not be a separate line item. Per the Submission Instructions included in FAR 52.212-1 of the solicitation, shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

Line 29 on each ordering period part number CS-CODX-PLUS-NR++ is an invalid part number by itself and requires a part number not listed on the spreadsheet. Should we quote the appropriate part number that allows for this device and match the quantity listed on each tab of the spreadsheet?

See Attachment P1_Price Spreadsheet REVISION 2 23SEPT for the addition of the top-level line item and quantities. Changes are shown in red.

The quantities for Line 10 (CS-CODEC-PRO-NR++), Line 11 (CS-CODEC-PRO-K9++), Line 24 (L- KITPRO-MS), and Line 25 (L-ROOM-PAK) are conflicting/confusing.

See Attachment P1_Price Spreadsheet REVISION 2 23SEPT for updated quantities. Changes are shown in red.

Part numbers PWR-CORD-USA-B, CS-CPRO-RACKEARS and CP-PWR-CORD-NA can be ordered as spares or included under part CS-KITPRO-K9++. Was it the intention to spare out these parts or should they be included in the CS-KITPRO configuration?

The item description for CLIN 0001AC, CS-KITPRO-K9, lists all the items to be included in the configuration.

CLINs 0001AZ (PWR-CORD-USA-B), 0001BA (CS-CPRO-RACKEARS), and 0001BB (CP-PWR-CORD-NA) are extras.

Should the C9300L-24P-4X-E be ordered with dual power supplies and what length should the DNA subscription be 3,5, or 7 years? There is also an option if the part number is changed to C9300L-24P-1E giving a 1 year subscription.

Yes, will need dual power supplies. The subscription will be provided under a Cisco Enterprise Agreement, and not something procured outside of the approved contracts.

The RFP does not state that a tax exemption certificate will be provided for the state of Maryland.

See addition of FAR 52.229-3 Federal, State, and Local Taxes.

Speaking with the Haivision on CLIN numbers 0009AE part number B-292E-HDSDI1-HEVC would need to be replaced with B-292E-SDI1-HEVC as the part number requested would need to change in order to comply with line item support quote and adjustments to certain requested Haivision P/Ns it would also apply to CLIN number 0009AG part number S-292E-HDSDI1- HEVC replaced with S-292E-SDI1-HEVC and CLIN number 0009AY part number F-MB21B-R replaced with F-MB21X-R. Would you confirm if a revised price spreadsheet would be provided with the changes from Haivision or would we still bid on the parts listed in the revised price list posted on September 15th?

See Attachment P1_Price Spreadsheet REVISION 2 23SEPT for updated part numbers/quantities. Changes are shown in red.

Lauren Clemmens Phone: 240-577-5835 Email: lauren.clemmens1@navy.mil

This solicitation is for a two (2) year Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) type contract for the procurement of Cisco Systems, Inc. (Cisco), Allied Telesis, Inc. (Allied Telesis), Advantech Corporation (Advantech), D-Link, Crestron Electronics, Inc. (Crestron), Market Central, Inc.

(Market Central), Netgear, Inc. (Netgear), and Haivision Network Video, Inc. (Haivision) brand name network Video Teleconference (VTC) equipment. The Cisco, Allied Telesis, Advantech, D-Link, Crestron, Market Central, Netgear, and Haivision brand name network VTC equipment are required to support the Integrated Command and Control and Intelligence (IC2&I) Division’s integration of specialized network VTC systems supporting the Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance missions of Joint Staff and Combatant Commanders, Department of Defense Agencies and Services, and Department of Homeland Security operational and support components. All Offerors shall provide all equipment listed in Attachment 01.

The ordering years for this contract is as follows:

Year one is from date of contract award through 365 days after contract award.

Year two is from 366 days after date of contract award through 730 days after date of contract award.

The Product Service Code (PSC) for this requirement is 7E20.

Proposal validity is for a period of 90 days.

CLIN STRUCTURE

The maximum amount for each CLIN will be calculated by the total of all components under that CLIN listed in Attachment 01.

RECEIVING DOCK HOURS ARE MONDAY THROUGH FRIDAY, 0630-1500 EST

NAWCAD, Webster Field Annex at St. Inigoes, MD is designated as an operational restricted area. IAW the provisions of NASPAXRIVINST 5230.1A, foreign nationals must be escorted by Government personnel for the entire duration of a visit to such facility. As a result, be advised that delivery truck drivers intending to enter this facility with the purpose of delivering material/equipment contracted for this contract must be a U.S. citizen. It is operationally unfeasible and inefficient for the Government to provide 100% escort for a foreign national in such instances.

***IF ELECTRONIC EQUIPMENT, PLEASE MARK BOX/PACKAGE CONTAINING

ELECTRONIC EQUIPMENT WITH THE “DO NOT SCAN” STICKER. ***

****EARLY AND PARTIAL SHIPMENTS ARE ACCEPTABLE****

MAXIMUM VALUE OF IDIQ

The maximum values detailed on the individual CLINs do not represent an absolute quantity and dollar value of each CLIN. These values are listed as a result of system constraints. The pricing detailed in each of the CLINs provides pricing for each of the maximum quantities. It is for this reason, the Total Amount of Contract at Block 26 on Standard Form 1449 is representative of the contract Ceiling, but the estimated unit price and quantities set forth in Section B of this basic contract are illustrative only and do not represent firm quantities. The minimum and maximum quantities of this contract can be found in clause 5252.216-9506 “Minimum and Maximum Quantities.” All quantities to be ordered under this contract shall be in accordance with each delivery order. Located in the CLIN description is the unit price to be used for each delivery order.

The Government is not obligated to order any quantity beyond the guaranteed minimum and may order the maximum quantity over the life of the contract.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4,419

CODECS - CISCO

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

FOB: Destination

PSC CD: 7E20

NET AMT

0002 280

NETWORK SWITCHES - ALLIED TELESIS

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0003 36

NETWORK SWITCHES - ADVANTECH

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0004 30

NETWORK SWITCHES - D-LINK

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0005 60

NETWORK SWITCHES - CRESTRON

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0006 6

NETWORK SWITCHES - MARKET CENTRAL

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0007 190

NETWORK SWITCHES - NETGEAR

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0008 2,170

NETWORK SWITCHES - CISCO

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

0009 668

IPTV/STREAMING - HAIVISION

FFP

Ordering Year One See Attachment 01 for the spreadsheet.

Ordering year one is from date of contract award through 365 days after contract award.

1001 4,403

CODECS - CISCO

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1002 280

NETWORK SWITCHES - ALLIED TELESIS

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1003 36

NETWORK SWITCHES - ADVANTECH

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1004 30

NETWORK SWITCHES - D-LINK

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1005 60

NETWORK SWITCHES - CRESTRON

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1006 6

NETWORK SWITCHES - MARKET CENTRAL

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1007 190

NETWORK SWITCHES - NETGEAR

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1008 2,170

NETWORK SWITCHES - CISCO

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

1009 668

IPTV/STREAMING - HAIVISION

FFP

Ordering Year Two See Attachment 01 for the spreadsheet.

Ordering year two is from 366 days after the date of contract award through 730 days after date of contract award

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 1008 Destination Government Destination Government 1009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2021 TO

29-SEP-2022

N/A COMMANDER, NAWCAD WOLF

TBD

ATTN: RECEIVING OFFICER

BLDG. 8115

17598 WEBSTER FIELD ROAD

ST. INIGOES MD 20684-0411

301-995-6952

N3555A

0002 POP 30-SEP-2021 TO

29-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 30-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 30-SEP-2022 TO

29-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 30-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.211-15 Defense Priority And Allocation Requirements APR 2008 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.227-1 Authorization and Consent JUN 2020 52.227-2 Notice And Assistance Regarding Patent And Copyright

Infringement

JUN 2020

52.229-3 Federal, State And Local Taxes FEB 2013 52.242-13 Bankruptcy JUL 1995 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7004 Display of Hotline Posters AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010 252.215-7008 Only One Offer JUL 2019 252.215-7010 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data

JUL 2019

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

JAN 2018

252.219-7003 Small Business Subcontracting Plan (DOD Contracts) DEC 2019 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7008 Restriction on Acquisition of Specialty Metals MAR 2013 252.225-7009 Restriction on Acquisition of Certain Articles Containing

Specialty Metals

DEC 2019

252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.246-7007 Contractor Counterfeit Electronic Part Detection and

Avoidance System

AUG 2016

252.246-7008 Sources of Electronic Parts MAY 2018 252.247-7023 Transportation of Supplies by Sea FEB 2019 5252.204-9503 Expediting Contract Closeout JAN 2007 5252.211-9510 Contractor Employees MAY 2011

5252.216-9512 PAPERLESS CONTRACTING JUN 2009

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING

MATERIALS

AUG 2019

CLAUSES INCORPORATED BY FULL TEXT

52.211-8 TIME OF DELIVERY (JUN 1997)

(a) The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

DELIVERY DATE DELIVERY ADDRESS

Delivery shall be 75 days after receipt of Delivery Order for the first Delivery Order and any additional Delivery Orders.

Attn: Receiving Officer, Bldg. 8115 17598 Webster Field Road St. Inigoes, MD 20684-4013

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or

(2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term “working day” excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

SUBMISSION INSTRUCTIONS

The Offeror shall complete a CLIN structure in accordance with the CLINs 0001 through 1009 Video Teleconference Equipment Spreadsheet and label the file as xxxx PRICE MMDDYY.xlsx Price for submittal to the Government. The estimated unit quantities provided by the Government in the spreadsheet are for evaluation purposes only. The proposed unit prices in the xxxx PRICE MMDDYY.xlsx Price shall be the Offerors intended Firm-Fixed-Price contract ceiling unit prices for each CLIN and range quantity.

The Offeror shall submit a separate file (utilizing Attachment 1 Spreadsheet) and label the file the same as the following example “ Company Name PRICE MMDDYY.xlsx”

This is a brand name requirement limited to the Authorized Distributors of the identified brand name manufacturers.

Each line item requires that proposals are an Exact Match to the Descriptions and Part Numbers listed in Attachment 01 of this solicitation with NO SUBSTITUTIONS ALLOWABLE. If a part number is obsolete, the offeror shall provide the replacement part number and any additional costs. This shall also apply after award on the delivery order level.

Offerors shall NOT combine any similar line items. Offerors shall place their quotes exactly as outlined in this request for proposal.

Award shall be made to the lowest price, technically acceptable offeror. Technical Acceptability shall be determined by the following: (1) Demonstration that the offeror is an authorized distributor of the identified brand name manufacturers. Acceptable demonstration is as follows: Prime level offerors shall provide written documentation from the Original Equipment Manufacturer that their company or their subcontractor is authorized to distribute the required equipment. If the prime offeror's subcontractor is the authorized distributor, then the prime-level offeror shall include in the documentation a statement guaranteeing the Government will receive the same benefits when contracting with the prime as if the prime offeror was the authorized distributor; AND (2) Offeror provides an exact match to the Descriptions and Part Numbers listed in Attachment 01 of this solicitation.

The Offer is required to provide new equipment only; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

The Offeror is required to complete the fill-in sections of clauses 52.212-3 Offeror Representations and Certifications – Commercial Items (NOV 2017), 52.219-28 Post-Award Small Business Program Representations (JUL 2013), and 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.212-2 EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

This requirement utilizes FAR 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items.

The Offerors will be required to provide all part numbers in accordance with the Descriptions and Part Numbers in Attachment 01 of this solicitation. Each Offeror will either be Eligible or Ineligible for award. If an Offeror does not provide the entire list of equipment and is not an authorized distributor, the Offeror will be deemed Ineligible for award. If the Offeror provides the entire list of equipment and is an authorized distributor, the Offeror will be deemed Eligible for award.

Award will be made to the lowest price responsible Offeror that is deemed Eligible for award. Acceptable demonstration that an Offeror is an authorized distributor is written documentation from the OEMs that the Offeror is authorized to distribute the required equipment. If an Offeror manipulates the Attachment 01 spreadsheet, the Offeror will be deemed Ineligible for award.

The total evaluated price will be the sum of all CLINs at the maximum quantity for each part number on the equipment list for all Ordering Years. The proposed prices will be evaluated to determine if the Offeror’s prices are fair and reasonable.

The Government may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, if considered necessary by the Contracting Officer, discussions will be conducted with only those offerors determined necessary to ensure efficient competition.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Reasonable inquiry” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror…