RFP_N68335-18-R-0100_AMENDMENT_0001_PUBLIC_SAFETY_RADIO.docx

N6833518R0100

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFP AMENDMENT 0001

CONTRACT SPECIALIST

Sarah Lowell Phone: 732-323-1830 Email: sarah.lowell@navy.mil

The purpose of this amendment is to:

· ADD Section 1.0 and 2.0 to the Statement of Work

· Updated P1_Price Spreadsheet, NAVAIR Clause 5252.216-9506, and FAR Clause 52.212-2 with the following: Revised description of CLINs 0015,0016, 0037,0038, 0059, 0060, 0081, 0082, 0103, and 0104 to add "Portable Radio" to the description; Revised the description of 0017, 0018, 0039, 0040, 0061, 0062, 0083, 0084, 0105, and 0106 to add "Mobile Radio" to the description.

· Updated CRM Attachment 1 with the following: Added No. 1.32 and Revised No. 2.108 and 6.26.

· Amendment 0001 DOES NOT extend the soliciation. ALL PROPOSALS MUST BE RECEIVED NO LATER THAN 30 APRIL 2018 AT 4:00PM.

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

to:

Exhibit/Attachment Table of Contents

The following have been modified:

SOW/SPECIFICATIONS

Public Safety Radios Statement of Work (SOW) / Specification

1.0 INTRODUCTION

The Naval Air Warfare Center-Aircraft Division (NAWC-AD) Special Communications Missions Solutions (SCMS) Division has a requirement to modernize the Public Safety Radio subsystem, a subcomponent of the National Guard Bureau (NGB) Weapons of Mass Destruction - Civil Support Team (WMD-CST) Unified Command Suite (UCS). The UCS is currently fielded with the fifty-seven (57) NGB WMD-CSTs deployed in all fifty (50) states, the District of Columbia, and several US Territories. The WMD-CSTs are a domestic homeland response unit that specializes in Chemical, Biological, Radiological, and Nuclear (CBRN) response missions. The WMD-CSTs also support other missions, such as natural disasters and suspected terrorist events.

Each CST is deployed using a suite of vehicle and trailer systems: a UCS vehicle (UCS Main), an Advanced Echelon (ADVON) communication vehicle, an Analytical Laboratory System (ALS) vehicle, a Tactical Operation Communications (TOC) trailer, an Operations (OPS) vehicle, a Medical Response Vehicle (MRV), two (2) survey vehicles, a logistics vehicle and an administrative support vehicle. Each CST has a standard configuration of public safety radios with vehicle adapters for the deployed vehicles and trailer as depicted in the table below.

Table 1 Public Safety Radio Subsystem Equipment Requirements Summary

The National Guard is a hybrid federal and state organization. It receives funding and equipment from both federal and state sources. The governor in each state controls the deployment and operation of each WMD-CST, using inter-state agreements to support large scale events and training exercises that span state boundaries. The National Guard does not operate its own radio system in each state. Instead, the public safety radios described in Table 1 utilize other existing federal, state and local radio systems, as shown in Figure 1. Since the WMD-CSTs are deployed across multiple local and state jurisdictions, they require a public safety radio suite that can be easily and rapidly re-configured to operate on virtually any Project 25 (P25) trunked, P25 conventional, or analog conventional radio system.

Figure 1 Public Safety Radio Operational Overview

SCMS has been tasked by the Joint Product Manager, (JPdM), Chemical, Biological, Radiological, and Nuclear, Analytics and Response Systems (CBRN A&RS) to perform the modernization of the CST public safety radio subsystem. The purpose of this specification document is to detail the requirements for the procurement of the public safety radio solution necessary to modernize the existing subsystem that is nearing the end of its life cycle. The modernized radio solution shall allow the deployed WMD-CST to more effectively communicate at an individual level in a wide number of likely configurations and situations. Modernization of the team radios will significantly improve the ability to react to the various situations that will arise in the CST’s missions.

2.0 SCOPE

This SOW/Specification establishes the technical, performance, and test requirements for the acquisition of commercially available hardware and software to support the modernization of fifty-seven (57) CST public safety radio subsystems and two (2) Chemical Biological Incident Response Force (CBIRF) public safety radio subsystems.

Each CST public radio subsystem is comprised of twenty-eight (28) portable radios, seven (7) mobile radios and twelve (12) vehicle adapter kits. The modernized radio subsystem shall be comprised of portable radios, mobile radios, antennas, and vehicular adapters that will directly replace the radio equipment that is currently integrated. Each radio shall have associated accessory items, including surveillance kits, speakers, speaker microphones, hand microphones, ear pieces, push-to-talk buttons, cables, power cords, batteries, battery chargers, and various other products which may accompany the selected radio. The SCMS Division will integrate and package the equipment purchased under this contract to provide a new public safety radio subsystem for each CST. This contract, and associated delivery orders, also provides a method to procure:

- Spare equipment and accessories;

- Operation and Maintenance manuals;

- Warranty support;

- Training support;

- Technical support.

3.0 APPLICABLE DOCUMENTS

The following documents are provided for reference (the most current version at time of award). Requirements for NAWC-AD SCMS products to have interoperability among military, civilian, and U.S. users dictate an adherence to a wide variety of specifications and standards. Department of Defense (DoD) systems must adhere to Joint Technical Architecture (JTA) Standards (Current Version). Non-DoD systems are governed by numerous commercial or national standards. The standard development organizations listed are not all inclusive and are presented only as representative sources of the technological interface details.

· Association of Public-Safety Communications Officials - International, Inc. (APCO International) P25 Statement of Requirements, 11 Dec 2013

· Federal Information Processing Standard (FIPS) 140-2, Security Requirements for Cryptographic Modules, updated 3 Dec 2002

· Joint Spectrum Center, Spectrum Supportability, DoD I4650.0

· National Telecommunications and Information Administration (NTIA), September 2015 Revision of the May 2013 Edition

· P25 Compliance Assessment Program (P25 CAP)

4.0 GENERAL SYSTEMS REQUIREMENTS

4.1 The proposed radio system components shall meet the requirements defined in this SoW and in Attachment 1, Cross-Reference Matrix (CRM). The proposed and delivered radio system shall comply with APCO P25 requirements and shall have been tested in accordance with the P25 Compliance Assessment Program (P25 CAP). The Contractor shall have submitted the Suppliers’ Declaration of Compliance (SDOC) and Summary Test Report (STR) to the Department of Homeland Security (DHS) for review and approval. Those documents shall be posted to https://www.dhs.gov/science-and-technology/approved-grant-eligible-equipment under the CAP Test Documentation (STR and SDOCs) for the proposed radio system equipment, by proposal submittal due date lisyted in block 8 SF 1449, to demonstrate the proposed product’s successful APCO P25 testing.

4.2 The proposed radio components shall be capable of Internet Protocol (IP) IPv4 connectivity and IPv6 connectivity at the time of contract award.

4.3 The proposed radios shall be enabled to transmit and receive in the four frequency bands, without requiring hardware and/or software configuration changes to switch between frequency bands, and with modulation as required for APCO-25 (P25) Trunked, APCO-25 (P25) Conventional, and analog conventional:

• VHF (Tx/Rx 136-174 MHz)

• UHF (Tx/Rx 380-470 MHz and 450-520 MHz)

• 700 (Tx 764-776 MHz and 794-806 MHz / Rx 764-776 MHz)

• 800 (Tx 806-825 MHz and 851-870 MHz / Rx 851-870 MHz)

4.4 The proposed radios shall provide both APCO-25 (P25) Phase I compliant frequency division multiple access (FDMA) trunking capability and APCO-25 (P25) Phase II compliant TDMA trunking capability; it shall be possible to operate the radio in either mode without the need to make hardware or software changes to the radio in order to change modes.

4.5 The proposed radios shall dynamically switch from APCO-25 (P25) Phase II compliant TDMA trunking to APCO-25 (P25) Phase I compliant FDMA trunking when required by the radio system in order to connect with a radio systems.

4.3 4.4

4.6 Over the Air Rekeying (OTAR) and Over the Air Programming (OTAP) shall be inherent to the proposed radio system components.

4.7 The proposed radios shall employ modular architecture characteristics and be capable of receiving software updates when required.

4.8 The proposed portable radio, mobile radio, and vehicle adapter shall be available for sale through the life of the contract.

4.9 The proposed radio system components shall be compliant with FIPS 140-2 Level 1 or higher security standards and shall be equipped to support the AES-256 encryption algorithms.

4.10 All radio equipment shall meet or exceed all NTIA applicable standards and be NTIA type accepted as of the date of the Offeror’s proposal submission.

4.11 Any IEEE 802.11 b/g/n interface to the radio shall be compliant with the FIPS 140-2 Level 1 standard.

5 TECHNICAL SUPPORT

5.1 The contractor shall offer technical support for hardware and software to help resolve any operational or service problems; this support shall be provided during normal business hours via a telephone help desk and/or web page application.

5.1.1 The contractor shall provide security updates, patches and fixes for the radio programming software as required.

6 WARRANTY AND MAINTENACE

6.1 The Contractor shall warranty the radios delivered under this contract for a minimum period of one (1) year from the date of acceptance by the Government.

6.2 The contractor shall have a Return Materiel Authorization (RMA) process. The Government will use the RMA process to maintain the radios and accessories procured under this contract when the repairs fall outside of the scope or period of performance of the product warranties.

7 TRAINING

8 DELIVERABLES

8.1 The Contractor shall deliver the required data as specified in the Public Safety Radio CDRLs. The data items on the CDRLs are cross-referenced to the associated tasks in the SOW under which the basic information is generated. Contractor format is acceptable and shall be used to the maximum extent possible in satisfying the requirements of this statement of work.

8.2 TECHNICAL DOCUMENTATION

8.2.1 Technical Data Package. The contractor shall provide technical drawings of the radios and related accessory equipment in accordance with Contract Data Requirements List (CDRL) A001, Technical Data Package (TDP). The TDP shall include the following technical drawings and information:

8.2.1.1 The Contractor shall provide exterior dimensional drawings in accordance with CDRL A001.

8.2.1.2 The Contractor shall provide connector interface drawings (with signal information for each pin on each external connector) in accordance with CDRL A001.

8.2.1.3 The Contractor shall provide cable fabrication drawings in accordance with CDRL A001. The cable fabrication drawings will be utilized to troubleshoot and repair the cable radio unit cables.

8.2.1.4 The Contractor shall provide a complete parts list for each type of radio, the vehicle adapter, and each accessory item in accordance with CDRL A001.

8.2.1.5 The Contractor shall provide interface protocol specifications in accordance with CDRL A001.

8.2.1.6 The contractor shall provide a detailed description of the network ports and protocols for any IP interface to networks in accordance with CDRL A001. The Government will use the detailed description provided in CDRL A001 to verify compliance with DoD cyber security regulations.

8.2.1.7 The Contractor shall provide the duplex isolation curves for a mobile radio in accordance with CDRL A001.

8.2.2 The Contractor shall provide the factory final bench performance test results for each radio and battery charger in accordance with CDRL A002, Final Bench Performance Test Results.

8.2.3 The Contractor shall provide either a Joint Frequency (JF)-12 certification or a completed application for a JF-12 certification per Department of Defense (DD) Form 1494, in accordance with CDRL A003, Joint Frequency (JF)-12 Certification.

8.3 WARRANTY AND MAINTENACE DOCUMENTATION

8.3.1 The contractor shall provide details of the RMA process and instructions in accordance with Contract Deliverables Requirements List (CDRL) D001, RMA Instructions.

8.3.2 The Contractor shall provide a Spare Parts List in accordance with CDRL E001, Recommended Spare Parts List. All items listed on the CDRL E001 shall be available for sale through the life of the contract. The Contractor shall notify the Government two (2) years prior to the planned End of Life (EOL), End of Support (EoS), and End of Sale (EoS). EOL notification shall include a priced proposal for End of Life system/component/spare(s) buys.

8.3.3 The Contractor shall provide a recommended maintenance schedule in accordance with CDRL D002, Recommended Preventative Maintenance Schedule.

8.3.4 The contractor shall provide all operator and/ or maintenance manuals in accordance with CDRL E002, Operator and Maintenance Manuals.

8.3.5 The contractor shall provide warranty documentation in accordance with CDRL D003, Warranty Documentation.

8.3.6 The contractor shall provide a list of warranty and service products in accordance with CDRL D004, Warranty and Service Options.

8.4 TRAINING DOCUMENTATION

8.4.1 The Contractor shall provide the training curriculum materiel for the operator training course in accordance with CDRL E003, Training Materiel.

8.5 SHIPPING DOCUMENTATION

8.5.1 The contractor shall notify SCMS of the shipment within 24 hours of shipment via email to the Government Point of Contact (POC) in accordance with CDRL B001, Shipment Notification.

9.0 PACKAGING, HANDLING, AND DELIVERY REQUIREMENTS

9.1 Location

The contractor shall deliver a public safety radio system, which meets the requirements of this SOW and Attachment P2 to:

COMMANDER

ATTN: RECEIVING OFFICER, BLDG 8115

M/F: BRIAN DAVIS, 4.11.4.3

17598 WEBSTER FIELD ROAD

ST INIGOES, MD 20684-4013

9.2 Delivery Requirements

9.2.1 The contractor shall notify SCMS of the shipment within 24 hours of shipment via email to the Government Point of Contact (POC) in accordance with CDRL B001, Shipment Notification. The shipment notification shall include shipment number, shipment tracking number, Contract number and delivery order number, and shall have an attached copy of the shipment document detailing the list of equipment shipped with associated serial numbers.

9.2.2 The contractor shall deliver five (5) each of the portable radios, mobile radios, vehicular adapters, and each accessory and one (1) each of the programming software on the initial delivery order within fourteen (14) days of contract award. Delivery of each radio shall also include the following CDRLs: all operator and/ or maintenance manuals in accordance with CDRL E002; warranty documentation in accordance with CDRL D003; and final bench performance test results in accordance with CDRL A002.

9.2.3 The Contractor shall deliver the remaining radio equipment and software on the initial delivery order within sixty (60) days of award. Delivery of each radio shall also include the following CDRLs: all operator and/ or maintenance manuals in accordance with CDRL E002; warranty documentation in accordance with CDRL D003; and final bench performance test results in accordance with CDRL A002.

9.2.4 All subsequent delivery orders shall be delivered within sixty (60) days of award. Delivery of each radio on all subsequent delivery orders shall include the following CDRLs: all operator and/ or maintenance manuals in accordance with CDRL E002; warranty documentation in accordance with CDRL D003; and final bench performance test results in accordance with CDRL A002.

52.212-2 EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

M – [1] EVALUATION FACTORS FOR AWARD

PART A: GENERAL INFORMATION

1.0 GENERAL

1.1 The basis for award for this contract and initial order will be in accordance with FAR 15.101-2 Lowest Price Technically Acceptable.

1.1.1 The Government will award a Fixed Price IDIQ type contract. Award will be made to the Offeror with an acceptable rating for the technical factor, the lowest evaluated price, that is deemed by the Government to be fair and reasonable as well as balanced (if determined unbalanced the lack of balance must not pose an unacceptable risk to the Government) and responsible.

1.2 This Source Selection consists of only two factors; technical and price. The technical factor will evaluate Volume 2 to include Part A, Part B, and Part C; however, these parts will not be evaluated as separate subfactors. There are no subfactors.

1.3 The Government intends to evaluate proposals and award the contract without discussions as described in FAR 15.306; and will evaluate each offer on the basis of the Offeror’s initial proposal. Therefore, the initial proposal shall contain the Offeror’s best terms. The Government reserves the right, however, to conduct discussions if in the Government’s best interest.

1.4 The Government reserves the right to limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals in accordance with FAR 15.306(c)(2). Prior to the establishment of the competitive range, and after the decision to conduct discussions has been made, the PCO may enter into limited communications with Offerors whose inclusion or exclusion from the competitive range is uncertain. These communications are limited in accordance with FAR 15.306(b)(1).

1.5 If only one proposal is received, the Government will use the procedures at DFARS 215.371-1(b) to ensure that the price is fair and reasonable.

1.6 The Government proposal evaluation will be limited to the information provided by the Offeror and nothing will be assumed. However, the Government may use data obtained from other sources as specified in Section L in conducting the evaluations for the technical factor.

1.7 Any use of hyperlinks in the Offeror’s proposal will not be viewed or considered in the Government evaluation.

1.8 The Government will not consider in its evaluation any proposal from an Offeror other than the proposal specified in Section L.

1.9 The Government will not evaluate any pages that exceed the page limitations identified in Section L.

1.10 The Government will not reimburse any Offeror for bid and proposal costs associated with responding to this solicitation. The award of this contract is subject to the availability of adequate funds. The Government reserves the right to cancel this requirement at any time without being responsible bid and proposal costs.

2.0 EVALUATION PROCESS

2.1 Proposals that fail to separate cost/price information from Volume II in accordance with the instructions in Section L will be rated Unacceptable and not eligible for award.

2.2 Proposals that contain any assumptions, terms, conditions, caveats or exceptions may be rated Unacceptable and not eligible for award.

2.3 Offerors may encrypt or password protects proprietary information as it sees fit in its e-mail proposal submittal per Section L. However, if the Government is unable to access the documents, the proposal will be rated Unacceptable and not eligible for award. Proposals that contain classified data or information will be rated Unacceptable and not eligible for award.

2.4 If the Offerors proposal is not received by the Contract Specialist Sarah Lowell, prior to the date and time specified in Block 8 of the Standard Form 1449, the proposal will be determined to be late in accordance with FAR 52.215-1 and not eligible for award.

2.5 Proposals containing uncertainties/unclear items might not result in clarifications, communications, or discussions with the Offeror and may be rated unacceptable and therefore ineligible for award.

2.6 Proposals not submitted as separate files and named in accordance with Section L may be rated Unacceptable and not eligible for award.

3.0 EVALUATION FACTORS FOR AWARD

The evaluation factors are as follows:

I. TECHNICAL (FACTOR)

Factor One (1) Technical consists of the following:

Volume II – Technical:

Part A – Cross Reference Matrix Part B – Technical Narrative Part C – Corporate Experience

The Government technical evaluation will utilize the ratings of Acceptable or Unacceptable to rate Factor One (1) as follows:

Acceptable – Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

II. PRICE (FACTOR)

The Government will evaluate all Offerors’ xxxx TOTALPRICE MMDDYY.xlsx for compliance with the instructions set forth in Section L. If an Offeror fails to comply with the instructions in Section L the Offeror shall not be considered for award. Please see the instructions in the xxxx TOTALPRICE MMDDYY.xlsx to see how the total evaluated price will be determined.

All CLINs will be included in the total evaluated price. For evaluation purposes only, evaluation of price shall be based on the following evaluation quantities listed below multiplied by the proposed unit price for each Fixed Price CLIN (the evaluation will not bind the Government to purchase any of the items beyond the specified minimum quantity).

MOBILE RADIO – YEAR 1

VEHICLE ADAPTER ACCESSORIES – YEAR 1

PORTABLE RADIO ACCESSORIES – YEAR 1

MOBILE RADIO ACCESSORIES – YEAR 1

TRAINING – YEAR 1

MOBILE RADIO – YEAR 2

VEHICLE ADAPTER ACCESSORIES – YEAR 2

PORTABLE RADIO ACCESSORIES - YEAR 2

MOBILE RADIO ACCESSORIES – YEAR 2

TRAINING – YEAR 2

MOBILE RADIO – YEAR 3

VEHICLE ADAPTER ACCESSORIES – YEAR 3

PORTABLE RADIO ACCESSORIES – YEAR 3

MOBILE RADIO ACCESSORIES- YEAR 3

MOBILE RADIO – YEAR 4

VEHICLE ADAPTER ACCESSORIES – YEAR 4

PORTABLE RADIO ACCESSORIES – YEAR 4

MOBILE RADIO ACCESSORIES – YEAR 4

MOBILE RADIO – YEAR 5

VEHICLE ADAPTER ACCESSORIES – YEAR 5

PORTABLE RADIO ACCESSORIES – YEAR 5

MOBILE RADIO ACCESSORIES – YEAR 5

Fair and Reasonable determination - The Government will perform Price Analysis of the Offeror’s xxxx TOTALPRICE MMDDYY.xlsx in accordance FAR 15.404-1(b) However, the Government reserves the right to utilize any of the evaluation techniques found at FAR 15.404-1. This analysis will be performed on the Offerors total price. The contracting officer will determine the price fair and reasonable prior to contract award.

The Government will evaluate the Offeror’s VOL IIIA XXXX TOTAL_PRICE DDMMYY.xls for unbalanced pricing. Each CLIN will be evaluated for reasonableness and to determine if the CLINs contain no material imbalances. In its evaluation, the Government may use commercial published data, same or similar DoD contracts, Government estimates, industry standards, field pricing reports, or other information as deemed appropriate by the Government.

4.0 SMALL BUSINESS SUBCONTRACTING PLAN

If submitting an Individual Small Business Subcontracting Plan or an unapproved Master Subcontracting Plan the plan shall include the content of FAR 52.219-9 (DEVIATION 2013-O0014) Small Business Subcontracting Plan, FAR 19.704, and DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts), failure to include these contents may deem the Offeror ineligible for award. The Offeror’s Small Business Subcontracting Plan will be evaluated in accordance with FAR 19.705-4

If submitting a Comprehensive or a previously approved Master Small Business Subcontracting Plan Offerors shall comply with the instructions set forth in Section L. Failure to comply with the instructions set forth in Section L may deem the Offeror ineligible for award.

If submitting a Commercial Subcontract plan it shall be in accordance with FAR 52.219-9, DFARs 252.219-7003 and FAR 19.704.

MOBILE RADIO

VEHICLE ADAPTER ACCESSORIES

PORTABLE RADIO ACCESSORIES

MOBILE RADIO ACCESSORIES

TRAINING

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