RFI_PWS_FRCASE_-_Draft_LKE_002_(2).docx

PERFORMANCE WORK STATEMENT For Commander Naval Air Systems Command

Fleet Readiness Center Aviation Support Equipment (FRC ASE)

Maintenance Support

DRAFT-2015-LKE 002

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Table of Contents

1.0. INTRODUCTION ………………………………………………………………………………………………. 5

2.0 SCOPE ………………………………………………………………………………………………………….. 5

3.0. DOCUMENTS/DIRECTIVES ………………………………………………………………………………….. 7

4.0. TECHNICAL / PERFORMANCE REQUIREMENTS ………………………………………………………. 8

5.0. REPORTING REQUIREMENTS …………………………………………………………………………….. 21

6.0. SPECIAL REQUIREMENTS …………………………………………………………………………………. 22

7.0. DELIVERABLES ……………………………………………………………………………………………… 32

8.0. TEAM COMPLEMENT …………………………………………………………………………………….…. 33

ACRONYMS AND DEFINITIONS …………………………………………………………………………………….. 38

ATTACHMENT 1: FLEET READINESS CENTER SUPPORT EQUIPMENT ………………………………… A-1-1

ATTACHMENT 2: INTERFACE REQUIREMENTS SPECIFICATION (IRS) GET CONTRACTOR LABOR

HOURS IRS002 ………………………………………………………………………………………………………. A-2-1

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1.0 INTRODUCTION

Fleet Readiness Center Aviation Support Equipment (FRC ASE) is a Naval Air Systems Command whose mission is to provide agile, relevant, quality aviation support equipment (SE) maintenance, repair and overhaul services to meet Naval Aviation Enterprise entitlements and the Navy’s Fleet Response Plan requirements with improved efficiency and reduced cost. FRC ASE provides seamless integrated SE maintenance repair and overhaul services with a goal of reducing repair cycle time while improving the availability of ready for use SE in the fleet and its supporting infrastructure.

1.1 The headquarters element of FRC ASE is located aboard the Naval Recreation Center Solomons Island, MD. Known as FRC ASE Solomons, this element supports the development and execution of the Navy’s 1C7C – Equipment Maintenance budget which funds the rework of fleet aviation SE and that for the New Ships Construction Outfitting, Refueling Complex Overhaul and Maritime Prepositioning Forces Programs. FRC ASE Solomons provides centralized management of SE Rework planning and scheduling. FRC ASE Solomons provides a centralized source for quality assurance management, kitting, and maintenance support. FRC ASE Solomons has developed a series of Standard Operating Procedures (SOPs) that outline processes for planning, scheduling, maintenance execution and management, and material management for all FRC ASE managed sites. These SOPs; discussed in this document, outline Government Processes. These processes have been standardized in order to provide an easy interface between Contractor and Government process inputs and outputs. In addition to the Navy 1C7C Programs, FRC ASE Solomons manages and executes Special Programs some of which include: Naval Supply Systems Command Weapon System Support (NAVSUP WSS) Quick Engine Change Kit Repair/Overhaul and Component Repair, Coast Guard SE Rework, Foreign Military Sales (FMS) and Program Manager (AIR) (PMA) support. Execution at each of the FRC ASE sites is managed by the site’s Government Site Lead.

1.2 FRC ASE is tasked with supporting SE in support of deployed and garrison fleet forces, the different categories of support equipment are identified in NAVAIRINST 13650.1 (series), Naval Air Systems Command Aircraft Maintenance Material Readiness List Program. That instruction defines Support Equipment as, the equipment required to make an aircraft system, support system, subsystem, or end item of equipment (i.e., support equipment for SE) operational in its intended environment. This includes all equipment required to install, launch, arrest (except Navy shipboard and shore based launching and arresting equipment), guide, control, direct, inspect, test (including automated test equipment hardware and software), adjust, calibrate, appraise, gauge, measure, assemble, disassemble, handle, transport, safeguard, store, actuate, service, repair, overhaul, maintain, or operate the system, subsystem, end item, or component. SE is categorized as either common or peculiar. In addition to its primary mission, as a Center of Excellence for SE, FRC ASE has been tasked to support the SE needs of its Special Program customers as indicated above and other customers seeking maintenance support for their specialized SE needs. Additional definitions of the types of support equipment supported by FRC ASE may be found in Attachment (1).

1.3 Continuous Process Improvement. FRC ASE embraces Continuous Process Improvement (CPI) as a means to improve its products and services. The intended goal of its CPI initiatives is to decrease cycle time, identify and eliminate non-value added work and inefficiencies, and reduce the variation in products and services; all with the intent of improving the quality of service to the fleet. Using CPI processes Government and Contractor teams participate together to identify potential improvement opportunities, develop improved processes, implement those improvements, measure their results and identify further improvement opportunities.

2.0 SCOPE

2.1 Purpose. The purpose of this Performance Work Statement (PWS) is to identify the services required to ensure FRC ASE’s success as the Naval Air Systems Command Center of Excellence for Naval Aviation SE repair and rework. The Contractor shall provide services as described in the below subparagraphs.

2.1.1 FRC ASE provides repair and rework support for SE that is inducted either on a scheduled basis as determined by the Support Equipment Controlling Authorities (SECAs), on an emergent basis as the need arises, or on an emergency basis when requested by the fleet. To satisfy these requirements, the SE requiring rework may be scheduled in to one of the FRC ASE sites, transported to a FRC ASE site immediately, or repaired by a dispatched Field Team from a FRC ASE Site. Field Teams may be dispatched to areas around the world (ashore and afloat) in order to assist units in returning their SE to a serviceable condition. The mission critical factor related to this workload is ensuring that items are returned to their custodians in a serviceable condition within the planned workload standard hours and turnaround time days. These measures are used to plan work into the sites and to set FRC ASE customer expectations for their equipment being returned. Workload standards and turnaround times are updated throughout the year as engineered standards, CPI projects, or analysis of historical performance determine that a change to the workload standard or turnaround time is necessary. The most current applicable workload standards and turnaround times are maintained in the Support Equipment Management System. This work may be conducted at any of FRC ASE sites, aboard Navy and Marine Corps Bases or other sites around the world and aboard Naval vessels at sea or in port.

2.1.2 FRC ASE provides SE maintenance in support of surface ship and Maritime Prepositioning Ship off-loads and redeployments. Although this work is primarily preventative maintenance support, it has historically included making any necessary repairs (e.g., testing of hoisting devices, pallet slings, and other Logistics Support Equipment/Materials Handling Equipment) to the associated SE. This SE support is scheduled by the SECAs, Blount Island Command, and Commander Naval Surface Atlantic/Pacific, and the mission critical factor related to this workload is to ensure that all work inducted, have all preventative and/or unscheduled maintenance actions required completed in accordance with the Government and Contractor agreed upon Sail Plan. The Sail Plan is a Contractor developed and Government approved plan that identifies all required activities on a timeline to ensure that all SE is available to meet ship’s planned redeployment schedules. This work is conducted at FRC ASE sites at Blount Island Command (BIC), Norfolk Naval Ship Yard (NNSY), NAS Norfolk, and the Support Equipment Refurbishment Facilities (SERFs) primarily, however other FRC ASE sites may be required to support this workload based upon capacity and schedules.

2.1.3 FRC ASE supports the repair, rework, configuration, modification and reclamation (including conversion or reclamation in lieu of procurement) of SE for Naval Air Systems Command Program Managers. These tasks are scheduled and are normally accomplished in accordance with a technical directive. In the event that an effort is not conducted in accordance with a technical directive the work shall be estimated using FRC ASE’s Estimating SOP. The result of the estimating process is a product estimate, which shall include a planned turnaround time and workload standard hours that shall be used to set customer expectations for the return of their equipment. This same process is used when new items of SE are scheduled for induction for which a workload standard or turnaround time has not been established. The mission critical factor related to this work is producing to an agreed upon schedule and accomplishing the work at or under the amount estimated/budgeted. This work is conducted at FRC ASE Beaufort, Cherry Point, Fort Worth, New Orleans, BIC, Jacksonville, NNSY, North Island and Solomon sites, however due to capacity the other FRC ASE sites may also perform this work.

2.1.4 FRC ASE supports Logistics Support Equipment/Materials Handling and Support Equipment maintenance support for several customers which include the day to day scheduled (preventative) and unscheduled (restorative) maintenance, corrosion control, modification, overhaul, preoperational checks and check-in and out of the equipment. The mission critical factor in this work is ensuring that the equipment is maintained, ready for tasking and that it performs its mission successfully. This work is conducted primarily at the FRC ASE NNSY, Blount Island Command, and North Island sites; however, due to capacity the other FRC ASE sites may also perform this work.

2.1.5 FRC ASE provides support equipment maintenance for SE located at Fleet Readiness Center Southwest (FRCSW) Detachment El Centro and NAF El Centro.

2.2 Objective. The objective of this Performance Work Statement is to establish the maintenance performance requirements for the Contractor that supports FRC ASE. The Contractor shall be responsible for the receipt, inventory, induction, repair, overhaul, modification, and reclamation of SE as defined in the introduction section of this performance work statement. In addition; the Contractor shall ensure that all services provided are IAW (in accordance with) CNAFINST 4790.2 (series) as it applies to the current efforts on this support equipment maintenance task order. As part of the quality maintenance process the Contractor shall identify and participate in activities to improve maintenance processes and procedures. The work associated with this performance work statement shall be accomplished at FRC ASE sites, as Field Teams on any ship, or at any designated shore, afloat or Carrier Support Group sites.

The Contractor shall identify and acquire material requirements to support said maintenance activities in accordance with FRC ASE standard operating procedures. FRC ASE supports each of its locations using a “hub and spoke” support strategy. All support functions are primarily provided from the Headquarters site (Solomons) and pushed to the strategically located FRC ASE maintenance facilities around the country.

The Contractor shall provide maintenance support capable of supporting all SE rework maintenance functions associated with FRC ASE programs.

The Naval Weapons Station (NWS) Yorktown, Cheatham Annex site, manages support equipment removed from NSC and RCOH ships, and manages the movement of equipment to the various rework sites.

The Contractor shall maintain custody, responsibility, and inventory of all Individual Material Readiness List (IMRL) GSE/SE SE for FRCSW at Detachment El Centro and NAF El Centro in accordance with applicable COMNAVAIRFOR Instruction. The Contractor shall perform organizational (O-level) and intermediate level (I-level) maintenance, issue and receive SE to resident and transient commands, and perform shipment and receipt of Ready for Use (RFU) and Non-Ready for Use (NRFU) SE. The Contractor shall report physical custody and updated status of all SE to the Support Equipment Resources Management Information System (SERMIS) utilizing the Local Asset Management System (LAMS). Material required to complete the maintenance shall be ordered through the NALCOMIS system. The Contractor shall provide support and assistance to maintenance shops in accomplishing customer generated requests for SE maintenance. The Contractor shall provide workload induction and monitoring services to the Command Maintenance Control Centers for repairs and upkeep of industrial SE throughout FRCSW.

3.0 DOCUMENTS/DIRECTIVES

3.1 All work performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards and procedures contained in pertinent manuals utilizing blueprints, drawings or schematics as provided at each FRC ASE site Technical Publications Library through the COR. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedures guides shall be utilized and will be provided. When a publication provided by the government is subsequently revised, supplemented, replaced or rescinded, the contractor, upon notification or receipt of it, shall comply. The contractor shall be required to correct any contractor rework discrepancies noted as authorized by FRC ASE. The contractor shall notify the FRC ASE COR and PCO in the event these changes have associated costs.

The Contractor shall adhere to the following documents in accordance with the Technical Requirements of this performance work statement:

Document Type

No./Version

Title

NAVAIR Instruction

13650.1(series) Naval Air Systems Command Aircraft Maintenance Material Readiness List Program

NAVAIR Instruction

13680.1(series) Depot Level Rework Program For Support Equipment End Items

OPNAV Instruction3

4790.4 (series) Ship’s Maintenance and Material Management (3-M) System Policy

NAVAIR Manual

NAVAIR 17-1-125

Support Equipment Cleaning and Corrosion Control

NAVAIR 00-25-100

Naval Air Systems Command Technical Manual Program

NAVAIR 00-80T-96

Support Equipment Common Basic Handling & Safety Manual

NAVAIR 01-1A-34

Aeronautical Equipment Welding

OPNAV Instruction

5100.23 (series)

Navy Safety and Occupational Health (SOH) Program Manual

SECNAV Instruction

5220.13 (series) Validating and Leveraging Financial Benefits Associated with Lean Six Sigma for Continuous Process Improvements

OPNAV Instruction

5100.12 (series)

Navy Traffic Safety Program

NAVSUP Pub

P-538 Management of Materials Handling Equipment and Shipboard Mobile Support Equipment

DLAI 4145.3

Joint Service Publication: Preparing Hazardous Materials for Military Air Shipments

ASTM D3591 (Cheatham Annex)

Commercial Packaging

Maintenance Instruction Manuals (MIM)

Technical Manuals(TM)

Technical Directives

Bulletins

Engineering Drawings

Engineering Changes

Military Specifications

Commercial Vendor Maintenance Manuals

Maintenance Requirements Cards (MRC)

Technical Orders

Navy Rework Specifications/Workbooks

P-700

Common Naval Packaging

NDMS Maximo IRS 002

Get Contractor Labor Hours IRS002

FRC ASE

FRC ASE Standard Operating Procedures

ISO 9001:2000

Quality Program

3.1.1 For FFP task orders/CLINs only: The Contractor shall notify the FRC ASE COR if any changes required by a revision to the documents cited in 3.1, above, directly impacts the firm fixed price of the task order. This notification shall be made and funded prior to any work being performed against that revision.

3.2 Maintenance Records, Forms and Technical Data. All technical data to include, technical manuals, bulletins, directives, drawings, specifications, standards, FRC ASE SOPs and OPNAV Forms will be provided by the Government through the FRC ASE COR and shall be utilized in the performance of all work associated with this performance work statement. Any referenced publications used shall include the latest changes.

3.3 FRC ASE SOPs. FRC ASE SOPs document Government management processes that are to be used by the Government Commodity Managers and Government Site Leads at FRC ASE locations. The Contractor shall use each SOP as a guideline and ensure an integrated process interface between their process and the process inputs and outputs as identified in the SOPs.

4.0 TECHNICAL / PERFORMANCE REQUIREMENTS

The Contractor shall provide SE organizational, intermediate and depot level scheduled (preventative) and unscheduled (restorative) maintenance; which includes the servicing, functional / operational testing, repair and replacement of unserviceable parts, assemblies, subassemblies and components; making structural repairs, fabrication of parts; incorporation of modifications, support configuration, reclamation, and conversions; perform corrosion control to include paint and final finish of SE. The Contractor shall respond to FRC ASE customer requirements with an action plan within 24 hours of notification by the Government.

4.1 General Management Practices

4.1.1 Personnel. The Contractor shall maintain personnel and skill levels as defined by the Government to perform at a level that enables FRC ASE sites to meet its workload and mission commitments. The Contractor shall ensure that all personnel are trained on the equipment and processes in their respective work areas and possess and use the requisite personal protective equipment required to accomplish their work in a safe manner as identified in CNAFINST 4790.2 (series), the Naval Aviation Maintenance Program, and OPNAVINST 5100.23 (series), The Navy Safety and Occupational Health Program Manual and in accordance with OSHA Standards.

4.1.1.1 Manning Level Report. The Contractor shall provide a monthly Manning Level Report that provides personnel planning and execution information in the following six key areas: Contract and Delivery Order; Total Numbers by Site; Detailed Contractor Manning by Site, Function and Shift, Overtime and Temporary Additional Duty information. The Contract and Delivery Order section will identify the following by Contract and Delivery order and by FRC ASE Site: start date, completion date, projected team complement, assigned team complement. The Contractor Manning by Site section shall include total numbers of people in each DOL skill code assigned to each site. The Detailed Contract Manning by Site section shall include a section that identifies all Contractor personnel assigned by site, including any overhead employee names, the function provided, DOL skill Code assigned, shift, any remarks concerning the person/assignment and should be totaled by site with the billable persons to the contract. An Overtime section shall identify by site and DOL skill code the number of overtime hours expended reflecting the current month and cumulative. The Temporary Additional Duty section shall identify each temporary additional duty trip, where the persons leave from, the destination, the total number of people traveling by DOL skill code, the duration of the temporary additional duty period, the total man-days expended and the purpose of the trip. (Contractor Manning Level Report)

4.1.2 Safety and Security of Work Spaces. The Contractor shall ensure that throughout the work day all Contractor workspaces are maintained in compliance with OPNAVINST 5100.23 (series) and all applicable SECNAVINST and COMFRCINST. The Contractor shall conduct a cleanup and remove all trash from assigned work areas at the end of each work shift, or more frequently if needed, to maintain work areas in a safe condition. The Contractor shall be responsible for the cleanliness of assigned work areas. The Contractor shall be responsible for securing work areas throughout the work shift and at the close of normal service hours.

4.1.3 Deliverables and Reports. All reports associated with this performance work statement shall be provided in an editable digital format using the Microsoft Office Suite of products (Word, Excel, Access and PowerPoint) except where explicitly requested otherwise to the FRC ASE COR.

4.2 Technical Publications Library. The Contractor shall maintain all technical data provided by the government within the individual FRC ASE site Quality Assurance Technical Publications Libraries. All technical data shall be maintained in accordance with the procedures outlined in NA 00-25-100, Naval Air Systems Command Technical Manual Program and CNAFINST 4790.2 (series) for the maintenance and upkeep of Technical Publications Libraries.

The Contractor shall maintain the Technical Publication Libraries adequate to complete the assigned functions of the activity (this includes ensuring technical publications are available for all equipment planned or assigned to FRC ASE Designated Repair Points [DRPs]) and maintaining master copies of publications within the Library. The Contractor shall requisition, receive, screen, review, and distribute publications, technical directives and bulletins, and interim rapid action changes as necessary, to ensure that the technical data used by the mechanics is up to date. The contractor shall establish library control functions, and develop and maintain an automatic verification program using the guidance provided in WP 020 00 of NA 00-25-100, and shall maintain procedures for the distribution of technical data. The Contractor shall ensure that Contractor personnel are notified of IRACS upon receipt and that changes are incorporated in site publications within three working days. The Contractor shall develop an effective checklist so that discrepancies identified during audits can be identified and corrective action noted. Refer to CNAFINST 4790.2 (series) Computerized Self Evaluation Checklist (CSEC).

The Contractor will be furnished all rework specifications required to complete rework inspection assignments.

4.3 Production Control. The Contractor shall maintain a production control at all FRC ASE production sites which shall report SE maintenance status to the Enterprise Contractor Production Control at FRC ASE Solomons. The Enterprise Contractor 01270 Production Control Clerk located at FRC ASE Solomons shall be capable of providing financial and production status of production for all Contractor workload at all sites supported by this Performance Work Statement to include that workload awaiting induction or in transport to the sites.

4.3.1 The Contractor shall conduct a weekly Production Status Review with all Government Commodity Managers, Government Site Leads and FRC ASE COR to present the status of SE production, recommend action plans to assist the Contractor in meeting schedule/cost goals, and to identify areas where Government assistance is desired. Daily communication on Production Status reviews shall be conducted by Contractor Site Leads with the Government Site Lead or FRC ASE COR to review changes in production status.

4.3.1.1 Workload Priorities. The Contractor and its Site 01270 Production Control Clerks/Site Leads shall ensure that all efforts are made to ensure that the equipment inducted is produced in accordance with the weekly FRC ASE Government Priority List (GPL). The GPL is a list of equipment which based on ship’s movements, delivery deadlines, oldest workload, and other fleet priorities that have been determined by FRC ASE to be priority work for the organization. In such instances where the Government desires to hold equipment from either induction or production, the Government Scheduler will notify the Contractor in writing that a particular Control Number or group of Control Numbers will not be worked and provide a reason for such decision. At that time, the equipment associated with that Control/Work Order Number or group of Control Numbers, will continue to accumulate turnaround time days. The Government Scheduler will notify the Contractor in writing when work can be restarted. The turnaround time days associated with the stoppage period will be removed for purposes of Contractor measurement once the item is completed. The Government will update the Support Equipment Management System (SEMS) accordingly to match priority/estimated completion date changes.

4.3.1.2 Workload Management. The Contractor shall ensure that the work order status of all workload tracked in Maximo is kept up to date. After equipment has been received by the site, each of the following work order statuses shall be entered into Maximo in the following order - Received, Inducted, Examination and Evaluation (E&E) and In Progress – no skipping statuses. The Contractor shall also report work order status during weekly Production Status Reviews and in Production Status Reports based upon how the work is completed in the logical sequence of work identified in the equipment’s Work Guide (Received, Inducted, E&E, In Progress, Delay (if applicable), Complete).

4.3.1.2.2 For purposes of this performance work statement only equipment that is returned to the user/customer in a “Ready for Issue/Use” status, that have been signed off by the Contracting Officer Representative (COR) or Quality Assurance Representative (QAR) on the Certificate of Completion and Acceptance (COCA) and their status changed to complete in the Support Equipment Management System (SEMS) at the close of business the last working day of the month will be scored in the monthly performance metrics. The contractor shall ensure that all SEMS and Maximo (to include cleaning up any outstanding material issues) status updates are made before the close of business the same day as the COCA is signed off.

4.3.1.2.3 Production Status Report. The Contractor’s Weekly Production Status Reports shall include the following data at a minimum:

Rework Control Number (Entire number), Maximo Work Order Number, Designated Repair Point Code, National Item Identification Number, Unit Serial Number, Unit Part Number, Nomenclature, Date Pending (Date that the SECA made the request to schedule the equipment in SEMS), AMMRL Activity Identifier Code, AMMRL Activity Identifier Name, Contractor’s Production Status, Contractor Remarks (To include recommended Government Actions), Funding Type (Repair/Overhaul), Workload Standard, New (negotiated) /Planned Hours (Includes workload standard hours and additional hours authorized in approved Work Guide), Actual Hours, Original Estimate Completion Date (At induction), Revised Estimate Completion Date (At completion of Work Guide), Revised Estimated Completion Date 2 (As a result of other identified labor requirements), Original/Planned Turnaround Time Days (PTAT), Revised Planned Turnaround Time (RPTAT) Days (Based upon Revised Estimated Completion Dates), Actual turnaround time (ATAT), Scheduled Induction Date, Date Received at FRC ASE, Date Inducted, Date Completed, Percent Complete (based upon completed work in the work breakdown structure of the Work Guide), Program (i.e.…Scheduled Maintenance List, Special Operations, Coast Guard, Actual Material Costs to Date), Planned Labor Costs to Date (Latest Planned Hours x labor rate), Actual Labor Costs to Date, Actual Material Costs to Date, Actual Services Costs to Date and 75% Expended Cost Flag.

A separate report will also be provided for all NAVSUP Transaction Item Reporting (TIR) numbers.

These Production Status Reports shall provide the capability to view the data contained in both a site specific workload production status view and an enterprise workload production status view. This will allow both the Contractor and the Government to make enterprise decisions to support site specific needs. (PRODUCTION STATUS REPORT)

4.3.1.2.4 The Contractor shall conduct a weekly reconciliation of outstanding requisitions ordered and received against each inducted end-item. The Contractor shall ensure that corrections identified during the reconciliation of outstanding requisitions are identified against the proper end item in Maximo.

4.3.1.2.5 Items cannibalized from one item to another in order to meet production priorities shall be approved by the affected Government Commodity Manager prior to the cannibalization action. The Contractor shall ensure that all outstanding items on order are identified against the new control number in Maximo by close of business the same day of the cannibalization action.

4.3.1.2.6 Production and Financial Management Data/Reports. The Contractor shall maintain data relative to the production status (cost, schedule, labor hours, and material usage) for all processed equipment. Annually, and at the end of the contract all historical data associated with this contract shall be provided to the FRC ASE COR in a flat file (i.e., comma-separated-value [.csv] or text [tab-delimited] [.txt] that can be read by Microsoft Excel/Access).

4.3.1.2.7 Funds Tracking. The Contractor shall provide a weekly Contract Line Item Summary Report that shall provide the status of all funds against each Contract Line Item Number (CLIN) as well as an aggregate for all CLINs on one report. For each Delivery Order Number and CLIN the report shall provide Accounting Classification Reference Number (ACRN), Detailed Task Description, Total Funds Authorized/Passed, Total Cumulative Expenditures (and any holdback notes), Total Holdback Amounts, Total Burdened Amounts and the Available Balance. (CONTRACT LINE ITEM SUMMARY REPORT)

4.3.1.2.8 Labor Hours Report. The Contractor shall provide a weekly Labor Hours Report. The report shall provide the following data for each employee assigned to the task order: CLIN, CNUM, Payroll Number, Hours, Period End Date, and Team (Maximo Location). The report shall be provided in Extensible Markup Language (XML) format IAW Get Contractor Labor Hours IRS002 NDMS Maximo Interface Requirements Specification shown in Attachment 2. (LABOR HOURS REPORT)

4.3.1.3 Maintenance Records Management. The Contractor shall maintain all maintenance records applicable to the equipment being serviced, repaired, reworked or otherwise completed in accordance with CNAFINST 4790.2 (series) or local management instructions (in the case of some LSE/MHE).

Records associated are: Aeronautical Equipment Service Records [AESR] (Various CNAF forms) SE Custody and Maintenance History Record, CNAF 4790/51

If an end item of SE is received without its SE Custody and Maintenance History Record, the Contractor shall notify the applicable Government Site QAR and FRC ASE COR. The Contractor shall initiate a new record only when all attempts to obtain the CNAF Form 4790/51 or AESR have been exhausted. The Contractor shall ensure that any CNAF Form 4790/51 initiated contains all of the required historical information, to include technical directive compliance information available from the central repository, per CNAFINST 4790.2 (series). The Government Site QAR will sign all new records.

4.3.1.4 Material Ordered. The Contractor shall provide a monthly Materials Ordered Report which shall identify all materials ordered via the Contractor Acquired Property (CAP) Clin during that month in support of FRC ASE operations. The Report shall include the site that the material was ordered for, requisition number, part number, nomenclature, quantity, Delivery Order number, Contract Line Item number, Accounting Classification Reference Number, unit cost, extended cost, and all associated Control Number/Maximo Work Orders. (MATERIALS ORDERED REPORT)

4.3.1.5 Material Requirements Identification. Upon the identification of a material requirement, the Contractor shall submit a material requisition in Maximo before the end of the work shift. The Contractor shall assign Required Delivery Dates (RDDs) for material requirements that adequately identify the priority of acquisition so that the parts are received in time to meet the work-related requirements/days identified in the Work Guides. RDDs assigned should be no later than the begin date for that section of work identified in the Work Guide. All site material/service requirements shall be submitted for purchase using FRC ASE processes within 24 hours of identification. The Contractor shall monitor the status of material requirements and if ordered materials will not be available by the RDD, the Contractor shall provide potential alternatives to providing parts to meet the material requirement. These issues will be reviewed during Production Status Reviews held by the Contractor.

4.3.1.6 Material Receiving. The Contractor shall annotate all items as received in Maximo on the same date of receipt. The Contractor shall process all invoicing in Maximo as items are received and update statuses accordingly. All originally signed packing slips for all items received shall be forwarded weekly to FRC ASE Solomons.

4.3.1.6.1 The Contractor 23380 GSE Mechanics shall inspect Contractor furnished materials and parts, including those purchased from Qualified Products Lists, to verify their condition and to ensure that they meet serviceability and configuration requirements specified for government furnished parts before installation on Government-owned SE. The Contractor shall not maintain spare parts or inventory of parts at their site or in individual workspaces, other than approved pre-expended consumable bins. All spare parts / inventory is maintained and managed at the FRC ASE Solomons location.

The Contractor shall manage and stock all pre-expended bins. The Contractor shall maintain an inventory balance of all PEB material. This inventory shall be provided to the government upon request.

4.4 Rework Estimates. The Contractor shall provide advisory support and draft documentation to applicable Government Commodity Managers, Government Site Leads and the FRC ASE COR in support of the development of all Estimates; including Special Projects, for all FRC ASE locations.

4.5 SE Repair/Rework Types

The work associated with the following subparagraphs of this section shall be performed by Contractor personnel in the following labor categories: 23380 GSE Mechanics, 23550 Maintenance Machinist, 05310 Automotive Painters, 23022 Aircraft Mechanic II, 23022 Aircraft Mechanic II/Non-Destructive Test Inspection (NDT/I), 23010 Aerospace Structural Welders, and 23382 GSE Workers.

23380 GSE Mechanics shall have the ability to troubleshoot malfunctions in various systems and be able to perform general mechanical maintenance of the assigned equipment. The Contractor shall ensure that a sufficient number of QAR/Collateral Duty Inspectors (CDI) from the GSE Mechanic labor category are available to support CNAFINST 4790.2 (series) related Quality Control Plan requirements. QAR/CDI personnel when not involved with QA tasks shall perform the Ground Support Equipment mechanic duties.

23010 Aerospace Welders shall be trained and qualified to weld the following four basic metal groups: I - steel, II – stainless steel alloy, III – nickel base alloy, and IV – aluminum alloy, in welding positions 1G and 2F as identified in NAVAIR 01-1A-34 (or ISO positions PA and PB). The welders must be qualified in the following processes: Gas Tungsten Arc Welding (GTAW), Gas Metal Arc Welding (GMAW), Shielded Metal Arc Welding (SMAW) and Oxyfuel Brazing (OFB).

23022 Aircraft Mechanic II located at the FRC ASE Solomons, Norfolk Naval Ship Yard and North Island sites shall be trained and qualified to provide the following non-destructive inspection capabilities:

05310 Automotive Painters shall be trained and qualified to perform blast, paint and powder coat application.

23550 Maintenance Machinist shall be trained and qualified to perform machinist responsibilities.

4.5.1 Sail Plans. The Government Site Lead or FRC ASE COR will notify the Contractor Site Lead of the schedules and equipment expected to be worked / off-loaded for each ship supported. Upon notification, the Contractor shall develop a Sail Plan to address all equipment expected to be off-loaded from Carriers, L-Class Ships, Maritime Prepositioning Ships, and all equipment planned to be replaced/uploaded. The plan shall identify all activities required to be conducted (i.e., preventative and restorative maintenance actions) in order to produce all equipment within the available work days for that ship. The plan shall identify by item, the number of man-hours and turnaround time for each unit, and the estimated completion date for each item. The Contractor and COR will review the document after the Contractor’s evaluation of the actual off-loaded equipment. At that time any changes will be identified to the plan, which shall be finalized and signed by both the COR and Contractor Site Leads as the Government Authorized plan of work. Contractor monthly performance shall be monitored against the Sail Plan using the metrics cited in the PWS.

4.5.2 SE Operational Support. The Contractor shall perform organizational and intermediate level SE planned and unscheduled maintenance in support of day to day fleet operations. The Contractor shall develop and maintain an SE Planned Maintenance Schedule for the performance of planned/scheduled maintenance requirements as identified in the SE item’s applicable maintenance requirements cards, maintenance instructions manuals, or original equipment manufacturers manuals (if no other manuals are available). The contractor shall prepare and maintain monthly SE Planned maintenance schedules using the Maximo application. The schedule shall identify each item of SE by serial number, each planned inspection, and its scheduled performance date. The Contractor shall ensure that Government SE Pool/Management personnel are aware of scheduled maintenance requirements so that the Government can return all equipment in time to meet planned maintenance schedules.

SE scheduled maintenance requirements are performed on scheduled intervals, such as calendar time or operating hours. For inspections whose intervals are based upon calendar days, a +/- 3 days is authorized from the scheduled date to ease workload scheduling. For those based upon operating hours the deviation authorized is 10% of the interval (For example, if the interval was every 125 hours, the fraction would be 12.5 which would be rounded down to 12 hours. If at any time an inspection is conducted earlier than the deviation cited, the date that the inspection was conducted would become the base date for which all future planned inspections are scheduled. If an inspection is not conducted by the date the inspection was scheduled (plus the deviation time – 3 days or 10%) the equipment is considered down and cannot be used until the inspection is conducted. In cases where the inspection is conducted late, the equipment would remain on its planned maintenance schedule as if no deviation occurred.

4.5.2.1 The contractor shall ensure that all equipment scheduled for maintenance is conducted as planned, and unscheduled maintenance requirements are completed in a manner to ensure that SE is available to meet all SE needs. All inspections and maintenance shall be documented in accordance with CNAFINST 4790.2 or other applicable guidance. The COR will identify planned SE requirements, the Contractor shall ensure that “Ready For Issue/Use” SE is available to support all evolutions requiring SE. Contractor performance associated with this work will be monitored using the metrics cited in paragraph 4.7.2.3.

4.5.3 Support Equipment Rework. Support Equipment rework workload includes equipment inducted for repair from the NAVAIR Support Equipment Rework Program, the NAVSUP WSS Quick Engine Change (QEC), Component Repair (CRP) Programs, and other Special Project workload. Workload from these programs will be measured using the performance measures identified in paragraphs 4.7.1.1 and 4.7.2.1.

4.5.3.1 Work Guides. Existing overhaul Work Guides will be provided to the Contractor by the Government. The Contractor shall ensure that standard Work Guides are available for each type of equipment inducted for overhaul into FRC ASE sites.

If a Work Guide is not available the contractor shall prepare one; in a timely manner, using the applicable technical manual as reference. All new Work Guides must be accepted by the FRC ASE QAR. The Work Guide shall list the work to be accomplished in easily managed increments sequenced according to the Contractor's actual production plan (for reference see Military Handbook 881A). Work tasks shall be listed in a logical sequence so as to provide an even workflow identifying both the planned work day each event would take place and the percent complete at that point in the work process. The Work Guide initiated during induction and completed during the Examination and Evaluation process, becomes the Contractor’s plan for accomplishing the work on each individual item inducted into the facility.

Upon completion of the Work Guide, the document shall identify all Government approved work to be completed and provide a schedule for the completion of work, providing a standard basis for controlling and reporting the status of work throughout the work effort. The Work Guide will also provide Government Site Leads and Commodity Managers with the information necessary to establish updated Estimated Completion Dates in SEMS and to identify to FRC ASE customers when their equipment will be returned to their custody. This Work Guide and its logical work breakdown and the estimated completion date shall also be used by the Contractor’s Production Controllers for reporting Contractor progress during the maintenance process. All Work Guides shall be maintained by the Contractor and updated as necessary to meet the requirements above. All Work Guide changes must be approved by the Government. Work Guides shall be reviewed for accuracy each time that changes are received for the guide’s associated technical manuals.

The Work Guide shall also be used to ensure that quality assurance functions have been identified. In-process Government and Contractor quality assurance steps shall be clearly identified in the Work Guide.

4.5.3.2 Examination and Evaluation (E&E).

4.5.3.2.1 Acceptance –The Contractor shall perform an acceptance inspection upon the receipt of each item of support equipment received for rework. The Acceptance Inspection shall at a minimum include the following verification points:

Review Support Equipment Management System to validate that the item received is the item scheduled in the Support Equipment Management System.

Based upon the information from the previous step, determine if the item of SE received meets the criteria outlined in NAVAIRINST 13680.1 (series) for rework.

Inventory all records (i.e., SE Custody and Maintenance Records) and components to ensure that all items that make up the item of SE have been received.

Review the configuration to ensure that the item is in its latest configuration (all technical directives and bulletins incorporated).

Conduct a preoperational inspection in accordance with the applicable maintenance requirements cards.

Conduct a functional test to identify any electrical, mechanical or other problems.

The Contractor shall document the findings of the acceptance inspection in a Report of Acceptance Inspection.

(REPORT OF ACCEPTANCE AND FINDINGS)

In the event that any item of SE appears to have been cannibalized, misused or abused, the Contractor shall write a report detailing the condition of the item received. The report must be in sufficient detail to allow a SE Misuse and Abuse Report to be prepared (see CNAFINST 4790.2 [series]) by the applicable Commodity Manager or Gov’t Site Lead.

4.5.3.2.2 The Examination and Evaluation process validates the scope of the maintenance action to be accomplished. For example, for a depot level repair, the final scope of the effort is determined and documented during the E&E process; while for a an overhaul, the scope is defined by the Work Guide plus any additional effort determined by the E&E process.

For Equipment inducted for overhauls, the contractor shall use workbooks/specifications to define the hours required and the scope of work. Any necessary work outside of the scope specified in the workbooks shall be identified at the time of discovery, whether at the E&E or in-process, and be documented in the workbook. The change of scope will be agreed upon by the Contractor Site Lead and Government Site Lead prior to work continuing, signatures affixed to the workbook will acknowledge the change in scope. Upon acknowledgement, the WLS associated with the scope of work, either after E&E or upon an update, the WLS shall be updated in SEMS by the Contractor.

Equipment inducted for depot level repairs, the contractor shall use the applicable sections of the workbook identified by the E&E to define the hours required and the scope of work. The E&E determined sections of the workbooks shall be agreed upon by the Contractor Site Lead and the Government Site Lead prior to work being started, their signatures affixed to the Workbook will acknowledge agreement. Upon the identification of any additional work, not noted at the time of the E&E, the necessary work shall be documented in the workbook and again agreed upon by the Contractor Site Lead and Gov’t Site Lead prior to work continuing, their signatures affixed to the workbook acknowledge the change in scope. Upon acknowledgement, the WLS associated with the scope of work, either when the WLS is established or updated, the WLS shall be updated in SEMS by the Contractor.

4.5.3.2.3 At the completion of the E&E process, all known material requirements to be replaced/repaired/ manufactured in support of the rework process shall be identified by the Contractor on a CNUM/Work-Order Sheet. It is expected that the materials that are identified during the E&E be ordered at that time and that the majority of the materials that are required to complete the rework be ordered by the end of the disassembly phase. The Contractor shall maintain each of the CNUM/Work-Order Sheets for each item inducted throughout the rework process, adding requisition numbers, part information, status, and annotating receipt of each part ordered. These individual CNUM/Work-Order Sheets shall be used to reconcile requirements with Production Control weekly. (CNUM/WORK- ORDER SHEET)

4.5.3.2.4 The 23380 GSE Mechanics shall examine each item of SE, component, accessory or part received for processing prior to disassembly, repair or other processing to determine and document its condition and to assure proper configuration and processing. The 23380 GSE Mechanics shall conform to requirements set forth in applicable Maintenance Instruction Manuals before reusing, repairing or replacing any accessories and/or components.

4.5.3.3 Technical Directives and Bulletins. The contractor shall ensure that all support equipment changes and bulletins are complied with during the rework/repair/configuration process. All technical directives and bulletins shall be documented in the equipment’s SE Custody and Maintenance History Record, (CNAF 4790/51) or AESR in accordance with CNAFINST 4790.2 (series).

4.5.3.4. Beyond Economical Repair. If during the Examination and Evaluation process it is determined that the cost of parts and labor would exceed 75% of the replacement cost of an item of SE, the Contractor shall recommend to the FRC ASE COR and appropriate Government Site QAR that an item be condemned/surveyed due to its being Beyond Economical Repair. The Government will work with the appropriate SECA to determine if the item should be surveyed. Once a decision has been made; the Contractor shall not condemn any item without written direction from the FRC ASE COR or Government Site QAR. The Contractor shall affix a DD Form 1577-2 Unserviceable (Repairable) Tag to Beyond Economical Repair Candidate items annotated “Beyond Economical Repair” in the Remarks block, and preserve the item to keep it from deteriorating any further until a decision is approved to repair/survey the unit.

4.5.3.5 Corrosion Control. The Contractor shall protect end items and component parts of SE to ensure against damage. Disassembled end items delayed during processing shall be adequately maintained and protected to prevent damage and corrosion. SE corrosion prevention, treatment, preservation and de-preservation shall be accomplished in accordance with the appropriate maintenance instruction manuals, maintenance requirements cards or NAVAIR 17-1-125. The Contractor shall document these maintenance actions per CNAFINST 4790.2 (series), unless otherwise directed by the appropriate Government Commodity Manager in writing.

4.5.3.6 After the completion of maintenance, the Contractor shall thoroughly clean areas affected, removing filings, chips,…