Performance Work Statement DRAFT.pdf

Performance Work Statement (PWS) Joint Region Marianas (JRM)

Chaplains’ Religious Enrichment Development Operations (CREDO) Spiritual Growth Retreats (SGR)

1.0 BACKGROUND

1.1 Joint Region Marianas (JRM) is the regional coordinator for all shore-based naval personnel and shore activities in Guam, as well as the Navy's representative to the Guam community. JRM also provides key infrastructure services including the Federal Fire Department, Security & Law Enforcement, Navy Hospital, Safety Department and Religious Ministry Department.

1.2 Naval Base Guam Chapel (NBG) provides Religious Ministry programs to over twenty thousand active duty Sailors, their families and the Guam community.

1.3 The Chaplains’ Religious Enrichment Development Operations (CREDO) retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. This program is in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO Guam retreats are held at non-government locations (off-site of military installations) for the purpose of creating a productive environment to facilitate personal growth.

1.4 Services for Spiritual Growth Retreats (SGR) are conducted by Region Chaplains on island from Naval Base Guam (NBG), Naval Hospital Guam (NHG), Anderson Air Force Base (AAFB), and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1.

2.0 OBJECTIVE/SCOPE

2.1 NBG and JRM seeks a qualified Contractor to provide venue, facilities and services in support of the

CREDO program’s SGR. This includes provisions for spiritual growth and cultural river cruise tour, and round trip transportation from NBG/NHG/AAFB, as well as lunch meal to accommodate five (5) three-hour tour with lunch and two-hour transportation on Guam. The contractor shall confirm availability of proposed dates for tour retreats. The Government will review and confirm the dates with the contractor for final approval. The contractor shall provide an on-island Point of Contact (POC) for transportation services as well as a POC from the tour venue who is authorized to take immediate action to resolve on-site problems (the on-island POC and the POC from the tour can be the same person). The tour venue specified shall not change.

2.2 Participants are not authorized per diem, as this is not official travel.

3.0 PERFORMANCE REQUIREMENTS

3.1 Event Details 1:

(a) Each SGR tour shall be comprised of up to 30 total participants (28 active duty status/eligible dependents, 2 staff). The Government will provide the on-island and the tour venue POC 7 days advanced notice if the total participants is less than 30 total participants.

(b) Dates of Events: 16 March 2024, 27 April 2024, 08 June 2024, 03 August 2024, and 07 September 2024.

(c) Event Timeline:

DAY TIME ACTIVITY

Day 1, Saturday 0800 Charter Bus pick-up (NBG/NHG/AAFB)

0845 Arrive Tour venue 0900 Spiritual Tour Begins (river cruise, cultural village tour, weaving workshop) 1100 Spiritual Tour ends 1100-1200 Lunch 1200-1300 Charter Bus drop off (NBG/NHG/AAFB)

3.2 General Specifications:

3.2.1 Site shall be located within 45-minute to 1 hour motor vehicle commuting time from: Naval Base Guam, Naval Hospital Guam, and Anderson Air Force Base.

3.2.2 Site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve on-site problems.

3.2.3 Site and facilities must be clean and neat upon arrival.

3.2.4 Tour must have the capacity to host 30 participants with lunch.

3.2.5 Contractor shall brief the Government Technical Point of Contact (TPOC) on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc.

3.2.6 Contractor shall comply with all state and local fire and sanitation regulations.

3.2.7 Smoking shall be allowed in designated areas near tour site. Contractor shall provide receptacles for smoking materials.

3.2.8 Contractor shall notify the Government TPOC regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available.

3.2.9 Contractor shall provide notification (verbal or written) to the Government TPOC two weeks in advance of any disruption of retreat facilities or retreat atmosphere.

3.3 Tour:

Tour must include tour guide with historical and cultural knowledge accommodating large groups, with lunch options.

3.3.1 Ensure all safety precautions are adhered to ensure a safe experience for guests.

3.3.2 Personal protective equipment (PPE) provided if required for tour and event.

3.3.3 Separate toilet facilities for males and females shall be provided. These facilities shall be maintained in sanitary and good working condition, and located within a minutes walking distance.

3.3.4 Meals:

3.6.1 SGR lunch meals to support 30 participants shall be made available at the appointed times in the Event

Timeline and meals shall last at least one hour.

3.6.2 Shall be served in a semi-private dining area. Dining space shall be no more than a few minute walk from the tour site grounds. Contractor shall provide adequate tables and chairs, along with all necessary utensils and condiments for meals.

3.6.3 Meals shall be served consistent with current and best food safety and viral transmission prevention practices.

3.6.4 Meals shall be complete, balanced and nutritious. Sample menus provided by contractor.

3.6.5 Alcoholic beverages shall not be provided as part of any meal or refreshment service. Any ordering and consumption of alcoholic beverages shall be at the responsibility and discretion of participants.

3.6.6 Ten days prior to the event, Government shall provide the Contractor with a list of participant’s allergies and/or special dietary needs. Contractor shall make reasonable efforts to accommodate at no additional charge.

3.4 Parking:

3.4.1 The contractor shall provide sufficient on-site parking to accommodate participants, bus, and CREDO staff for the duration of each SGR and conference. All parking costs shall be incorporated into the contract for up to twenty-four (24) vehicles.

3.5 Table A – Service Delivery Table Summary:

Performance

Requirement PWS Paragraph Frequency Performance

Threshold Method of

Surveillance

1. Provide SGR requirements as specified by PWS.

Paragraphs 3.1 through 3.7

For duration of each SGR

99% delivery and compliance.

Inspection by TPOC during event.

4.0 QUALITY ASSURANCE

The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of the contract performance.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Not applicable

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

6.1 All work performed shall be in accordance with Federal, Territory of Guam, and local laws, regulations and procedures.

7.0 CONTRACTOR PERSONNEL

7.1 Contractor shall provide an on-island Point of Contact (POC) as well as a POC from the tour venue.

7.2 Contractor shall furnish sufficient personnel to perform all work specified within this contract.

7.3 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government officials. All Contractor produced documents, and/or reports shall be suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

7.4 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

7.5 Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

7.6 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

7.7 Contractor personnel shall not establish an employee-employer relationship with JRM and NBG under this PWS.

7.8 The Contractor shall not provide personal services to JRM and NBG. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the TPOC.

8.0 PERIOD OF PERFORMANCE

16 March 2024 27 April 2024 08 June 2024 03 August 2024 07 September 2024

9.0 POINT(S) OF CONTACT:

Technical POC: RP3 Steven Mueller; ph: (671) 339-2126; email: steven.a.mueller9.mil@us.navy.mil Technical POC: RPCS Michael Caldera; ph: (671) 349-3206; email: michael.a.caldera.mil@us.navy.mil