SSJ Redacted.pdf

1 Template March 2019

SOLE SOURCE JUSTIFICATION (SSJ)

FOR ACTIONS < SIMPLIFIED ACQUISITION THRESHOLD (SAT)

PR/Solicitation Number: N6055024RC00RRT Code: FDRMC R260

1) Agency, Contracting Activity and Purpose: Forward Deployed Regional Maintenance Center (FDRMC) Detachment Rota supports the fleet by executing maintenance in a safe, timely manner, and in accordance with the Joint Fleet Maintenance Manual Vol V.

2) Description of the Supply or Service being procured, its intended use and anticipated/estimated value

a. Describe the product or service (provide make, model, product serial number/part number— include a spreadsheet if necessary).

IV9420G IPLEX G Series 4MM 2.0M SCOPE Scope unit for IPLEX GT/GX Videoscope (Borescope) System Model Number: IV9420G Scope Diameter: 4.0mm Scope Working Length: 2.0m

b. What is its intended use or purpose? The subject requirement is to replace an existing, worn out scope on a borescope system already in use at FDRMC. The scope has an articulating arm with tip adapters, so that the operator can view what is being borescoped.

c. What is the total estimated cost of this/these products or services (include any option periods, required delivery date/period of performance if applicable)?

3) Possible Authority for Non-Competitive Procurement

a. Sole/Limited Source Procurement ((Sole Source: Only one source exists with no known distributors of the required product or service. Only One Responsible/Capable Source IAW either FAR 8.405-6(a), FAR 13.106-1(b) or FAR 16.505(b)(2)).

FAR 13.106-1(b)(1)(i) states for purchase not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

b. Brand Name Requirement ((Brand Name: Only one manufacturer with multiple distributors (this justification covers only the portion of the acquisition which is brand name). Item Peculiar to One Manufacturer with multiple distributors/resellers/vendors IAW FAR 8.405-6(b), FAR 13.106-1(b) or FAR 16.505(a)(4)).

4) Reason for Non-Competitive Procurement Unique or highly specialized requirement/Only one source reasonable available Exclusive Licensing Agreements

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Logical Follow-on to previously competed work The material or service must be compatible in all aspects (form, fit, and function) with existing systems presently installed (identify systems and why other products are not compatible)

Patent, copyright, or proprietary data limits competition (identify specifics and corresponding level of Government rights – if any)

Direct replacement parts/components for existing equipment and similar parts/components will not meet Government requirements

End to End Engineering (For example, the government supports engineering and/or development efforts for Program of Records and supplies are required from OEM.)

Testing (For example, the government supports laboratory testing that must replicate shipboard/command environment without deviation.)

Software (Either license and maintenance renewals with compatibility and proprietary coding and data warranty requirements.)

5) Provide rationale and justification regarding the above selection.

Borescope equipment is used by FDRMC to perform inspections and troubleshooting efforts on U.S.

Navy assets. The borescope that is currently in use by FDRMC is an IPLEX GX/GT system manufactured by Evident Scientific, but the scope system (a component part of the total system) is worn out due to regular wear and tear and needs to be replaced. The present requirement must be compatible in all aspects (form, fit, and function) with the existing borescope system used at FDRMC Detachment Rota.

Not replacing this part would require the command to purchase a whole new borescope system, which would cost much more than just this component part. Furthermore, without a fully functioning borescope system, FDRMC cannot meet its customers’ service needs or demands.

Vendor quotes and brochures were requested from various sources, by requesting information through emails and phone calls. It has been determined that other scope systems are not compatible with the IPLEX GX/GT system, and a sole source procurement is required to purchase the direct replacement component for the existing equipment.

6) Describe the Market Research conducted.

A. Market research was conducted by FDRMC in order to obtain information regarding potential sources for the subject requirement. The Market Research was conducted through internet research and various Department of the Navy (DON) and Department of Defense (DoD) published instructions and references. The scope systems offered by other vendors do not meet the form, fit, or function of the component part required to replace the existing, worn out scope system to the IPLEX GX/GT system currently in use.

B. FDRMC Engineering Technician Hector Gamez, point of contact for this procurement, has over 20 years’ experience in this exact field. Through ongoing market research and regular communication with industry, Mr. Gamez has identified that only one vendor (Evident Scientific) is able to offer a scope system that meets FDRMC technical requirements and is compatible with the borescope system currently in use.

C. Further market research shows that if the scope system is not replaced for the current borescope system, a replacement borescope system will cost between $40,000 to $90,000 U.S. dollars, much more costly than replacing the component part.

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D. The above market research supports the justification of a sole source procurement, and I recommend that this procurement be solicited as sole source acquisition due to the specific details contained in this document.

7) Any other information of facts supporting the justification to limit competition not described elsewhere on this form (i.e. international agreement).

N/A

8) Provide a statement of actions that will be taken to remove or overcome any barriers to competition prior to any future procurements for this Supply or Service.

The customer and the contracting office will continue to perform market research in order to identify any available companies that could meet the government’s needs should future borescope requirements arise. In the event other vendors supplying alternative brands that meet the technical requirements for borescope systems and their components become available, FDRMC will request quotes from these vendors.

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Technical Cognizance Branch Head or Above

R260 March 29, 2024

Print Name / Signature Title Code Date

FOR COMPLETION and SIGNATURE BY CONTRACTING OFFICE:

Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Print Name / Signature Title Code Date