PWS_revised_Carmella_sem_final.docx

PERFORMANCE-BASED WORK STATEMENT

CHAPEL ECUMENICAL YOUTH MINISTRY DIRECTOR (CEYM) SERVICE

I. SCOPE. The Chapel Ecumenical Youth Program is established to provide extracurricular ministry activities to the youth of the community (grades 7-12), in a positive and safe environment that enriches the spiritual growth and well-being of the students, and at the same time exemplify sensitivity to a pluralistic and multi-faith religious community. The program will be in keeping with the Chief of Naval Operations Sailing Directions for family readiness. The contractor will provide, as a non-personal service, an ecumenical (Catholic, Protestant, or other), spiritually based outreach ministry that is relational and spiritually focused. It is intended to support the emotional, relational and spiritual needs of the students.

The contractor shall provide a minimum of four trained professional directors to be assigned to CNREURAFSWA CHAPLAINS RELIGIOUS ENRICHMENT DEVELOPMENT OPERATION (CREDO). Each Director will be stationed at one of the following installations:

NSA Naples (NAPLES, ITALY) PSC 817 Box 14

FPO AE 09622-0018

NAVAL AIR STATION SIGONELLA (SICILY, ITALY)

PSC 824 BOX 9

FPO AE 09623-0001

NSA Bahrain (BAHRAIN) PSC 851 Box 160

FPO AE 09834-0002

NAVSTA ROTA (SPAIN)

PSC 819 Box 12

FPO AE 09645-1900

The Directors will be eligible for Government Quarters and also eligible for their children to attend DoDDs schools based on a space available – pay basis. The Directors will also be authorized to use Government owned vehicles in direct support of the resulting contract with the authorization of the Command Chaplain. This will not mean they will be assigned a government vehicle, but authorized to drive it in assisting the Command Chaplain with youth events. The Directors will also be authorized to use NEX/Commissary facilities.

II. QUALIFICATIONS.

a. Possess legal status to reside in Italy, Spain, and Bahrain for each designated location.

b. Possess a stateside driver’s license for any non-commercial vehicle with a GVWR less than 26,001 lbs (i.e., FL: Class E).

c. Bachelor degree in Youth Services or Religious Education (preferred) or have no less than one year documented experience with youth ministry, teaching/working in a military chapel or civilian United States congregation. The contractor will have an in-depth working knowledge of military youth, ethical values, social issues, and military lifestyles.

d. Current CPR and First Aid Training Certification. If none, complete classes within the first thirty days of performance. (Certifications must be maintained current)

e. Complete Food Handler's Training within the first ninety days of performance.

f. Sufficient professional abilities and human relations skills to manage a youth ministry program, including recruiting, training, and leading volunteer youth worker assistants.

g. Possess a professional working knowledge of current youth ministry, material and literature.

h. Demonstrate a spiritual maturity in accordance with the tenets of the applicant's faith group.

III. RESPONSIBILITIES. The contract shall develop a program that is designed to meet the community needs based on this Performance-based Work Statement requirements to ensure an effective youth ministry program. This program must address the following areas:

a. An annual calendar of events to establish planning

b. An annual budget estimate for each scheduled activity

c. A core curriculum developing social, ethical and religious topics to develop life skills

d. Appropriate advertising of weekly, monthly and special events

e. Properly screen and train adult and youth leaders

f. Database of parents/participants

g. Summer youth events

h. Service projects

i. Become certified in the Family Enrichment Retreat model used by CNREURAFSWA, in coordination with the CREDO Director and CREDO’s Family Enrichment Program (FEP).

The contract shall submit in writing all planning items listed above to the Command Chaplain for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, will be released until events are confirmed by each assigned installation.

1. Senior High Youth Meetings: The contract shall conduct 36 senior high school (9-12th) grades youth meetings throughout the year. These meeting will last at least one (1) hour, and shall have a Spiritual-centered content and be structured so that youth will meet, learn, and growing spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats.

2. Senior High Small Group Meetings: The contractor shall conduct 36 weekly small group meetings. These meetings will be with senior high students (9-12th grades) and will last at least 1 hour.

3. Senior High Day Events: The contract shall conduct at least three (3) one day senior high events for senior high (9-12th grades).

4. Senior High Leadership Workshop: The contractor shall develop, coordinate, and implement one (1) annual workshop that will enable the students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government.

5. Middle School Youth Meetings: The contractor shall conduct 24 middle school (7-8th grades) youth meetings throughout the year. These meetings will last at least one (1) hour, and shall have a Spiritual-centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small-group meetings, day events, and retreats.

6. Middle School Small Group Meetings: The contractor shall conduct 24 small group meetings throughout the year. These meetings will be with middle school students (6-8th grades) and will last at least 1 hour.

7. Middle School Day Events: The contractor will conduct at least three (3) one day middle school day activities for middle school (7-8th grades).

8. Middle School Leadership Workshop: The contractor shall develop, coordinate, and implement one (1) annual workshop that will enable students to fellowship, share experiences and struggles with other teens, be given appropriate religious instruction, and to be taught about character building and leadership development. All planning, advertising, and coordination for this shall be at no additional cost to the Government.

9. Teen Retreat: The Youth Program Director shall work in coordination with the Command Chaplain and/or his designee to facilitate a Teen Retreat under the CREDO Program. The CREDO Director will provide oversight of the curriculum and planning, and will update the Youth Program Director when and if funds become available.

10. Ministry of Presence: The contractor shall be present with the teens, on a variety of occasions, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate, as well as Sunday chapel services. The purpose is to make and build relationships with youth and to demonstrate that the youth ministry program is accessible to all youth.

11. Volunteer Training Workshop: The contractor shall conduct one, two day training workshop designed to train adult volunteers in particular areas of youth ministry. The contractor is responsible for all planning, advertising, and coordination for this, which shall be at no additional cost to the Government.

12. Volunteer Training/Planning Sessions: The contractor shall conduct monthly volunteer training and planning sessions, at least one and a half hours each, consisting of training in youth ministry principles, and planning for upcoming meetings and events.

13. Youth Ministry Reports: The contractor shall provide monthly Youth Reports of meetings and events to the Command Chaplain and to any other recipients . These monthly reports will be both quantitative and qualitative in nature. The reports will include as a minimum:

a. An account of all meetings that took place, including the number in attendance, what took place, and the Contractor’s evaluation of the effectiveness of the meetings. Numbers shall be reported to a designated recipient at the CREDO office ICW the CREDO Director’s guidance.

b. A brief evaluation by the Contractor regarding important issues, goals, problems, etc.

The contractor shall provide weekly metric reports, to include all meetings, events, attendance, etc. to the CREDO Registrar.

The Youth Program Director is required to enter timely data into the Command Religious Program Analytics Tool (CRP-AT) on a daily basis with a minimum of five (5) entries submitted per week. All data shall be recorded and submitted by 0800 ET following the day of the activity. The Youth Program Director will also be required to enter activities/events weekly into the CREDO Metrics Report before Friday 12 Noon – Reflecting Previous Week Activities.

14. Community Youth Ministry Publicity: A Youth Newsletter shall be published, one (1) per month, with the purpose of informing parents of successes and plans for the future. The Contractor will provide sufficient publicity efforts prior to key youth activities in order to adequately keep parents and the general community informed. The contractor may use methods including, but not limited to, weekly bulletin announcements, the Intranet, yearly and monthly calendars, and verbal pulpit announcements.

15. Community Support Group: At least quarterly, the Contractor shall conduct Community Support Group meetings to provide guidance on how parents may assist the youth ministry staff. The Contractor shall seek to maintain a harmonious relationship with the Community Support Group and will provide monthly updates to them on youth ministry.

16. Family Enrichment Retreat: Annually, the Contractor shall work in coordination with the Command Chaplain and/or his designee to co-facilitate Family Enrichment Retreats per the direction of the CREDO Director if required.

IV. REGULATIONS. The contractor shall comply with all applicable DoD regulations, Navy Instruction and local instructions for financial management and accounting, facility use, maintenance and security.

V. GOVERNMENT FACILITIES. The contractor will be responsible to safeguard all government property in assigned work areas and to clean-up facilities after events. Facilities and equipment will be secured upon completion of each service performed.

1. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

1.1. GOVERNMENT FURNISHED FACILITIES. The contractor will be provided a computer and an office space identified after award to conduct duties in accordance with this contract. Contractor will be required to maintain this facility as similar facilities occupied by the Government. The security of any contractor owned property shall be the responsibility of the contractor and the government is not liable for losses or damage incurred by the contractor.

1.2. GOVERNMENT FURNISHED UTILITIES. Electric, Heat, Water, Telephone Services, Refuse Collection, and use of the Official Mail Center for any business correspondence relating specifically to work performance under this contract.

1.3. Government Quarters. The contractor will be provided the opportunity to rent government housing and/or make use of the local housing officer to acquire accommodations in which to live for the duration of the contract. Administrative costs shall be born by the government; however, all rental, utilities, and other costs not associated with this administration shall be born by the contractor.

VI. KEYS. The contractor will ensure that all keys issued are safeguarded against loss or use by unauthorized persons and will immediately report any loss or unauthorized use of keys to the NCOIC of the chapel and the Contracting Office.

In the event keys, other than master keys, are lost or duplicated, the contractor may be required upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor.

VII. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically cited in paragraph 3 to be Government-furnished, the Contractor shall furnish everything required to perform this contract in accordance with all of its terms.

VIII. COORDINATION. The contractor shall coordinate all support requirements with the appropriate chapel staff member(s).

IX. SPECIAL EVENTS. The contractors requirements concerning off-site retreats, special events or training:

a. After action reports (see Appendix 1) are required within ten (10) days following the completion of the event, and submitted to the Command Chaplain. Continuity folders will be maintained with these reports incorporated into them.

b. The contractor will ensure a parent brief prior to any overnight activity conducted away from chapel facilities. Permission slips will be signed by guardian and be in hand before the contractor will allow any child to proceed on a retreat or special event.

c. Parents will receive emergency contact instructions for each stage of the itinerary. In case of deviations en route, contractor will advise the supervising chaplain.

d. Special events will be conducted at least quarterly.

e. Contractors will not collect monetary fees or donations from parents or students for any events or activities.

X. CONTINUITY OF SERVICE. The contract representative shall be responsible for designating a qualified replacement (i.e. a trained volunteer leader to provide leadership and implementation of scheduled program activities) during any required absence on their part. The contractor will provide home phone numbers for after duty contact. The contractor will provide contact information for contact in the event of an emergency.

XI. MEETINGS. The contractor will attend all weekly chapel staff meetings, planning days, and Parish Advisory Council meetings.

XII. LIMITATIONS. The US Navy Chaplain Service supports religious pluralism and provides for the free exercise of religion. The contractor shall provide an ecumenical Christian program in an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit the youth from sharing their faith, moral values, religion, or any other issues. However, the contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Although this is a Spiritual centered youth ministry, proper respect for all religious faith groups will be maintained.

XIII. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. When an employee no longer works for the contractor at the installation, the contract manager shall return any government furnished identification card to quality assurance personnel or Security Forces.

XIV. BASE PASSES. The contractor will ensure that all youth program directors obtain and maintain a base pass. The contractor is required to meet all US Navy security, traffic, safety, and health requirements and instructions. The contractor shall inform all assigned workers that they may be subject to search, at the discretion of the Installation commander, when entering or leaving the installations.

Installation passes will be returned immediately to the Issuing Officer when:

(1) Pass has expired.

(2) The Contractor no longer employs a pass holder.

(3) Contract is completed.

(4) Contracting Officer so directs.

XV. BACKGROUND CHECKS. The applicant must be able to submit the following items:

a. Criminal Background Check: In accordance with DODI 1402.5, the Government will conduct a criminal history background check on the Contractor personnel working with children. Contractor personnel receiving an unfavorable criminal background check status shall not perform the work under this contract. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

b. Child Care National Agency Checks with Inquiries (CNACI) and Fingerprint Check: The completion of an FBI fingerprint check with favorable results and submission of a Child Care National Agency Check with Inquiries to the Office of Personnel Management (OPM), or a DOD-determined equivalent investigation is required for all contractors working directly with children. The government shall perform security investigations on the Contractor personnel in accordance with DoD 5200.2-R, “Personal Security Program.” Contractor personnel shall submit a request for CNACI to the designated government official (the Unit Security Manager) within five working days from the individual’s first duty day. Contractor personnel receiving an unfavorable CNACI status shall not be allowed to perform the work under this contract.

c. The contractor shall provide a list of specified volunteers who are over the age of 18 and will be working with children under 18 years of age. These volunteers are defined as those volunteers whose contact with youth is extensive, frequent, and over a period of time; to include, but not limited to, one-one interaction, extended travel, and/or overnight activities.

XVI. BASE COMPUTER NETWORK ACCESS. Contractor personnel are required to have access to the government LAN. The completion of a FBI fingerprint check with favorable results and submission of a National Agency Check with Inquiries to the Office of Personnel Management (OPM), or a DoD determined equivalent investigation is required for all contractors requiring access to Government computer systems. The Government shall perform the security investigations on the contractor employees in accordance with DoD 5200.2-R, Personal Security Program and AFI 33-119, Electronic Mail Management and Use. The contractor personnel shall submit a request for required investigations to the designated government official (the Unit Security Manager) within 5 working days from the contractor’s first duty day. The government and the contractor shall follow the requirements for Common Access Cards for Contractor Personnel, to obtain CAC(s) for contractor personnel.

XVII. PHYSICAL SECURITY. In the interest of installation security, all vehicles and personnel entering and operating on the installation are subject to search at any time.

XVIII. FUNDS. Unless specifically state below, all services required by this Performance-based Work Statement shall be provided for in the contract price.

XIX. QUALITY CONTROL. The Government shall rely upon the Contractor to implement a Contractor designed quality control program that ensures that service will be performed in accordance with this contract, commercial standards, and applicable laws. The Quality Control program should implement procedures to identify, prevent and ensure the non re-occurrence defective services and should describe in detail an inspection system to cover all aspects of the services listed in the Service Delivery Summary. Quality Control procedures shall clearly be present: responsibility for surveillance, a description of records kept, methods for identifying and preventing defects, and the availability of these records to the government upon request. Contractor’s Quality Control plan must be submitted accepted in writing by the Contracting Officer before implementation or whenever changed.

XX. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the contractor’s Quality Control Plan.

XXI. OFFICIAL US HOLIDAYS. No regular meetings will be required during the below US official holidays:

However, if special events or counseling sessions are scheduled on these dates they will be performed IAW the PWS at no additional cost to the government.

XXII. ORGANIZATIONAL ACTIVITIES. Contractor personnel may be invited to participate in organizational events (i.e., organization days, grand openings, etc.) at their place of duty in a paid status. Participation is subject to contractor approval. Contract personnel are not entitled to participate in morale and welfare activities and be paid by the government. The contractor can allow their employees to participate at company expense and have the contract amount reduced.

XXIII. EMPLOYEES. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In addition, the Contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. The abrupt absence of these personnel shall not constitute an excuse for nonperformance under this contract.

XXIV. PERFORMANCE OF SERVICES SURING CRISIS DECLARED BY THE NATION COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Contractor access to the installation may be denied during a national emergency or crisis situation called by national command authorizes, or overseas combatant commanders. Such circumstances are deemed beyond the government’s control and access to the installation may be limited in such circumstances on the basis of public safety and installation security. Should limited access be necessary, the responsible installation will inform the contractor in writing and identify the date when services may resume, if possible. The contractor will not be held liable for lost time during these situations.