Attachment_12_-_Electronic_Invoice_Submission.doc

Attachment 12 TO: Direct Procurement Method (DPM) Contractors Subject: Electronic Invoice Submission for Payment of Direct Procurement Method (DPM) Services for Personal Property Moves

1. DFARS 252.232-7003 requires electronic submission of payment requests. The Defense Finance and Accounting Service is required to enforce the mandatory requirement for electronic submission of invoices for all packing, crating, and storage contracts for personal property services.

2. USTRANSCOM has announced the capability for DPM contractors to electronically submit invoices for payment as part of the continuous reengineering effort of the Defense Personal Property Program.

3. This message serves as official notification to contractors providing DPM services for DoD-sponsored shipments of the mandatory requirement to electronically invoice and receive payment for DPM services via the DoD-approved Third Party Payment System (TPPS).

4. Awarded Contractor will need to work with US Bank to setup their partnership. Once the process is started, your DPM invoices will not be allowed to be submitted manually. If the partnership agreement with US Bank is delayed, it could delay your electronic payments.

5. DPM contractors who provide services for personal property moves will enjoy the same benefits as the current household goods and Nontemporary Storage Transportation Service Providers via TPPS. These benefits include among others: electronic invoice submission, accelerated payments on an average of 3 days, and online visibility of invoice status.

6. The current TPPS provider is US Bank. A representative from US Bank will be contacting eligible DoD-approved DPM contractors in the near future to coordinate partnership terms, system access and required system training.

7. US Bank will impose a surcharge (currently 1.3%, but no more than 2%) for processing DPM invoices. There will be future correspondence addressing this change to the program and providing DPM contractors the opportunity to modify their rates, if necessary, to compensate for the US Bank surcharge.

8. POC for this action is USTRANSCOM Personal Property Branch, TCJ4-H

(618) 220-5441or usarmy.scott.sddc.mbx.ppty@mail.mil.