STATEMENT_OF_WORK_-_Subsistence.docx

STATEMENT OF WORK

SPECIAL DIETARY FOOD ITEMS FOR NAVAL HOSPITAL CAMP PENDLETON

1. SCOPE

The purpose of this contract is to provide special dietary food items to the Cafeteria at the Naval Hospital Camp Pendleton. The contractor shall provide continual delivery of special dietary food items needed to comply with restrictive and nutritional patients’ diets. These products support patients’ health and satisfaction at the Naval Hospital Camp Pendleton; therefore, it is imperative the contractor be in compliance with all orders and deliveries.

2. REQUIREMENTS

The contractor will provide the specialty dietary food items. Certain food items must be low sodium, low calorie and contain an appropriate balance of protein, fat, carbohydrates, fiber and sodium to provide adequate nutrition and be in individual serving sizes. The specialty food items are needed in smaller quantities for individual portion control and minimal case orders and meet all delivery requirements.

2.1 ORDERING HOURS

The contractor shall maintain hours of operation that, as a minimum coincide with the Naval Hospital Camp Pendleton’s Contracting Division’s Core hours of operation from 7:00 to 16:00, Monday through Friday. The contractor will be required to provide, and keep current, a list of phone numbers and points of contact to facilitate order placement.

2.2 ORDERING PROCESS

2.2.1 ORDERING METHODS

Orders shall be placed by the Naval Hospital Camp Pendleton’s Contracting Division’s authorized ordering officers specified below on an as-needed basis. Written orders shall be placed and shall cite the appropriate Line Item and unit price as listed in the contract award as well as the delivery schedule. The contractor must have the ability to access the Internet and be able to receive e-mail.

Contracting Officer: Allen Powers Phone No: (760) 725-1204 E-mail address: allen.l.powers.civ@mail.mil

Contracting Officer: Denise Bond Phone No: (760) 763-5735 E-mail address: denise.d.bond.civ@mail.mil

Contracting Officer: Danielle Patterson Phone No: (760) 725-1597 E-mail address: danielle.l.patterson3.civ@mail.mil

2.2.2 SHIPMENTS

Contractor will furnish with each shipment a delivery ticket, showing: contract number, order number under the contract; date order was placed, name and title of person placing order; an itemized listing of supplies to be furnished; unit price and extension of each item; and delivery date.

Under no circumstances will payment for quantities in excess of the quantities stated on any order be authorized. Over shipments will be treated in accordance with the Federal Acquisition Regulation (FAR) clause 52.211-17 “Delivery of Excess Quantities”- September 1989.

3.0 DELIVERY

Individual Orders will be placed against this contract. Delivery of the items on each delivery order will be five to seven working days from the date the delivery order is placed.

3.1 TIME OF DELIVERY

The contractor shall deliver all items under the contract to the Naval Hospital Camp Pendleton, Monday through Friday between the hours of 0600 and 1400.

3.2 PLACE OF DELIVERY (FOB DESTINATION)

All items listed under this contract shall be transported and delivered FOB Destination to the following Delivery Address:

NAVAL HOSPITAL CAMP PENDLETON

COMBINED FOOD OPERATIONS

BLDG H200

CAMP PENDLETON, CA 92055

4.0 CONTRACTOR CERTIFICATION

The Contractor must be licensed and in compliance with any and all Federal, State, City, OSHA, and Industry rules, regulations and laws pertaining to this type of business. The Government reserves the right to inspect for compliance at any time it desires.

5.0 INVOICES

All invoices must be submitted through Wide Area Work Flow Receipt and Acceptance (WAWF).

6.0 CONTRACTOR REGULATIONS

All products and services distributed to the Naval Hospital Camp Pendleton must be approved through the following food establishments: United States Department of Agriculture (USDA), the United States Food and Drug Administration (FDA), and United States Department of Commerce (USDC). Contractors must have all products approved and be in compliance at all times under these standards and guidelines to guarantee the safety and sanitation for all food products.

The following reference the contractor must adhere to is NAVSUP P5010. These instructions for all food supplies are mandatory and shall be met by any and all contractors.

Food sources will originate from approved food establishments approved/inspected by USDA, FDA, USDC. The following is taken from the P5010:

All foods delivered to Navy and Marine Corps food establishments will originate from approved food establishments:

(1) Establishments listed in USDA publication, Meat and Poultry Inspection Directory.

(2) Establishments listed in USDA publication, List of Plants Operating under USDA Poultry and Egg-grading and Egg Products Inspection Programs.

(3) Establishments having a pasteurized milk compliance rating of 90 percent or higher, certified by a State Milk Sanitation Officer, and listed in the Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers List (IMSL). The IMSL is published quarterly by the U.S. Department of Health and Human Services; Public Health Service (PHS); FDA, Center for Food and Applied Nutrition, Office of Compliance, Division of Cooperative Programs, Milk Safety Branch.

(4) Establishments listed in the Dairy Plants Surveyed and Approved for USDA Grading Service.

(5) Fish establishments listed in Parts I, II, and III of the United States Department of Commerce (USDC) Approved List of Fish Establishments and Products published by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration and the National Fisheries Service.

(6) Shellfish establishments listed in Interstate Certified Shellfish Shippers List, published monthly by the U.S. Department of Health and Human Services, Food and Drug Administration, Washington, DC.

(7) The following establishments are also exempt from the Directory of Sanitarily Approved Food Establishments listing.

(a) Food imported by distributors or brokers into the United States.

(b) Plants located in the United States that process food known to possess little or no potential health hazards. Specific exemptions from the directory listing of other plants are on an item-by-item basis. See Naval Supply Systems Command Instruction 4355.4 /AR 40-657/MCO P10110.31

Standards Illegal drug activity. The Secretary of the Navy has determined that the illegal possession or use of drugs and paraphernalia in a military setting contributes directly to military drug abuse and undermines Command efforts to eliminate drug abuse among military personnel. The policy of the Department of Navy (including Marine Corps) is to deter and detect drug offenses on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia, include routine random inspection of vehicles while entering or leaving, with drug detection dogs when available and random inspection of personal possessions on entry or exit. If there is probable cause to believe that the contract worker has been engaged in use, possession or trafficking of drugs the contract worker may be detained for a limited period of time until he/she can be removed from the installation or turned over to local law enforcement personnel having jurisdiction. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by the contract employee, the contract worker and vehicle may be detained for a reasonable period of time necessary to surrender the individual and vehicle to appropriate civil law enforcement personnel. Action may be taken to suspend, revoke, or deny installation driving privileges Implicit with the acceptance of the contract is the agreement by contract employee(s) to comply with all Federal and State laws and well as regulations issued by the Commander of the military installation concerning illegal drug and paraphernalia.

Standards of Conduct. The contractor shall maintain and enforce Standards of Conduct for the contractor employees. The contractor shall take appropriate corrective action in cases of violations of the Standards of Conduct. A report of the corrective action taken shall be provided to the Commander for concurrence. The contractor shall not allow contractor employees whose judgment is impaired by alcohol, drugs or other mood altering conditions to perform under this contract. The contractor shall immediately remove such employee. Further, the Government reserves the right to remove any employee, who, in the judgment of a licensed physician is impaired by drugs or alcohol. The contractor shall provide qualified replacement employees.

Data. All financial, statistical, personnel and technical data which are furnished, produced or otherwise available to the contractor during the performance of the contract are considered confidential business information and shall not be used for purposes other than performance of work under the contract. Such data shall not be released by the contractor without prior written consent of the Contracting Officer. Any presentation of any statistical or analytical materials, or any reports based on information obtained from studies covered by this contract, will be subject to review and approval of the Contracting Officer prior to publication or dissemination.

7.0 SECURITY

The contractor shall comply with the latest version of OPNAV Instruction 5530.14E, "Navy Physical Security and Law Enforcement Program", as applicable.

RAPIDGate® Camp Pendleton currently requires enrollment in RAPIDGate® and will not allow entry without RAPIDGate® clearance. The contractor must take all necessary steps prior to award to obtain RAPIDGate® enrollment in time for the start of performance under this contract. The contractor must demonstrate as part of their proposal that they currently are or will be enrolled prior to the start of performance. Failure to have RAPIDGate® clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contactor is responsible for the additional cost for RAPIDGate® enrollment and must ensure that a RAPIDGate® enrolled driver is available for all deliveries. Currently estimate that RAPIDGate® enrollment will cost about $250 per company and $200 per enrolled employee for 1 year of access to Camp Pendleton, but the cost of RAPIDGate® or other security enrollment may vary, so that contractor should contact RAPIDGate® to determine its own cost. If more than one driver is required, RAPIDGate® enrollment must be obtained for each driver. Note that enrollment can take several weeks, so an offeror that is not already enrolled must begin enrollment as soon as possible. If difficulty or delay in enrollment in RAPIDGate® is encountered, the contractor MUST contact RAPIDGate® and or the Contractor Security (Bldg 41501T) Business Hours: 6:00 a.m. - 4:00 p.m. Monday-Thursday, CLOSED Fridays, Telephone 763-7604/7605.

Contractors who are interested in the RAPIDGate® Program should call (877) 727-4342. The Contractor Security section is responsible for the issuing of a 90 day Business Pass to all Civilian Contractors and Vendors who have a need to access the base and do not participate in RAPIDGate®. A letter from the Employer is required as verification that the individual is currently employed by said Company, as well as a letter from the sponsoring unit/section on the base. A background check is conducted for security purposes at the time of application. Upon successful completion of the background check, the applicant is issued a Business Pass, which may then be used to gain entry onto Camp Pendleton to resolve any issues with processing RAPIDGate® enrollment so that the contractor will be able to deliver as required. For additional information regarding RAPIDGate®, including enrollment instructions, please visit their website at www.rapidgate.com.

Please note that RAPIDGate® is currently a requirement for access to some military bases; however, these and other locations may require enrollment in other security programs at some time in the future. In this event, the contractor is responsible for obtaining all required enrollments and clearances for each of their drivers as soon as they receive notice of such a requirement.