Attachment 1 DRAFT Statement of Work_Rev 1.pdf

1.0 Background

The purpose of this BPA is to establish a “Contractor Managed Compressed Gas On-Line Ordering System” for the ordering, delivery and invoicing of specialty and common stock gases utilizing Electronic Commerce (World Wide Web) in a secured environment.

1.1 Places of Performance – Naval Undersea Warfare Center, Division Newport

(NUWC)

1.2 Authorized Users – All Codes at NUWCDIVNPT

1.3 Sponsors – NUWC, NAVSEA, ONR, DARPA, ESTCP, NAVAIR

1.4 Types of Funding – Overhead, Service Cost Center (SCC), Operations and Maintenance (O&M,N), Weapon Procurement, Navy (WPN), Shipbuilding and Conversion, Navy (SCN), Research and Development, Test & Evaluation (RDT&E)

2.0 Scope

The BPA will provide all authorized NUWC employees (Buyers) with the ability to order compressed gases through an on-line ordering system. This will be a paper-less “Just-In-Time” (JIT) office supply desktop to desktop ordering, delivery and invoicing system which will utilize electronic transfer of data in a secured environment. All orders placed against this BPA shall be made by Authorized Users. The Government will provide a current “Authorized User List” to the seller and update as necessary. This system will provide timely delivery to the final destination (building, room, laboratory). Each order shall be placed on a FILL/KILL basis. Seller shall provide a Monthly Usage/Sales Report which details in chronological order each individual purchase made by authorized Buyers as well as any cylinder pickups/returns for the previous month via email to the NUWCDIVNPT Environmental Department. Seller shall provide a Quarterly Usage/Sales Report for each authorized Buyer in chronological order via email to the

NUWCDIVNPT.

3.0 Applicable Documents

N/A

4.0 Technical Requirements

4.1 Site Access Requirements

Site Access Requirements: Contractors, their employees, and agents shall wear badges while on Naval Undersea Warfare Center Division, Newport property. Badges will be issued by NUWCDIVNPT Badge and Pass Office located in Building 80 between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding government holidays. Upon termination of employment or the contract period, the badges will be turned in to the NUWCDIVNPT Badge and Pass Office. The name, social security number, date of birth, and birthplace of delivery drivers shall be provided at least two weeks prior to effective date of this BPA. See Clause

CONTRACTOR REQUIREMENTS FOR PERFORMANCE ON A GOVERNMENT SITE (APR 2018)

for more details.

4.2 Problem Resolution

Contractor shall provide customer support and problem resolution for electronic transmission problems, product specification, product availability, delivery problems, returned merchandise authorization and possible invoicing and payment issues when using the on-line ordering system.

4.3 Cylinder Management

1. All cylinders belonging to the contractor shall have a unique bar code applied to same for tracking purposes. The bar code must be both able to be digitally scanned and alpha-numeric so that it can be read by a human being.

2. The price of each item must include the cost of a 30 day rental for the cylinder holding the product being purchased.

3. Each lease begins on the day the cylinder or item of property is physically delivered to its final destination at NUWCNPT.

4. The unique bar code of each cylinder delivered to NUWCNPT must be indicated on the invoice for that particular order.

5. The contractor is responsible for keeping track of cylinder deliveries, returns and leases by the bar codes attached to each cylinder.

6. The contractor shall set up an inventory system accessible via its website, that will list by bar code, product number, individual user account number, location at NUWCNPT and lease status (date lease begins and date lease ends) for ever one of its cylinders at NUWCNPT. This inventory must be accessible (viewable) by individual NUWCNPT account holders. NUWCNPT account holders are responsible for updating the physical location of the contractor’s cylinders at NUWCNPT.

7. The contractor will set up an internet-based system by which individual NUWCNPT account holders can request the pick-up of empty cylinders. Pick-up of empty cylinders will occur on the next scheduled date the contractor’s truck will be on base. An earlier pick up date can be scheduled at the discretion of the contractor. There will be NO CHARGE for the pick-up of empty cylinders via the contractor’s truck when it is on base.

8. All leases end on the date pick-up is requested via the contractor’s internet-based cylinder tracking system, or by phone if the internet system isn’t working.

9. The contractor shall set prices for the lease of its cylinders. Prices will be based upon the type of cylinder (size, pressure status). Two lease options (prices) will be made available:

(a) cost to lease per month; and (b) cost to lease per year. Individual product codes will be developed for each option.

10. All cylinders provided by the contractor shall clearly identify the product contents and purity and also identify the cylinder as property of the contractor.

11. If an incorrect product is delivered to a NUWCNPT account holder, the contractor is responsible at its own expense to correct the situation by retrieving the incorrect item and either delivering the correct item or crediting the NUWCNPT account for the cost of the incorrect, returned item, at the option of the NUWCNPT account holder. Leases will only begin once the correct product has been delivered.

12. If a faulty product is delivered to a NUWCNPT account holder, the contractor is responsible at its own expense to correct the situation by retrieving the faulty item and either delivering the a non-faulty cylinder of the same item or crediting the NUWCNPT account for the cost of the faulty, returned item, at the option of the NUWCNPT account holder. Leases will only begin once an acceptable, non-faulty product has been delivered.

Examples of “faulty” items include, but are not limited to, liquid nitrogen cylinders with faulty pressure relief valves; liquid nitrogen cylinders that are less than 80% full when delivered; any cylinder with a bad regulator connection port, any cylinder that has not been properly hydro-tested and stamped to so indicate, etc.

4.4 Returns

Seller agrees to accept returns submitted within 30 days from delivery under the following conditions:

Defective products – Seller agrees to credit the full purchase price;

Wrong product delivered – Seller agrees to deliver new product within one business day at no additional cost;

Wrong item ordered – Returned product is subject to Seller’s restocking fee policy; and (clearly state the fee in bid submitted) Excess quantities ordered – Returned product is subject to Seller’s restocking fee policy (clearly stat the fee in bid submitted).

4.5 Reporting

Seller shall provide the ability electronically for daily downloads through the on-line ordering website. Buyers shall be able to view on-line reports detailing in chronological order each individual purchase made for the previous twelve (12) months. Specifically, the report will enumerate the following in the order listed: ERP PO # and or requisition #, date, account number, item(s) description, and quantity. Upon Buyer’s request, a monthly sales report shall also be provided via email to individual Buyer including the same information.

Deliverable: CDRL A001

4.6 Pricing

1. The contractor shall provide a price list for all of its products on its website. The price list (including individual product numbers) must be available to all NUWCNPT account holders.

2. The price for a cylinder containing product must include the following:

a. Cost of the product within the cylinder

b. Cost of leasing the cylinder for 30 days

c. Delivery cost for the cylinder and its contents (including any fuel surcharges, haz-mat surcharges, delivery surcharges, etc.).

5.0 Market Basket Table

Compressed Gases Quote Cylinder Size Listed

Ultra High Purity Helium, 99.999%

300 CF

Ultra High Purity Argon, 99.999%

300 CF

High Purity, AA Grade Nitrous Oxide, 99.5%

60 LB

High Purity Dry Nitrogen, 99.998%

300 CF

High Purity Oxygen 99.993% 300 CF Liquid Nitrogen, 99.998% 230 Liter Compressed Air 300 CF High Purity, AA Grade Acetylene, 99.6% 330 CF

Liquid Argon, 99.998% 6,400 CF Sulfur Hexafluoride Gas (Dielectric), 99.9%

115 LB

Bulk Propane (customer owned tank) 98.0% 1000 gallons

Liquid Oxygen, 99.999% 6,400 CF Bulk CO2, 99.5% 7000 LB

NOTE: THESE ARE THE MOST COMMONLY USED COMPRESSED GASES.

6.0 Government Furnished Information

7.0 Exception From Information and Communication Technology Accessibility Requirements

N/A

8.0 Compliance With Information and Communication Technology Accessibility Requirements