RFP Attachment 4 - Written Task Guidelines.pdf

RFP Attachment 4 N66001-19-R-0036

Written Task Guidelines

1. Schedule for Written Task. Written Tasks will be scheduled with offerors as soon as possible after the closing date for receipt of proposals. At a minimum, the offerors shall be given ten calendar days notice of the date for their Written Task. The order in which offerors will complete their Written Task will be determined through a randomization method by the Contracting Officer. Once notified of their scheduled date and time, offerors shall complete their Written Task on the scheduled date and time. Requests from offerors to reschedule will not be entertained.

2. Written Task Response. Offerors will complete their Written Task in person at NIWC Pacific 53560 Hull Street, San Diego, CA, under the supervision of a Contracts Specialist.

3. Time allowed for Written Task Responses. Offerors will be handed a written task questions on their scheduled date, time, and location. Each offeror will then be allotted 2.5 hours to review the questions and complete their written responses.

From the time of receipt of the written task through the conclusion of their allotted time, the offeror's presentation team (participants and attendees) shall have no contact with anyone other than Government personnel.

4. Media. The following media guidelines are provided:

Offerors will be provided 3 laptops with Microsoft Word to be used in preparing written task responses. The laptop will be preloaded with a document containing the written task questions to be answered. The offeror’s official written task response shall be submitted in electronic format at the conclusion of the allotted timeframe as a single document. Detailed instructions for submission of this official written task response will be provided by the Contract Specialist. The official written task response will be the only document reviewed and evaluated by the Source Selection Evaluation Board.

Laptops will have no Internet access.

Offerors will be provided flipcharts, markers, paper, pens, and other miscellaneous office materials to help in completing the written task. Content written, drawn, or otherwise recorded outside of the official written task response described above will not be considered a part of the offeror’s official response nor will they be evaluated in any form.

Aside from the laptop(s) provided by the Government, no other computers, tablets, smartphones, cameras, or similar devices will be allowed at any time.

No pre-prepared notes are permitted to be brought by the offeror’s team.

5. Offeror's Team. The offeror (from the prime and/or subcontractors) may have up to four (4) personnel present to complete the Written Task, all of whom must be identified by name in accordance with Section L-TXT-12 for a minimum of 360 hours per year, each. The Government recommends the Written Task team consist of at least a Senior Project Manager.

RFP Attachment 4 N66001-19-R-0036

Note: Substitutions of named personnel are not allowed. For example, if (4) personnel are identified and only (3) are able to attend the written tasking, the fourth person cannot be substituted. Please plan accordingly for all named personnel to be in attendance on the date and time assigned for the written task.

Individual Written Task attendees shall not participate for more than one offeror. All attendees will be required to sign nondisclosure agreements, which will affirm that the attendees will not disclose the content of the written tasking until a future date.

Each offeror shall provide a summary of the attending team to include their full name, labor category proposed, company, and hours committed to this contract as proposed. This summary shall be provided to the Contracts Specialist prior to receipt of the written task.

6. Content of written task responses. The written task responses shall not encompass price or cost and fee. Specific instructions as to content will be provided with the written tasks. Generally, offerors should provide information that demonstrates a clear understanding of the technical requirements of the solicitation's Performance Work Statement. The written tasking will be representative of the type of efforts required under the contract.

7. Record of Responses. At the conclusion of the allotted timeframe, the offeror shall provide the Contracting Officer all flipcharts and/or notes used in completing the Written Task. Offerors will not be permitted to make copies, electronic or paper, of any material generated during the written task.

The SSEB will base all evaluation on the official written task response described in paragraph (6).