JNCP RS Means_vJul 2018 Reduct.docx

JUSTIFICATION FOR NON-COMPETITIVE PROCUREMENT (JNCP)

FOR ACTIONS ≤ THE SIMPLIFIED ACQUISTION THRESHOLD

PR/Solicitation Number: _____________ Code: 83530

1) Agency, Contracting Activity and Purpose: SPAWAR Systems Center, Pacific, Code 22220, Justification for Other than Full and Open Competition.

2) Description of the Supply or Service being procured, its intended use and anticipated/estimated value (Answer the Following Questions):

a. Describe the product or service you want purchased (provide make, model, and product serial number/part number—include a spreadsheet if necessary)

· RS Means Costworks, Digital Facilities Cost Data 2018, with CostWorks Estimator 2018.

· Version: v.16.02

· Quantity: 9

· X 9 copies

· + Free Shipping

· 2019 RS Means Assemblies Cost Data

· 2019 RS Means Building Construction Cost Data

· 2019 RS Means Concrete & Masonry Cost Data

· 2019 RS Means Electrical Cost Data

· 2019 RS Means Facilities Cost Data

· 2019 RS Means Heavy Construction Cost Data

· 2019 RS Means Mechanical Cost Data

· 2019 RS Means Plumbing Cost Data

· 2019 RS Means Square Foot Cost

· + Free Shipping

b. What is its intended use or purpose?

Renewal for presently used construction estimating software. RS Means CostWorks 2017. RS Means Costworks is CD based construction cost estimating tool that is the required software for cost estimates submitted to NAVFAC. It has become a data standard and a requirement for the Government in terms of construction pricing, and is widely used by the industry as a whole to generate accurate and verifiable construction estimates. RS Means CostWorks allows the user one click access to catalogs worth of information for everything in the construction industry. With the RS Means CostWorks estimator, users are able to generate complete estimates based on regional construction costs, and export to spreadsheets. NAVFAC Southwest requires all Independent Government Estimates (IGE’s) and Contractor Proposals (KTRP’s) to be written in accordance with RS Means. It is also integrated in a variety of cost estimating software packages to allow for fast and reliable construction cost estimating. Cost information is updated quarterly, and the CD is good for one year.

c. What is the total estimated cost of this/these products or services?

3) Possible Authority for Non-Competitive Procurement (If you check block 3a. below, complete associated table marked 3(a). If you check block 3(b) below, complete associated table marked 3(b):

a. |X| Sole/Limited Source Procurement (Only One Responsible/Capable Source). Is there only one responsible/capable source that can provide the supply or service due to unique/highly specialized requirements, urgency, exclusive licensing agreements, industrial mobilization or the new work is a logical follow-on? Non-competitive procedures can typically only be used when there is one source able to meet the Government’s minimum requirements (e.g., the manufacturer is the sole distributor/reseller of the product or service). If only one source can meet the Government’s requirements, complete table 3(a) below and provide a complete and thorough discussion of how you are aware that only one source exists in paragraph 4 below.

b. |_| Brand Name Requirement (Item Peculiar to One Manufacturer). Is the requirement peculiar to a single brand name or one manufacturer? Competition can be limited to companies that are capable of providing the specific brand name, product or feature required when it is essential to purchase a specific brand because it is the ONLY brand that has the ability to meet the Government’s minimum requirements (e.g., while there is one manufacturer, multiple distributors/resellers exist for the product or service). If so complete Table 3(b) below.

TABLES – Complete the Table which corresponds to the answer you provided above.

TABLE 3(a) – ONLY ONE RESPONSIBLE/CAPABLE SOURCE (Item or Service can ONLY be procured from One Source/Company/Contractor and NO other source.)

State any alternatives available or considered” as a means of fulfilling this requirement and why they aren’t viable; and what would be the impact if a product was purchased from another vendor or without each characteristic listed.

Cost = $1,322.99

Cost = $1,138.54 annually

Success Estimator estimate data cannot be downloaded into excel. It must be kept in the Navy Templates which is not compatible with what our contract department “FEAD” uses.

Success estimator would require a wholesale change in SSC Pacific’s project development. Each estimator and engineer would require training on the usability and features with a new estimating program.

Cost = $4,000.00 annually

TABLE 3(b) – BRAND NAME REQUIREMENT (Item or Service MUST be a specific brand, make, or model; however, it may be purchased from multiple vendors.)

What is the impact if a similar/nearly equal product produced by another manufacturer were procured?

4) Describe the Market Research conducted.

You must provide sufficient narrative explaining your research, date performed, and how you are certain no other products exist that meet your requirements, or how you are certain that similar products are inadequate that meet your requirement. Market research is not a substitute for competition and requirements should be well-established prior to seeking use of non-competitive procedures. If your requirement is supported by an official document (e.g., a Program of Record) that mandates specific Brand Name materials that cannot be substituted, you must reference the document in sufficient detail to allow the reviewer to obtain the document; your notation must identify any applicable document number, date, paragraph/table or other identifying location, the issuing and approving authority. Attaching a copy of the applicable document provides the best support, and if the document is lengthy, provide copies of the applicable pages reflective of the mandated items, the title page (or equivalent), and approval page. In addition, you must explain the impact of using an “alternate or equal” item, in order to justify why market research was not conducted.

On 15 October 2018 I conducted market research by going online and searching for other distributors of RS Means construction estimating software, I found no other alternative vendors. I then called the RS Means hotline and asked them for a list of their distributors and was informed they do not have any vendors. Software must be purchased directly from RS Means.

TABLE (4) MARKET RESEARCH RESULTS

Company/ Vendor Minimum Specification/Capability/ Attribute (From Table 3(a), or (b)) Minimum Specification/Capability/ Attribute (From Table 3(a),or (b)) Minimum Specification/Capability/ Attribute (From Table 3(a),or (b))

5) List any other information or facts supporting the justification to limit competition not described elsewhere on this form (e.g., international agreement).

If you do not have any additional information to add, simply write “N/A.”

N/A

6) Provide a statement of actions that will be taken to remove or overcome any barriers to competition prior to any future procurements for this Supply or Service (there is an ongoing duty to remove the elements of a justification that unduly restrict competition thereby allowing for competition of this requirement in the future).

No actions will be taken as it’s NAVFAC’s requirement to use RS Means for construction and repair cost estimating. If NAVFAC changes the requirement we will comply with the new requirement.

Technical Cognizance Branch Head or Above

Print Name / Signature Title Code Date FOR COMPLETION and SIGNATURE BY CONTRACTING OFFICE:

7) List any sources that expressed interest in submitting an offer for the procurement, as a result of the sources sought synopsis or posting of requirement on e-commerce. If no companies expressed interest, state “NONE.”

Sole source award to RS Means Comp LLC (Small Business) Buyer conducted additional market research and it was determined that xxx is the OEM and have no authorized Small business resellers to sell their products or services.

Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Enclosure (1) Template Dec 2015v 5 Template July 2018