N66001-18-R-0177Q&ANo1.pdf

Request for Proposal (RFP) N66001‐18‐R‐0177

SSC Pacific Administrative Support Services

Questions and Answers (Q & A) Set #1:

Q1: Since the contract has SCA positions, to meet the SCA wage determination requirements an understanding of incumbent and the years of service supporting the program is required; would the government be willing to provide the list of SCA positions and start year to support onboarding of incumbent staff.

A1: Please read the RFP. The SCLS‐covered labor categories are identified in Section L. The anticipated start date is also identified in Section L. However, please note that this is the anticipated date of award for the MAC and not the start date of any task orders to be awarded under the MAC.

Q2: Section L contains the labor categories that align to the SCA requirements. for each labor category can you provide the start day for the incumbent staff for each of these categories.

A2: No

Q3: Section L contains the labor categories that align to the SCA requirements. for each labor category can you provide the start day for the incumbent staff for each of these categories. This aligns to the requirement: Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility.

A3: No; if necessary, this can be provided at the task order competition level.

Q4: Please confirm that an offeror need not have a DCMA or DCAA approved accounting system so long as they provide satisfactory responses to the information requested in 2.7(2)(a) ‐ (o). (Reference:

Section L, Paragraph 2.7(2), Page 72) A4: Confirmed. However, offerors that do not have an adequate accounting system (as determined by the Contracting Officer) will not be eligible for award. Additionally, DFARS 252.242‐7006 ACCOUNTING SYSTEM ADMINISTRATION has been included in Section I of this solicitation. In accordance with DFARS 252.242‐7006(b), the contractor shall establish and maintain an acceptable accounting system.

Q5: Please confirm that off‐site rates are not required to be submitted. (Section L, Paragraph 2.0(c)(1) and (2), Page 67) A5: Confirmed.

Q6: Please confirm that personnel need not be proposed per labor category and, in such cases, a direct labor rate can be assigned per position. (Reference: Section L, Paragraph 2.0(a), Page 67; Section L, Paragraph 2.7(c), Page 72) A6: Confirmed.

Q7: Given that audited direct and indirect rates cannot be obtained without an approved accounting system, please confirm that offerors without approved accounting systems are not required to provide a current Forward Pricing Rate Agreement and/or DCAA audit report. (Reference: Section L, Paragraph 2.7(a), Page 71; Section L, Paragraph 2.7(b)(2); Section L, Paragraph 2.7( c )(3), Page 72 A7: Confirmed.

Q8: Who is the current incumbent?

A8: This procurement is a follow‐on effort. However, the scope is different. A portion of this requirement was previously satisfied under Seaport‐e order N00178‐14‐D‐8017‐7N01, awarded to Kros‐Wise, Inc.

Q9: How much was the previous award?

A9: This procurement is a follow‐on effort. However, the scope is different. Consequently, the dollar value of the previous award is not relevant.

Q10: What is the (incumbent) contract number?

A10: N00178‐14‐D‐8017‐7N01

Q11: Section L.2.4 of the solicitation established figures for Other Direct Cost (ODC), but Section B did not establish any CLIN for the ODC. Where will the ODC figures be recorded in Section B. Do you want ODC shown only in the Detailed Cost Spreadsheet?

A11: Other Direct Costs (ODC) are relatively small. ODC figures should be included in the Administrative Services CLIN in Section B. Offerors shall propose in accordance with Section L for ODC.

Q12: Can we provide past performance information from commercial clients?

A12: No.

Q13: Pg 73 of RFP states “Prepare and submit one (1) Organizational Experience Matrix (Attachment 4) to explain the breadth, depth, and relevance of your organizational experience on Government contracts since 1 January 2013 in the following Statement of Work (SOW) key areas:” Can you confirm that only government contracts are used for past performance? If so, we respectfully request that commercial past performance be used to fulfill this requirement.

A13: Confirmed. Please see Section M for the Government’s evaluation methodology.

Q14: The notice states that Kros‐Wise is the incumbent. Based on the specifications of this work, is the incumbent eligible to compete for this new award?

A14: All offerors who meet the requirements of the solicitation are eligible.

Q15: Regarding the FTE’s required to fulfill this work‐ Is it anticipated that the contractor will deploy all FTEs across the different labor categories simultaneously?

A15: This is an Indefinite‐Delivery Indefinite‐Quantity (IDIQ) Multiple Award Contract (MAC). Task orders will be issued as required for potions of the Statement of Work in Section C.

Q16: Does the government anticipate a single or multiple awards for this work?

A16: Multiple awards are anticipated.

Q17: Page 66 of the RFP, Section 1.0, Item (c) (1) states in part “All representations and certifications included in Section K must be completed, including DFARS provision 252.227‐7017 which requires completion and signature even for a negative response.” This item is not contained in Section K so is the reference incorrect or will this item be added to Section K via amendment?

A17: The reference to DFARS provision 252.227‐7017 has been removed. Please see Amendment 0001.

Q18: Attachment 4, Organizational Experience requests 4 references to demonstrate experience in 6 specific SOW Sections 3.3.1, 3.3.2, 3.3.5, 3.3.7, 3.4.2, and 3.4.3. By limiting the organizational experience to 4 references, severely restricts competition from vendors who possess a wide range of expertise especially for a best value trade off evaluation. a. Is there any reason why the Government has restricted the submission to 4 references? b. We request the Government allow 1 reference per SOW section 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7?

A18: The Government has considered your request. The reference allowed in the solicitation will remain unchanged.

Q19: Para 3.3.5 ‐ Page 9 ‐ it is stated that ‐ The contractor shall be available to support the sending/receipt of Naval messages by Command personnel after normal working hours Monday through Friday and up to twenty‐four hours per day on Saturdays, Sundays and holidays. Additionally, the contractor may be required to staff the SSC Pacific Message Center on weekends and holidays. a. Will the contractor employees need to be available on site or be available remotely to support this requirement? b. Are these billable hours?

A19: a) Please see solicitation Section C – paragraph 9.1. b) Yes.

Q20: Para 2.3 ‐ page 69 ‐ Estimated level of Effort ‐ shows 128,640 hours as Total labor hours for year 1.

a. How many employees are currently deployed to provide these services? b. How many general Clerks I are currently deployed to provide these services? c. How many General Clerks II are currently deployed to provide these services? d. How many general Clerk III are currently deployed to provide these services? e. How many Administrative Assistant are currently deployed to provide these services? f. How many Business Systems Analyst II are currently deployed to provide these services? g. How many Business Systems Analyst IV are currently deployed to provide these services? h. How many Business Systems Analyst V are currently deployed to provide these services?

A20: The Government has provided its best estimate of the level of effort requirements for this solicitation in provision L‐TXT‐12.

Q21: Para 2.1 ‐ page 67 of the RFP document ‐ it is stated ‐ In preparing the cost proposal, it is required that the offeror breakout and identify separately for each year of the contract with the first year period beginning on the estimated award date set forth in L‐TXT‐27 and on a cumulative basis for all eight years, the following types of cost elements. However on page 25, Section F ‐ deliveries or Performance, it is stated the Base period 0001‐0002 plus option one period 1001‐1002 plus option two period 2001‐ 2002 is each for 24 months for a total of 6 years a. Is this Solicitation for 6 years or 8 years?

A21: Please see correction in Amendment 0001.

Q22: Who are the incumbent contractors/s providing these services? Please provide their contract award numbers and the contract award dates.

A22: This procurement is a follow‐on effort. However, the scope is different. A portion of this requirement was previously satisfied under Seaport‐e order N00178‐14‐D‐8017‐7N01, awarded to Kros‐Wise, Inc. on 03 November 2014.