Combined Solicitation_Synopsis - N66001-17-R-0109 Amendment 0003.pdf

Combined Synopsis/Solicitation # N66001-17-R-0109, Amendment 0003

This Amendment makes the following changes to the combined synopsis/solicitation: (changes are highlighted in yellow)

1) Provide final question and answers consisting of 16 contractor questions.

Please see the updated solicitation (as of Amendment 0003) below.

Final Q&A

Document &

Section Referenced text Question to Government and Government

Answers

1) The intended audiences for these multi-media products are SSC Pacific visitors, internal personnel, warfighters, and for external use such as exhibits and trade shows.

What format(s) and quantities will the government need to receive the deliverables in? For example, DVD, .MOV. Blu-Ray. Please specify.

Answer: The Government anticipates DVD in .mp4 format. The quantities will be specified in each Task Order.

2) None

Does the Government have preferred software that they would like the contractor to use? For example, Adobe Creative Suite, and 3D software?

Answer: No.

3) None

What is the government’s preferred method for receiving and reviewing video files for review? Is the government open to receiving recommendations for web-based review platforms?

Answer: The Government intends to sit side by side with the contractor in person and review files.

4) None

Does the government require non-English-speaking translations, if so, what language or languages are required?

Answer: No.

5) 3.0 Performance Requirements

• editing existing Government produced 1-2-minute video vignettes featuring a few (1-4) high-tech complex advanced technologies with improved visual and specific effects such as computer generated imaging, photo realistic modeling and animation of a vessel or vehicle (e.g.: U.S.

Navy ship, airplane, wheeled vehicle, etc.), digital compositing, and blue/green screening.

What software(s) were used to create and edit the existing government video vignettes and associated visual and special effects?

Answer: The Government has the original raw footage. Any editing to existing vignettes may require re-shooting scenes. Re-editing would use existing original raw video footage and/or new footage. The contractor would not be expected to edit existing visual and special effects.

6) 3.0 Performance Requirements

• editing existing Government produced 1-2-

Will the Contractor have access to all the original recorded footage, audio files, project files, and minute video vignettes featuring a few (1-4) high-tech complex advanced technologies with improved visual and specific effects such as computer generated imaging, photo realistic modeling and animation of a vessel or vehicle (e.g.: U.S.

Navy ship, airplane, wheeled vehicle, etc.), digital compositing, and blue/green screening.

associated/used digital assets?

Answer: The Government will provide previous work if required and as applicable for a Task Order

7) 3.0 Performance Requirements

• development of new 1-2 minute video vignettes featuring a few (1-4) high-tech complex advanced technologies with visual and special effects such as computer generated imaging, photo realistic modeling and animation of a vessel or vehicle (e.g.: U.S.

Navy ship, airplane, wheeled vehicle, etc.), digital compositing, and blue/green screening and 3- 5 role player actors with speaking parts or 3-5 role player actors without speaking roles and an on or off-screen narrator.

Can you provide an example of a video you’ve seen that you feel illustrates what you would like produced?

Answer: The following video available on YouTube has several (but not all) features similar to this requirement.

https://www.youtube.com/watch?v=N3K0WyTysaQ

8) 3.0 Performance Requirements development of new 5-7 minute video featuring 10- 15 high-tech complex technologies with visual and special effects including but not limited to computer generated imaging, photo realistic modeling and animation of a vessel or vehicle (e.g.: U.S. Navy ship, airplane, wheeled vehicle, etc.), digital compositing, and blue/green screening and 8-10 role player actors with speaking parts. Filming may be at a production set provided by the contractor, at a military location such as onboard a ship, and/or at a public location.

Can you provide an example of a video you’ve seen that you feel illustrates what you would like produced?

Answer: The following video available on YouTube has several (but not all) features similar to this requirement.

https://www.youtube.com/watch?v=N3K0WyTysaQ

9) 3.1.3.3 Production Design.

The contractor shall provide production set(s), wardrobe, props, set dressing, Will the Contractor need to purchase the uniforms?

If so, what is the cost to purchase?

Answer: If a Task Order requires uniforms, it floorplan diagrams, etc. The Government will provide military advice on Navy and/or Marine Corps uniforms, protocol, and etiquette.

would be an Other Direct Cost (ODC) for that Task Order. This will be specified at the Task Order level.

10) Factor I. Corporate Experience and Capabilities

Use of special and visual effects integral to the videos. This includes computer generated imaging, photo realistic modeling and animation of 3-dimensional objects (e.g.

U.S. Navy Ship, Airplane, etc.), Is it a requirement that the Contractor has past experience animating U.S. Navy Ship, Airplane, etc.

specifically? Is experience in animating other highly technical objects acceptable?

Answer: It is not a requirement. However, “U.S.

Navy Ship, Airplane, etc.” are examples of 3-dimensional objects that may best demonstrate a quoter’s relevant special and visual effects capability when it comes to computer generated imaging, photo realistic modeling and animation of 3-dimensional objects.

11) Factor I. Corporate Experience and Capabilities

c. Facilities, equipment, and tools capabilities (Not to exceed 3 pages). Provide description of relevant (i.e.

ability to perform SOW) facilities that will be used in this contract, and video and graphic arts equipment and tools. Must include photographs of facilities and equipment.

Will the Government consider removing the requirement for ‘photographs of facilities and equipment’? If not, will the Government be more specific on what aspects of the facilities and equipment they would like to see photographed?

Answer: Equipment and facilities required to perform the SOW. Examples include: Facilities for setting up a production set (SOW, " The production set should be of sufficient size for up to a 10 workstation set representing a military command center"), ability to make different camera angles (high, low, eye level), cameras (how many, what kind), camera stabilizers, sound equipment including sound booms, sound booth, lighting equipment, blue/green screen facilities, workstations for film editing and development of special effects, facilities for graphics layout, workstations for graphic design and other equipment and facilities that may be required to perform all the work in the

SOW.

12) Attachment 2 Will the Government provide labor categories descriptions detailing typical years of experience and technical knowledge? The current labor category titles and SOW element descriptions are too broad to precisely build a price for the defined level of effort in Attachment 2.

Answer: No.

13) None So that an apples-to-apples comparison of solutions can be made for a best value analysis, are you able to share the approximate budget for this opportunity?

Answer: No.

14) None Does the government have a preferred pricing template they would like bidders to utilize?

Answer: Yes, in accordance with “Factor III. Price” of the solicitation, complete the Price Volume (Attachment 2 of the solicitation)

15) None What are the 508 compliance requirements?

Answer: For video products, the DVD will be inserted into a computer and shown on a computer monitor or large screen display by a Government person. For graphic products they will be mounted on the wall by a Government person. There are not special requirements.

16) 3.1.3.1 Filming Locations

For filming locations in the public sector, the contractor shall obtain all approvals as required by the city, county, and/or state offices.

Is the Contractor able to bill the government for the permit fees?

Answer: Yes. It is anticipated that, where applicable, this cost would be built-in to the price of the Task Order.

Prior Q&A:

Question 1: Reference - On page 2 of the combined synopsis/solicitation, under the heading which addresses offeror instructions for the technical volume, Factor 1, sub-factor a., the solicitation indicates that the demo reel, containing a sampling of past work, must address the use of “special and visual effects integral to the videos,” including "...photo realistic modeling and animation of a U.S. Navy ship and airplane..." Question - Will the government consider rephrasing the requirement such that offerors must demonstrate “…photo realistic modeling and animation…” without the specificity of a U.S. Navy ship and airplane? The requirement as it currently exists limits the competitive pool to existing or prior Navy contractors who have had reason to render modeling and animation of a U.S. Navy ship and airplane. Other offerors may have done similar work elsewhere, inside and outside the DoD, and be capable of performing this work for the U.S. Navy at or above the performance standards and at a competitive price, but the specificity of this requirement precludes them from bidding.

Answer: The requirement has been restated to be less restrictive. Please see Technical Volume Factor I.

Question 2: I am an interested vendor for Solicitation Number: N66001-17-T-0109. Would you please clarify the following requirement noted in the SOW? Does this limit all aspects of the project to be done within 50 miles of SSC Pacific or is vendor only required to maintain a working office in that area for meetings, reviews, and consultations?

Answer: All aspects of the project shall be performed within 50 miles of SSC Pacific.

Question 3: Is the subject opportunity a new requirement? If not, who is the incumbent? Also, I have been unable to find any SSC PAC contracts under this NAICS code. Has SSC PAC procured any similar services in the past?

Answer: This opportunity is a new requirement. SSC PAC has not created an IDIQ for this type of work in the past.

There have been a few one-off videos that SSC PAC has contracted for over the years, but this will be the first IDIQ for multimedia services.

This requirement is to provide multimedia production support for Space and Naval Warfare (SPAWAR) Systems Center Pacific (SSC Pacific). SSC Pacific’s mission is to enable information warfare for our Naval, Joint, National and Coalition warfighters through research, development, delivery and support of integrated capabilities including Command & Control, Computers, Communications, Intelligence, Surveillance, & Reconnaissance (C4ISR), cyber, and space systems across all warfighting domains. The contractor shall develop, produce and deliver unclassified multi-media products that support SSC Pacific key messages.

This is a SSC Pacific combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures.

This announcement constitutes the only solicitation. Competitive offers are being requested under (RFQ) # N66001-17-R-0109. The applicable North American Industry Classification System (NAICS) code is 512110, Motion Picture and Video Production, with a size standard of $32.5 Million dollars. This is a Total Small Business Set-Aside. Any offer that is submitted by an offeror that is not a Small Business Concern will not be considered for award.

To be considered acceptable and eligible for award, Offers must provide all of the items and quantities listed below.

The Government will not consider offers for partial items or quantities. Anticipated Contract Line Items are provided in Attachment 2, Price Volume. The Government anticipates this effort to be a Firm Fixed Price Indefinite-Delivery Indefinite-Quantity (FFP-IDIQ) type single award contract for a 12-month base period with four 12-month options.

Offer Instructions:

The Government may consider offers that fail to follow instructions to be unacceptable and ineligible for award. In order to compete for the contract described in this synopsis/solicitation, follow the instructions outlined below (i.e.

items 1 through 8). Incomplete submissions may not be considered. Offers shall:

1. Include a separate Technical Volume (pages numbered) in PDF format that addresses Factors I and II (see below), and EXCLUDES prices and all pricing information.

2. Submit a demo reel on DVD as outlined under Factor I.a. below.

3. Complete and submit the Price Volume (Attachment 2) which includes pricing for each Contract Line Item

Number (CLIN) in US Dollars ($).

4. Provide the Offeror name, address, Data Universal Numbering System (DUNS) number, Contractor and Cage

Entity (CAGE) code, business size and type of small business, Tax Identification Number (TIN), and telephone and e-mail address of an Offeror point of contact. Include teaming arrangement details (if applicable).

5. Complete all Fill-In Clauses: Provide all representations, certifications and fill-ins required by the solicitation for inclusion in any resulting contract. Vendors must be registered in the System for Award Management (SAM) to be eligible for award; Offers received without the completed copy of the provision at FAR 52.212-3 ALT I or completed SAM representation may be considered non-compliant.

6. Terms and Conditions: Offerors must include a statement that it either (a) agrees to the terms and conditions of this solicitation (which consists of the entire RFQ, including all documents, exhibits, and other attachments that are incorporated therein by reference and made a part thereof) and any solicitation amendments; or (b) takes exceptions to any terms or conditions of the solicitation, and clearly identifies those exceptions. Exceptions to any of the terms and conditions of this RFQ may be considered by the Government to be unacceptable.

a. Please note that the SOW requires the contractor to be located within 50 miles of SSC Pacific located at 53560 Hull Street, San Diego, CA 92152. Offerors that are not located within 50 miles of SSC Pacific may be considered “unacceptable” by the Government.

7. Specify quote validity period of no less than 180 days.

8. Stay within the page limitations indicated below for each Volume; and

9. All text shall be formatted on an 8 ½ by 11 inch page in 12 point Times New Roman font.

The Technical Volume shall address Factors I and II as follows:

Factor I. Corporate Experience and Capabilities

Factor I will consist of three sections.

a. Demo Reel. (Not to exceed 5 minutes) Provide one video demo reel on DVD in MP4 format that addresses the following relevant factors.

Portrayal of advanced technologies integral to the video(s) Use of special and visual effects integral to the videos. This includes computer generated imaging, photo realistic modeling and animation of 3-dimensional objects (e.g. U.S.

Navy Ship, Airplane, etc.), digital compositing, bluescreening/green screening.

Production of videos at least 30 seconds in length from script writing through final production and delivery that conveys a specific story and messaging.

Directing a minimum of 3 actors on screen in videos with character speaking roles (on screen interviews are not considered acting)

Directing a minimum of 3 actors on screen in videos with characters without speaking roles but use of an on or off-screen narrator to tell the story / convey the key message.

Use of music and sound to create effect

Work must be completed within the last 5 years.

The demo reel cannot exceed 5 minutes in length and may be several work samples that must be edited into one demo reel. The demo reel must be labeled at various points to address which of the relevant factors above that portion is addressing.

b. Experience. (Not to exceed 2 pages) Provide company background (prime and sub-contractor(s)) including a description of work and years in the multi-media business and the types of multi-media work that comprise their business base. (examples: Product ads for high-tech companies, ads for non-tech companies such as real estate companies, weddings, soap operas, short foreign dramatic films, animated Sci-Fi major cinema movies, corporate events, documentaries, overviews of military organizations, etc. These are just examples; the offeror must tailor for their business) Include the qualifications and experience of the visual/special effects person(s) and the graphic artist(s). Also provide a URL link to the company web page. If a subcontractor is part of the proposal, provide a web link for the subcontractor as well.

c. Facilities, equipment, and tools capabilities (Not to exceed 3 pages). Provide description of relevant (i.e. ability to perform SOW) facilities that will be used in this contract, and video and graphic arts equipment and tools. Must include photographs of facilities and equipment.

Factor II. Technical Approach

Factor II will consist of one section (not to exceed 2 pages total).

- Provide approach to pre-production, production, and post-production processes including management of subcontractors (if any) and Other Direct Costs such as obtaining actors and casting, making costumes, set selection and/or development.

- Provide approach to dealing with private and/or public locations in regards to permissions and permits.

- Provide a general approach as to how they will work with SSC Pacific to gain an understanding of advanced technologies to be highlighted in visual stories set in a futuristic operational military environment and to track progress.

The Price Volume shall address Factors III as follows:

Factor III. Price In order to provide the Government with hourly Unit Prices, Extended Prices for each Contract Line Item Number (CLIN), and a total Firm-Fixed-Price for all line items, offerors shall complete and submit the Price Volume (Attachment 2). Offerors must only fill in the cells highlighted in green and shall ensure all green cells are completed and mathematical calculations are accurate for all CLIN(s) 0001-4001.

Offerors shall not change the amount for ODCs already included in the Price Volume (Attachment 2). The ODC amounts represent the best estimate of the Government at this time. The Government cannot guarantee the ODC amounts for each year or the total amount. If the offeror does not propose the ODC amounts contained in the Price Volume (Attachment 2), it may be considered unacceptable.

Evaluation Factors for Award:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Factor I. Corporate Experience and Capabilities

Factor II. Technical Approach

Factor III. Price

The offer will be evaluated based on the total firm-fixed-price (including options). The Government will evaluate the total price to determine if it is fair and reasonable.

Basis for Award:

This procurement will use the Best Value Tradeoff source selection methodology. Factor I is more important than Factor II. All non-price evaluation factors (i.e. Factors I and II), when combined, are significantly more important than price (i.e. Factor III).

Questions Questions regarding this solicitation are to be submitted to SSC Pacific code 22710 via e‐mail to Micah Sandusky (micah.sandusky@navy.mil) or the E‐Commerce Central Question Feature. Please use reference No. N66001‐17‐R‐ 0109. All questions regarding this solicitation must be received by 25 August 2017 at 11:00 AM, Pacific Time.

Proposal Submission This solicitation closes on 12 September 2017 at 11:00 AM, Pacific Time. Offers (not including the Demo Reel) must be uploaded on the SPAWAR e-Commerce website at https://e-commerce.sscno.nmci.navy.mil, under SSC Pacific/Open Solicitations/ N66001-17-R-0109. E-mail offers will not be accepted. DO NOT email offers.

The Demo Reel DVD shall be hand-delivered to SSC Pacific-Topside (53560 Hull Street, San Diego, CA 92152) before the close of the solicitation. Contractors shall coordinate with the Contract Specialist (i.e. Micah Sandusky) in advance for date, time and location for individual delivery.

Submissions received after the solicitation close date and time will not be accepted by the Government.

For e-Commerce technical issues, please contact the SPAWAR Paperless Initiatives Help Desk at 858-537-0644 or paperless.spawar@navy.mil and e-mail the points of contact below before the close date and time of the solicitation.

The points of contact for this solicitation are Micah Sandusky at micah.sandusky@navy.mil and Jacob Ward at jacob.ward@navy.mil. Please include RFQ# N66001-17-R-0109 on all inquiries. Questions may be addressed afterward at the discretion of the Government. No telephone questions will be entertained.

All responding vendors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means a registered DUNS and CAGE Code.

Combined Synopsis/Solicitation Attachments are as follows:

Attachment 1: Statement of Work (SOW) (updated via Amendment 0001) Attachment 2: Price Volume

This solicitation document incorporates standard commercial provisions and clauses for requirements in effect through Federal Acquisition Circular (FAC) 2005-95 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 20161222. Additional contract clauses may apply in the Terms and Conditions of the award and contractually binding at the time of award. It is the responsibility of the offeror to be familiar with the applicable clauses and provisions. In accordance with 52.252-1, Solicitation Provisions Incorporated by Reference, and 52.252-2, Clauses Incorporated by Reference, all provisions and clauses can be accessed in full text at www.farsite.hill.af.mil or https://acquistion.gov/far/. In accordance with 52.252-5, Authorized Deviations in Provision, all class deviations can be accessed at http://www.acq.osd.mil/dpap/dars/class_deviations.html.

The following FAR and DFARS provisions, incorporated by reference, apply to this solicitation:

52.204-16, Commercial and Government Entity Code Reporting;

52.204-17 Ownership or Control of Offeror;

52.209-7, Information Regarding Responsibility Matters;

52.212-1, Instructions to Offerors -- Commercial Items (Tailored information provided above);

52.212-2, Evaluation -- Commercial Items (Tailored information provided above);

52.212-3 and Alt I, Offeror Representations and Certifications—Commercial Items;

52.217-5, Evaluation of Options;

252.203-7005, Representation Relating to Compensation of Former DoD Officials;

252.204-7004 Alternate A, System for Award Management;

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls;

252.204-7011, Alternative Line Item Structure;

252.215-7007, Notice of Intent to Resolicit;

252.215-7008, Only One Offer;

252.222-7007, Representation Regarding Combating Trafficking in Persons;

252.225-7031, Secondary Arab Boycott of Israel;

252.203-7994 (DEVIATION 2017-O0001), Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2017-O0001)

FAR Clause 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this solicitation and includes:

52.203-6 and Alt I, Restrictions on Subcontractor Sales to the Government;

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards;

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010);

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters;

52.219-6, Notice of Total Small Business Set-Aside;

52.219-8, Utilization of Small Business Concerns;

52.219-14, Limitations on Subcontracting;

52.219-28, Post-Award Small Business Program Representation;

52.222-3, Convict Labor (E.O. 11755);

52.222-21, Prohibition of Segregated Facilities (Feb 1999);

52.222-26, Equal Opportunity (E.O. 11246);

52.222-35, Equal Opportunity for Veterans;

52.222-36, Equal Opportunity for Workers with Disabilities;

52.222-37, Employment Reports on Veterans;

52.222-40, Notification of Employee Rights Under the National Labor Relations Act;

52.222-50, Combating Trafficking in Persons;

52.222-54, Employment Eligibility Verification 52.222-60, Paycheck Transparency (Executive Order 13673) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving;

52.225-13, Restrictions on Certain Foreign Purchases (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury);

52.232-33, Payment by Electronic Funds Transfer—System for Award Management.

The following additional FAR and DFARS clauses, incorporated by reference, apply to this solicitation:

52.203-3, Gratuities;

52.204-18, Commercial and Government Entity Code Maintenance;

52.204-21, Basic Safeguarding of Covered Contractor Information Systems;

52.212-4, Contract Terms and Conditions -- Commercial Items;

52.216-19, Order Limitations;

52.216-22, Indefinite Quantity;

52.217-9, Option to Extend the Term of the Contract;

52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

252.203-7000, Requirements Relating to Compensation of Former DoD Officials;

252.203-7995 (DEVIATION 2017-O0001), Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2017-O0001);

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information;

252.204-7012, Safeguarding of Unclassified Controlled Technical Information;

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support;

252.216-7006, Ordering;

252.225-7012, Preference for Certain Domestic Commodities;

252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns;

252.227-7015, Technical Data–Commercial Items;

252.227-7037, Validation of Restrictive Markings on Technical Data;

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;

252.232-7006, Wide Area Work Flow Payment Instructions;

252.232-7010, Levies on Contract Payments;

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel;

252.243-7002, Requests for Equitable Adjustment;

252.244-7000, Subcontracts for Commercial Items;

5252.201-9201, Designation of Contracting Officer’s Representative;

5252.204-9202, Contractor Badge;

5252.209-9206, Employment of Navy Personnel Restricted;

5252.216-9210, Type of Contract;

5252.237-9602, Contractor Identification; and 5252.243-9600, Authorized Changes only by the Contracting Officer.

The following additional texts (TXT) apply to this solicitation:

B-TXT-08 MINIMUM AND MAXIMUM QUANTITIES (JUN 2017)

As referred to in paragraph (b) of the “Indefinite Quantity” clause of this contract, the contract minimum quantity is a total of $25,000 worth of orders. The maximum quantity is the total estimated amount of the contract. The maximum quantity is not to be exceeded without prior approval of the Procuring Contracting Officer.

(End of clause)

C-TXT-05B DELIVERY/TASK ORDER PROCEDURES-Alt II (JUN 2017)

The order procedures below are provided for informational purposes only. The actual procedures (including response times) may vary according to individual order circumstances.

(a) Multiple Award Contract (MAC) Ordering Procedures. It is anticipated that each competitive order will be placed in accordance with the following procedures:

In accordance with FAR 16.505(b)(2)(i)(F), the Government may set aside the competition for orders for small business concerns should the Government determine that the “rule of two” applies (see FAR 19.502-2). If there is only one small business awarded a prime MAC contract (along with large business MAC awardees), then the contracting officer also reserves the right to noncompetitively award an order to that small business concern.

(1) Requirements Documentation. Upon identification of a requirement, the cognizant technical code will develop a draft Performance Work Statement (PWS)/Statement of Work (SOW) and other requirements documents (e.g., Contract Data Requirements List (CDRL)) consistent with the technical requirements of this contract and the specific effort. Both level-of-effort (term) and completion type orders may be issued under this contract. Each order will include the order type deemed appropriate by the Government.

(2) Draft RFP*. The contract specialist will issue a draft Request for Proposals (RFP) to all MAC contractors** which will include, at a minimum, the draft PWS/SOW, anticipated CDRL data items, and the anticipated selection procedures for the order. Contractors are strongly encouraged at this stage to ask questions pertaining to the draft RFP, such as regarding the Government’s evaluation strategy, and to provide comments that could potentially help the Government improve the procurement. The time allotted for the submission of questions and/or comments is typically 2 to 5 business days.

*The Government may choose to skip the “Draft RFP” step altogether. In those instances, however, the contractors will still be allowed a question and answer period which will be identified in the RFP.

**Since correspondence is conducted via email, all MAC awardees are strongly encouraged to provide more than one email address to the Government to ensure that multiple contractor POCs receive the Government’s emails. The Government reserves the right to not include large business prime contractors on correspondence relating to orders set aside for small business.

The Government desires more than one offeror to submit a proposal for each order. Contractors are strongly encouraged to provide a preliminary decision as to whether or not they intend to submit a proposal in response to the final RFP. Should a contractor decide not to submit a proposal for the order, the Government may request the contractor to provide documentation to the Government indicating the reason(s) why no proposal is being submitted.

Additionally, the contractor is strongly encouraged to indicate if additional time to respond to the final RFP would cause the contractor to submit a proposal, and if so, how much additional time would be required. This initial propose/no-propose decision is strongly encouraged and is due no later than the deadline for questions and/or comments in response to the draft RFP.

(3) Final RFP. After the submission time for questions/comments in response to the draft RFP has expired, the Government will issue a final RFP which will contain the finalized requirements documents and selection procedures for the order. All eligible MAC awardees, even those that conveyed intent to not propose, will receive the final RFP. If there were any questions submitted during the draft RFP phase, at the Government’s discretion, pertinent questions and answers (properly sanitized of proprietary information) will be distributed to all eligible MAC contractors along with the final RFP. The time allotted for the submission of proposals is typically 5 to 10 business days.

Contractors that provided an intent-to-propose at the draft RFP stage, and then subsequently decide NOT to submit a proposal, are strongly encouraged to provide the same level of detail as identified above regarding why they are choosing not to submit a proposal. Any subsequent propose/no-propose decision that conflicts with the initial propose/no-propose decision are strongly encouraged to be submitted to the Government as early as possible.

(4) Source Selection Procedures. For a given order, the selection procedures will be based on a best value process, whether allowing for a tradeoff process (see FAR 15.101-1) or a low price/cost, or lowest price technically acceptable process (see FAR 15.101-2); however, in accordance with FAR 16.505(b)(1)(ii), FAR 15.3 will not apply. Each RFP will provide instructions to the MAC contractors as to the specific procedures for responding to the RFP and describe what information shall be presented to the Government in order to be considered for award of the order. The Government reserves the right to clarify certain aspects of one or more of the proposals, without contacting all offerors, unless such communication is used to materially alter the technical or cost elements and/or otherwise revise the proposal.

(5) Evaluation and Award. The Government will evaluate proposals and make award based on the evaluation criteria set forth in the final RFP. Once an offeror’s proposal has been selected for award, a DD Form 1155 will be executed by the Contracting Officer and sent to the contractor via e-mail or facsimile as notice to begin work. The contractor is cautioned that no work is to be started prior to receipt of a properly signed and executed DD Form 1155, Order for Supplies/Services, or other authorization by the Contracting Officer.

Within a reasonable amount of time (usually within 1 business day) after order award, the name of the awardee and the total value of the order will be provided to all MAC contractors.

(b) Non-Competitive Ordering Procedures. It is anticipated that each order awarded to a single award contractor, or to a MAC contractor when a Contracting Officer-approved exception at FAR 16.505(b)(2)(i)(A) through (F) applies, or when making a Contracting Officer-approved award to a small business as outlined above, will be placed in accordance with the following procedures:

(1) Requirements Documentation. Upon identification of a requirement, the cognizant technical code will develop a draft PWS/SOW and other requirements documents (e.g., CDRL) consistent with the technical requirements of the effort. Both level of effort (term) and completion type orders may be issued under this contract.

The PWS/SOW will include the order type deemed appropriate by the Government.

After both parties have reached agreement regarding the technical requirements of the PWS/SOW, the contractor and the Contracting Officer’s Representative (COR) shall sign and date the final document to signify their common understanding of the order requirements.

(2) Cost Estimate*. Typically within 1 to 5 business days after signing the PWS/SOW, the contractor will submit to the contract specialist and the COR/COR Support Manager (CSM) a complete cost estimate. The cost estimate shall contain the following information to enable the Contracting Officer to make a determination of cost/price reasonableness:

(i) Individually listed labor categories, direct labor hours, and unburdened hourly labor rates for each labor category. Unless proposing a new labor category not listed in the basic contract, all proposed labor categories should either exactly match, or be mapped to the labor categories identified in the basic solicitation.

(ii) Other Direct Cost (ODC) cost information shall include identification of: 1) material

(consumable and non-consumables) purchase description and amount; 2) summary of travel costs to include identification of number of travelers, destination, and duration for each trip and 3) other direct costs not separately identified.

(iii) Actual indirect rates used and note their application.

(iv) Show totals for individual cost elements, as well as the overall total for hours, estimated cost, and cost plus fee. Identify the average hourly labor rate for the overall proposal (computed by dividing total fully burdened labor cost by total labor hours).

(v) If applicable, subcontractor costs, names of subcontractor(s) and type of subcontract(s).

(vi) For proposed personnel, identify the fully burdened hourly labor rate inclusive of all applicable indirect costs and fee.

*These cost estimate elements apply to both competitive and non-competitive orders.

(3) Cost Evaluation and Award. Once the Contracting Officer has reviewed and accepted the contractor’s cost estimate, a DD Form 1155 will be executed by the Contracting Officer and sent to the contractor via e-mail or facsimile as notice to begin work. The contractor is cautioned that no work is to be started prior to receipt of a properly signed and executed DD Form 1155, Order for Supplies/Services, or other authorization by the Contracting Officer. As necessary, the contract administrator or contracting officer will contact the contractor to negotiate costs or minor requirements details before a DD Form 1155 is executed.

(c) Content. All orders will include the following elements:

(1) Effective date of order

(2) Contract and order numbers

(3) Type of order (i.e., completion or level-of-effort-term)

(4) Estimated hours

(5) Estimated cost, fee or price

(6) Scope

(7) Inspection and Acceptance Terms

(8) Delivery and/or period of performance (PoP) dates

(9) Place of delivery or performance

(10) Accounting and appropriation data

(11) Other information as appropriate (e.g., COR Designation, Government Furnished Property, material, or facilities to be made available for performance of the order; safety requirements; security requirements set forth on DD Form 254; data requirements set forth on DD Form 1423).

(12) Each order under a cost-reimbursement contract is deemed to include the clause at FAR 52.232-20

“Limitation of Cost” or 52.232-22 “Limitation of Funds,” whichever is applicable.

(d) Contractor Notification. The contractor is responsible for immediately notifying the Contracting Officer of any difficulties in performing in accordance with the terms of the order.

(e) Competition Advocate. For this contract, the designated order ombudsman is the Navy Competition Advocate General (DASN (AP) as per NMCARS 5206.501). The ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for orders in excess of $3,000, consistent with procedures in the contract. However, it is not within the designated ombudsman’s authority to prevent the issuance of an order or to disturb an existing order. Contractors are encouraged to settle their complaints through the Competition Advocate chain of command, seeking review by the Competition Advocate at SSC Pacific, Code 20 (http://www.public.navy.mil/spawar/Pacific/22000/Pages/ContactUs.aspx) before taking complaints to the Navy Competition Advocate General.

G-TXT-01, Designation of Contracting Officer’s Representative (JUN 2017)

(a) The Contracting Officer hereby appoints the following individual as Contracting Officer’s Representative(s) (COR) for this contract/order:

CONTRACTING OFFICER REPRESENTATIVE

Name: TBD at the task order level Code:

Address:

Phone Number:

E-mail:

(b) It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding agreement, modification, change order, or other matter deviating from the terms of the basic contract between the Contractor and any other person be effective or binding on the Government.

When/If, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the PCO in writing. No action shall be taken by the Contractor unless the Procuring Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) has issued a contractual change.

G-TXT-05, Type of Contract (JUN 2017)

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract with a Firm-Fixed-Price (FFP) pricing arrangement for services.

G-TXT-08, Supplemental Wide Area WorkFlow Payment Instructions (JUN 2017)

(a) The following Wide Area WorkFlow (WAWF) payment instructions supplement DFARS Clause 252.232-7006.

(b) Interim Voucher costs are to be broken down in a clear and logical manner with fully burdened cost information (inclusive of fee). Cost information shall include identification of: 1) all labor categories and individuals utilized during the billing period; 2) number of hours and fully burdened hourly labor rates (including fee) per individual*;

3) material (consumable and non-consumables) description and fully burdened costs, separated by type; 4) fully burdened travel costs itemized by trip, date and individual; 5) other fully burdened direct costs not separately identified; e.g., reproduction, cell phones, equipment rentals, etc.; 6) subcontractor costs itemized with the same level of detail; and 7) average actual hourly labor rates (total actual fully burdened labor cost/total # hrs performed).

*In lieu of providing names of individuals, you may choose to assign an “employee code” to each individual. If the aforementioned methodology is chosen the Contracting Officer may require an employee matrix mapping the employee codes to an individual name.

Attachments created with any Microsoft Office product or Adobe (.pdf files) are to be attached to the invoice in WAWF. The total size limit for files per invoice in WAWF is 5 megabytes. A separate copy of the invoice with back-up documentation shall be emailed to the COR.

(c) Contractors approved by DCAA for direct billing will not process vouchers through DCAA, but will submit directly to DFAS. Vendors MUST still provide a copy of the invoice and any applicable cost back-up documentation supporting payment to the Acceptor/Contracting Officer's Representative (COR) if applicable. Additionally, a copy of the invoice(s) and attachment(s) at time of submission in WAWF shall also be provided to each point of contact identified in section (g) of DFARS clause 252.232-7006 by email. If the invoice and/or receiving report are delivered in the email as an attachment it must be provided as an Adobe (.pdf file), Microsoft Office product or other mutually agreed upon form between the Contracting Officer and vendor.

(d) A separate invoice will be prepared no more frequently than for every two weeks. Do not combine the payment claims for services provided under this contract.

(e) In accordance with DFARS 204.7104-1 Informational subline item numbers (e.g., 000101, 000102, etc.) shall not be priced separately for payment purposes. Therefore, you are reminded to bill at the CLIN level using the applicable ACRN, e.g., AA, AB, AC, etc. DFAS will reject invoices that contain informational subline items.

H-TXT-07, Employment of Navy Personnel Restricted (JUN 2017)

In performing this contract, the Contractor will not use as a consultant or employ (on either a full or part-time basis) any active duty Navy personnel (civilian or military) without the prior approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no law and no DOD or Navy instructions, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will result.

H-TXT-13 CONTRACT MAXIMUM AMOUNT (JUN 2017)

During the life of this contract, the total maximum dollar amount available for placement under task orders is cumulative with each option exercise, and unexpended balances may be used in succeeding option years.

H-TXT-28, Contractor Identification (JUN 2017)

(a) Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

(b) Contractor personnel and their subcontractors must identify themselves as contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

(c) Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

H-TXT-34, Authorized Changes only by the Contracting Officer (JUN 2017)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.