N6470926Q0038 BPA.pdf

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with RFO FAR 12.202(b)(1). This announcement constitutes the only solicitation. Quotes are being requested under Request for Quotation (RFQ) no N6470926Q0038 and a separate written solicitation will not be issued. Strategic Weapons Facility, Atlantic

(SWFLANT) intends to establish a single-award Blanket Purchase Agreement (BPA) under RFO

FAR 12.201-1(e)(3) for the recurring purchase of commercial safety footwear and related mobile fitting/distribution services. The BPA establishes a Firm Fixed Price for Mobile Retail Vehicle

Operations and an allowable footwear price for ASTM F2413 Compliant Safety Footwear. This

BPA does not obligate funds. The Government is obligated only by authorized orders placed under the BPA. The BPA ordering period will be 28 September 2026 through 30 March 2031.

The BPA establishes terms and conditions for commercial safety footwear and related mobile fitting and distribution services provided from a contractor-owned and contractor-operated mobile trailer or truck at the designated performance location for this BPA. This solicitation is set aside for small business. The NAICS code is 458210 - Shoe Retailers, and the business size standard is $34,000,000, if vendors are not certified as a SB under this NAICS they must provide self-certification of their business size with their proposal.

BPA Price List

BPA Pricing Structure:

• BPA Item 0001 (Mobile Retail Vehicle Operations): Billed as a Firm-Fixed Price (FFP) rate per visit. This rate represents the contractor's complete compensation for all travel, fuel, truck operations, and base-access logistics. (Note: If the contractor includes these costs in their footwear pricing, this item shall be proposed at $0.00 / No Cost).

• BPA Item 0002 (Safety Footwear): The allowable footwear price shall be billed on a per-pair basis and submitted with your monthly invoice. The price to the Government shall be the contractor's documented retail MSRP (Manufacturer's Suggested Retail Price) minus contractor discounts. Under no circumstances shall the final price of any single pair of shoes exceed $300.00.

Allowable Footwear Price. The maximum allowable footwear price is the contractor’s documented MSRP (Manufacturer’s Suggested Retail Price) less all applicable discounts for the exact manufacturer, model, and size issued. Documented MSRP less discounts means the current published MSRP minus all discounts the contractor actually receives or is entitled to, including but not limited to volume discounts, promotional discounts, dealer discounts, and any other applicable reductions. The total price per pair shall not exceed the contractor’s current publicly available commercial retail price for the exact manufacturer and model, or $300.00 per pair, whichever is lower, unless the Contracting Officer authorizes a higher amount in writing.

Quoter Submission Table. Quoters shall complete the following table as part of their quotation:

BPA Price List

BPA

List number

Description Unit of

Measurement

Unit Price

0001 Mobile Retail Vehicle Operations – priced per visit (fixed price per scheduled or on-call visit). This covers the truck, labor, fitting, travel onto the installation, overhead, and profit.

visit

0002 ASTM F2413 Compliant Safety

Footwear-priced at Allowable

Footwear Price (as defined above) each Allowable

Footwear Price

NTE $300

Required submission Quoter response

Agreement to the $300 maximum total per-pair price ☐ Agree / ☐ Do not agree

Description of requirements for the services to be acquired.

Procurement and Safety footwear Service.

Date(s) and place(s) of delivery and acceptance and FOB point.

The ordering period for this BPA is from 28 September 2026 through 30 March 2031. The

Government may place calls only during this ordering period. The BPA does not obligate funds.

The Government is obligated only to the extent of authorized calls issued under the BPA.

General information regarding Terms and Conditions.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, and any addenda to this provision, are applicable to this acquisition.

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services, and any addenda to this provision, are applicable to this acquisition.

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial

Services, and any addenda to this clause, are applicable to this acquisition.

There are no additional contract requirements or terms and conditions determined by the

Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices.

Defense Priorities and Allocation System and assigned rating, if applicable.

The acquisition is not rated in the Defense Priorities and Allocations Systems (DPAS).

BPA Administration and Call Management. The Contracting Officer retains sole authority to interpret, modify, suspend, cancel, or terminate this BPA. The Contracting Officer may designate authorized ordering officials in writing and will furnish the contractor a list of those officials and their respective per-call dollar limitations.

The Contracting Officer’s Representative/Call Manager may coordinate mobile-service dates, verify Safety Office approval, prepare call documentation for Contracting Officer or authorized ordering-official action, monitor performance, maintain call and ceiling records, and recommend acceptance. The COR/Call Manager is not authorized to make commitments, obligate funds, issue or modify calls, change prices, direct work beyond an authorized call, or waive BPA requirements unless separately appointed in writing as an authorized ordering official.

Performance Location. The normal mobile fitting and issuance location is Building 6005, 1150

USS Los Angeles Road, Kings Bay, Georgia 31547. The contractor shall coordinate installation access and arrival times with the COR/Call Manager. An alternate location may be used only when identified in an authorized call. No additional transportation, mobilization, or access charge is payable for an alternate location unless expressly authorized in that call.

Estimated Requirements. The Government estimates annual requirements of approximately 50 pairs of safety footwear and 12 scheduled mobile-service visits. These estimates are for planning and evaluation only and do not represent a guaranteed minimum quantity, minimum number of visits, or minimum obligation.

STATEMENT OF WORK (SOW)

1. The contractor shall provide a contractor-owned and contractor-operated mobile retail vehicle to conduct on-site fitting, sizing, and issuance of approved safety footwear at

Building 6005, 1150 USS Los Angeles Road, Kings Bay, Georgia 31547, or another location specifically identified in an authorized call. Footwear shall comply with the

ASTM F2413 with Impact and Compression resistance of 75 (I/C 75) specified in this

BPA and shall bear the required marking.

2. Shoe orders must be accompanied by signed approval from SWFLANT Safety Office and should not exceed $300.00 per pair unless prior authorization is indicated.

3. The contractor shall invoice the allowable footwear price (BPA Item 0002), not to exceed

$300.00 per pair unless the Contracting Officer approves a higher amount in writing.

4. Government POC: Lindsey Meier (912-573-4058).

5. The Contractor shall provide scheduled visits once every month. The Contracting Officer

Representative (COR) may request additional on-call visits as needed by contacting the

Contractor. All visits (scheduled or on-call) shall be billed at the firm-fixed-price rate proposed under BPA Item 0001. If the Contractor proposed $0.00 / No Cost for Item

0001, no separate charges for any visits, fuel, or travel shall be billed.

6. Approximate number of shoes ordered per year is 50 pairs.

BLANKET PURCHASE AGREEMENT (BPA)

STATEMENT OF WORK FOR VARIOUS SAFETY SHOE SERVICES THROUGHOUT THE

STRATEGIC WEAPONS FACILITY AREA OF RESPONSIBILITY (AOR)

1. GENERAL INTENTIONS

It is the intention of this Blanket Purchase Agreement (BPA) to establish a streamlined reliable procurement mechanism for providing Government personnel with occupational safety footwear at STRATEGIC WEAPONS FACILITY, ATLANTIC (SWFLANT) onboard NAVAL

SUBMARINE BASE KINGS BAY, GA. To minimize workforce downtime and ensure proper fitment, the Government requires a mobile, on-site shoe truck service.

The supplier will furnish these supplies and services, described in general terms, if and when requested by authorized individuals during the specified period of performance and within the stipulated aggregate amount.

2. DESCRIPTION OF AGREEMENT

This is a Blanket Purchase Agreement (BPA) for the safety footwear and associated fitting services delivered to the Government if and when requested by the Contracting Officer or his/her authorized representative for the period commencing 28 September 2026 through 30 March

2031.

3. SERVICE PROVISIONS

3.1 SERVICE

Contractor shall provide a fully stocked, mobile retail vehicle capable of conducting on-site fittings, sizing and the immediate issuance of approved safety boots

4.1 BPA Pricing. The contractor shall furnish commercial safety footwear at the Allowable

Footwear Price.

The total price for an individual pair of footwear, including the Allowable Footwear Price shall not exceed $300.00 per pair without prior written authorization from the Contracting Officer.

4.2 Price Validation. Before payment, the Government may validate the footwear price using the contractor’s current MSRP price list, distributor/manufacturer documentation showing applicable discounts, current commercial pricing, prior purchase history, and other market research. The Government will not pay unsupported, unallowable, or unreasonable charges.

4.3 Cancellation: Either party may cancel the BPA in its entirety by providing 30 calendar days’ written notice to the other party. Cancellation affects future calls only; it does not alter authorized calls already placed.

5. PURCHASE LIMITATION

No individual call placed under this agreement shall exceed $20,000.00. All purchases under this agreement combined shall not exceed the stipulated aggregate amount of $100,000.00.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE ORDERS

A list by position title or by name of individuals authorized to place orders or make purchases under this agreement, identified by organizational component, and the dollar limitation per call for each position title or individual, will be furnished separately to the supplier by the contracting officer.

7. DELIVERY AND SHIPMENT INSTRUCTIONS

Staging Location: The contractor shall deliver and operate the mobile safety shoe truck at the designated performance location for this BPA (normally the parking area adjacent to Building

6005).

Access Point: All commercial deliveries must be routed through the Franklin Gate (Pass & ID) during standard operational hours.

All shipments under this agreement shall be accompanied with delivery tickets, or sales slips, in triplicate which shall contain the following minimum information:

a. Name of supplier

b. Blanket Purchase Agreement number

c. Date of call

d. Call number

e. Itemized list of supplies or services furnished

f. Quantity, unit price and extension of each item less applicable discounts

g. Date of delivery or shipment

Upon delivery, the receiving activity will retain one copy of the related delivery ticket.

8. INVOICES AND PROMPT PAYMENT

Invoices shall be submitted once monthly for all deliveries made during a billing period. Call numbers must be listed on the invoice. In connections with any discount offered for prompt payment, time shall be computed from the date of completion of performance of services or the date the correct invoice is received in the office specified by the Government.

9. ANNUAL REVIEW

BPA Annual Review: The Government will review this BPA at least annually to ensure that authorized procedures are being followed. The Contracting Officer will maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warrant making new agreements with different suppliers or modifying existing agreements. The annual review will not extend the ordering period.

10. Mobile Safety Footwear Service Requirements

The contractor shall provide a mobile safety footwear service (boot truck) to deliver, fit, and distribute safety-compliant footwear for personnel. To ensure operational safety, minimize transit times, and maintain regional security protocols, all fitting and distribution operations will be conducted at the designated performance location for this BPA.

The service provider must ensure all offered footwear meets applicable occupational safety standards (e.g., ASTM/ANSI) required for industrial and industrial-support environments.

FAR 52.212-1 ADDENDUM: Instructions to Offerors – Commercial Items

SWFLANT requests a quote by 18th September 2026 at 12:00 PM (EST) to provide the services described in this notice. The Government may consider late quotes. Contractors responding to this request must furnish a quote as described below.

The quote must demonstrate an understanding of and ability to meet all of the requirements set forth in the Statement of Work (SOW) referenced herein. Throughout the quote, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the quote complies with the requirements, terms, and conditions of the solicitation. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the quote.

Brochures are not desired; clarity, completeness, and conciseness are essential and the overall quality of the quote will be evaluated in the context of being representative of the Offeror’s services. An Offeror’s quote is presumed to represent the best efforts to respond to the solicitation.

Since only the quote submitted in response to this solicitation will be evaluated, Offerors should make certain that their quote is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the

Government, will not be considered in the evaluation unless that information is physically contained in the quote. Provide the company name, street address, and SAM UEI number.

Offerors are advised that the Government may selectively verify any information provided in the quote. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

Quotes may be only e-mailed directly to spk12contracts@swflant.navy.mil, the sole designated e-mail address and inbox for receipt of e-mail submissions. No other electronic means of submission, used in whole or in combination with e-mail, is permitted.

E-mail quotes shall be in either Adobe or Microsoft Office format. Offerors are advised that the

Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an e-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. An e-mail quote that resides on a Government server, but has not appeared in the designated e-mail inbox by the due date and time for quote submission will be considered late unless the exception at FAR 52.212-

1(f) (2) (i) (A) applies. The exception at FAR 52.212-1(f) (2) (i) (B) shall not apply to e-mail quotes. Unless offeror proposes a shorter period, by submission of an offer, the offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an offeror from withdrawing its offer prior to award.

FAR 52.212-2 ADDENDUM: Evaluation– Commercial Items

The Government shall establish a BPA resulting from this RFQ with the responsible quoter whose quote, conforming to the RFQ, represents the Lowest-Price Technically-Acceptable

(LPTA) offer.

Price Evaluation Method:

The Government will evaluate price based on the quoter’s proposed Mobile Retail Vehicle

Operations – priced per visit under BPA Item 0001. The quoter must agree to the $300 maximum price per pair, and allowable footwear price documentation, stated in this solicitation to be technically acceptable.

The Government will validate the price of individual footwear purchases before payment using the contractor’s supporting documentation, current commercial pricing, previous purchases, market research, or other reasonable methods.

Technical Acceptability. To be determined technically acceptable, the quoter shall—

(1) submit a complete quotation that addresses all RFQ requirements;

(2) agree to the BPA pricing discount structure, supporting-documentation requirement, and

$300.00 maximum total price per pair;

(3) demonstrate the ability to provide safety footwear meeting the ASTM F2413 requirements stated in this RFQ;

(4) demonstrate the ability to provide mobile fitting and issuance services at the designated performance location and required schedule;

(5) agree that the proposed footwear discount and visit rates are inclusive of all fitting, mobile truck operations, issuance/distribution, labor, delivery, transportation, administration, overhead, and profit;

(6) provide evidence that it is an authorized reseller or otherwise authorized source for the footwear offered.

A quotation that takes exception to a mandatory pricing, performance, or technical requirement may be determined technically unacceptable.

Clause

Number

Title Effective

Date

Alternate /

Deviation

52.203-18 Prohibition on Contracting with

Entities that Require Certain

Internal Confidentiality

Agreements or Statements—

Representation

JAN

N/A

52.203-19 Prohibition on Requiring Certain

Internal Confidentiality

Agreements or Statements

Jan 2017 N/A

52.204-7 System for Award Management-

Registration

Feb 2026 Deviation 2026-

O0038

52.204-10 Reporting Executive

Compensation and First-Tier

Subcontract Awards

Feb 2026 Deviation 2026-

O0038

52.204-13 System for Award Management-

Maintenance

Feb 2026 Deviation 2026-

O0038

52.209-6 Protecting the Government's

Interest When Subcontracting

With Contractors Debarred, Suspended, Proposed for

Debarment, or Voluntarily

Excluded

Feb 2026 Deviation 2026-

O0038

52.209-10 Prohibition on Contracting With

Inverted Domestic Corporations

Feb 2026 Deviation 2026-

O0038

52.212-4 Contract Terms and

Conditions—Commercial

Products and Commercial

Services

NOV

N/A

52.219-6 Notice of Total Small Business

Set-Aside

FEB

N/A

52.222-18 Certification Regarding

Knowledge of Child Labor for

Listed End Products

FEB

N/A

Title Effective

Date

Alternate /

Deviation

52.222-3 Convict Labor Feb 2026 Deviation 2026-

O0038

52.222-36 Equal Opportunity for Workers with Disabilities

Feb 2026 Deviation 2026-

O0038

52.222-41 Service Contract Labor Standards Feb 2026 Deviation 2026-

O0038

52.222-50 Combating Trafficking in

Persons

FEB

N/A

52.222-54 Employment Eligibility

Verification

Feb 2026 Deviation 2026-

O0038

52.222-62 Paid Sick Leave Under Executive

Order 13706

Feb 2026 Deviation 2026-

O0038

52.222-90 Addressing DEI Discrimination by Federal Contractors

Apr 2026 Deviation 2026-

O0040, Revision 1

52.223-23 Sustainable Products and

Services (DEVIATION)

MAR

N/A

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

Driving

May

N/A

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Mar 2023 N/A

52.233-3 Protest after Award Feb 2026 Deviation 2026-

O0038

52.233-4 Applicable Law for Breach of

Contract Claim

Feb 2026 Deviation 2026-

O0038

52.240-90 Security Prohibitions and

Exclusions Representations and

Certifications

Feb 2026 Deviation 2026-

O0038

52.240-91 Security Prohibitions and

Exclusions

Feb 2026 Deviation 2026-

O0038

52.240-93 Basic Safeguarding of Covered

Contractor Information Systems

Feb 2026 Deviation 2026-

O0038

Title Effective

Date

Alternate /

Deviation

52.244-6 Subcontracts for Commercial

Products and Commercial

Services

Apr 2026 Deviation 2026-

O0038

252.201-7000 Contracting Officer's

Representative

DEC

N/a

252.203-7000 Requirements Relating to

Compensation of Former DoD

Officials

Sep 2011 N/A

252.203-7002 Requirement to Inform

Employees of Whistleblower

Rights

Dec 2022 N/A

252.203-7005 Representation Relating to

Compensation of Former DoD

Officials

Sep 2022 N/A

252.204-7008 Compliance with Safeguarding

Covered Defense Information

Controls

OCT

N/A

252.204-7012 Safeguarding Covered Defense

Information and Cyber Incident

Reporting

May

N/A

252.204-7018 Prohibition on the Acquisition of

Covered Defense

Telecommunications Equipment or Services

Jan 2023 N/A

252.204-7024 Notice on the use of the Supplier

Performance Risk System

FEB

N/A

252.225-7056 Prohibition Regarding Business

Operations with the Maduro

Regime

JAN

N/A

252.225-7056 Prohibition Regarding Business

Operations with the Maduro

Regime

Jan 2023 N/A

252.225-7059 Prohibition on Certain

Procurements from the Xinjiang

Uyghur Autonomous Region-

Representation

Jun 2023 N/A

Title Effective

Date

Alternate /

Deviation

252.225-7060 Prohibition on Certain

Procurements from the Xinjiang

Uyghur Autonomous Region

Jun 2023 N/A

252.232-7010 Levies on Contract Payments Dec 2006 N/A

252.237-7010 Prohibition on Interrogation of

Detainees by Contractor

Personnel

Jan 2023 N/A

252.240-7997 NIST SP 800-171 DoD

Assessment Requirements

Feb 2026 Deviation 2026-

O0025

252.247-7023 Transportation of Supplies by

Sea

Oct 2024 N/A

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) (Alternate I)

(Feb 2026)

(a) Definitions. As used in this clause—

• "Covered article" means any hardware, software, telecommunications equipment, or service that is produced or provided by a prohibited source, or that contains components from a prohibited source, as identified by a Federal Acquisition Security Council (FASC)

FASCSA order.

• "Prohibited source" means any entity source prohibited from providing covered articles to the Federal Government under an applicable Federal Acquisition Security Council

(FASC) order.

(b) Prohibitions.

1. The Contractor is prohibited from providing or delivering to the Government any covered article, or any products or services produced or provided by a prohibited source, in the performance of this contract, unless an applicable waiver is granted.

2. The Contractor shall not use any covered article, or any products or services produced or provided by a prohibited source, in the performance of this contract, unless an applicable waiver is granted.

(c) Reporting Requirements.

1. In the event the Contractor identifies that a covered article, or any product or service produced or provided by a prohibited source, was provided to the Government or used in the performance of this contract, the Contractor shall report this finding in writing to the

Contracting Officer within 1 business day of identification.

2. The Contractor shall provide the Contracting Officer with the following information:

• The contract number and order number (if applicable).

• A description of the covered article, product, or service identified.

• The brand, model number, and manufacturer of the article.

• A description of the mitigation steps taken or proposed.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(e) Alternate I Specific Provisions (FASCSA Order Selectivity).

The Contracting Officer has selected the following FASC order types as applicable to this procurement:

• [Yes] DoD FASCSA Orders

• [No] DHS FASCSA Orders

• [No] DNI FASCSA Orders

DFARS 252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model

Certification Level Requirements (Nov 2025)

(a) Definitions. As used in this clause—

• "Controlled Unclassified Information (CUI)" means information the Government creates or possesses, or information an entity creates or possesses for or on behalf of the

Government, that a law, regulation, or Government-wide policy requires or permits an agency to handle using safeguarding or dissemination controls (32 CFR 2002.4(h)).

• "Federal Contract Information (FCI)" means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government.

(b) CMMC Level Requirement.

The Contractor shall maintain the Cybersecurity Maturity Model Certification (CMMC) level 1

(self) required for this contract for the duration of its performance. The contractor shall verify that its certification is currently active and recorded in the Supplier Performance Risk System

(SPRS) or eMASS.

(c) Subcontractor Flowdown.

The Contractor shall include the substance of this clause, including this paragraph (c), in all subcontracts or other contractual instruments where the subcontractor will handle, store, or transmit FCI or CUI. The Contractor shall verify that subcontractors possess the appropriate

CMMC level prior to awarding any subcontract.

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—

Representation (Dec 2019)

(a) Definitions. As used in this provision, "covered defense telecommunications equipment or services" has the meaning provided in the clause DFARS 252.204-7018, Prohibition on the

Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered defense telecommunications equipment or services".

(c) Representation. The Offeror represents that it:

• DOES

• DOES NOT

provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation (May 2021)

(a) Review. The Offeror is not required to complete the representation in this provision if the

Offeror has represented in the provision at DFARS 252.204-7016, Covered Defense

Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities that are excluded from receiving federal awards for "covered defense telecommunications equipment or services."

(c) Representation. The Offeror represents that it:

• WILL

• WILL NOT

provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument. In the event the Offeror represents that it will provide covered equipment, the Offeror must provide the detailed disclosures required by DFARS 252.204-7018.

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

1. Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

2. Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

1. Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Receiving Report

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1 or the 2-in-1 invoice and receiving report, as specified by the Contracting Officer.

2. Unique document identifier(s). The Contractor shall identify the location of instructions for unique document identifiers (such as serial numbers or military standard system identifiers) if applicable.

3. Routing Data Table. The Contractor shall submit the payment request or receiving report to the organization address designated in the contract in accordance with the following routing table:

Field Name in WAWF Data to be Entered in WAWF

Pay Official DoDAAC N64705

Issue By DoDAAC N64709

Admin DoDAAC N64709

Inspect By DoDAAC N64709

Ship To Code N64709

Ship From Code ______________________

Mark For Code ______________________

Service Approver (DoDAAC) N64709

Service Acceptor (DoDAAC) N64709

Accept at Other DoDAAC N64709

LPO DoDAAC N/A

DCAA Auditor DoDAAC ______________________

Other DoDAAC(s) ______________________

4. Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

5. Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

1. The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact:

COR (ACCEPTOR) Lindsey Meier/912-573-4058/ email: lindsey.meier@swflant.navy.mil

Contract Specialist: Shakeya Pinkney/912-676-2121/ email:

shakeya.pinkney@swflant.navy.mil

Invoice Submission POC: spk12contracts@swflant.navy.mil

2. Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:lindsey.meier@swflant.navy.mil