N6449825Q5027-0001 RFQ.pdf

1301204914

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

WE WILL BE EXTENDING THE CLOSING DATE FROM 12/18/2024 TO 01/10/2025, 3PM EASTERN STD TIME. SOW HAS BEEN

UPDATED TO REFLECT QUESTIONS & CLARIFICATIONS IN THE REQUIREMENTS.

PLEASE REVIEW ALL LINES FOR ANY CHANGES.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 56

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6449825Q5027

X 9B. DATED (SEE ITEM 11)

09-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Dec-2024

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0222, JOHN NGOV

445-227-0085, JOHN.M.NGOV.CIV@US.NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449825Q5027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Dec-2024 03:00 PM to 10-Jan-2025 03:00 PM.

The following have been modified:

Section A - Solicitation/Contract Form

CONTINUATION SHEET

Standard Form (SF) 1449 – Solicitation / Contract / Order for Commercial Items

NOTE: THIS SOLICITATION IS FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH

FAR PART 13.5 SIMPLIFIED PROCEDURES FOR COMMERCIAL ITEMS

1. Block 8 Offer Due Date / Local Time: DECEMBER 18, 2025 by 3:00 P.M. Local Time Any quote received after the exact date/time specified for reciept of quotes is “late” and will be treated in accordance with 52.212 (f)

EMAIL QUOTES ARE AUTHORIZED

Emailed Quotes shall be sent to: john.m.ngov.civ@us.navy.mil FACSIMILE Quotes ARE NOT AUTHORIZED

2. Block 17a: Quoter’s assigned DUNS Number: .

Offeror’s CAGE CODE: .

3. Are you registered in System for Award Management (SAM)? ( ) YES ( ) NO You will not be eligible for award if you are not registered in the System for Award Management (SAM). If you have previously registered, make sure that your registration has not expired.

All references to “offer” or “offeror” are replaced with “quote” or “quoter” respectively VERY IMPORTANT: The vendor must certify their agreement to these terms and conditions of the RFQ by signing and dating page one (1) of form SF1449.

NOTE: This is a FIRM FIXED PRICE contract, all cost including shipping if not included must be estimated NOTE: Quoter’s should ensure that all clauses, certifications, and representations within this RFQ have been accurately completed. Upon receipt of a Government Order in response to a vendor’s quotation, the vendor shall indicate acceptance of the order in writing within three (3) business days.

In accordance with 252.215-7010 please submit Other Than Certified Cost or Pricing Data with your proposal submission in order to support your proposal.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS ASKED & ANSWERS

QUESTIONS ASKed & ANSWERS/CLARIFICATIONS Some questions/answer may be repeats.

1. Request confirmation that that Navy is looking for a 36-month lease

(1 base year and 2 option years with another possible 6 months as an option)?

ANSWER: Contract is for 1 base year and 2 option years

2. Please confirm printer speeds as the RFQ references 50-55 ppm in section 1.2.5 and then under section 13.

There is a table that lists 5 VB ranging in speeds of 25-55?

ANSWER: Speeds of 30-55 ppm are acceptable

3. Please confirm that this is a lease and each device added in the option years will be funded for the 36 months or is the Government looking to add devices in years 2 and 3 that will be coterminous so that all devices terminate at the same time. Adding devices coterminous will come at a much higher cost to the Government?

ANSWER: Any potential devices added in Option Years 2 & 3 would be coterminous, meaning all devices would terminate at the same time.

4. Would the Government consider looking at a lease verse purchase analysis to determine that purchasing this equipment outright could save the Navy up to 25% while still giving the Navy the same options for all service and supplies per the PWS?

ANSWER: Lease vs. Purchase was conducted internally.

5. Please confirm that the Navy will accept remanufactured equipment that is currently being remanufactured and in a continuing support status for the next 4-5 years?

ANSWER: Yes, remanufactured equipment is acceptable as long as it meets requirements, and technical support is provided for the full term.

6. Due to the fact there are no quantities listed for each VB as well as NIPR/SIPR that the Navy would like pricing for a single unit in each category and will then make a determination as to what they will put on the award?

ANSWER: Machine needs to meet minimum print requirements stated in section 10.0. Machine only needs to meet NIPR certification requirements.

7. Can you please provide the total quantities per volume band?

ANSWER: All units should meet a minimum speed of 30-55 ppm, quantitieslisted in section B

8. Can you please provide the total quantities per volume band for each location?

ANSWER: All units should meet a minimum speed of 30-55 ppm, quantities listed in section B. All Devices will be located in Philadelphia.

9. Can you please confirm how many devices will be NIPR/SIPR or if all devices are SIPR?

ANSWER: All Machines will be NIPR

10. Can you please confirm if virtual analyst support will be accepted?

ANSWER: If virtual analyst support is in reference to technical support being available virtually, that is acceptable as long as there aretechnicians that can come onsite if need be. If virtual analyst support references anything to do with monitoring device health over the network, that will not be allowed.

11. Can you please provide average monthly print volumes for both black/white and color devices?

ANSWER: All Devices will be color. Average print volume can range anywhere from 1,000-10,000+ depending on the location of the MFD.

12. On average, how many moves/relocations are estimated to occur over the course of the fleet?

ANSWER: Included in the SOW is 1 move per machine per calendar year.

13. Would you please consider a 3-day extension to the deadline after the release of questions and answers to allow adequate time to prepare a response?

ANSWER: RFQ CLOSES 01/10/2024 3PM EASTERN TIME

14. Section 2.0 says equipment must have a minimum of 50-55ppm for the speed. Section 10.0 says equipment must have a minimum of 20-29ppm for VB1 and 30-39ppm for VB2 for the speed. Please confirm which speeds are correct for all units.

ANSWER: Speeds of 30-55 ppm are acceptable

15. The charts in Section 13.0 are blank with the type and quantities of each VB. Please confirm the qty per VB AND if they need to be color or black and white devices.

ANSWER: All units should meet a minimum speed of 30-55 ppm. All devices must be color.

16. The price sheets reflect only 20 devices in the base year with the option to add up to 30 devices in option year 1 and 40 devices in option year 2. Are you requesting all units to end at the same contract term date? The rates for the additional machines will be different since they will reflect a shorter lease term. The price sheets will need to be updated. Do you anticipate all units being in place for a full 3-year term regardless of install?

ANSWER: All units will end on the same contract term date.

17. It appears that this is a 3-year lease term with 1 year and 2 option periods. Normally the Government does not allow for equipment to be ordered in the last option period. Can you confirm if equipment would be required in the last option period as this would increase the price significantly.

ANSWER: This contract is for a base year and 2 options years, if exercised. Equipment may be needed in the base year, option year 1, and option year 2, if exercised.

18. Can you please help me clarify the information you are looking for in "Volume Bands" section of the bid document.

ANSWER: Disregard Volume Bands section, requirements needed for devices are listed in Section 10 and devices need to have a speed of 30-55ppm.

19. Can you confirm the initial requirements are looking for a color, 55ppm, A3 device below?

ANSWER: Require Color devices that have a speed between 30-55ppm.

20. Please confirm that the Navy intends to lease a total of 20 MFD's with the option to increase this quantity to 40.

ANSWER: Yes, lease is for 20 devices with options to increase up to a total of 40 devices.

Does the Navy require the lease of Volume Band (VB-5) color devices ?"

ANSWER: Require a Volume Band 2 (30-39) or above (see section 10). Speedsof 30-55ppm are acceptable.

Statement of Work (SOW)

For NMCI Certified Multi-Functional Devices (MFDs) with CAC Reader

1.0 1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 104, which is the responsible Information Technology Operations Division of NSWCPD’s Research, Development, Test & Evaluation (RDT&E) Network.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

2.0 REQUIREMENTS

The contract requirement is for device lease and service maintenance for Common Access Card (CAC) enabled NMCI U.S Navy Certified Multi-Functional Devices (MFDs) to include:

2.1 One (1) year base for device lease and service maintenance with 2 Option Years

2.2 On-site maintenance service which covers parts, labor and travel to include the print engine and associated connection

2.3 MFD consumables-toner (Cyan, Magenta, Yellow and Black regardless of toner yield), staples, drums, waste toner bottles, and transfer bell cleaners

2.4 Equipment with a minimum capability for location moves, hard drive removal and telephone support

2.5 Equipment with a minimum of 30-55 pages per minute output, monthly duty cycle up to 300,000 pages, and high capacity tandem tray option

2.6 Equipment with minimum capabilities of: reversing automatic document feeder, automatic duplexing, HDD overwrite or encryption, scan to folder function that produces PDF or TIFF formatted files, print function that supports PCL5e or PCL6, and Adobe PS3 Page Description Languages, MFD support for current Microsoft desktop and server operating systems.

2.7 Provide Secure Printing features

2.8 Networked devices will be on the NMCI network and devices must be certified for this network. For

NMCI network, as long as the device is on the "Certified Device List", there is no additional certification/requirements/testing needed. Devices must also have the "Secure Print" feature and certified to scan with CAC to a "ScanDocs" folder on users' H: drive for scanning functionality.

When submitting the quote, the contractor shall provide the make and model numbers of the certified equipment they will be providing

Quantities for device lease and maintenance:

Base year: 20 Each Option year 1: Up to 30 Each (the government may exercise the option for less than 30) Option year 2: Up to 40 Each (the government may exercise the option for less than 40)

3.0 INSTALLATION & REMOVALS. As part of its quoted price, the contractor shall:

3.1 Installation and delivery will take place at NSWC sites including Philadelphia, PA. Delivery and installation costs shall be included in the contractor quoted price. Exact locations will be provided at time of award. The contractor shall install all equipment at the site specified within the following time frames.

Amount of Devices Per Contracting Action

Maximum Number of Calendar Days to Complete Installation

Up to 40

3.2 Provide a toll free telephone number(s) to place service maintenance calls and order consumable supplies. The contractor shall affix its toll free telephone number(s) on each Multifunctional Device (MFD)/Copier placed on this contract. In addition, the contractor shall ensure each MFD/Copier has the manufacturer's name, model number, and machine serial number legibly stamped or affixed to it in a readily accessible location. The contractor shall provide English-speaking personnel at the toll-free number(s) it provides in this paragraph.

3.3 Remove all equipment and associated supplies from Government premises within thirty (30) calendar days of contract expiration (or termination). In the case of termination, the contractor shall be provided with a final cancelation and removal order depicting each device’s serial number, location, local contact phone number and proposed date of removal. Equipment not removed by the contractor within thirty (30) calendar days of the date contract expiration (or notification of termination) shall be deemed abandoned and subject to such disposal as the Government may deem appropriate at the contractor's expense.

3.3.1 Before removal of equipment from Government premises, the contractor shall turn over any/all components that have stored job data (e.g., hard drives, non-volatile memory, etc.) to NSWCPD (or its designated assignee) and provide written verification to the Technical Point of Contract (TPOC). The contractor's written verification must include a validating signature from the TPOC confirming receipt of the components.

4.0 TRAINING. As part of its quoted price, the contractor shall:

4.1 Provide on-site training within three (3) business days after installation to key operators. A training schedule shall be established prior to equipment delivery and shall be noted on the installation report (CDRL A001). The training schedule shall show training dates and times.

Special and remote areas shall be provided training at the new copier's location(s). The contractor shall provide this training in English.

4.2 Upon request, the contractor shall provide additional training within three (3) business days when there has been a change or turnover of trained personnel.

5.0 MAINTENANCE (Including Operational Standards & Performance). As part of its quoted price, the contractor shall:

5.1 Maintain each piece of equipment at a minimum 95% monthly available rate based on the 21 standard federal workdays in a month. Maintaining the equipment includes preventive maintenance, service calls, repairs, troubleshooting, and connectivity as well as all associated labor and travel.

5.2 Provide service technician support Monday through Friday from 8:00 a.m. - 4:30 p.m. local time, except Federal Holidays. The contractor shall provide a service technician that speaks English.

5.3 Respond to work stoppage situations within two (2) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response.

The service technician shall call the key operator within an hour to discuss service problem and time of arrival. It is estimated that 10% of situations shall be classified as "work stoppage" across the total copier population on a yearly basis.

5.4 Respond to non-work stoppage situations within four (4) business hours of a service call. A telephone call (unless it results in solving the problem) shall not be deemed as an acceptable service response. The service technician shall call the key operator within an hour to discuss service problem and time of arrival.

5.5 Inform the TPOC within two (2) business days of the determination that equipment is non-repairable and provide comparable replacement equipment within two (2) business days from receipt of notification from the TPOC

5.6 Notify the TPOC if maintenance is related to vandalism.

6.0 CONSUMABLE SUPPLIES. As part of its quoted price, the contractor shall:

6.1 Provide all consumable supplies - toner (colors: Cyan, Magenta, Yellow and Black), staples, drums, waste toner bottles, and transfer bell cleaners necessary for the operation of the equipment. Paper is excluded as a consumable supply.

6.2 Deliver all required consumable supplies to the designated locations listed on the delivery schedule within two (2) business days after receipt of an order.

7.0 REPORTS. As part of its quoted price, the contractor shall:

7.1 Submit copier installation reports to the TPOC within ten (10) calendar days after the installation of copiers under this contract. The copier installation reports shall include the serial number and location to include room, building number, the contractor’s name, phone number and email, be signed and dated by TPOC, and clearly identify the Contact Line Item Number (CLIN) of the order.

Installation reports shall also be submitted to the TPOC for all replacement copiers and upgrades/downgrades of machines. Failure to provide installation reports shall result in rejection of invoice due to inability to properly identify equipment installed under contract. (CDRL A001)

7.2 Make available service history reports containing frequency of service calls, production volume between repairs, type of repairs, parts required, and equipment down time to the TPOC as requested. (CDRL A001)

7.3 Maintain an accurate listing of all equipment under contract (model, serial number, location) and provide to the TPOC upon request. (CDRL A001)

8.0 MODEL SUBSTITUTIONS: As part of its quoted price, the contractor shall:

8.1 Provide confirmation of model discontinuance due to equipment life cycles.

8.2 Verify the substitution is NMCI certified CAC enabled.

8.3 Validate no-cost impact.

8.4 No model substitutions will be made without first receiving written approval by the

TPOC.

9.0 EQUIPMENT RELOCATION. As part of its quoted price, the contractor shall:

9.1 Provide relocations aggregating to an amount equal to the total number of copier machines and

MFDs under contract for each year of the contract (for example, if there are 36 copier machines and MFDs under contract then the contractor will provide up to 36 relocations per year). This may mean relocating the same MFD 36 times, relocating 36 different machines once each, or any other combination thereof each year.) Relocations shall be limited to a 50 mile radius from where the equipment to be moved is located and shall not require rigging or special handling. Equipment shall not be relocated without written approval from the designated TPOC. Upon completion of relocations, the contractor shall provide a delivery report in accordance to 6.1 of this Statement of

Work.

10.0 EQUIPMENT & CONFIGURATIONS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

10.1 Provide equipment for all Volume Bands (VB), associated with Copies Per Minute (CPM), that:

10.1.1 Is new or remanufactured as well as currently manufactured, and actively marketed.

The terms "new" and "remanufactured" are defined at FAR 52.211-5.

10.1.2 Complies with Section 508 of the Rehabilitation Act of 1973, as amended.

10.1.3 Has these features/capabilities/configurations:

10.1.3.1 Reversing Automatic Document Feeder with minimum 30 page document capacity;

10.1.3.2 Automatic Duplexing;

10.1.3.3 Must be capable of accepting at least 50% or greater recycled 20 lb paper;

10.1.3.4 Devices with hard drives must have an encryption or overwrite capable

Security Kit;

10.1.3.5 The default setting for equipment operation language shall be English;

10.1.3.6 Configure MFDs so the fax function is physically isolated from the network controller; if function is requested.

10.1.3.7 Configure MFDs so that they are able to scan a document and save it as a

.TIF (group class 4 compression) and a .PDF (group class 3 compression) file for those MFDs that this function is requested.

10.1.3.8 Configure MFDs Page Description Language (PDL) to support Adobe PS3, PCL5e, and PCL6.

10.2 Provide equipment for Volume Band 2 (CPM 30-39) and above that, in addition to what is set forth at paragraphs 9.1 and 9.2, also has these features/capabilities/configurations:

10.2.1 At least 256 Megabytes of document management memory;

10.2.2 Multi-Position Stapler Finisher;

10.2.3 Floor standing with wheels (or cabinets provided as needed);

10.2.4 Copy from/to multi-sized materials up to and including 11 x 17 paper; and

10.2.5 Feeds from at least four (4) paper sources one of which must be a bypass tray.

10.3 Provide an operator's manual written in English with each copier.

11.0 NETWORK FUNCTIONALITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price, the contractor shall:

11.1 Provide equipment capable of being configured to comply with the Defense Information

Systems Agency (DISA) Security Technical Implementation Guide titled Sharing Peripherals Across the Network (SPAN), (latest version and release) developed by DISA for the DoD for all networked equipment. [A copy of this DISA document is found at http://iase.disa.mil/stigs/stig/span-stig-v1r1.pdf.]

All equipment must be capable of using the NT LAN Manager Version 2 (NTLMv2) authentication protocol. The Desktop OS STIGs can be found at http://iase.disa.mil/stigs/checklist.

11.2 Provide a specific digital site survey which shall be used to identify network environments and ensure that correct network controllers are installed to meet the government’s requirements for all orders for digital copiers which are to be connected to Local Area Networks (LANs).

11.3 Provide technical and system analysis support, and appropriate digital cards/products to successfully connect equipment to NSWCPD’s network.

11.4 Provide, upon installation, two (2) hours of technical and analyst support to the agency network administrator for each digital/multifunctional unit installed. Support shall be provided for network configurations based on agency hardware/software and initial Digital Site Survey provided prior to date of installation.

11.5 Web interfaces (web server) that allow for remote administration/management are required to be able to be administered securely (i.e. HTTPS/port 443). The system shall be capable of utilizing DoD valid FIPS 140.2 compliant encryption (https://id-sw.c3pki.chamb.disa.mil/ca <https://id-sw.c3pki.chamb.disa.mil/ca>).

12.0 NETWORK SECURITY. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. As part of its quoted price for equipment that shall be connected to a DoD local area network, the contractor shall:

12.1 Warrant that the equipment shall operate on and coexist on a network supporting any and all of the following:

12.1.1 Internet Protocol Version 4 (IPv4),

12.1.2 Internet Protocol Version 6 (IPv6)

12.1.3 A hybrid of IPv4 and IPv6.

12.2 ADDITIONAL NETWORK SECURITY REQUIREMENTS. Note: If a cited regulation is updated or revised, the contractor must comply with the most current version of that regulation. If the box is checked, as part of its quoted price the contractor shall provide equipment that:

12.2.1 NIAP: Has been satisfactorily validated through the National Information Assurance

Partnership (NIAP). The National Security Telecommunications and Information Systems Security Policy (NSTISSP) Number 11, "National Policy Governing the Acquisition of Information Assurance (IA) and IA-Enabled Information Technology Products," January 2000 governs the acquisition of IA and IA-enabled products used on information systems entering, processing, storing, displaying, or transmitting national security information to be evaluated and validated, as appropriate, in accordance with the criteria, schemes, or programs specified below:

12.2.1.1 The International Common Criteria for Information Security Technology

Evaluation Mutual Recognition Arrangement;

12.2.1.2 The National Security Agency (NSA) /National Institute of Standards and

Technology (NIST) National Information Assurance Partnership (NIAP) Evaluation and Validation Program; or

12.2.1.3 The NIST Federal Information Processing Standard (FIPS) validation program. The Common Criteria Evaluation and Validation Scheme can be found at: www.niap-ccevs.org.

Requires all MFDs must be ISO/IEC 15408 (Common Criteria) certified using the National Information Assurance Partnership (NIAP) approved criteria.

12.2.2 DIACAP: Is capable of obtaining accreditation through the Department of Defense Information Assurance Certification and Accreditation Process (DIACAP). As part of this, the contractor agrees to provide all requested information and work in good faith with the COR so that the COR can expeditiously obtain their (contractor) DIACAP accreditation. The contractor further agrees that should the COR after good faith efforts not obtain contractor’s DIACAP accreditation, the contractor shall remove the equipment at no additional expense to the government to include, but not be limited to, waiving any and all early or premature discontinuance/termination/cancellation/etc. fees.

[Information regarding DIACAP is found in DoD Department of Defense Information Assurance Certification and Accreditation Process (DIACAP) Instruction 8510.1 dated 28 November 2007. http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

12.2.3 CAC: MFD must use the DoD Common Access Card (CAC) for user authentication and provide the following services: Scanning, Copying, and Printing. Vendors shall provide a white paper or some type of validation for their CAC solution.

To successfully authenticate a CAC, the machine must be able to:

1) Validate the Personal Identification Number (PIN);

2) Ensure it is using a valid certificate; and

3) Check the DoD revocation list on networked devices to ensure the CAC has not been revoked.

Note: When necessary, future upgrades or enhancements to the CAC software will be incorporated by contract modifications to ensure the next generation of CAC is in compliance with all Federal credentials.

12.3 Testing and Certification:

The designated government Information Assurance (IA) personnel will perform equipment testing in accordance with the Network Printer and Multifunction Printer Settings and Requirements (latest version and release). Within 5 business days of the issuance of the contract, the contractor shall deliver the proposed MFDs for each proposed model to the NSWC sites for testing, at no cost to the government. The point of contact for the testing will be provided upon award.

Estimated time for testing is 20 business days. Testing shall be performed by the designated government Information Assurance (IA) personnel in coordination with the contractor's assistance.

The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

If all MFDs pass the testing, the TPOC will submit the testing results for certification review. In the event that not all proposed MFDs pass the testing, NSWCPD reserves the decision to revoke contract award. The vendor will collaborate with the TPOC to develop the testing results package.

Prior to the completion of the government’s testing period, the vendor will develop and provide the MFD Implementation Guide. The Implementation Guide provides for step- by-step instruction and screen shots to configure the MFDs in accordance with the testing results.

12.4 Installation:

The contractor shall install and configure MFDs at customer locations. These devices are to be configured for installation at NSWC sites with Simple Network Management Protocol version 3 (SNMPv3).

13.0 VENDOR PROGRAM MANAGEMENT.

13.1 Assign a single point of contact to coordinate with the TPOC in all aspects of this contract.

Quotes shall state the assigned point of contact's name, title, business address, phone number and email address.

13.1.1 Contractor Initiated Price Reduction Without Quality Decrease Or

Quality Improvement Without Price Increase

13.1.2 After contract award and initial installation, the Contractor is encouraged to independently propose alternative solutions that (1) meet or exceed all the requirements set forth in this Statement of Work, (2) meet or exceed all the performance qualities set forth in the Contractor's Quote, AND (3) offer unit prices and an overall price that are equal to or less than those of the Contractor's Quote or the current contract price, whichever is less. The Contractor is especially encouraged to do this in relation to the Option for Increased Quantity (See RFQ Section B) as the Contractor improves its equipment and/or services.

C-215-H002 CONTRACTOR PROPOSAL (NAVSEA) (OCT 2018)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with the detailed obligations to which the Contractor committed itself in Proposal dated in response to Solicitation No.

N6449825Q5027.

(b) The technical volume(s) of the Contractor's proposal is(are) hereby incorporated by reference and made subject to the "Order of Precedence" (FAR 52.215-8) clause of this contract. Under the "Order of Precedence" clause, the technical volume(s) of the Contractor's proposal referenced herein is (are) hereby designated as item (f) of the clause, following "the specifications" in the order of precedence.

(End of text)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work Related Injuries and Illnesses, for those employees to the safety office, via the COR by 15 January for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows:

CODE 1042 Edward Clerval (Edward.k.clerval.civ@us.navy.mil)

CODE 1042 Dale Garcia (dale.w.garcia.civ@us.navy.mil)

C-227-H014 PROTECTION OF DEPARTMENT OF NAVY TRADEMARKS - BASIC (NAVSEA) (JUL 2021)

(a) The contractor shall not assert any claim, in any jurisdiction, based on trademark or other name or design-based causes of action that are based on rights the contractor believes it has in the term(s) [contracting officers shall list terms(s) (Government assigned or approved nomenclature)] (the “Designation(s)”), against the Government or others authorized by the Government to use the Designation(s) (including the word(s), name, symbol, or design) acting within the scope of such authorization (i.e. claims for trademark infringement, dilution, trade dress infringement, unfair competition, false advertising, palming off, passing off, or counterfeiting). Such authorization shall be implied by the award of a Government contract to any party for the manufacture, production, distribution, use, modification, maintenance, sustainment, or packaging of the products and services identified under this contract, and the scope of such implied authorization is defined as the use of the Designation(s) in performance under such contract by the prime contractor and its subcontractors and suppliers at any tier. In all other cases, the scope of the authorization will be defined by the Government in writing.

(b) The contractor shall notify the contracting officer at least 30 days before asserting rights in, or filing an application to register, any one of the Designation(s) in any jurisdiction within the United States. Any such notification shall be in writing and shall identify the Designation(s) (including the word(s), name, symbol, or design), provide a statement as to its intended use(s) in commerce, and list the particular classes of goods or services in which registration will be sought.

C-239-W001 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT) ACCESSIBILITY

STANDARDS/SECTION 508 COMPLIANCE (NAVSEA) (OCT 2018)

(a) Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for product(s)/service(s) procured under this solicitation.

(b) Each Electronic and Information Technology (EIT) item or service provided under this contract shall comply with the EIT Accessibility Standards listed below:

_____ 36 C.F.R. § 1194.21 - Software applications and operating systems _____ 36 C.F.R. § 1194.22 - Web-based and internet information and applications _____ 36 C.F.R. § 1194.23 - Telecommunications products _____ 36 C.F.R. § 1194.24 - Video and multimedia products _____ 36 C.F.R. § 1194.25 - Self-contained, closed products _____ 36 C.F.R. § 1194.26 - Desktop and portable computers _____ 36 C.F.R. § 1194.31 - Functional Performance Criteria _____ 36 C.F.R. § 1194.41 - Information, Documentation, and Support

(c) For more information on Voluntary Product Accessibility Template (VPAT) and Government Product/Service Accessibility Template (GPAT) please refer to: http://www.buyaccessible.gov/ or http://www.section508.gov/content/sell/vpat.

(d) The Contractor shall comply with the VPAT or GPAT document submitted. If the Contracting Officer determines that any item or service delivered under this contract does not comply with the EIT Accessibility Standards, the Contracting Officer will notify the Contractor in writing accordingly. If the Contractor fails to promptly correct or replace the nonconforming products or services with conforming products or services within the delivery schedule contained in the contract, the Government will have the rights and remedies contained in the basic contract.

C-245-H003 FACILITIES TO BE GOVERNMENT FURNISHED--ALTERNATE I (NAVSEA) (MAR 2019)

(a) The price and delivery schedule set forth in this contract contemplate the rent-free use of the facilities identified in paragraph (b) below. If the Government limits or terminates the Contractor's rent-free use of said facilities, and such action affects the ability of the Contractor to perform this contract in accordance with its terms and conditions, then an equitable adjustment in the price or delivery schedule or both, shall be made pursuant to the clause entitled "Changes--Fixed Price" (FAR 52.243-1) or "Changes--Cost-Reimbursement" (FAR 52.243-2), as applicable, provided;

however, that if the limitation or termination is due to failure by the Contractor to perform its obligations under this contract, the Contractor shall be entitled only to such adjustment as the Contracting Officer determines to be appropriate under the circumstances.

(b) The Contractor is authorized to use the facilities described below upon the prior written approval of the cognizant Contract Administration Office, which shall determine that such facilities are required to carry out the work provided for by this contract. Immediately upon receipt of each item of approved facilities, the Contractor shall notify the cognizant Contract Administration Office of the receipt of such facilities owned by the Government, which shall be made a part of the plant account assigned to the Contractor at that location.

DESCRIPTION AND IDENTITY OF FACILITIES

(c) In the event there is in existence a facilities management contract effective at the same plant or general location, the facilities provided hereunder shall be made subject to all the terms and conditions of the facilities management contract.

SECTION D - PACKAGING AND MARKING

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

SECTION E - INSPECTION AND ACCEPTANCE

E-246-H014 INSPECTION AND ACCEPTANCE OF ENGINEERING SERVICES (NAVSEA) (OCT 2018)

Item(s) 0001-0009 - Inspection and acceptance shall be made by the Contracting Officer’s Representative (COR) or a designated representative of the Government.

(End of Text)

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N64500

Issue By DoDAAC N64498

Admin DoDAAC** N64498

Inspect By DoDAAC N64498

Ship To Code N64498

Ship From Code ____

Mark For Code N64498

Service Approver (DoDAAC) N64498

Service Acceptor (DoDAAC) N64498

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

KEVIN GALLAGHER

5001 S. BROAD ST

PHILADELPHIA, PA 19112

215-897-7130

KEVIN.J.GALLAGHER32.CIV@US.NAVY.MIL

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Caitlin Tamase

5001 S. BROAD ST

PHILADELPHIA, PA 19112

(215) 756-2962 caitlin.i.tamase.civ@us.navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions).

(End of Text)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel

- that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

JILLIAN RANDAZZO

PHILADELPHIA, PA 19112

267-990-6035

JILLIAN.RANDAZZO.CIV@US.NAVY.MIL

(ii) The Contract Specialist is:

JOHN NGOV

PHILADELPHIA, PA 19112

445-227-0085

JOHN.M.NGOV.CIV@US.NAVY.MIL

(iii) The Administrative Contracting Officer (ACO) is:

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

TBD

NSWC PHILA DIVISION

1601 LANGLEY AVE, BLDG 542

PHILADELPHIA, PA 19112

215-897-

@US.NAVY.MIL

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

(h) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract.

The Ombudsman is:

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(j) The Authorized Ordering Person(s) for Per-Call Maintenance is:

(k) The Contractor's point of contact for performance under this contract is:

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods.

Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes the following holidays:

HOLIDAYS*

New Year's Day Martin Luther King's Birthday Presidential Inauguration Day (Washington DC metro area only) President's Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

* Except for the Presidential Inauguration Day, if the actual date falls on a Saturday, the holiday will be observed the preceding Friday. If the holiday falls on a Sunday, the observance shall be on the following Monday.

The actual date of observance for each of the above holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link: https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed…