N6449820R4014 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to answ er questions asked during the discussion period. Please see section A.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449820R4014

X 9B. DATED (SEE ITEM 11)

07-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Mar-2020

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0231, JAMES OSULLIVAN

215-897-2518, JAMES.OSULLIVAN2@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449820R4014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

OFFERORS QUESTIONS AND ANSWERS

Q1. On page 138 of the RFP, Section L.2.1, “e. Past Performance References” are listed under the items not included in the page limitations. However, on page 139 of the RFP, Section L.3, Volume III, Factor 5 Past Performance is limited to 10 pages. Please confirm that the 10 page limit is not inclusive of past performance citations/examples.

A1. In accordance with Section L.2.1, “Past Performance References” are not included in the Past Performance page limitations.

Q2. Page 138 refers to Section J attachments – We do not see Section J Attachments in the Download? Also, page 121 of RFP does not mention any Section J attachments. Were the section J Attachments omitted?

A2. The Section J attachments are published on beta.sam.gov, and they are listed on page 121 under the

“Exhibits” chart.

Q3. Page 142, Factor 2 – Small Business Participation Commitment (i) Small business Participation

Commitment – right above bullets, there is mention of Attachment 3, and there is no attachment 3. Did the government mean attachment 2?

A3. Yes, Attachment 3 is a mistake. This section will be changed to refer to Attachment 2.

Q4. On pages 28-29 of the RFP (section 8.2.21), the HVAC Mechanic requirements are related to

Insulator/Lagger work instead of HVAC work. Please clarify.

A4. There was no eCRAFT position explicitly specified as “Insulator/Lagger” and the position title was updated to match the closest eCraft title. This position is intended to fill the need of installing/removing/modifying insulation and lagging during alterations.

Q5. Both the Minimum Education and Minimum Experience state/refer to Insulator/Lagger. Please advise.

A5. Please refer to A4.

Q6. On page 143 of the RFP, Section L.3.2.3 – it states “Offerors shall provide information that demonstrates how the Offeror intends to provide proposed personnel that meet the prescribed minimum requirements for each labor category listed in Section C. Resumes are not required.” Although resumes are not required, it will take multiple pages to demonstrate that each proposed person meets the labor category requirements.

Will the government exclude the personnel qualifications from the 30 page limit for Volume II Technical Proposal?

A6. No, the Government intends to include personnel qualifications within the thirty (30) page limit for the

Technical Proposal.

Q7. Page, 137, Section L.2 Proposal Format reads: Cost/Price will be evaluated after basic contract award(s) at the task order level and therefore, Cost/Price is not an evaluation factor under this solicitation. The Non-

Cost/Price Volumes of a Proposal shall not contain any reference to cost. Page 142. L.3.2.2 reads, “In addition to the completion of Attachment 3, the Offeror shall also provide the following as part of the SBPCD: A narrative on its plan to meet or exceed the baseline Minimum Quantitative Requirement (MQR) for small business participation equal or greater than the specified percentage of the Total Contract Value (TCV).” Without pricing, how are contractors expected to calculate small business % based on TCV?

A7. The Total Contract Value is the sum of CLINs 0001 through 0004. Each CLIN description includes the

Program Estimated dollar ($) amount for that line item. Offerors shall utilize the sum of CLINs 0001 – 0004 as the TCV.

Q8. The solicitation makes several references to Seaport requirements (pages 53, 72, 73, and 74). Are these references in error or will Task orders and reporting be required in Seaport?

A8. These references were made in error and will be removed from the solicitation. Please ignore any reference to Seaport within clause C-244-H002.

Q9. Section L, P 137 of 154: The RFP defines a major subcontractor as “any entity proposed to perform 30% or more of the total proposed contract value.” However, pricing has not been requested for inclusion in the submittal. Therefore, will be Government clarify how a percentage of the total proposed contract value is to be determined?

A9. Please refer to A7.

Q10. Section L, p 138 of 154: The list of documents excluded from page limitations includes

“Subcontracting/Teaming/Consulting Agreements.” However, no further instructions are provided within Section L that requires such agreements to be provided with the submittal. There are only instructions for letters of intent from subcontractors. Will the Government clarify whether or not offerors are to provide Teaming Agreements with their proposals?

A10. Providing teaming agreements is not a requirement of the RFP. If the offeror were to provide teaming agreements, they would not be counted in the page count.

Q11. Section L, L.3.2, p 141: VOLUME II: TECHNICAL states, “The purpose of the technical factors is to assess the offeror’s proposed approach, as detailed in its proposal, to satisfy the Government’s requirements. There are many aspects which may affect an offeror’s ability to meet the solicitation requirements. Examples include technical approach, risk, management approach, personnel qualifications, facilities, and others.” However, the remainder of the instructions don’t reference providing a technical approach or responding to the PWS in any way. Will the Government confirm whether it intends for offerors to address their capabilities according to the solicitation’s PWS, and if so, where in the proposal it should be included?

A11. The Government does intend for offerors to address their technical approach and capabilities, and this should be demonstrated within Factor 4 (A and B) and Factor 5.

Q12. Section L.3.2.1 Factor 1 – Quality Assurance p 141 of 154: The instructions for Quality Assurance state, “The prime contractor shall provide the QMS Level 1 and 2 procedures that have been submitted to a NAVSEA QMS Acceptance Authority or appropriate directorate to receive its QMS acceptance letter as referenced in Paragraph 1 above.” Will the Government clarify whether it intends to receive only a list of the procedures that were submitted to an Acceptance Authority, or if the Government intends to receive full copies of each procedure? If the Government intends to receive full copies of all procedures, the amount of documentation provided to Government will be voluminous.

A12. Please refer to A25.

Q13. Section L.3.2.2 Factor 2 Small Business Participation Commitment p. 142 of 154: Under (ii) Small

Business Past Performance, the RFP mandates, “Offerors shall also provide a narrative describing their use of small business concerns over the past three years on relevant contracts. The offerors narrative shall discuss its use of small businesses as subcontractors or teaming partners and demonstrate the extent of compliance with the Offeror’s small business subcontracting plans and any related contract incentives. The description must include small business goals and the extent to which the goals were achieved in relevant contracts that required subcontracting plans. …..” Small business offerors are not required by the FAR to establish small business plans with goals for small business utilization, and therefore, would have no compliance data. Is the requirement for small businesses to provide such narrative waived?

A13. All Offerors, including Small Businesses, must address this requirement.

Q14. Page 1, the SF 33 states that the offeror should provide an original and 3 copies. Page 139, Section L.3 states the offeror should provide 1 original, 1 copy, and 1 soft copy. Will the government please confirm how many copies of the proposal it desires?

A14. The Government requires an original document and three (3) copies.

Q15. Page 3, Section B Notes state that Cost/Price will not be evaluated for the Contract Award(s), but Section B still contains fill-in sections. Please confirm the offeror should not include any Section B information in Volume I – Completed RFP.

A15. The Section B fill-ins should be left blank as Cost/Price will not be evaluated for Contract Award(s).

Q16. Page 28, Section C, 8.2.20 states that the Painter (eCraft 23760) will be “Qualified to Society of Protective

Coatings specification SSPC-QP2 or equivalent with one (1) year experience/apprenticeship with shipboard painting demonstrating knowledge, skills and abilities sufficient to strip, prepare surface and paint using various coatings and materials. This includes understanding MSDS sheets, containment of air born particles, sealing scuppers and drains, building isolation barriers and setting up proper ventilation for the workspace. Possess Environmental Protection Agency (EPA) approved lead paint removal certification.” In our professional experience, it would be unnecessary for a Painter to utilize SSPC-QP2 qualifications and lead paint removal certifications when performing Control System AIT work. Will the government please confirm these qualifications are required of the Painter for this SOW?

A16. The Government confirms that the SSPC-QP2 qualifications and the Environmental Protection Agency

(EPA) approved lead paint removal certification, are required for this procurement.

Q17. Is this contract covered by the Service Contract Labor Standards (SCLS)?

A17. This contract is exempt from SCLS.

Q18. SOW 4.2.3 - There appears to be a typo. Two (2) different paragraphs contain the same paragraph number but different content. Please confirm that the second heading should be renumbered 4.2.5.

A18. Section 4.2 of the Statement of Work will be adjusted to alleviate any confusion. The sub-sections will be numbered: 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.2.5, 4.2.6.

Q19. SOW 4.2.3 - There appears to be a typo. Two (2) different paragraphs contain the same paragraph number but different content. Please confirm that the second heading should be renumbered 4.2.6.

A19. Please refer to A18.

Q20. SOW 8.2 - Can the Offeror substitute an employee’s years of experience in lieu of education for program management positions?

A20. No, the Government requires all offerors to meet the minimums for education and experience.

Q21. L.2. Proposal Format - Paragraph L.2 states: “The font shall be Times New Roman with a font size of 12 throughout the document.” However, paragraph L.2.3 item b. states: “The font shall be in 10-point Times New Roman Font.” And, paragraph L.2.3 item e. states: “The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8-point font.” Please confirm that the required font size of the proposal is 10-point and the font size for text contained in embedded graphic (tables and illustrations) is no smaller than 8-point.

A21. The font and size contained within each offerors proposal shall be 10pt, Times New Roman.

Q22. Paragraph L.2.1 states: The following are not included in the page limitations: e. Past Performance

References. The table in paragraph L.3 indicates that Volume III is limited to 10 pages. Paragraph L.3.3 states: “List up to five (5) relevant contracts …” Please confirm that the 10-page limit for Volume III includes the five (5) relevant contracts.

A22. Please refer to A1.

Q23. There appears to be a typo. Two (2) different paragraphs contain the same paragraph number but different heading titles. Please confirm that the second heading should be renumbered L.3.1.2 and renumber the succeeding paragraphs accordingly.

A23. Sub-Sections of Section L.3.1 will be re-numbered to include: L.3.1.1, L.3.1.2, L.3.1.3.

Q24. L.3.1.2 Completed RFP - This paragraph states “Offerors must fill in all areas of the RFP listed as Offeror fill-ins.” Please confirm that this pertains to: Standard Form (SF) 33 Solicitation, Offer and Award and each amendment, as applicable; Section B – Supplies or Services and Prices; Section H – Special Contract Requirements and Section K – Representations, Certifications and Other Statements of Offerors.

A24. The Government confirms.

Q25. L.3.2.1 Factor 1 – Quality Assurance - Due to the requirement for a NAVASEA QMS Acceptance Letter meeting the requirements of ISO 9001:2015, does the Government also need physical copies of the Level 1 and 2 Procedures which have already been reviewed or can Level 1 and 2 Procedures be attached in electronic form due to the length and complexity of this appendix?

A25. An organized, searchable, Electronic submission is acceptable and preferred.

Q26. L.3.2.2 Factor 2 – Small Business Participation Commitment - Due to the quick turn-around time for proposal submission and the requirement for use of small business (SB) concerns, will the Government provide an extension for submission of proposals to facilitate the Prime Contractor’s receipt of required SB information?

A26. The Government does not contemplate an extension at this time.

Q27. L.3.2.2 Factor 2 – Small Business Participation Commitment, item (i) - This paragraph states: “In addition to the completion of Attachment 3, the Offeror shall also provide the following as part of the SBPCD:”

However, there is no Attachment 3. Please confirm that the reference to Attachment 3 should be changed to refer to Attachment 2 – NSWCPD SBPCD.

A27. Please refer to A3.

Q28. L.3.2.4 (A) SUBFACTOR 4A – Subcontracting Management & L.3.2.4 (A) SUBFACTOR 4B – Start-up

Plan - There appears to be a typo. Two (2) different paragraphs contain the same paragraph number but different heading titles. Please confirm that the second heading should be renumbered L.3.2.4 (B).

A28. L.3.2.4 (A) Subfactor 4B – Start-up Plan shall be labeled: L.3.2.4 (B)

Q29. Solicitation, Page 139, Section L, Para. L.3 - Sub-Para. L.3.2.1.2 requires the submission of QMS Level 1 and Level 2 Procedures, this would exceed the max page Limit of 30 pages in itself. Will the Government exclude the QMS Level 1 and Level 2 Procedures from the page count?

A29. In accordance with Section L.2.1 Page Numbers and Limits sub-part g. of the Content of Proposals, Quality

Management System Level 1 and Level 2 Procedures are not included in the page limitations.

Q30. Solicitation, Page 143, Section L, Para L.3.2.3 Factor 3 requires demonstration of how the Offeror intends to provide proposed personnel that meet the prescribed minimum requirements. Will the Government provide a template for the personnel qualifications and staffing plan?

A30. No, the Government does not intend to provide a template for the personnel qualifications and staffing plan.

Q31. Is solicitation N64498-20-R-4014 new work, or is there an incumbent? If this is a re-compete, could the

Government please provide information regarding the incumbent (i.e. vendor name and contract number)?

A31. Solicitation number N6449820R4014 is a new requirement.

Q32. Paragraphs 9.2.1 and 9.2.2 both require descriptions of the contractor’s facilities in Norfolk and San Diego

(respectively); however, Section L does not require a facility description/write up. Could the Government please clarify if facility descriptions are required, and in where they would be included in the Technical Proposal.

A32 The Government does require facility descriptions, and Offerors can include their facility descriptions within Factor 4: Management Approach.

Q33. Trades Helper Qualifications - Typically, Trades Helpers who are proficient in their performance do not last 2 years in their positions, nor is there a Journeyman Level of Competence. Request that the Maintenance Trade Helper labor category is exempt from the Journeyman level of competence and 2 years of shipboard experience requirements (page 29 of base RFP).

A33. The Government will reduce the requirements to the following:

Minimum Education: Graduate of high school or GED equivalent.

Minimum Experience: A general knowledge of HM&E shipboard equipment and systems.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

1.0 INTRODUCTION

This Statement of Work (SOW) provides Naval Surface Warfare Center Philadelphia Division

(NSWCPD) Department 50 the ability to support various Navy Modernization Programs utilizing the Alteration Installation Team (AIT) process. This effort shall provide blue collar installation and technical services for upgrading Hull, Mechanical and Electrical (HM&E) systems and deploying technologies which improve availability, increase reliability, ship mission readiness, and decrease maintenance and workload requirements for machinery systems and components. The target platforms of installation are primarily on active and reserve U.S. Navy ships, Foreign Military Sales (FMS) platforms, U.S. Coast Guard ships, land-based test sites, and other government agencies. This SOW outlines all general contractor requirements and will be supplemented by specific work statements in individual task orders.

Task orders will vary in the level and complexity of requirements, from full scope of the technical services of this SOW to narrow portions of the SOW.

Work performed under this SOW will require the contractor to have a NAVSEA 04XQ approved Quality Plan/Quality Management System (QMS).

2.0 BACKGROUND

The mission of NSWCPD is to transition HM&E machinery technology to the U.S. Navy active/reserve Fleet, and support various sponsors for Dept. of Defense and Navy Modernization Programs. This requires development and execution of various Ship Changes (SCs) and SHIPALTs (Ship Alterations) to upgrade and maintain system/equipment readiness of various Navy HM&E and electronic systems in a cost-effective and timely manner. This contract primarily supports maintenance, readiness, large Modernization Programs and/or critical-path SCs/Alterations that are accomplished in various availabilities including Navy Chief Naval Operation (CNO) availabilities.

As part of this mission, various NSWCPD Departments support sponsors for program management, or are In-Service Engineering Agents (ISEAs) for their system/equipment for the transition of new technologies through the various acquisition phases. The Alteration/SC installation process consists of several acquisition phases, including advance planning, Research and Development (R&D), ship check, surveys, assessments, fabrication, prototype/proof-in install, final design shipboard installation, testing, lessons learned gathering and completion/close-out.

This contract covers fleet funded and program office modernization programs where NSWCPD is the ISEA for various HM&E systems and equipment. These programs consist of critical-path SCs/Alterations that are typically complex in nature and are crucial to the execution of meeting key production, light-off and testing milestones during ship maintenance availabilities. In addition, these installations are complex, intricate in system arrangement, interface and distributive system impact.

Some of the programs, ship systems, equipment, and technology supported include, but are not limited to:

DDG51 Class Control systems: MCS (Machinery Control System), DCS (Damage

Control System) MCM ISCS (Integrated Ship Control System) LSD41/49 Class Mid-Life – MCS, SCS (Ship Control System), LAN (Local Area

Network), DCS (Damage Control System), BCS (Ballast Control System) and PLMU (Propulsion Load Management Unit)

Integrated Condition Assessment System (ICAS) Advanced Damage Control System (ADCS) Carrier Navigation and Control Systems Machinery and Damage Control Systems Ship networks and LAN Fluid Systems Automation Auxiliary Machinery Automation Steam Machinery Automation Propulsion Plant Primary and Secondary Support Systems and Equipment

Life Support and Ventilation Systems Compressed Air Systems

This contract does provide for task orders for ship/system maintenance and ship/system repair services that are fully bounded and conform to NSWCPD command repair process and policy. It is anticipated that repair tasks conjunctive or concurrent with the SC / Alteration may be required to complete the modernization effort, and will comprise a small percentage in each of the awarded task orders.

Examples of allowable repair work include:

(a) Equipment, systems, or components requiring repair that interfaces with or is part of an approved SC/alterations and must be fully operational in order to successfully light off, test, and operate the SC/Alterations.

(b) Components and systems where NSWCPD is the In-Service Engineering Agent (ISEA) that requires specialized subcontractor support to repair damaged or faulty equipment.

3.0 SCOPE OF WORK

The contractor shall provide all required labor and materials to integrate and modify shipboard and shore-based systems. Alteration/SC industrial services include prefabrication/fabrication, system/equipment pre-install checkout (PICO), shipboard installations, Integrated Logistics Support (ILS), material support, Quality Assurance (QA) inspection, engineering technical support, and completion documentation.

Services are required to support various levels of ship systems integration. This integration covers component level upgrades through system level upgrades. Systems shall include HM&E and Electronic.

In addition, the contractor shall be prepared to provide all necessary resources including material to affect multiple ship systems installations and their interfaces for all types of ships (including, but not limited to: aircraft carriers, surface ships, and land-based sites) in locations worldwide. Material requirements and specifications, along with Government furnished Information/Equipment, will be provided per individual task order.

Unless otherwise stated in specific task orders, all shipboard work shall comply with latest revisions of NAVSEA Standard Items 009 and NSWCPD Installation Instructions 9090-310:

https://www.navsea.navy.mil/Home/RMC/CNRMC/Our-Programs/SSRAC/

3.1 Technical Services Required:

3.1.1 Contractor Alteration /SC teams to support maintenance, repair, major fleet funded or program office modernization programs for industrial install and test the new technologies into existing platforms which can require removal of existing systems and/or equipment.

3.1.2 Contractor engineering support required to integrate new technologies into existing ship HM&E and electronic systems.

3.1.3 Contractor provided services for procuring material required for fabricating, assembling, installing, and conducting the testing for each applicable ship class as defined by the design guidance package including NAVSEA approved drawings.

3.1.4 Contractor develops In-Process Control Procedures (IPCPs) utilizing NAVSEA Standard Items and design detailing their process for installing the SC/alterations.

3.1.5 Contractor provides Quality Assurance and inspection to support the proper installation for technologies being introduced into existing platforms.

3.1.6 Provide other logistic, engineering, administrative, and technical support services including kitting/shipping of material, participating in meetings, visiting government field and industry sites, review of installation correspondence, providing background and recommendations to these reviews, and participating in inventory reviews of both hardware and software.

3.1.7 Ship Installation Drawing (SID) Reviews – Contractor shall assist with the review of SIDs received from the Planning Yard or NSWCPD ISEA. Duties include verifying that the SIDs are accurate and reflect the guidance provided from the Technical Data Package. All discrepancies shall be noted and communicated to the Planning Yard through Liaison Action Requests (LARs).

3.1.8 System Troubleshooting – Contractor shall participate in system assessment and evaluation in relation to reported issues from the Fleet. Duties include attempting to replicate the issue in a land based test facility and validate potential resolutions. Shipboard support could be required to assist Ship’s Force and Regional Maintenance Centers with the determination of the root cause.

3.1.9 Fleet Support Coordination – Contractor shall support with coordination efforts in relation to Fleet assistance requests. Duties include capturing specific details on the request; tracking hours expended and follow-up communication until the issues is resolved. Fleet support requests could be related to system failures, engineering evaluations, operational questions, maintenance support, supply support and logistics updates.

3.1.10 Land Based Test Site Support – Contractor shall support with the continued operation and maintenance of land based test sites. Duties include configuring equipment to support system testing and fleet support validation efforts.

3.1.11 Assessment, Grooms, and Emergent Repairs – Contractor shall provide support on system assessment, grooms and emergent repairs. Government personnel serve as On-Site Installation Coordinators (OSIC) and lead a team of contractor-personnel during these visits. Duties include assessments of existing equipment, troubleshooting system issues, repairing damaged or non-functioning components, restoring equipment to working order, and conducting system operational testing, verification, and documentation.

3.1.12 Contractor shall update and/or create ILS, as required, if changes to original material or configuration are made by overhauls, upgrades, modernizations, or installations.

3.1.13 Contractor shall provide engineering analysis and supporting documentation to properly update logistics products [to include Allowance Parts Lists (APLs) and other ILS products following alterations and modernization.

3.1.14 Contractor shall provide engineering analysis, technical information, and perform trade-off analyses for ways to improve mean time between failure (MTBF) of critical propulsion and auxiliary components.

3.1.15 Contractor shall investigate and report on methods to improve equipment life and increase maintainability/reparability.

3.1.16 Contractor shall provide technical information and perform documentation updates to associated system and component technical manuals.

3.1.17 Contractor shall provide technical information and perform documentation updates to associated system training materials.

3.2 Alteration/ SC Installations

3.2.1 Conduct Alteration/SC Installation Planning

3.2.1.1 Provide necessary facilities, equipment, tools, security badges, and trade personnel to accomplish installation of new technologies. See Paragraph 3.4.1.5 for additional information.

3.2.1.2 Conduct pre-installation site surveys/ship checks on designated ships to identify situational interferences between NAVSEA approved drawings and specific physical and environmental conditions. Unless otherwise directed by NSWCPD, conduct site surveys with program, ISEA representatives or Subject Matter Experts (SME) prior to scheduled installations in accordance with direction or guidance.

3.2.1.3 Contractor shall identify, recommend, and resolve compatibility, interferences, or conflicts arising out of new or existing ships systems or subsystems interfacing with proposed installation plans.

3.3. General Alteration /SC Installation Requirements

3.3.1 Assign a Contractor's Team Leader (Site Foreman or designee) to attend a "team leader meeting” with NSWCPD program/ISEA/SME representative for review of Alteration /SC Installation requirements prior to an installation. Prepare a draft POA&M (CDRL A001) that lays out the installation schedule prior to team leader meeting. Be prepared to discuss all aspects of installation including material status, shipping schedule, installation requirements, Quality Assurance, and safety concerns. Coordinate schedule information with NSWCPD, ship's force, and other activities as necessary to ensure proper support is available and interference or delays are minimized.

During the Alteration / SC, ensure the following minimum requirements are met:

(a) Shipboard Industrial Safety: In conducting task order efforts, comply with applicable safety regulations. This includes a mandatory review of the System/equipment Work Authorization Form (WAF) and tag out procedures, and all shipboard electrical, radiological, and safety training in accordance with shipyard requirements/regulations.

(b) Conform to existing shipboard routines regarding cleanliness, personnel conduct, and ship’s security and integrity.

3.3.1.1 Adhere to all environmental laws and regulations including federal, state, local, Naval, International, ship and industrial facility. When handling hazardous material and/or waste, handling reports and disposal invoices are required through local procedures. Government will not be responsible for the Contractor’s misuse of hazardous material/waste or for Contractor accident cleanup costs.

3.3.1.2 Ensure that all shipboard work follows the established NSWCPD processes including mandatory use of QA workbooks. These workbooks must adhere to prescribed outline and include all necessary IPCPs, personnel qualifications, personnel certifications, and POA&M. These workbooks are required for all shipboard industrial work. See Section 4.3

3.3.1.3 Provide verification of certification for welders and all trades requiring certification.

Personnel shall carry on their person a copy of the certification at all times during the Alteration/SC. No welder shall be permitted to work, in connection with Alteration/SC to vessels, unless they are at the time, qualified to the standards established by the U.S. Coast Guard, American Bureau of Shipping, or Department of the Navy, for the type of welding being performed. No welder shall be permitted to work on production or pre-fabrication applications of welding other than those for which they have qualified and been approved by the Program Office.

3.3.1.4 Rehabilitate affected spaces to original or equivalent condition which includes, but is not limited to:

(a) Cleaning, preparing, priming and painting the new and disturbed surfaces to match surrounding areas.

(b) Replacing all deck coverings and insulation damaged incidental to installation. If more than 40 percent (40%) of the deck surface area is damaged, replacement covering of the complete space will be specified. Replace all damaged deck covering with matching styles, colors, and grades in accordance with current requirements.

3.3.1.5 Repairing all damaged lagging and installing new lagging where appropriate.

3.3.1.6 Preparing and attaching applicable labels/tags to power panels, piping, data cables and power cables.

3.3.1.7 Proper dressing of all cables for proper cable bend radius and equipment entry.

3.3.1.8 Perform a daily thorough cleaning of affected spaces, at end of each shift.

3.3.1.9 Ensure that all applicable personnel are briefed on their responsibilities at least two (2) working days prior to starting task for each separately placed task order on this contract.

3.3.1.10 Provide redlined drawing packages (if applicable) to the government OSIC and/or NSWCPD Program Manager, ISEA or SME NLT (10) days after completion of each installation.

(CDRL A010)

3.3.1.11 Provide weekly financial progress report on all tasks with funding and task completion percentages. (CDRL A011)

3.3.1.12 Provide Installation Completion report to NSWCPD within thirty (30) days after completion of ship alteration (CDRL A012)

3.4 Installation Ground Rules

3.4.1 Prior to the installation start date, the Site Foreman or designee shall meet with the NSWCPD Program Manager, ISEA or SME representative to review the installation plan, drawings and schedule and to reaffirm all requirements as stated in task order.

3.4.1.1 During the installation phase onboard the ship, the NSWCPD PM, SME, or OSIC representative will communicate their requirements as stated in task order, to the Site Foreman (rather than individual team members). When the Foreman leaves the ship while work is in progress, the Foreman will appoint someone to act in his/her absence and identify this individual to the NSWCPD OSIC.

3.4.1.2 The Site Foreman shall brief the NSWCPD OSIC daily on installation progress, including:

(a) Status of planned production schedule

(b) Number of personnel onboard

(c) Material needed or proposed substitution

(d) Any proposed design changes or interferences in the installation

(e) Labor hours used on previous day

(f) Status of local shipyard support

The Site Foreman shall also brief the NSWCPD OSIC on work progress/problems upon completion of each workday (CDRL A006).

3.4.1.3 Contractor employees will not visit or contact ships without prior NSWCPD approval and ship approval which is to be coordinated through NSWCPD.

3.4.1.4 All contractor communication with DOD, Naval Activities, and ships shall be via NSWCPD Program Manager, ISEA or SME.

3.4.1.5 Security clearances will be forwarded directly to ships and installation facilities Security/Access Control Office by the Contractor. The contractor shall request access to ships and DOD commands via JPAS and RAPIDGATE Pass Offices. Should any OCONUS facility require only CACs for admission, CAC requests must be made via the COR. The COR will then petition the NSWC Philadelphia Division Security Officer for all CAC approvals. For on-site (NSWCPD) visitor badging requests, the contractor must visit NSWCPD facilities a minimum of 3 days per week to be eligible. If a contractor cannot meet the minimum 3 day requirement, then no badge will be issued and the contractor will then be escorted by their NSWCPD contact.

3.4.1.6 All work will be inspected in accordance with the criteria provided under separately placed task orders and with the provisions of this contract.

3.4.1.7 Coordination of each Alteration /SC is the responsibility of the assigned NSWCPD AIT Program Manager / ISEA / SME and OSIC. The NSWCPD OSIC Representative may halt work and conduct an off-ship meeting whenever he/she determines that this is required to resolve problems. This responsibility applies to all aspects of an Alteration/SC.

3.4.1.8 AIT contractor site foreman and shipboard personnel must maintain all sections of a Quality Assurance (QA) workbook during industrial production. QA Workbook must be available onboard ship for OSIC review and Naval Supervising Activity QA inspection / Ship Building Specialist review.

4.0 ENGINEERING

4.1 Perform engineering analysis, research and design:

4.1.1 Furnish support for engineering and technical investigations and analyses relating to concepts and designs, focusing on installation engineering, safety. compatibility and operability, and interfaces. Prepare procedures for integration of new installation/Alteration / SC projects, including identifying and defining interfaces and relationships between these programs and other DOD systems and subsystems. Specifically, the Contractor shall:

(a) Collect data elements for technical and schedule impact.

(b) Conduct interface design studies to include recommendations to resolve component or system interface problems.

(c) Perform on-site surveys, validations, and verifications in compliance with operational standards in the development of recommendations for improvements or technical change.

(d) Review/develop test specifications and monitor testing of HM&E and Electronic

Systems. (CDRL A013)

(e) Develop POA&M, technical white papers/studies, cost estimates, prepare engineering documents which included Interface Control Documents (ICD), SC, Selected Record Drawings (SRDs), QA Workbooks and IPCPs, drawings, field sketches, test procedures and/or results installation procedures, maintenance procedures, etc., as required to accomplish necessary work, and to provide revised or updated documentation reflecting the ship's changed configuration.

4.2 Material Support

4.2.1 The Contractor is only authorized to purchase and provide all materials incidental to the performance of the services to be furnished under individual task orders. Incidental material includes material on approved NAVSEA Drawings, or NAVSEA Ship Design Manager, or NAVSEA Technical Warrant Holder specified as required to complete the SCD, MachAlt, emergent repair, industrial support, or any other tasking on this contract.

The procurement of material or equipment of any kind, other than that incidental to and necessary for furnishing of the required services, is not authorized nor will any costs incurred be considered allowable.

In addition, the purchase of general purpose business items/expenses required for the conduct of the Contractor’s normal business operations are not authorized and will not be allowed as a direct cost.

General purpose business items include, but are not limited to, the cost for items such as telephone charges, cellular telephones, fax machines, reproduction machines, word processing equipment, personal computers, office equipment and consumable supplies.

4.2.2 It is anticipated that incidental materials will be required for the contractor to procure to support installations. These items include, but not limited to: metal plate, angle, bar, channel, pipe, tee, elbow, coupling, welding electrode, welding studs, welding rods, cable hangers, electrical cable, circuit breakers, electrical lugs, connectors/backshells, paint, lagging paste, rubber channel, hydraulic fluid, various oils, electrical/mechanical switches, gaskets, stuffing tubes, packing assembly, paint roller, paint brushes, fire cloth, masking tape, and gloves.

4.2.3 Specialty test equipment, tools, and other durable goods may be required for purchase to complete specific tasking and may be done so with ISEA concurrence. A complete list of tools must be provided which are procured under each tasking. At the end of the tasking the list of tools must be provided to the ISEA and contracting officer to determine final disposition.

4.2.4 In the event of normal/routine tasking, emergent repairs, or tasking becomes subject to unexpected growth or technical problems. Provided funding is available, the contracting officer may approve the procurement of additional material in support of this effort.

4.2.5 Materials that are not authorized for procurement include cadmium plated fasteners, items containing asbestos, item substitutions without written approval from the ISEA, and any material that does not conform to local environmental regulations.

4.2.6 For large material procurements that the NSWCPD SME is unable to have in place to support an install, the task order SME will identify the material requirement and justification to the COR in advance of task order submittal. Materials required other than what is specified under each task order, or not included in the NAVSEA approved drawings, must be approved by the Contracting Officer.

4.3 Quality Assurance

4.3.1 The Contractor must maintain an approved NAVSEA 04XQ Quality Assurance Plan/Quality Management System (QMS) to support the AIT efforts tasked under this contract. All installation tasks require a Quality Assurance Plan. The Contractor shall remain 100 percent responsible for adherence to QA Plan requirements. The Contractor will maintain this system at no cost to the Government and submit all updates to the NSWCPD Program Manager immediately for his/her concurrence prior to start of installation.

The prime Contractor is responsible for auditing and certifying that all consultants, subcontractors, and suppliers are in compliance with these quality requirements.

4.3.2 Conduct quality studies and inspections of design, manufacturing, pre-fabrication production, control, inspection, assembly, testing, installation, packaging, and shipping for the purpose of assembling data into a QA manual.

4.3.3 Ensure Quality Assurance Test and Inspection (T&I) Plans are accomplished in accordance with approved drawings NAVSEA Standard Items (NSIs), and applicable Government/commercial standards and specifications including but not limited to documents listed in the Standards/Specification section of this SOW. Contractor will develop their IPCPs in accordance with NSI 009-09. In addition to the above, the contractor shall perform the following tests:

(a) Ensuring proper continuity in cables and correctness of electric hookup (CDRL A007, A009)

(b) Pressure testing of watertight compartment entries

(c) Ensuring proper bonding, grounding, and shielding of cables and equipment

(d) Providing one copy of a report listing the insulation resistance for each cable test (CDRL

A008)

(e) Non-destructive testing of weld joints in accordance with NSI 009, SIDs, or other written instructions provided by ISEA.

(f) Securing cables to the cable wire ways with flexible cinch banding straps

(g) Ensuring kick pipes and stuffing tubes are used for all penetrations of decks and watertight bulkheads. Stuffing tubes shall be statically tested for watertight integrity.

(h) Ensuring validity of gas free certificate prior to welding

(i) Installing collars and nylon stuffing tubes in all penetrations of non-watertight bulkhead

(j) Ensuring proper input and output power levels

(k) Proper assembly and testing of all flanged pipe joints, and mechanically joined tubing with the use of mechanical fittings IAW NSI 009, SIDs, or other written instruction provided by

ISEA.

4.3.4 Identify cabling and equipment by installing nameplates and cables bands as follows

(CDRL A003):

(a) Nameplates shall conform to MIL-P-15024

(b) Cable tags (bands) shall be of soft aluminum and conform to MIL-A-2877 and shall be embossed with the applicable cable designation using numbers and capital letters having minimum height of 3/16 inch and embossed to at least 1/64 inch above the surface. Cable tags and securing strips shall have a thickness of 0.014 and 0.016 inch respectively. Cable tags shall be minimum width of one-half inch.

4.3.5 Component Designation - Each component such as switches, pumps and heat exchangers shall have a label plate to identify it by functional name and assigned number. Label shall comply with MIL-P-15024 and shall be the most economical permitted, provided they are suitable for their environment.

4.3.6 Instrument Designation - Label plates shall be provided for all indicating and recording instruments installed. Inscription shall indicate the purpose or use of the instrument and shall bear the designation of the related component or system; wherever appropriate the label shall be installed below the instrument and on the plate supporting the instrument. Label plates shall be types and materials listed in applicable drawings.

4.3.7 Electrical Terminal Designation - Electrical terminals shall be identified using sleeves imprinted with the cable designation, the nearest connection point, the opposite connection point and the wire number.

4.3.8 Provide receipt inspection of all material procured to NSWCPD (CDRL A004, A005).

4.3.9 Inspect all prefabricated parts and conduct certifying test where applicable.

4.3.10 Ensure all personnel (including subcontractors) know and adhere to the requirements of this contract and the awarded Contractor's approved Quality Assurance Program.

4.4 Naval Support Activity (NSA) Safety Requirement – Prior to any shipboard installation, the following documentation (as applicable) will need to be presented at RMMCO (Regional Maintenance and Modernization Coordination Office) check-in:

(a) HAZCOM procedures in accordance with OSHA 29 CFR 1910-1200 along with copies of applicable MSDS documentation.

(b) Fire safety plan, reference 29 CFR 1915 subpart P.

(c) Proof of fire-watch certifications, reference MSI 009-07.

(d) Tag-out procedures, reference NAVSEA Tech Spec 9090-310 (revision), NAVSEA S0400- AD-URM-010/TUM and NSI 009-24.

(e) Employees must have valid 10 hour OSHA Maritime Shipyard Employment Course #7615 Completion Card.

(f) AIT employees may be required to attend safety briefing course at host Shipyard/NSA

5.0 STANDARDS/SPECIFICATIONS

5.1 Contractor References (In performing this contract, the Contractor is referred to, but not limited to, the following documents):

MIL-STDS, MIL-SPECS, and Instructions at http://www.dsp.dla.mil/app_uil/SpecsAndStandards.aspx

Navy Modernization Program (NMP) Manual SL720-AA-MAN-030 at https://www.nde.navy.mil/

NAVSEA Technical Specification 9090-310 (revision) at https://www.nde.navy.mil/

NAVSEA Standard Items at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/standard.aspx

NAVSEA C9210.4 (revision) - All non-nuclear work on nuclear powered ships must be in strict compliance with the Naval Sea Systems Command Instruction (classified instructions under separate cover)

Applicable SC Documents (SCDs)/Ship Alteration Records (SARs) provided by NSWCPD

SME

Applicable Ship's Installation Drawings (SIDs) and Sketches provided by NSWCPD SME

NAVSEA S9AAO-AB-GSO-010/GOS, General Specification for Overhaul of Surface Navy Ships

NAVSEA S9AAO-AA-SPN-010/GEN SPEC, General Specifications for Ships

CINCLANTFLT/CINCPACFLTINST 4790.3, Joint Fleet Maintenance Manual (JFFM)

MIL-STD-1310, (Navy) Bonding and Grounding

NAVSEA S9300-AW-EDG-010, Electrical Plant Installation Standard Methods (EPISM)

NAVSEA Technical Publication S9074-AQ-GIB-010/248, Requirements for Welding and

Brazing Procedure and Performance Qualification

NAVSEA Technical Publication S9074-AR-GIB-010/278, Requirements for Fabrication Welding and Inspection, and Casting Inspection and Repair for Machinery, Piping, and Pressure Vessels

MIL-STD-1689A, Fabrication, Welding and Inspection of Ship Structures

NAVSEA Technical Publication 59074-AR-GIB-010/1688, Requirements for Fabrication

Welding and inspection of Submarine Structure.

ISO-9001 Quality Systems - Model for Quality Assurance in Design, Development, Production, Installation and Servicing http://www.iso.org

ISO-9002 Quality Systems - Model for Quality Assurance in Production, Installation and

Servicing http://www.iso.org

2.1 Joint Fleet Maintenance Manual (JFMM) – CINCLANT/CINCPACFLTINST 4790 (series).

2.2 NAVSEA Fleet Modernization Program (FMP) Management and Operations Manual (NAVSEA SL720-AAMAN010/020) (series).

2.3 MIL-STD-480: Configuration Control - Engineering Changes, Deviations and Waivers

2.4 MIL-M-38784: Manuals, Technical: General Style and Format Requirements.

2.5 MIL-P-24534: Planned Maintenance System: Development of Maintenance Requirement Cards, Maintenance Index Pages, and Associated Documentation.

(Copies of the above specification, standards, and handbooks are available from the Naval Publication and Forms Center, Standardization Documents Order Desk, 700 Robbins Avenue, Building-4D, Philadelphia, PA 19111-5094 or at http://quicksearch.dla.mil/ .)

6.0 DELIVERABLES

6.1 Data Requirements

Contracting Data Requirements List (CDRL) identifies all data deliverables shall be in accordance with the attached form DD 1423 included with this solicitation.

6.1.1 In performing this contract, the Contractor is required to provide the following documentation as applicable for each individual task order.

6.1.2 CDRL is inclusive of subcontractor efforts under the prime contractor

a. Detailed Installation Milestone Schedule (POA&M) shall be submitted within thirty (30) working days prior to start of the…