RFQ_N64498-19-Q-5258.pdf

PDF 1 MB Posted Sep 13, 2019

Attached to: UNINTERRUPTIBLE POWER SUPPLY (UPS) PREVENTATIVE MAINTENANCE AND EMERGENCY SERVICES, BLDG 4 & 633, NAVAL SURFACE WARFARE CENTER PHILADELPHIA DIVISION (NSWCPD) AT THE PHILADELPHIA NAVAL BUSINESS CENTER (PNBC), PHILADELPHIA, PA
Solicitation number: N64498-19-Q-5258
Issued by: Department of the Navy Naval Sea Systems Command

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SEE ADDENDUM

(No Collect Calls)

N6449819Q5258 13-Sep-2019

b. TELEPHONE NUMBER

215-897-7702

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 27 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N644989. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID A RHOADS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, DAVID RHOADS

215-897-7702, DAVID.RHOADS@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 215-897-7702 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF95

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6449819Q5258

Section A - Solicitation/Contract Form

INFORMATION:

TITLE: UNINTERRUPTIBLE POWER SUPPLY (UPS) PREVENTATIVE MAINTENANCE AND

EMERGENCY SERVICES, BLDG 4 & 633, NAVAL SURFACE WARFARE CENTER PHILADELPHIA

DIVISION (NSWCPD) AT THE PHILADELPHIA NAVAL BUSINESS CENTER (PNBC),

PHILADELPHIA, PA

1. This acquisition will result in the award of a Firm Fixed Price service contract (SCA Wages apply).

2. NAICS Code: 811219, Small Business Size Standard $22 mil

3. Acquisition is set aside 100% for Small Business Concerns

4. Quotation Acceptance Period: 30 Calendar days

5. The Request for Quotation is due on or before 3PM, 27 September 2019 and shall be emailed to david.rhoads@navy.mil.

6. All questions pertaining to the Request for Quotation shall be emailed to David Rhoads, at email david.rhoads@navy.mil, no later than 3PM, 22 September 2019. Questions received after this time will not accepted.

The Contractor shall complete and submit the following information in reference to the RFQ:

1. Complete Standard Form 1449, “REQUEST FOR QUOTATIONS” blocks 17, 24, and 30a-c.

2. Provide Pricing for CLINS 0001, 0002, 0005 – 0007, 0010 – 0012, 0015 – 0017, 0020 – 0022, and 0025 located in Section B. CLINS 0003, 0004, 0008, 0009, 0013, 0014, 0018, 0019, 0023, and 0024 have a pre-established “Not to Exceed” (NTE) amount.

3. Complete all Representations and Certifications located in Section K

4. Acknowledge all amendments (if applicable)

5. The contractor shall be register in “System for Award Management (SAM)” in order to be eligible for award.

GOVERNMENT POINT OF CONTACTS:

CONTRACT SPECIALIST: DAVID RHOADS, PHONE: 215-897-7702, DAVID.RHOADS@NAVY.MIL

CONTRACTING OFFICER: ANGELA CUSATI, PHONE: 215-897-1891, ANGELA.CUSATI@NAVY.MIL

CONTRACT TERM:

This contract contains provisions for a Base Year with four (4) Option Years (12 months each). The Government has the option to extend the term of the contract in accordance with the “Option to Extend the Term of the Contract,”

FAR 52.217-9.

SERVICE CONTRACT WAGE DETERMINATION:

This contract incorporates the Service Contract Act (SCA) Wage Determination Number: 2015-4233 Rev. 14 dated 07/16/2019. The SCA Determination incorporated in Section H is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

UPS Power Module PM - Base Year

FFP

The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module preventive maintenance in accordance with Section C, Statement of Work, Section 2.1.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 2 Lot

UPS Battery Cabinet PM - Base Year

FFP

The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS battery cabinet preventive maintenance in accordance with Section C, Statement of Work, Section 2.2.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Lot

UPS Power Module / Battery Cabinet CM

FFP

Base Year - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module / battery cabinet corrective maintenance in accordance with Section C, Statement of Work, Section

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,400.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Lot

UPS Power Module / Battery Cabinet CM

FFP

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,400.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

$4,400.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 Lot OPTION Remove/Install UPS Battery Replacement

FFP

Base Year - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to remove and replace all 36 existing sealed VRLA batteries in accordance with Section C, Statement of Work, Section 2.4.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Lot OPTION UPS Power Module PM - Option Year 1

FFP

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 2 Lot OPTION UPS Battery Cabinet PM - Option Year 1

FFP

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

Option Year 1 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module / battery cabinet corrective maintenance in accordance with Section C, Statement of Work, Section

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,550.00 for this CLIN.

FOB: Destination

PSC CD: H961

$4,550.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,550.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 1 Lot OPTION Remove/Install UPS Battery Replacement

FFP

Option Year 1 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to remove and replace all 36 existing sealed VRLA batteries in accordance with Section C, Statement of Work, Section 2.4.

FOB: Destination

PSC CD: H961

$4,550.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 1 Lot OPTION UPS Power Module PM - Option Year 2

FFP

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 2 Lot OPTION UPS Battery Cabinet PM - Option Year 2

FFP

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0013 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

Option Year 2 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module / battery cabinet corrective maintenance in accordance with Section C, Statement of Work, Section

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,700.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0014 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,700.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

$4,700.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0015 1 Lot OPTION Remove/Install UPS Battery Replacement

FFP

Option Year 2 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to remove and replace all 36 existing sealed VRLA batteries in accordance with Section C, Statement of Work, Section 2.4.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0016 1 Lot OPTION UPS Power Module PM - Option Year 3

FFP

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0017 2 Lot OPTION UPS Battery Cabinet PM - Option Year 3

FFP

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0018 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

Option Year 3 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module / battery cabinet corrective maintenance in accordance with Section C, Statement of Work, Section

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,850.00 for this CLIN.

FOB: Destination

PSC CD: H961

$4,850.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0019 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $4,850.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0020 1 Lot OPTION Remove/Install UPS Battery Replacement

FFP

Option Year 3 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to remove and replace all 36 existing sealed VRLA batteries in accordance with Section C, Statement of Work, Section 2.4.

FOB: Destination

PSC CD: H961

$4,850.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0021 1 Lot OPTION UPS Power Module PM - Option Year 4

FFP

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0022 2 Lot OPTION UPS Battery Cabinet PM - Option Year 4

FFP

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0023 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

Option Year 4 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to complete UPS power module / battery cabinet corrective maintenance in accordance with Section C, Statement of Work, Section

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $5,000.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0024 1 Lot OPTION UPS Power Module / Battery Cabinet CM

FFP

2.3. Pursuant to FAR 13.302-2 Unpriced Purchase Order, the total price of corrective maintenance repairs shall not exceed $5,000.00 for this CLIN.

FOB: Destination

PSC CD: H961

NET AMT

$5,000.00 NTE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0025 1 Lot OPTION Remove/Install UPS Battery Replacement

FFP

Option Year 4 - The contractor shall provide all labor, material, tools, equipment, supplies and supervision to remove and replace all 36 existing sealed VRLA batteries in accordance with Section C, Statement of Work, Section 2.4.

FOB: Destination

Section C - Descriptions and Specifications

UNINTERRUPTIBLE POWER SUPPLY (UPS)

PREVENTIVE MAINTENANCE AND EMERGENCY SERVICE

STATEMENT OF WORK

SECTION 1: GENERAL

1.1 GENERAL DESCRIPTION: The Contractor shall perform periodic preventive maintenance (PM) and corrective maintenance/repairs to the uninterruptible power supply (UPS) in Building 4, 4th floor machinery room (Penthouse), and Area 520 of Bldg 633 at the Philadelphia Naval Business Center (PNBC), Philadelphia, PA 19112. The Contractor shall provide all supervision, labor, material, equipment and supplies to perform the work. Refer to Section 2 below for a detailed description of work to be performed.

1.2 SITE LOCATION: The work is located in Building 4, 4th floor machinery room (Penthouse), 5001 South Broad Street, and Area 520 of Bldg 633, 4850 South 15th Street, at the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), PNBC. See Attachment 1 for location.

1.3 TIME OF COMPLETION: Work shall be prosecuted diligently according to the mutually agreed upon schedule of PM services developed by the Contractor and the NSWC Technical Point of Contact. The time stated for completion shall include final clean up of the premises. Contractor is required to furnish proof of any cause for delay and must request an extension of the completion date in writing through the Contracting Officer.

1.4 GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC): The Government Quality and

Performance Assurance Representative, Mr. Thomas Bilinski (215) 897-1920, is the NSWCPD TPOC. The TPOC is a representative of NSWCPD, Code 1021, Facilities Engineering - Infrastructure Division, and provides technical and administrative assistance to NSWCPD, Code 02 related to the subject contract and work. All scheduling and coordination will be through the NSWCPD TPOC.

1.5 PAYMENT: Will be made after completion and acceptance of the work by the NSWCPD TPOC.

1.6 GOVERNMENT FURNISHED UTILITIES: The government will furnish the following utility services at existing outlets, for use as may be required for the work to be performed under the contract: electricity.

Information concerning the location of existing outlets may be obtained from the NSWCPD TPOC. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of the work.

Utilities specified above will be furnished at no cost to the Contractor. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at his/her expense, arrange for the required utilities.

1.7 EXECUTION OF WORK: The Work shall be performed during normal duty hours, normal duty hours are 0700 to 1600 Monday thru Friday. Work shall be accomplished as directed by the NSWCPD TPOC.

No work shall be performed after normal duty hours or on Government holidays unless authorized by the NSWCPD TPOC. All access must be closely coordinated with the NSWCPD TPOC.

1.8 CONTRACTOR’S SERVICE REPORT: The Contractor is required to submit a Preventive Maintenance Report or Corrective Maintenance Report on forms furnished by the Contractor for this purpose. The form shall be completed and be provided to the NSWCPD TPOC, or delivered to Code 02 Contracts Department Office, within five (5) business days following the preventive or corrective maintenance.

1.9 CLEAN-UP OF SITE: Maintain a clean and safe worksite. Remove all scrap materials, waste and debris from work site on a daily basis. Contractors are not permitted to use Government dumpsters or other Contractor dumpsters for disposal of debris.

1.10 EQUIPMENT INFORMATION:

1.10.1 Building 4 UPS

Model: Eaton Powerware 9390-80/50;

Size: 50 kVA;

S/N: EF152CBB09; and Battery: Eaton PWHR12280W4FR, Quantity 36, date code 12/2016.

1.10.2 Area 520 of Building 633 UPS

Model: Eaton Powerware 9390-80/40;

Size: 40 kVA;

S/N: EX255CAA05; and Battery: C&D Technologies, UPS12-300MR, Quantity 36, date code 07/2018.

1.11 SUBMITTALS:

The Contractor shall submit the following information within ten (10) business days after award.

1.11.1 Activity Hazard Analysis in accordance with EM 385-1-1. See Attachment 2 for blank form and sample. See paragraph 3.6.2 for additional information. The AHA shall cover all aspects of the work.

1.11.2 Project schedule. The Contractor shall perform at least one (1) PM on each UPS Power Module and at least two (2) PMs on each UPS Battery equipment cabinet. The schedule for conducting PMs shall be developed in consultation with the TPOC upon award but may be adjusted over the course of the contract if a PM conflicted with NSWC operations. Time(s) for conducting PMs shall be coordinated so there will be no disruption to normal system configuration, with no danger to the UPS operating condition and the critical load.

Submittals will be approved by the NSWCPD TPOC prior to the start of work.

1.12 SITE VISIT: Contact the NSWCPD TPOC to arrange a site visit if the Contractor feels that a visit is necessary. A site visit is not mandatory.

1.13 LIST OF ATTACHMENTS:

1.13.1 Attachment 1: Site map PNBC

1.13.2 Attachment 2: Activity Hazard Analysis (one page).

1.14 INSPECTION OF WORK: The Contractor must inspect all work in accordance with FAR Clause 52.246-

4, Inspection of Services-Fixed Price, to ensure that the work performed under the contract conforms to contract requirements. Government inspections and tests are for the sole benefit of the Government and do no not relieve the Contractor of responsibility of providing adequate Quality Control measures and do not constitute acceptance.

1.15 ELECTRICAL SAFETY: Comply with Electrical Safety procedures in accordance with 29 CFR 1926.

For additional information, refer to Chapter 12, of NAVSSESINST 5100.14G.

1.16 LOCK-OUT, TAG-OUT: Comply with NSWCPD Lock-out/Tag-out procedures in accordance with

Chapter 11 of NAVSSESINST 5100.14G and 29 CFR 1926. Only authorized NSWCPD personnel must perform the Lock-Out and Tag-Out of Electrical, Mechanical, Piping, Machinery or Equipment.

1.17 ACCESS AND GENERAL PROTECTION/SECURITY POLICY: Contractor and Subcontractor employees must be U.S. citizens and able to provide satisfactory proof of U.S. citizenship. Contractor or Subcontractor employees working inside NSWCPD buildings must submit paperwork and obtain a Contractor’s ID badge. Refer to Section 3.7, Installation Access, Security, and Contractor Badges and Identification, for detailed information and procedure regarding installation access, security, and contractor badges and identification.

1.18 CONTRACTOR PERSONNEL IDENTIFICATION: In the performance of this contract, contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and formal and informal written correspondence.

SECTION 2: DETAILED DESCRIPTION OF WORK

The Contractor shall provide all labor, material, tools, equipment, supplies and supervision to perform periodic preventive maintenance and corrective maintenance services utilizing trained technicians with experience on UPS systems manufactured by Eaton Corporation. Contractor shall provide written service reports, or records, as required by Section 1.8 above. Preventive maintenance and Corrective maintenance services are as described below.

CLIN’s 0001, 0005, 0009, 0013, and 0017

2.1 UPS Power Module Preventive Maintenance:

2.1.1 Conduct a visual inspection of printed circuit boards, power components (including SCRs, capacitors, transistors, etc.), connections and subassemblies for signs of component defects, overheating, loose connections, etc.

2.1.2 Conduct a visual inspection of all wiring and cabling for overheating, loose connections, etc.

Verify the cleanliness of the UPS, clean as necessary, and replace all air filters.

2.1.3 Perform full logic calibration on all internal operating and control parameters, including all circuit protective settings, power supply voltages and waveforms, AC and DC circuit protection settings, inverter, rectifier and output filter current balance, etc.

2.1.4 Measure and record system input operating parameters, including system input and bypass voltages and current, output voltage and current, DC charging voltage and current, power input and output, etc. Compare measured values with values displayed on the UPS meter and note any discrepancies.

2.1.5 Review monitoring and diagnostic system parameters, including alarm history and event logs, and note any significant issues.

CLIN’s 0002, 0006, 0010, 0014, and 0018

2.2 UPS Battery Cabinet Preventive Maintenance:

2.2.1 Conduct a visual inspection of all battery connection terminals, intercell/unit connections and associated hardware for loose connections, corrosion or signs of overheating

2.2.2 Inspect the integrity of all battery cells, containers and post seals.

2.2.3 Inspect the integrity of battery racks and connecting hardware.

2.2.4 Check the torque on battery connections, re-torque as necessary.

2.2.5 Perform battery impedance testing.

2.2.6 Measure and record individual cell float potentials and the total battery terminal voltage.

2.2.7 Measure and record ambient temperature in the battery compartment.

2.2.8 Measure, and adjust as necessary, battery float and equalize voltages.

2.2.9 Check for cleanliness of the battery compartment, clean as necessary.

2.2.10 Check the UPS event log for the Battery self-tests that were conducted since last PM and note any discrepancies.

CLIN’s 0003, 0004, 0008, 0009, 0013, 0014, 0018, 0019, 0023, and 0024

2.3 UPS Power Module / Battery Cabinet Corrective Maintenance:

2.3.1 The corrective maintenance shall be awarded as an unpriced purchase order pursuant to FAR

13.302-2 Unpriced Purchase Order.

2.3.2 The Contractor shall repair the UPS Power Module / Battery Cabinet, as needed, during the contracted period of performance. Corrective maintenance shall include replacement parts for defective components resulting from normal wear and tear to the Power Module / Battery Cabinet. Service includes travel expenses, labor, all necessary parts replacement, adjustments and repairs. Corrective maintenance service will be provided 24 hours per day, 7 days per week, 365 days per year with an 8-hour response time.

2.3.3 All Corrective Maintenance to the battery system, if any, will be in accordance with the battery manufacturers’ warranty, or separate agreement.

2.3.4 If additional parts and labor are required to bring the UPS Power Module / Battery Cabinet to a workable condition outside of the tasks identified in paragraph 2.1 and 2.2, the contractor shall follow the standard procedures in paragraphs 2.3.1 thru 2.3.7.

2.3.5 Prior to beginning any corrective maintenance under a “Not to Exceed” (NTE) CLIN, the contractor shall notify the Government representative of the specific repairs necessary to restore the UPS Power Module / Battery Cabinet to an operable condition. The Government representative shall authorize or deny the work. Under no circumstances shall the contractor engage in work that exceeds the NTE amount stated for the respective CLIN for corrective maintenance repairs in Section B.

2.3.6 Upon completion of corrective maintenance work, the contractor shall provide the Government a detailed itemized invoice that captures all of the labor, direct material, and indirect costs associated with the repairs for work performed. The Government shall review the invoice for price reasonableness. If found reasonable, a modification to the contract will be issued to adjust the price of the “Not to Exceed” CLIN, and the invoiced amount shall be paid. If found unreasonable, the Government and contractor shall negotiate a fair and reasonable price for work performed, and a modification shall be issued as described above.

2.3.7 In the event the contractor foresees repair costs to exceed the NTE amount, the contractor shall contact the Government within 24 hours. The contractor shall provide the Government with a proposal for a new NTE amount along with proper documentation to justify the new proposed amount.

CLIN’s 0005, 0010, 0015, 0020, and 0025

2.4 UPS Battery Replacement: Bid Option

2.4.1 The contractor shall remove all 36 existing sealed VRLA batteries and dispose of in accordance with state and EPA approved methods. The contractor shall install 36 new sealed VRLA batteries, identical to existing in make, model, rating (refer to Section 1.10). Work shall be performed during normal business hours. Services to include all travel expenses, labor, freight, and disposal costs

SECTION 3: ADMINISTRATIVE AND SAFETY REQUIREMENTS

3.1 DIRECTIVES: The Contractor and his employees must comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

3.2 PHILADELPHIA NAVY YARD INSTALLATION REGULATIONS

3.2.1 The Contractor and his employees must become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

3.2.2 The Contractor must participate actively in the activity energy conservation program. The Contractor must comply with the base energy conservation program and must become familiar with its requirements. The Contractor superintendent must represent the Contractor's interests at all meetings of the activity's Energy Conservation and Resource Management Committee. Use of high-energy consuming tools or equipment will be approved by the Contracting Officer prior to use.

3.3 FIRE PROTECTION: The Contractor and his employees must know where fire alarms are located and how to turn them on. The Contractor must handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment must be trained to properly respond during a fire alarm or fire in accordance with activity instructions.

3.4 ENVIRONMENTAL PROTECTION: The Contractor must comply with all federal, state and local environmental protection laws and the regulations and standards. The Contractor must coordinate all environmental protection matters with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. If a regulatory agency assesses a monetary fine against the Government for violations resulting from Contractor actions, the Contractor must reimburse the Government for the amount of the fine and related costs. The Contractor must clean up any oil or chemical spills resulting from his operations at his own expense. The Contractor must not create a nuisance or hazard to the health of military or civilian personnel.

3.5 DISPOSAL: Debris, rubbish, non-hazardous waste and non-usable material resulting from the work under this contract must be disposed of by the Contractor at his expense off Government property, unless otherwise directed. In either case, the Contractor must dispose of all hazardous waste in accordance with all applicable environmental law, including but not limited to, the Resource Conservation and Recovery Act and its associated state and local regulations. Prior to disposal of any hazardous waste, the Contractor must obtain approval from the Contracting Officer.

3.5.1 Segregate and recycle all debris generated by the work and remove off station to a licensed facility. Debris must be removed and transported in such a manner that prevents spillage on streets or adjacent areas. Local regulations regarding hauling and disposal must apply.

3.5.2 Submit a report with invoice that includes the following:

Amount (by weight) and type of waste materials disposed of in a landfill or incinerator. Provide destination and the tip fee per ton.

Amount (by weight) and type of materials salvaged for sale, salvaged for reuse, and recycled.

Provide destination and revenue generated for each material.

3.6 SAFETY REQUIREMENTS AND REPORTS

3.6.1 All work must be conducted in a safe manner and must comply with all requirements of the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1 dated 15 September 2008. The Contractor must be responsible for instructing his employees in appropriate safety measures and must not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The following paragraphs denote minimum safety requirements. Contractor must consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

3.6.1.1 Personal Protective Equipment Minimum Requirements

(a) Head Protection: All persons working in or visiting hard-hat areas must be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

(b) Clothing: Employees must wear clothing suitable for the weather and work conditions: the minimum for construction sites must be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

(d) Eye and Face Protection: All eye and face protection must meet the requirements of ANSI/ASSE Z87.1, employees must also use eye side protection.

(e) High visibility vests will be worn when working around construction equipment or when working on highways.

3.6.1.2 Emergency Medical Treatment: Contractor must arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.6.1.3 Use of Hand and Power Tools: Hand and power tools must be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used. Use, inspection and maintenance:

(a) Hand and power tools must be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and must be used only for the purpose for which designed.

(b) Hand and power tools must be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

(c) Hand and power tools must be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe must be removed from service.

(d) Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) must not be worn while working with any power tools.

Guards: Power tools designed to accommodate guards must be equipped with such guards.

a) All guards must be functional.

b) Reciprocating, rotating, and moving parts of equipment must be guarded if exposed to contact by employees or otherwise create a hazard.

3.6.1.4 Portable Extension Cords: Portable extension cords must be sized in accordance with manufacturer ratings for the tool to be used and must be protected from damage. All damaged extension cords must be immediately removed from service. Portable extension cords must meet the requirements of National Fire Protection Association (NFPA) 70.

3.6.1.5 Ladders: All portable ladders must be of sufficient length and must be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder must not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.6.1.6 Lockout/Tag Out: Coordinate all control activities with the designated NSWCPD TPOC. Apply, monitor and remove proper lockout and tag out devices.

3.6.2 Activity Hazard Analysis

The principle purpose of an Activity Hazard Analysis (AHA) is to reduce the overall risk of the hazards associated with the work. An AHA will be developed by the Contractor for every operation involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work.

The analysis must identify and evaluate hazards and outline the proposed methods and techniques for the safe completion of each phase of work. At a minimum, define activity being performed (can use the Definable Features of Work). A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, has the same control requirements and work crews, sequence of work, specific safety and health hazards anticipated (slip or trips, cuts, dust or chips in eyes), control measures (to include personal protective equipment) to eliminate or reduce each hazard to acceptable levels, equipment to be used (hand tools, backhoe), inspection requirements (list the inspection requirements for the activity to ensure the controls are working, and equipment is inspected to ensure proper operation), training requirements for all involved (any unique training required to make the established controls work) and the competent person in charge of that phase of work.

The AHA shall be continuously reviewed and, when appropriate, modified to address changing site conditions or operations. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Activity hazard analysis shall be updated as necessary to provide an effective response to changing work conditions and activities.

3.6.3 Accident Reports and Notifications

3.6.3.1 Accident Reports: For recordable injuries and illnesses, and property damage accidents resulting in a least $2,000 in damages, the prime Contractor must conduct an accident investigation to establish the root cause of the accident, complete the Navy Contractor Significant Incident Report (CSIR) and provide the report to the Contracting Officer within five calendar days of the accident. The Contracting Officer will provide copies of any required or special forms.

3.6.3.2 Accident Notification: Notify the Contracting Officer as soon as practical, but not later than four hours after any accident meeting the definition of recordable injuries or illnesses or high visibility accidents, property damage equal to or greater than $2,000.

Information must include Contractor name, contract title, type of contract, name of activity, installation or location where accident occurred, date and time of accident, names of personnel injured, extent of property damage (if any), extent of injury (if known) and brief description of accident (to include type of construction equipment used, Personal Protective Equipment (PPE) used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on site and Government investigation is conducted.

3.6.3.3 Definition of a Recordable Injury or Illness: Any work related injury or illness that results in:

(a) Death, regardless of the time between the injury and death, or the length of the illness;

(b) Days away from work;

(d) Transfer to another job;

(e) Medical treatment beyond first aid;

(f) Loss of consciousness;

(g) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result as listed above.

3.6.4 The Contractor's workspace may be inspected periodically for OSHA and Navy violations.

Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. The Contractor must provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations must be paid promptly.

3.6.5 The Safety Office will investigate all complaints of unsafe or unhealthful working conditions received from Contractor's employees, federal civilian employees, or military personnel. The Safety Office will notify the Contracting Officer of the results of such investigations.

3.7 INSTALLATION ACCESS, SECURITY, AND CONTRACTOR BADGES AND

IDENTIFICATION

3.7.1 Citizenship Requirements: Work under this contract is restricted to U.S. citizens. No employee or representative of the Contractor will be admitted to the work site unless he furnishes satisfactory proof that he is a citizen of the United States. Documents acceptable for Proof of Citizenship include:

3.7.1.1 Birth registration card.

3.7.1.2 Certificate of live birth, birth certificate.

3.7.1.3 Certificate of Naturalization.

3.7.1.4 Certificate of registration.

3.7.1.5 DD-214 (Must Cite Birthplace).

3.7.1.6 DD Form 4 (Contract for Enlistment and Must Cite Birthplace).

3.7.1.7 DD 1966 (Application for Enlistment).

3.7.1.8 Military discharge papers (must cite birthplace).

3.7.1.9 Delayed birth certificate.

3.7.1.10 Hawaii certificate of foreign birth.

3.7.1.11 Hospital birth certificate.

3.7.1.12 Marriage license certificate.

3.7.1.13 Merchant marine certificate.

3.7.1.14 Military officer ID card.

3.7.1.15 Notification of birth registration.

3.7.1.16 State of Hawaii ID card.

3.7.1.17 USA passport.

3.7.1.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

3.7.2 Application for Contractor Access/Identification Badges: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters that do not have a CONFIDENTIAL or higher security clearance, are required to submit a completed SECNAV 5512/1 (DoN Local Population ID Card/Base Access Registration Form), for each employee or representative, to the NSWCPD TPOC for CNRMA (Command Navy Region Mid- Atlantic) vetting, review and approval.

Once approved, the Contractor's employees or representatives will obtain a One-Day Visitor Badge on the day the PM is scheduled. The daily Visitor's badge is obtained from the Security desk inside NSWCPD facilities. A Government escort will be required at all times and the badge will only be valid for the facility where the badge was issued.

3.7.3 General Access Requirements and Restrictions: The following access requirements and restrictions apply to work at any NSWCPD facility or secured perimeter.

3.7.3.1 No employee or representative of the Contractor will be admitted to the site of the work unless he/she has satisfactorily completed and submitted the SECNAV 5512/1 and has furnished satisfactory proof that he/she is a citizen of the United States. The Government Security Office must approve each base application form before the employee or representative will be authorized admittance to the site of work by the Government.

3.7.3.2 Comply with all security regulations currently in force as communicated directly by the Government Security personnel and as conveyed by the NSWCPD TPOC.

3.7.3.3 Employees or representatives of the Contractor, while working at NSWCPD, must display the Government issued badge over the front of their outer clothing at all times.

3.7.3.4 Roll up/garage doors are only permitted to be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel must guard the door during the entire time the door is un-secured. The doors must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

3.7.3.5 Fence gates are only permitted to be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel must guard the gate during the entire time the gate is un-secured. The gate must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

3.7.3.6 Commercial vehicles (with company logo) that are required to enter the fence line perimeter or enter the building at any NSWCPD facility must be inspected by CNRMA Police prior to entering the property. No personally-owned vehicles are permitted within the fence line perimeter of any NSWCPD facility. Coordinate vehicle inspections with the NSWCPD TPOC.

3.7.3.7 No Contractor or personally owned cameras or personal electronic devices, i.e., laptops, are allowed inside any NSWCPD facilities. No cell phones are allowed in Building 633 that includes Area 520.

3.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES

3.8.1 The Contractor must furnish sufficient personnel to perform all work specified within the contract.

3.8.2 Contractor employees must conduct themselves in a proper, efficient, courteous and businesslike manner.

3.8.3 The Contractor must remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

3.8.4 No employee or representative of the Contractor shall be admitted to the site of work unless he/she has satisfactorily met the requirements outlined in Section 3.7 above.

3.8.5 All Contractor/subcontractor employees working under this contract must be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment.

Employee identification must not be substituted for station required passes or badges.

3.9 PROOF OF CITIZENSHIP: No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship of the United States is furnished and confirmed.

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CLAUSES INCORPORATED BY FULL TEXT

C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

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