Industrial_Gases_-_Draft_Statement_of_Work.doc

Statement of Work (SOW) for

Procurement of Industrial Gasses for

Philadelphia Naval Foundry

1.0 INTRODUCTION

The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for the Naval Foundry and Propeller Center (NFPC) who is responsible for the design, manufacture, and repair propellers for the US Navy.

1.1 BACKGROUND

The Philadelphia Naval Foundry’s current industrial gas contract is set to expire on 30 September 2019. The facility uses fifteen (15) different types of industrial gases to support different departments. Gases required range from various standard and mix grades, which are all crucial in manufacturing fixtures, supporting laboratory test equipment and maintaining casting requirements during casting pours. A contract to provide these various industrial gases is required to continue manufacturing and testing of current and future products.

1.2 SCOPE OF WORK

This scope of work comprises of the on-site delivery, use and pickup of industrial gases within the Philadelphia Naval Foundry footprint. This requirement is requested to support current and future manufacturing requirements for our production and testing departments. The gases shall be provided at three (3) locations within the Philadelphia Naval Foundry fence line.

2.0 APPLICABLE DOCUMENTS

Department of Transportation (DOT) requirement Title 49 CFR Part 178, Subpart C - Specifications for Cylinders. The contractor can access this at the following:

https://www.law.cornell.edu/cfr/text/49/part-178/subpart-C#

3.0. REQUIREMENTS

3.1 The contractor shall provide, as requested, the following industrial gases for various departments located in the Philadelphia Naval Foundry. All deliveries will enter one access point and will be delivered to three (3) locations within the facility fence line.

3.2 The contractor shall be responsible for delivering the following gases. The Government shall procure actual quantities under a Firm-Fixed-Price (FFP) Indefinite-Delivery Indefinite-Quantity (IDIQ) utilizing Delivery Orders (D.O.). The contractor is responsible to deliver the required gases within one (1) week after placement of the D.O. Any gas in the product list preceded by an asterisk (*) requires upon delivery a certificate of analysis for its associated lot to confirm that the contents meet lab specifications.

3.2 The contractor shall provide proper cylinder containers when delivering the gases.

3.3 The period of performance for this contract is sixty-one (61) months. A sixty (60) month ordering period with one (1) additional month to pick-up the remaining cylinders at the Government’s site.

3.4 The contractor shall ensure gases grade, purity and size be equal to requested items with no substitutions. Cylinders must be free of defects and have a current certification under Department of Transportation (DOT) requirement Title 49 CFR Part 178, Subpart C - Specifications for Cylinders. Contractor shall clearly label their cylinders to positively identify the gases within the contents of each cylinder. The SDS for the contents of each cylinder must be provided with the gas cylinder upon request.

3.4.1 Gases shall be supplied in size, pressure, type and purity as listed in table. Any cylinder not meeting these requirements will be noted as “non-usable” and set aside to be picked at no charge to NFPC. The contractor shall be responsible for replacing the “non-usable” gas with “usable” gas and provide the replacement within one (1) week of defect identification at no additional charge to NFPC.

3.4.2 Contractor shall warrant that each supplied cylinder used for the transportation of hazardous material must be qualified under Department of Transportation (DOT) requirements. All such authorized packaging must be maintained, labeled and inspected as per this requirement and is subject to all periodic testing to ensure safety standards are maintained at no cost to the Government.

3.4.3 Any cylinders which was hydrostatically tested to meet DOD requirements must meet purity specifications as per our request when refilled. Any cylinder which is deemed unusable upon initial use due to moisture contamination will be removed from use and replaced at no cost to the Government. The contractor shall be responsible of providing the replacement within one (1) week of defect identification.

3.4.4 Cylinders will be randomly checked to confirm contents contain maximum service pressure upon delivery. Any cylinder which is delivered with a maximum of 10% less than the service pressure permanently stamped on the cylinder will be removed from use and a replaced at no additional cost to the Government. The contractor shall be responsible of providing the replacement within one (1) week of defect identification.

3.4.5 Cylinders must be fitted with a shut-off valves to ensure proper and safe storage of the gas in the cylinder and allow controlled release of that gas when it is needed. Valve shall be in good condition to allow easy gas flow control. Guards, caps or covers must be supplied for valves on cylinders to ensure safe transportation while handling and during storage.

3.5 The contractor shall provide a POC to coordinate ordering with the Government. A Government representative shall observe the delivery and pickup of gases and shall not assist in transporting gas on or off the delivery truck.

3.6 The contractor shall provide NFPC on-site personnel a certificate which includes the company name, date of delivery, contract number, type and quantity of full cylinders delivered and empty cylinders picked up. Said certificate must be signed by the individuals (contractor and government) designated to witness the delivery and issued upon job completion to establish accountability and verify requested quantity was received.

3.7 The contractor will be required to deliver the required gases at the location listed in Section 6 of the Statement of Work. Empty cylinders will be maintained in holding area to allow swap out of full cylinders.

3.8. The contractor shall be ISO 9001 certified. The contractor shall include the certification with their proposal.

4.0 DATA REQUIREMENTS

4.1 Gas Certificate

4.1.1. The contractor shall provide a gas certificate with the delivery of the gases. The certificate shall include the company name, date of delivery, contract number, type and quantity of full cylinders delivered and empty cylinders picked up. The certificate must be signed by the individuals (contractor and government) designated to witness the delivery and issued upon job completion to establish accountability and verify requested quantity was received.

Failure to provide a valid gas certificate at the time of delivery shall result in the rejection of the gases. The contractor shall return with a valid gas certificate and required gases at no additional cost to the Government.

5.0 SECURITY REQUIREMENTS

5.1 The contractor shall be escorted onto the site, observed while they perform the work, and escorted off the site.

5.2 Escorted visit.

Escorted visits are required for any person who is not assigned to NNSY/NFPC and/or does not have a valid security clearance. Visitors will be escorted at all time by an NFPC employee and no exposure to any classified open storage areas or material. Requests for escorted access must be submitted 5 working days prior to arrival. If it is service or maintenance that needs to be done or an emergency the request needs to be submitted immediately in order to allow for ample time for proper vetting of individual/individuals requesting access.

The requesting NFPC code/shop will coordinate the visit and verify proof of US citizenship. The responsible code shall provide escort during the contractor’s visit.

Acceptable documents for proof of Citizenship are:

1. US Birth Certificate (original)

2. US Voters registration

3. US Passport

4. (Home Land security), Transportation Workers Identification Credential (TWIC)

5. Naturalization paperwork

Installation Access for Visitors/Contractors

· All visitors/contractors having a valid purpose for access shall submit a completed and signed Form 5512 to their identified Government sponsor 10 days prior to the date of their required visit.

· Blocks 1-24 and 26-31 shall be completed and form dated/signed by the visitor/contractor.

· Visitor/Contractor shall retain a copy of the form 5512 to present on the first day at the installation.

Note: It is critical that start/end dates/work hours are identified, accurate, and short term visitors/contractors are not granted extended or after-hours access if not required Reporting to PNY-A for the first time

Visitor/Contractor Responsibility

· Visitor shall report to the location designated by their sponsor (Security Office or other designated location, Pass and ID office) or if operating a Commercial Vehicle requiring inspection; to the Vehicle Inspection Station.

· Visitor/Contractor shall present their completed and signed

· The Sentry or Security Assistant shall verify vetting is cleared and issue the appropriate passes. If visitor/contractor has not completed the 5512/1 their access will be delayed until they correct the form.

Code 1122 will review request and when acceptable notify requesting NFPC code/shop to arrange visit.

5.3 Contractor Vehicle Parking: (OPNAV 5530.14E) All contractor commercial vehicles must be visually inspected prior to entry into any NFPC buildings and are subject to random inspections anywhere on the compound. While on the compound, vehicles must visibly display vehicle parking pass (contact C1122). Vehicles must clearly display an authorized company sign or logo including a company phone number. Vehicles must only be allowed in the compound for transportation of contractors' tools, parts, and materials to and from the work site with the exception of MILCON scope projects. Vehicles must be registered to the company and not to an individual. Parking of POV's is available at “S” lot which is approximately one mile from the work site. Contractor shall ensure that their vehicles, including delivery trucks, have valid and current vehicle registration and insurance upon arrival to NFPC. Non-valid and outdated or missing vehicle registration and insurance shall result in denied facility access requiring the Contractor to reschedule delivery immediately at the contractor’s expense.

5.4 Camera cell phones are not allowed in areas where NAVSEA work is being performed.

Camera cell phones are PROHIBITED:

In the CAA (Controlled Access Area), In Restricted Areas (Open Storage Confidential Areas, Secure Rooms, Vaults, etc.) and any location (office, trailer, shop, work area, etc.) where NAVSEA business is conducted.

Cell phones with the camera features disabled are no longer considered to be “camera” cell phones, and none of the restrictions for camera cell phones apply.

“Disabled” means physical removal/destruction of the lens (drilling out, for instance) and filling the void with a permanent epoxy.

· The “acceptance criteria” is that it must be visually obvious to untrained personnel that the camera feature has been disabled. Accordingly, claiming that the camera feature or function has been “deprogrammed,” “inactivated” (or similar) would NOT be acceptable, since this cannot be readily verified by untrained personnel. Also, the camera feature or function could be reprogrammed or re-activated after inspection.

Cell phone owners should consider locations into which they intend/desire to carry cellphones before permanently modifying them. Modifications to cell phones are solely the decision and the responsibility of the owner.

Personnel camera cell phones are permitted in Personally Owned Vehicles parked outside of the Controlled Access Area. (General parking lots across the street)

Personal camera cell phones are permitted in areas outside of the CAA and where Naval Sea Systems Command (NAVSEA) business of a sensitive nature is NOT conducted.

This means that camera cell phones are PROHIBITED in Secure Rooms (regardless of where any of these areas are located), and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is carried on.

Cellphone lockers/boxes will be placed at the entrance to facilities, or as close to the entrance as possible in order to facilitate this policy.

********CAA-Controlled Access Area is anywhere within the fenceline********

5.5. The contractor shall adhere to the facility/base access guidance per the following website:

https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system/faqs.html

5.6. The contractor shall ensure that only contractor employees who meet the security requirements stated below perform under this contract at the Government site (e.g. delivery drivers and passengers, etc.). The contractor shall propose and maintain a list of employees whom meet these requirements and be willing to submit this list to the Government, along with the necessary documentation to prove they meet them (e.g. the results of a contractor conducted background check, etc.), for the Government’s security vetting, to include any Government background check, and approval. Once vetted and approved, a list of approved contractor employees must be maintained for the entire period of performance of the contract (i.e. propose new employees, replace existing employees or provide updates to existing employees’ records, as necessary). A minimum of two employees, primary and backup, should be cleared by the Government to perform the necessary functions under this contract (e.g. proposed drivers of a delivery vehicle) throughout the entire period of performance of the contract. Contractors must have the ability to be granted access by ensuring current documentation is available at the submission of their proposal to allow background checks for any proposed driver and passenger under the following criteria:

· Felony conviction of any type within 10 years, or felony arrest that has not been adjudicated yet (includes "deferred findings").

· Misdemeanor conviction or on-base arrest within 5 years, for any of the following types of crimes (includes "deferred findings"): Crimes of violence, sexual assault, larceny, drugs, or a habitual offender.

· On the Sex Offender Registry.

· Is barred from any Navy installation.

If a contractor’s employee is denied entry at delivery due to inaccurate or outdated personal and/or vehicle documentation, the Government is absolved of any costs accrued as a result of the denial and the contractor is still pledged to fulfill the contract requirements. Failure to fulfill the contract requirement may result in a termination for default pursuant to FAR 49.4.

6.0 PLACE OF PERFORMANCE

6.1 Performance will occur at the following government site:

Naval Foundry & Propeller Center

1701 Kitty Hawk Ave. Gate # 3

Philadelphia PA 19112

The period of performance for this contract is sixty-one (61) months. A sixty (60) month ordering period with one (1) additional month to pick-up the remaining cylinders at the Government’s site.

6.1.2 The Contractor shall provide a list of employees who require access to NFPC, including standard security clearance information for each person, to the Code 1120 Security Personnel no later than three (3) business days after the date of contract award.

6.1.3 Access to Government buildings at Naval Foundry & Propeller Center is from 0730 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0730 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this contract. Contractor personnel are not allowed to access any Government buildings at NFPC outside the hours of 0730 to 1800 without the express approval of the Procuring Contracting Officer (PCO).

6.1.4 Early Dismissal and Closure of Government Facilities

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

Not applicable.

9.0 GOVERNMENT FURNISHED INFORMATION

Not applicable.

10.0 PURCHASES

Not applicable.

11.0 Counterfeit Material Prevention

Not applicable.

12.0 PERSONNEL

Welding Department POC: Jay Billups jay.billups@navy.mil Metallurgy Department POC: Sarah Byrnes sarah.byrnes@navy.mil Receiving Department POC: Martin Coogan martin.coogan@navy.mil

13.0 Enterprise-Wide Contracting Manpower Reporting Application (ECMRA) Not applicable.

14.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System

Not applicable.

15.0 ADDITIONAL INFORMATION

Not applicable.