Safety_Engineer_-_SOW.doc

Statement of Work (SOW) for

Procurement of Safety Engineer Services for

Naval Foundry and Propeller Center (NFPC)

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for Naval Foundry and Propeller Center (NFPC) who is responsible for the design, manufacture, and repair propellers for the US Navy.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence

(c) Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation, (iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

NFPC requires the services of a safety engineer. The service is required to be onsite through the life of the contract. The safety engineer is responsible for assisting NFPC’s safety office in resolving safety issues throughout the site.

This is a firm fixed price contract.

1.2 SCOPE OF WORK

The contractor shall provide safety engineer services to assist NFPC’s safety office. The contractor shall be responsible for all the duties specified in paragraph 3.0. The period of performance is one (1) year with two (2) additional option years.

2.0 APPLICABLE DOCUMENTS

Not applicable.

3.0. REQUIREMENTS

3.1 The contractor shall assist the fire department to ensure all NFPC fire and safety equipment within the facility are in compliance with current fire code regulations. Any fire inspection discrepancies shall be identified and resolved in a timely manner. The contractor shall document the fire inspection discrepancies in accordance with CDRL A001. The contractor shall deliver the report within 24 hours after collection of results.

3.2 The contractor shall assist in fire safety inspections as well as organizing, monitoring and assisting in NFPC-led fire drills and emergency evacuations.

3.3 The contractor shall assist in conducting safety and health inspections and surveillances. As a result, the contractor shall provide engineering solutions for corrective or preventive measures when applicable. The contractor shall document the engineering solutions in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.4 The contractor shall assist in conducting accident and injury investigations. As a result, the contractor shall provide engineering solutions for corrective or preventive measures when applicable. The contractor shall document the engineering solutions in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.5 The contractor shall assist production personnel and other safety department personnel to identify and correct unsafe conditions, actions, and processes using engineering solutions. The contractor shall document the engineering solutions in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.6 The contractor shall assist in reviewing existing production processes (Technical Work Documents (TWD)) such as molding, breakout, machining, assembly, etc. After review, the contractor shall evaluate and provide engineering solutions to ensure appropriate OSHE controls are addressed and/or incorporated. The contractor shall document the engineering solutions in accordance with CDRL A001. The contractor shall deliver the report within 24 hours after collection of results.

3.7 The contractor shall assist in developing and implementing engineering process controls/techniques for hazard control programs such as, but not limited to: Fall protection, electrical safety, confined space, fire protection, hazardous energy control(lockout/tagout) and respirable silica. The contractor shall research and identify required special and unique machinery/equipment for hazard control programs which meet the latest OSHE compliance standards. The contractor shall document the results in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.8 The contractor shall assist in developing TWDs for implementation of engineering process controls for hazard controls programs, for surveillance corrective measures, accident /injury investigation corrective measures, personnel safety concerns, etc. The contractor shall document the resuls in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.9 The contractor shall interface regularly with the base Industrial hygienist, regional Compensation office, Naval Base Clinic, detachment administrative office, engineering office and NNSY OSHE department.

3.10 The contractor shall observe 3rd party contractor operations and respond to employees’ safety complaints, safety concerns pertaining to unsafe or unhealthy contractor actions or inactions. The contractor shall report any unsafe conditions to the NFPC construction manager immediately.

3.11 The contractor shall assist in escorting OSHA, NAVSEA or other regulators who require access to the site. The contractor shall assist with information and/or technical support as required during these visits.

3.12 The contractor shall assist in providing mandatory safety and health training to all NFPC managers, employees and visitors as required. The contractor shall assist in conducting new employee safety indoctrination training; utilizing lesson plans, visual aids and associated safety props. The contractor shall document the results in accordance with CDRL A001. The contractor shall deliver the report within 24 hours after collection of results.

3.13 The contractor shall assist in the development, preparation and implementation of NFPC Occupational, safety and health process instructions and directives. The contractor shall assist in preparing NFPC policy letters, as directed. The contractor shall assist in the periodical issuance of safety bulletins for managers to relay to their personnel. The contractor shall document the results in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.14 The contractor shall assist in reviewing technical work documents and similar documents to ensure appropriate OSHE controls are addressed and/or incorporated. The contractor shall document the results in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.15 The contractor shall assist in documenting safety related information that is required to be kept on file in accordance with the statutes and time limitation as prescribed in the latest OPNAVINST 5100.23.

3.16 The contractor shall assist in maintaining and updating Safety Data Sheets (old Material Safety Data Sheets) and make them readily available to workforce. The contractor shall document the results in accordance with CDRL A001. The contractor shall deliver the report within 24 hours after collection of results.

3.17 The contractor shall attend and sometimes chair safety committee and council meetings as necessary to support NFPC work projects.

3.18 The contractor shall periodically test materials and/or specific areas which are suspect of posing a hazardous or unhealthful condition. This task could include the use of electronic monitoring equipment/meters (sound/gas monitors, etc.). The contractor shall analyze and document these test results and incorporate findings into written NFPC safety or industrial process instructions. The contractor shall document the test results and solutions in accordance with CDRL A001. The contractor shall deliver the report within 15 days after collection of results. If additional time is needed due to complexity, the contractor shall contact NFPC to agree on a reasonable time to deliver the report. If NPFC and the contractor cannot agree upon a timeframe, the Contracting Officer shall make a determination.

3.19 The contractor shall research and identify special and unique safety equipment, protective gear and clothing to be utilized for special processes which meet the latest OSHE compliance standards. The contractor shall document the results in CDRL A001. The contractor shall deliver the report within 24 hours after collection of results.

3.20 The contractor shall adhere to a standard 40-hour workweek.

4.0 DATA REQUIREMENTS

4.1 Contractor Summary Report (CDRL A001)

4.1.1 The contractor shall utilize the CDRL when documenting the results collected during contract performance. The contractor shall document individual results per each task performed. The contractor can document the report in their own format. After completion of the desired task, the contractor shall adhere to the delivery timeframe specified in the respective tasks listed in section 3.

5.0 SECURITY REQUIREMENTS

5.1. Contractor shall be able to obtain and hold a security clearance. Contractor shall be able to obtain and hold a Common Access Card (CAC). Contractor shall provide evidence at proposal submission to verify this data. Contractor shall be able to hold the clearance and CAC throughout the performance of the contract.

5.2 Contractor Vehicle Parking: (OPNAV 5530.14E) All contractor commercial vehicles must be visually inspected prior to entry into any NFPC buildings and are subject to random inspections anywhere on the compound. While on the compound, vehicles must visibly display vehicle parking pass (contact C1122). Vehicles must clearly display an authorized company sign or logo including a company phone number. Vehicles must only be allowed in the compound for transportation of contractors' tools, parts, and materials to and from the work site with the exception of MILCON scope projects. Vehicles must be registered to the company and not to an individual. Parking of POV's is available at “S” lot which is approximately one mile for work site.

5.3 Camera cell phones are not allowed in areas where NAVSEA work is being performed.

Camera cell phones are PROHIBITED:

In the CAA (Controlled Access Area), In Restricted Areas (Open Storage Confidential Areas, Secure Rooms, Vaults, etc.) and any location (office, trailer, shop, work area, etc.) where NAVSEA business is conducted.

Cell phones with the camera features disabled are no longer considered to be “camera” cell phones, and none of the restrictions for camera cell phones apply.

· “Disabled” means physical removal/destruction of the lens (drilling out, for instance) and filling the void with a permanent epoxy.

· The “acceptance criteria” is that it must be visually obvious to untrained personnel that the camera feature has been disabled. Accordingly, claiming that the camera feature or function has been “deprogrammed”, “inactivated” (or similar) would NOT be acceptable, since this cannot be readily verified by untrained personnel. Also, the camera feature or function could be reprogrammed or re-activated after inspection.

Cell phone owners should consider locations into which they intend/desire to carry cellphones before permanently modifying them. Modifications to cell phones are solely the decision and the responsibility of the owner.

Personnel camera cell phones are permitted in Personally Owned Vehicles parked outside of the Controlled Access Area. (General parking lots across the street)

Personal camera cell phones are permitted in areas outside of the CAA and where Naval Sea Systems Command (NAVSEA) business of a sensitive nature is NOT conducted.

This means that camera cell phones are PROHIBITED in Secure Rooms (regardless of where any of these areas are located), and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is carried on.

Cellphone lockers/boxes will be placed at the entrance to facilities, or as close to the entrance as possible in order to facilitate this policy.

***********CAA-Controlled Access Area is anywhere within the fenceline***********

6.0 PLACE OF PERFORMANCE

6.1 Performance will occur at the following government sites:

Naval Foundry and Propeller Center

1701 Kitty Hawk Ave # 20A

Philadelphia, PA 19112 The period of performance is one (1) year with two (2) additional option years.

6.1.1 Government will provide a workspace and one (1) computer for up to one (1) contractor personnel under this Contract.

6.1.2 The specific location(s) will be provided at time of award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to NFPC no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.3 Access to Government buildings at Naval Foundry and Propeller Center is from 0600 to 1800 Monday through Friday, except Federal holidays. Contractor is required to arrive at 0700 and end at 1530 with a 30-minute lunch break. The contractor is not required to work during Federal holidays. Overtime is not offered for this requirement. For security purposes, the contractor shall sign-in and sign-out to ensure that the building is secured after regular working hours. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO).

6.1.4 Early Dismissal and Closure of Government Facilities

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

Not applicable.

9.0 GOVERNMENT FURNISHED INFORMATION

Not applicable.

10.0 PURCHASES

Not applicable.

11.0 Counterfeit Material Prevention

Not applicable.

12.0 PERSONNEL

12.1 Personnel Requirements. All persons proposed shall be U.S. citizens holding at least a current SECRET clearance, or ability to obtain one.

The level of effort for the performance of the resultant Contract is based on the following labor categories and hours per year:

12.1.1 Key Personnel

The following labor categories are designated as the target Key Personnel for this contract. Additional non-key personnel may also be utilized in these labor categories as tasking requires. Resumes will be submitted for each category in the quantities indicated by the key category description. Target qualifications are listed below for each education and work experience qualifications for each key personnel labor category. The proposed combined expertise of all proposed key personnel shall cover at a minimum all requirements identified in paragraph 3.

The Contractor shall provide individuals to fill the key positions identified below:

Safety Engineer (eCRAFT Title: Quality Control Specialist IV) Target Education: Bachelor of Science Degree in Engineering. Area of expertise should reside in mechanical, structural, civil, electrical, or safety.

Target Experience: 5 years working in an industrial facility as a safety engineer

13.0 Enterprise-Wide Contracting Manpower Reporting Application (ECMRA) Not applicable.

14.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System

Not applicable.

15.0 SPECIAL REQUIREMENTS

To reiterate, no overtime is offered for this requirement. Contractor employees are not required to work during federal holidays as identified in the below website:

https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay