N64498-23-SIMACQ-PD-1410-0163_A5_SOW_20240506.doc

Statement of Work (SOW) for Procurement of Bulk Sand 5 Year IDIQ at The Naval Foundry and Propeller Center

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for Naval Foundry and Propeller Center (NFPC) who is responsible for the design, manufacture, and repair of propellers for the US Navy.

1.1 BACKGROUND

P-40 Dry Silica Sand is used as the molding medium for most castings that are manufactured at NFPC. The purpose of the requirement is to allow easy loading of P-40 Dry Silica Sand into the Government’s new silo system.

1.2 SCOPE OF WORK

This solicitation will result in a single-award Indefinite Delivery / Indefinite Quantity (IDIQ) contract for the procurement and delivery of P-40 Dry Silica Sand through pneumatic bulk tankers. The IDIQ will consist of five ordering periods, each one (1) year in length, with no options. The contractor shall provide delivery of the sand through issuance of delivery orders. Each delivery order shall specify the exact quantities required, in increments of 25 short tons (“tons”). The contractor is expected to deliver 25 tons per truck load; however, a variance (up or down), of 8% is authorized.

The contract minimum amount is 25 tons. The contract maximum amount is 17,500 tons over the 5-years. The NSWCPD Contracting Office will be the only activity authorized to issue delivery orders against the IDIQ.

The estimated required quantities, ordering period, and period of performance (PoP) per year are as follows:

Ordering Period:

PoP:

Date of Award – 12 months After Date of Contract (ADC)

Date of Award – 24 months ADC

Ordering Period:

PoP:

12 months ADC – 24 months ADC 12 months ADC – 36 months ADC

Ordering Period:

PoP:

24 months ADC – 36 months ADC 24 months ADC – 48 months ADC

Ordering Period:

PoP:

36 months ADC – 48 months ADC 36 months ADC – 60 months ADC

Ordering Period:

PoP:

48 months ADC – 60 months ADC 48 months ADC – 72 months ADC

2.0 APPLICABLE DOCUMENTS

1) American Foundry Society (AFS) Sieve Analysis and Grain Fineness Number (GFN). This documentation can be found at the following:

https://hub.afsinc.org/NC__Product?id=a2Z1a000000Qi7REAS

2) Department of Navy Local Population ID card/Base Access Pass Registration- SECNAV 5512/1 (May 2024)

3.0 REQUIREMENTS

3.1. The contractor shall deliver P-40 Dry Silica Sand to NFPC using pneumatic bulk tankers into the cam-lock 4” pipe that is connected to the Government owned silo.

3.2. The contractor shall deliver the P-40 Dry Silica Sand within 3 business days after receipt of a delivery order, unless otherwise specified in the delivery order. The contractor shall ensure that it is delivered in a safe and timely manner.

3.3. The contractor shall provide the NFPC on-site personnel with a legible packing slip upon delivery. The packing slip shall indicate the amount of sand that is being delivered on the truck and be in compliance with E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018).

3.4. The contractor shall ensure that the sand that meets the following characteristics in accordance with the American Foundry Society (AFS) Sieve Analysis and Grain Fineness Number (GFN):

3.4.1. American Foundry Society (AFS) Grain Fineness Number (GFN) of 45 +/- 5

3.4.2. The grain shape shall be sub-angular.

3.4.3. The silica content shall be 99% minimum.

3.4.4. The clay content shall be 0.30% maximum.

3.4.5. The iron oxide shall be 1.00% maximum.

3.5. The nominal sand distribution shall meet the following requirements in accordance with the American Foundry Society (AFS) Sieve Analysis and Grain Fineness Number (GFN):

3.5.1. At least 4 sieves shall retain at least 10% (4 screen distribution on 40, 50, 70 and 100).

3.5.2. The 50 and 70 Sieves shall retain a combined 50% minimum.

3.5.3. The 270 Sieve and Pan shall retain a combined 0.3% maximum.

3.6. The sand’s product data sheet showing the nominal distribution must be approved by Government personnel. The driver must present certified analysis that the sand meets the requirements of Section 3.1 through Section 3.5 to Government personnel for acceptance prior to unloading. If the driver does not have proper the paperwork, an email copy certification from the contractor would be acceptable for review by Government personnel. After acceptance of certification paperwork by Government personnel, the sand can be off loaded. If certification papers cannot be secured for acceptance, the SAND WILL NOT BE offloaded into the silo.

3.7. The contractor shall send a Certificate of Analysis (COA) for each batch of sand which shows the Sieve Analysis of that batch. The COA should be e-mailed (preferred) or sent with the truck driver. If the contractor emails the COA, the contractor shall send to the Government personnel of the Statement of Work. Sending the COA before the sand arrives at NFPC is highly preferred.

3.8 Vendor must deliver sand from 7:30am to 2:00pm Monday-Friday. Nothing will be accepted after 2pm.

4.0 DATA REQUIREMENTS

Not applicable.

5.0 SECURITY REQUIREMENTS

5.1 The contractor shall be escorted onto the site, observed while they perform the work, and escorted off the site.

5.2 Escorted visit. Escorted visits are required for any person who is not assigned to NNSY/NFPC and/or does not have a valid security clearance. Visitors will be escorted at all time by an NFPC employee and no exposure to any classified open storage areas or material. Requests for escorted access must be submitted 5 working days prior to arrival. If it is service or maintenance that needs to be done or an emergency the request needs to be submitted immediately in order to allow for ample time for proper vetting of individual/individuals requesting access.

The requesting NFPC code/shop will coordinate the visit and verify two forms of government issued identification. The responsible code shall provide escort during the contractor’s visit.

Acceptable documents include:

1. US Birth Certificate (original)

2. US Voters registration

3. US Passport

4. (Home Land security), Transportation Workers Identification Credential (TWIC)

5. Naturalization paperwork

6. Driver’s License

7. Social Security Card

Installation Access for Visitors/Contractors

· All visitors/contractors having a valid purpose for access shall submit a completed and signed Form 5512/1 to their identified Government sponsor 14 working days prior to the date of their required visit.

· The entire document shall be completed and form dated/signed by the visitor/contractor.

· Visitor/Contractor shall retain a copy of the form 5512/1 to present on the first day at the installation.

Note: It is critical that start/end dates/work hours are identified, accurate, and short term visitors/contractors are not granted extended or after-hours access if not required Reporting to PNY-A for the first time

Visitor/Contractor Responsibility

· Visitor shall report to the location designated by their sponsor (Security Office or other designated location, Pass and ID office) or if operating a Commercial Vehicle requiring inspection; to the Vehicle Inspection Station.

· Visitor/Contractor shall present their completed and signed 5512/1.

· The Sentry or Security Assistant shall verify vetting is cleared and issue the appropriate passes. If visitor/contractor has not completed the 5512/1 their access will be delayed until they correct the form.

Code 1122 will review request and when acceptable notify requesting NFPC code/shop to arrange visit.

5.3 Contractor Vehicle Parking: (OPNAV 5530.14E) All contractor commercial vehicles must be visually inspected at “S” Lot prior to entry into any NFPC buildings and are subject to random inspections anywhere on the compound. Vehicles must clearly display an authorized company sign or logo including a company phone number. Vehicles must only be allowed in the compound for transportation of contractors' tools, parts, and materials to and from the work site with the exception of MILCON scope projects. Vehicles must be registered to the company and not to an individual. Parking of POV's is available at “S” lot, which is approximately one mile from the work site. Contractor shall ensure that their vehicles, including delivery trucks, have valid and current vehicle registration and insurance upon arrival to NFPC. Non-valid and outdated or missing vehicle registration and insurance shall result in denied facility access requiring the Contractor to reschedule delivery immediately at the contractor’s expense. Delivery drivers must present two forms of government issued identification.

5.4 Camera cell phones are not allowed in areas where NAVSEA work is being performed.

Camera cell phones are PROHIBITED:

In the CAA (Controlled Access Area), In Restricted Areas (Open Storage Confidential Areas, Secure Rooms, Vaults, etc.) and any location (office, trailer, shop, work area, etc.) where NAVSEA business is conducted.

Cell phones with the camera features disabled are no longer considered to be “camera” cell phones, and none of the restrictions for camera cell phones apply.

· “Disabled” means physical removal/destruction of the lens (drilling out, for instance) and filling the void with a permanent epoxy.

· The “acceptance criteria” is that it must be visually obvious to untrained personnel that the camera feature has been disabled. Accordingly, claiming that the camera feature or function has been “deprogrammed”, “inactivated” (or similar) would NOT be acceptable, since this cannot be readily verified by untrained personnel. Also, the camera feature or function could be reprogrammed or re-activated after inspection.

Cell phone owners should consider locations into which they intend/desire to carry cellphones before permanently modifying them. Modifications to cell phones are solely the decision and the responsibility of the owner.

Personnel camera cell phones are permitted in Personally Owned Vehicles parked outside of the Controlled Access Area. (General parking lots across the street)

Personal camera cell phones are permitted in areas outside of the CAA and where Naval Sea Systems Command (NAVSEA) business of a sensitive nature is NOT conducted.

This means that camera cell phones are PROHIBITED in Secure Rooms (regardless of where any of these areas are located), and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is carried on.

Cellphone lockers/boxes will be placed at the entrance to facilities, or as close to the entrance as possible in order to facilitate this policy.

********CAA-Controlled Access Area is anywhere within the fence line********

5.5. The contractor shall adhere to the facility/base access guidance per the following website:

https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system/faqs.html

5.6. The contractor shall ensure that only contractor employees who meet the security requirements stated below perform under this contract at the Government site (e.g. delivery drivers and passengers, etc.). The contractor shall propose and maintain a list of employees whom meet these requirements and be willing to submit this list to the Government, along with the necessary documentation to prove they meet them (e.g. the results of a contractor conducted background check, etc.), for the Government’s security vetting, to include any Government background check, and approval. Once vetted and approved, a list of approved contractor employees must be maintained for the entire period of performance of the contract (i.e. propose new employees, replace existing employees or provide updates to existing employees’ records, as necessary). A minimum of two employees, primary and backup, should be cleared by the Government to perform the necessary functions under this contract (e.g. proposed drivers of a delivery vehicle) throughout the entire period of performance of the contract. Contractors must have the ability to be granted access by ensuring current documentation is available at the submission of their proposal to allow background checks for any proposed driver and passenger under the following criteria:

· Felony conviction of any type within 10 years, or felony arrest that has not been adjudicated yet (includes "deferred findings").

· Misdemeanor conviction or on-base arrest within 5 years, for any of the following types of crimes (includes "deferred findings"): Crimes of violence, sexual assault, larceny, drugs, or a habitual offender.

· On the Sex Offender Registry.

· Is barred from any Navy installation.

If a contractor’s employee is denied entry at delivery due to inaccurate or outdated personal and/or vehicle documentation, the Government is absolved of any costs accrued as a result of the denial and the contractor is still pledged to fulfill the contract requirements. Failure to fulfill the contract requirement may result in a termination for default pursuant to FAR 49.4.

5.7 OPERATIONS SECURITY (OPSEC)

The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. NFPC’s Critical Information List, (CIL) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NFPC approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NFPC Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NFPC CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) ) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency.

CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

NFPC’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NFPC Public Release Authority for review.

Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NFPC Security Division (Code 1123). Questions concerning these requirements shall be directed to the PCO, and the COR who will forward the request to the NFPC Security Division (Code 1123).

5.8 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI)

All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

6.0 PLACE OF PERFORMANCE

6.1 Performance will occur at the following government site:

Naval Foundry & Propeller Center 1701 Kitty Hawk Ave. GATE # 1 Building 20-Foundry

Philadelphia Navy Yard

Philadelphia, PA

The period of performance extends over seventy-two (72) months After Date of Contract (ADC). The contractor shall deliver the sand within 3 business days after receipt of a delivery order.

6.2 The specific location will be provided at time of award. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Code 1120 Security Personnel no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.3 Access to Government buildings at Naval Foundry & Propeller Center is from 0730 to 1400 Monday through Friday, except Federal holidays. Normal work hours are from 0730 to 1400, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this contract. Contractor personnel are not allowed to access any Government buildings at NFPC outside the hours of 0730 to 1400 without the express approval of the Procuring Contracting Officer (PCO).

6.4 Early Dismissal and Closure of Government Facilities

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

7.0 TRAVEL

Not applicable.

8.0 GOVERNMENT FURNISHED PROPERTY

Not applicable.

9.0 GOVERNMENT FURNISHED INFORMATION

Not applicable.

10.0 PURCHASES

Not applicable.

11.0 COUNTERFEIT MATERIAL PREVENTION

Not applicable.

12.0 PERSONNEL

Not applicable.

13.0 NSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System Not applicable.

14.0 SPECIAL REQUIREMENTS

Not applicable.