Questions and Answers_N6426726R3002_as of 03.25.2025.docx

N6426726R3002 Follow-On Administrative Support Services Industry Questions and Government Answers

Question 1: The first page of the SF33 states the following: "6 The Government has not designated key personnel for the labor category positions associated with this Solicitation / Task Order.” However, in section 3.1.3 Element C – Personnel Approach (It requests one resume for each position) and the requirements for each Key Personnel. Can the gov't clarify if Key personnel are required or not?

Answer 1: Refer to Personal Qualifications, Attachment 02, the Government did not identify key personnel. Additionally, see Solicitation, Section A, item #6 (page 2 of 52).

Question 2: Can you clarify on the 2.5 if the File Naming Convetion is to be used or the 3.0 Proposal Organization and Content naming convention? See illustration below:

Answer 2: See Section L, Attachment 23, paragraph 2.5 File Naming Convention. Paragraph 3.0 does not conflict with paragraph 2.5, it provides additional proposal organization context, as applicable.

----------------------------------------------As of 19 March 2026-------------------------------------------------------------------- Question 3: N6426726R3002, Section L, p. 7: Does the 12 point Times New Roman font requirement apply to document headers and footers, or may those be less than 12 point?

Answer 3: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 2.0, font text shall be 12-point Times New Roman. Yes, this includes headers and footers. See “except for” for exceptions to the 12-point font size.

Question 4: N6426726R3002, Section L, p. 7: Are Call-Out boxes considered graphics, and therefore, allowed to be no smaller than 9 point font?

Answer 4: Call-out boxes are considered graphics.

Question 5: N6426726R3002, Section L, p. 7: Are tables considered graphics, and therefore, allowed to be no smaller than 9 point font?

Answer 5: Tables are considered graphics.

Question 6: N6426726R3002, Section L, p. 7: Will the Government please confirm that the hyperlinks referenced in the proposal formatting instructions refer to external hyperlinks only?

Answer 6: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 2.0, no hyperlinks (internal or external).

Question 7: N6426726R3002, Section L, p. 7: Because PIEE does not faciliate direct association between the prime and its subcontractors, should subcontractors reference their company and RFP number in their file names? For example, N6426726R3002_XYZcompany_sub-to-PrimeName_Volume_III_Cost Proposal Narrative.

Answer 7: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 2.5, “. . . and other useful identifying information.” Yes, the example is acceptable.

Question 8: N6426726R3002, Section L, p. 7: Format instructions state, "PDF Files shall be searchable when reviewed electronically." Are images included as supporting documentation (e.g. DCAA/DCMA letter) required to be fully searchable within PDF submisisons?

Answer 8: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 2.0 “PDF files shall be searchable when reviewed electronically.” This searchable requirement applies to all content within the PDF submission.

Question 9: N6426726R3002, Section L, p. 8: Instructions for Element A Technical Approach indicate offerors are to address C.5.2.7. However, 5.2.7 is only the heading "Transition." Will the Government confirm offerors are to respond to 5.2.1.7 instead?

Answer 9: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.1.1, Element A-Technical Approach, Section C, Paragraph 5.2.7, includes subparagraph 5.2.7.1.

Question 10: N6426726R3002, SF 33, p. 10 and Section L, pgs. 8 & 9: In the instructions for Element A Technical Approach, offerors are required to address C.5.2.7, which is Transition. Offerors are also instructed to address a "detailed plan of action .... to fully assume responsibilities within 30 days" within Element B Management. To eliminate redundancy, is it permissible for offerors to fully address transition in Element A and refer back to this section in Element B?

Answer 10: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0, “Offeror shall organize its proposal and include all proposal content exactly as described herein.”

Question 11: N6426726R3002, Attach. 9: Will the Government confirm that Program Manager on the Past Performance Reference Form is intended to the Government Program Manager?

Answer 11: Yes.

Question 12: SF33_Solicitation_N6426726R3002; pg. 2 of 52; section A.6 states " The Government has not designated key personnel for the labor category positions associated with this Solicitation / Task Order." However, SF33_Solicitation_N6426726R3002; pg. 12 of 52; section C-237-H002 states, "Substitution of Key Personnel." Since Key Personnel are not required, will the Government please remove section C-237-H002 from the solicitation?

Answer 12: No.

Question 13: SF33_Solicitation_N6426726R3002; pg. 2 of 52; Section A.2 states, "2. The Government contemplates award of a Cost-Plus-Fixed-Fee (CPFF) Level-of-Effort (LOE) Task Order resulting from this Solicitation." However, Section L; pg. 1 of 15; Section L, states "52.216-1 TYPE OF CONTRACT (APR 1984) - The Government contemplates award of a cost-plus-fix-fee (CPFF) contract resulting from this solicitation." Will the Government please clarify if the awarded contract will be a CPFF or CPFF LOE?

Answer 13: Amendment 0001 is forthcoming. CPFF LOE.

Question 14: N6426726R3002, Section L; pg. 4 of 15; Section L-211-H001 states "L-211-H001 UPDATES TO PERIOD OF PERFORMANCE AND DELIVERY DATES (NAVSEA) (JUN 2022) For proposal purposes the estimated date of contract, task order, or delivery order award is 05/28/2026." Will the Government please clarify the delivery order award date of 05/28/2026, as the Base Year PoP also starts May 28, 2026. Are we to assume that transition begins on May 28, 2026, and concludes 30 calendar days later?

Answer 14: Per Section L-211-H001 and Section F-CLIN 6000, Period of Performance begins 05/28/2026; and Section C, Paragraph 5.2.7, “…phase-in support shall begin at award for 30 calendar days.”

Question 15: N6426726R3002, Section L; pg. 11 of 15; 3.3.3 Cost Proposal Narrative; Direct labor rates states "Offeror and cost reimbursement subcontractors shall describe the basis of estimate for each direct labor rate proposed and provide substantiating information that fully corroborates each direct labor rate proposed." Will the Government clarify if pointing to the Wage Determination for BOE of a direct labor rate for the SCA labor categories is providing enough substantiating information for the Government? If it does not, will the Government please elaborate on what additional information the Government is requesting/requiring to see?

Answer 15: The Government has outlined specific requirements for substantiating direct labor rates. While referencing the wage determination may provide as a partial basis for estimating direct labor rates, it is unlikely to fully meet the Government's requirements for substantiating information. The solicitation explicitly requires additional substantiating information to fully corroborate each proposed rate.

Question 16: Will the Government allow offerors to add minimum hours to capture Management Support costs within a labor category for Financial Analyst?

Answer 16: The labor categories and associated hours are defined in the Attachment 01-LOE

Question 17: Attachment_01_LOE_N6426726R3002 shows "SCA - Regular - Government Site; 01313 - Secretary III (Administrative Assistant) Orlando FL, with a total of 9,560 and 1,1912 hours per yr, and Non-SCA - Regular - Contractor Site; MANP2 - Program Manager II with total hours of 4,780 and 956 hrs. per yr. of this contract." However, Attachment_02_Personnel_Qualifications_N6425726R3002 shows "01313 - Secretary III (Administrative Assistant), Orlando, FL with 4,780 hrs. and MANP2 - Program Manager II (Non-SCA), Contractor Site, with a total of 9,760 hrs."It looks as though the hours for the Secretary III, Orlando, FL, location, and MANP2 - Program Manager II were transposed. Will the Government please provide clarity to the hour discrepancies and update the applicable solicitation documents

Answer 17: Amendment 0001 is forthcoming. Attachment 02-Personnel Qualification will be updated.

Question 18: Attachment_12_GFP_N6426726R3002 shows a total of 12 laptops the Government will provide. Will the Government also be providing laptops for the remaining staff?

Answer 18: The Government will provide laptops for filled positions.

Question 19: N6426726R3002, Section L; pg. 9: Section L states, "Note: .... Nevertheless, in the Staffing Plan narrative, Offeror may describe actions it has taken to mitigate the impact of these risks to the Government." Will the Government confirm Offerors may provide the staffing Plan Narrative within Volume I Element C - Personnel Approach and there is no page limit?

Answer 19: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0, Element C: Personnel Approach there is no page limit, which includes Staffing Plan.

Question 20: File Submission Format: One File Per Volume vs. Multiple Files

Reference: Solicitation N6426726R3002, Attachment 23 (Section L), Page 8 of 15, Paragraph 2.5 (File Naming Convention)

Section 2.5 provides file naming examples that appear to suggest individual files per document (e.g., separate files for Technical Approach and Key Personnel Resumes within Volume I). May an Offeror submit each proposal volume as a single consolidated PDF file (e.g.,CompanyName_Volume_I_Technical.pdf containing Element A, Element B, and all Element C content)? Or does the Government require each element and document within a volume to be uploaded as a separate file in the PIEE Solicitation Module?

Answer 20: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0 “Offeror shall organize its proposal into separate volumes …”

Question 21: Reference: Solicitation N6426726R3002, Attachment 23 (Section L), Page 4 of 15, Paragraph 3.1.2 (Element B — Management Approach) and Proposal Organization Table (Page 3 of 15, Paragraph 3.0)

Question: Element B — Management Approach requires Offerors to address eight distinct areas including overall management approach, organizational chart, communications plan, quality control process, cost monitoring approach, risk management approach, subcontractor management, and a detailed 30-day transition plan with measurable milestones. The Proposal Organization Table allocates 10 pages to Element B. Element A — Technical Approach, which requires discussion of four specific SOW paragraphs, is allocated 20 pages.

Given the breadth and specificity of the eight requirements in Element B , particularly the requirement for a detailed transition plan with measurable milestones addressing hiring, onboarding, and training , does the 10-page limit for Element B apply to the Management Approach content only, with the transition plan excluded from that page count? Or does the 10-page limit encompass all Element B content including the transition plan?

Answer 21: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0, “Offeror shall organize its proposal and include all proposal content exactly as described herein.”

Question 22: Will the Government permit offerors to utilize the format in Attachment 09 and include all past performance references in Volume II?

Answer 22: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.2, “Offeror shall provide all past performance information in accordance with Attachment 09 – Past Performance Reference.”

Question 23: If offerors can confirm that no OCI exist, are they still required to submit an OCI Mitigation plan within Volume IV Contract Documentation?

Answer 23: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.4.1, “If an Offeror believes no organizational conflict(s) of interest exists, an affirmative statement that no such conflict exists shall be included in the cover letter.” … “If it is believed that no conflicts of interest exist, then the Offeror shall clearly state this, in addition to providing their corporate policy for resolving OCIs.”

Question 24: Attachments 01 and Attachment 02 hours vary for the Program Manager and the Secretary III in Orlando, FL. Will the Government please confirm the total hours offerors are to bid for the Program Manager and the Secretary III in Orlando, FL.

Answer 24: See answer for question #17.

Question 25: In regards to the Technical Approach to SOW 5.2.7, will the Government please confirm if offerors are to write an approach as the incumbent contractor supporting a new contractor as a phase-in plan? OR, should the approach be written as the new contractor coming into and taking over the contract?

Answer 25: See Solicitation N6426726R3002, Section C, SOW, Paragraph 5.2.7 “… other than the incumbent Contractor, phase-in support shall begin at award for 30 calendar days,” “ ... Contractor shall provide a transition out plan IAW CDRL A008, for phase-out support,” and Attachment 23, SeaPort Section L, Paragraph 3.1.1, “Offeror shall describe its specific understanding, capability, experience, and technical approach.”

Question 26: N6426726R3002, Section L; pgs. 8 and 9: In Section L, 3.0 Proposal Organization and Content, Offerors are allocated 10 pages for Element B Management Approach. However, as indicated in Section L, 3.1.2, there are 8 bulleted items required for response. Will the Government consider allowing 15 pages for the Element B management section response?

Answer 26: No.

Question 27: N6426726R3002, Section L; pg. 10, Section 3.2 Volume II Past Performance (Factor 2): Will the Government allow offerors to provide a one-page introduction for their Volume II Past Performance responses?

Answer 27: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0 “Page limitations will be treated as maximums.”

Question 28: N6426726R3002, Section L; pgs. 8 and 10, Section L instructions for Past Performance (L.3.2.2) state, "Offeror shall provide three past performance references, if available, which shall reflect recent experience performed within the last five (5) years of the solicitation release date and that demonstrates experience relevant to the solicitation’s PWS/SOW." However, the Technical Volume instructions (L.3.1.1) specify four SOW paragraphs (5.2.1.1, 5.2.1.2, 5.2.7, 5.2.1.10) requiring response. Will the Government clarify if it's your intent for past performance responses to address all RFP SOW Performance Requirement areas or only the four specified for the Technical Approach?

Answer 28: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.2 “Offeror shall provide three past performance references, if available, which shall reflect recent experience performed within the last five (5) years of the solicitation release date and that demonstrates experience relevant to the solicitation’s PWS/SOW.”

Question 29: N6426726R3002, Section L; pg 8: Section 3: Will the Government confirm offerors may submit a consolidated Volume II Past Performance file, rather than single files for each of the three required past performance forms?

Answer 29: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.0 “Offeror shall organize its proposal into separate volumes…”

Question 30: N6426726R3002, SF 33, pg. 1 and 25 : The SF 33 block 7 address includes the zip code 92860. However, the address for the Government Contract POCs in Section H includes 92503 as the zip code. Which is correct?

Answer 30: Amendment 0001 is forthcoming. Updating Section G zip code to 92860.

Question 31: Would the Government please provide the historical level of effort?

Answer 31: No.

Question 32: Would the Government please clarify whether Letters of Intent (LOIs) are required for all named contingent hires included in the cost proposal spreadsheet, regardless of whether those positions are designated as key personnel? Specifically, should Offerors provide signed LOIs for every named individual listed (including non-key personnel), in accordance with the requirement to identify named contingent hires and include salary and uncompensated work details?

Answer 32: See Solicitation N6426726R3002, Attachment 23, SeaPort Section L, Paragraph 3.1.3 “Offeror shall submit a current “letter of intent” (with salary information redacted) with all resumes supplied for contingent key personnel hires.”

Question 33: Would the Government please consider extending the proposal due date to allow sufficient time for Offerors to receive responses to submitted questions and incorporate any necessary updates into their proposals? An extension would help ensure that all Offerors can provide complete and fully compliant submissions based on the Government’s clarifications.

Answer 33: No.

Question 34: The 8a JV company does not hold the seaport contract. Can we use our 8a JV company and Shivan seaport contract to bid on the solicitation.

Answer 34: See Solicitation N6426726R3002, Section A, item number 3.

Question 35: Not sure if Q&A's have been released yet, but in the Personnel Qualifications document, there is no Key Personnel listed. Would that be the Program Manager?

Answer 35: See answer 1.

Question 36: Solicitation N6426726R3002, Attachment_23_Section_L, Page 8, Paragraph 3.1.1 Element A - Technical Approach

Question - It appears that bullet 3 "Section C, Paragraph 5.2.7” may be in error as there is no corresponding requirement section in the SOW. Can the Government provide the correct Section C Requirement Number?

Answer 36: See answer 9.

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