Industry Day - JOC PowerPoint Slides.pdf

NAVAL SURFACE WARFARE CENTER

PORT HUENEME DIVISION

Distribution Statement A: Approved for public release. Distribution is unlimited.

INDUSTRY DAY

JOB ORDER CONTRACT (JOC)

14 December 2022

N A V S E A W A R F A R E C E N T E R S

2Distribution Statement A: Approved for public release. Distribution is unlimited.

AGENDA

• Government Team Introductions

• Ground Rules

• Purpose

• Disclaimer

• Acquisition Strategy

• Key Milestone Dates

• History

• Task Order Requirements

• Workload and Expectations

• Important Aspects

• Unique Characteristics

– Coefficients, Terms and Conditions, Partnering

3Distribution Statement A: Approved for public release. Distribution is unlimited.

GOVERNMENT TEAM INTRODUCTIONS

• Daniel Mahan, Deputy for Small Business

• Shane Schmidt, Division Manager

• Siouzann Lende, Contracting Officer (KO)

• Ted Reed, Contract Specialist (CS)

• Michelle Nakagawa, Contract Specialist (CS)

• Timothy Lawrence, Contract Specialist (CS)

• Miguel Alamo, Contracting Officer’s Representative (COR)

• Doug King, Technical Requirement Lead (TRL)

• Forrest Linder, Technical Subject Matter Expert (SME)

4Distribution Statement A: Approved for public release. Distribution is unlimited.

GROUND RULES

FOR QUESTIONS AND ANSWERS

• NSWC PHD will not have sidebar conversations during this industry day.

This is to maintain acquisition integrity by ensuring all interested parties have the same baseline of knowledge.

• What to provide on the index cards:

– Name and Company Name

– Question(s)

– Name and Company submitting the questions will not be revealed

5Distribution Statement A: Approved for public release. Distribution is unlimited.

PURPOSE

• The purpose of this Industry Day is for tactical market research

• Promote competition

• Encourage exchange of information

• Improve the understanding of the acquisition requirement

• Provide networking opportunities for possible teaming

6Distribution Statement A: Approved for public release. Distribution is unlimited.

DISCLAIMER

• All information prior to the release of the Request for Proposals (RFP) is considered to be non-binding

• Comments provided by industry may be considered and included in the RFP at the discretion of the Contracting Officer

• The Government is bound only by the information contained in the RFP and its amendments

7Distribution Statement A: Approved for public release. Distribution is unlimited.

ACQUISITION STRATEGY

• Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract

• Firm Fixed Price

• 5 Year Ordering Period

• Estimated Cost: $10M

• HUBZone Set-aside

8Distribution Statement A: Approved for public release. Distribution is unlimited.

ESTIMATED KEY MILESTONE DATES

• Solicitation Released: March 2023

• Proposals Due: April/May 2023

• Anticipated Award: December 2023

• Ordering Period: 2023 - 2028

9Distribution Statement A: Approved for public release. Distribution is unlimited.

HISTORY

• NSWC PHD Infrastructure’s purpose for this acquisition is to maintain its facilities through Sustainment, Restoration, and Modernization projects

• NSWC PHD has 60 buildings on Port Hueneme and Point Mugu ranging from 100 sq. ft. to 110,000 sq. ft.

• Average age of each building is 48 years old; oldest building was finished in 1942 and newest building was finished 2022

10Distribution Statement A: Approved for public release. Distribution is unlimited.

TASK ORDER REQUIREMENTS

• Each task order will be considered minor construction varied depending on the requirements and will include the following, but not limited to:

• Flooring replacement

• Painting (interior and exterior)

• Minor electrical work (low voltage work, <600V)

• Communication and internet lines relocation

• Plumbing repair and replacement

• HVAC repair and replacement

• Door repair and replacement

• Window repair and replacement

• Light fixture replacement

• Roofing repair and replacement

11Distribution Statement A: Approved for public release. Distribution is unlimited.

ANTICIPATED WORKLOAD

AND EXPECTATIONS

• The scope of work for the JOC will be only minor construction; no design projects will be executed under the contract

• Estimated 3 to 6 task orders per fiscal year

• Average for each task order is estimated to be between $250K and $750K

• Location of work will be at Port Hueneme and Point Mugu

• Security clearance

• Ability to meet all requirements

• Scheduling coordination with furniture installation contractor

• Scheduling coordination with NSWC

PHD’s IT department

• On-time deliverables/approvals

• Quality and efficiency

• Adhere to NEPA and local, state, and federal environmental regulations

• Adhere to EM385 safety regulations

12Distribution Statement A: Approved for public release. Distribution is unlimited.

WHAT IS IMPORTANT

TO THE GOVERNMENT

• Ability to execute multiple task orders simultaneously

• Past performance

• Experience

• Safety

• Environmental impact

• Value

• Price

Note: These are not established evaluation factors, but could be used for evaluation purposes.

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SHOW OF HANDS…

WHO IS FAMILIAR WITH

COEFFICIENT FACTORS?

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JOB ORDER CONTRACTING

• Premise: Collaborative streamlined process that enables the Government to get numerous, commonly encountered construction projects done QUICKLY and EASILY

• Places an emphasis on partnering and teamwork while providing the flexibility to execute a wide variety of minor construction and maintenance projects

• Enables the use of pre-agreed pricing that combines industry standard price information (e.g., a price book / RS Means) and a contractor’s pricing COEFFICIENT

– Unit Price Book (UPB)

• RS Means

• Forms the basis for defining and negotiating subsequent Task Orders (TOs)

• Contains task listings, descriptions, units of measure, and total installed unit prices

• Technical specifications establish the quality of workmanship and materials required for the engineering and construction tasks in the UPB

– Coefficient

• Factor bid by the Contractor, which is multiplied against the quantity of work and the prices in the UPB

• Two factors are usually bid - one for pre-priced (PP) and the second for non-pre-priced (NPP)

15Distribution Statement A: Approved for public release. Distribution is unlimited.

COEFFICIENT CONTINUED…

• Total price for a TO is the product of the quantity of work units, the unit price, and the Contractor's coefficient, resulting in a firm-fixed price for the TOs issued against the contract

• Numerical factor that represents costs (generally indirect costs) not included in the unit price line items within the UPB, associated with the JOC contract

– EXAMPLE: General and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, and contractor’s profit

• Since materials, labor and equipment costs are combined in the pre-priced task’s unit prices, e.g., RS Means, the Offerors can only propose competitively on their markup, i.e., their coefficient

– The coefficient, also referred to as the “multiplier “or “factor”, is the markup or markdown (discount) applied to the base IDIQ price to arrive at the Contractor’s price

• The coefficient is considered “fully loaded” and includes all costs

16Distribution Statement A: Approved for public release. Distribution is unlimited.

PRE-PRICED COEFFICIENT

• Accounts for a wide variety of risks of doing business

• Some items the coefficient should cover include but not limited to:

• Overhead and profit

• Insurance

• Bonding

• Taxes

• Licenses and fees

• Waste and excess materials

• Compliance with environmental and safety laws

• Project management

• Scoping meetings with Government personnel

• Variety of other overhead costs items

• Must be all inclusive and shall apply for the prime contractor and all subcontractors

17Distribution Statement A: Approved for public release. Distribution is unlimited.

NON PRE-PRICED (NPP) COEFFICIENT

• Only NPP work that is incidental to pre-priced work shall be considered to be within the scope of a JOC contract

• If the value of NPP work exceeds a certain percentage (as identified within the solicitation) of the total Task Order cost it will NOT be considered incidental, and the project will not be executed under the JOC contract

• Incidental non-pre-priced work may include:

• Minor facilities engineering work items that are not specifically included in the MEANS Cost Data software but that are within the basic intent and general scope of the contract and are incidental to a pre-priced work item

• The pre-priced coefficient is not applied to NPP items

18Distribution Statement A: Approved for public release. Distribution is unlimited.

BIDDING COEFFICIENT TEMPLATE

• Solicitation will include a bidding coefficient template for all contractors to identify the development of their proposed coefficient

• This will ensure all Offerors propose in the same format and provide an adequate level of detail to allow for analysis of the Contractor’s proposed coefficient(s)

19Distribution Statement A: Approved for public release. Distribution is unlimited.

TERMS AND CONDITIONS

• Liquidated Damages

– Each Task Order will establish the appropriate liquidated damages rate for unexcused late completion based on the independent government estimate

– JOC solicitation WILL include FAR 52.211-12, Liquidated Damages – Construction

• Performance and Payment Bonds

– Required for construction projects that exceed $250k

– For Task Orders between $35,000 and $250k, FAR Clause 52.228-13 ALTERNATIVE

PAYMENT PROTECTIONS will be included the solicitation and shall apply

– All performance and payment protections shall be included in the pre-priced coefficient

• Bid Guarantees

– FAR 28.101-1 requires a bid guarantee whenever a performance bond or a performance and payment bond is required

– Bid guarantee amount shall be at least 20 percent of the price payable for the contract guaranteed minimum or seed project, whichever is greater, but not to exceed $3 million

20Distribution Statement A: Approved for public release. Distribution is unlimited.

PARTNERING

• Government requires the formation of a cohesive partnership with the Contractor and its subcontractors

• Partnership will draw on the strength of each organization in an effort to achieve a quality project done right the first time, within the budget, on schedule, and without any safety mishaps

• The senior Government representative and senior Contractor representative present will jointly host the partnering sessions

• The partners will determine the frequency of the follow-on sessions

21Distribution Statement A: Approved for public release. Distribution is unlimited.

COLLECTION OF QUESTION CARDS

• Reminder of what to provide on the index cards:

• Name and Company Name

• Question

• Name and Company submitting the questions will not be revealed

22Distribution Statement A: Approved for public release. Distribution is unlimited.

THANK YOU!